BIDTERMSANDCONDITIONSFORGARNET.rtf

BID TERMS AND CONIDITIONS

FOR

GARNET

Scope: Requesting bids to cover the normal requirements of Maine Department of Transportation (MaineDOT) Bridge Division, for Garnet.

Contract Period: Beginning May 1, 2008 thru April 31, 2009

Product Specifications: Size 30 x 40 (Medium Coarse): removes heavy coatings and rust (20-40+ mils) while maintaining a consistent profile, typically ranging from 2.5 - 3.0 on steel. surfaces.

Quantities: It is estimated that the Department of Transportation Bridge Division will purchase 100 ton 50 pound bags for a one year period. This is an estimate only and is neither the minimum nor maximum amount that may be ordered.

Delivery: To MaineDOT Bridge Division, 1542 Fuller Road Carmel ME 04419 Vendor must contact Barry Prescott 24-prior to delivery at 941-4501

Price: Prices quoted to be NET including transportation charges F.O.B. various destinations statewide and to remain firm for the duration of the contract.

Ordering Procedures: Garnet to be order by using agencies on an “as needed” basis. Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

MSDS Clause: The Maine chemical substance identification law (26MRSA) requires all manufacturers, importers, suppliers, and distributors of hazardous chemicals doing business in the State of Maine to provide a copy of the current material safety data sheet for any direct purchaser of that chemical with a copy to be forwarded to the Buyer II at the Division of Purchases.

Invoices: Separate invoices are required for each order. Invoices shall include the maintenance lot delivered to, and the cost per ton of material F.O.B. Maintenance Lot.

Procurement Card: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

Cancellation: The State of Maine reserves the right to cancel any Contract upon a thirty-day written notice or cancel immediately if the contractor does not conform to the terms and conditions of the contract.

Extension of Contract: The Director of Purchases may, with the consent of the contractor extend the contract period beyond the indicated expiration date providing pricing and the terms of contract remain the same, and it is in the best interest of the State.

Opportunities for Political Subdivisions and School Districts:

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing. The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

Yes, unconditionally.

Yes, with conditions. Specify:

No.

Point of Contact: Any questions or correspondence pertaining to this contract should be directed to:

Sherrill. L. Hallett, Buyer II Division of Purchases 9 State House Station Augusta, ME 04333-0009 Telephone 207-624-7341 Fax 207-287-6578 E-mail: Sherrill.L.Hallett@Maine.gov.