BIDINST_7829 M1 (1).pdf

INSTRUCTIONS TO BIDDER

BID #7829

TRIMESTER #02-16

COLORADO DEPARTMENT OF CORRECTIONS

OFFICE OF THE PURCHASING AGENT

P.O. BOX 1010

275 WEST HIGHWAY 50

CANON CITY, CO 81215-1010

NOT AN ORDER

PROPOSAL FOR FOOD

DELIVERY WILL BE REQUIRED PRIOR TO NOVEMBER 20, 2015

UNLESS OTHERWISE NOTED.

1. This bid is for the requirements of the Colorado Department of Corrections located at Canon City, Buena

Vista, Arkansas Valley, Limon, Denver and Sterling Correctional Facilities.

2. Sealed bids will be received at the Office of the Purchasing Agent, Colorado Department of

Corrections, Canon City, Colorado, until September 23, 2015, 3:00 p.m. PLEASE NOTE: The U.S.

Postal Service will not deliver overnight packages to our Post Office Box or street address. If mailed overnight via the U.S. Postal Service, bid will be returned to sender by the Post Office. Inquiries concerning this bid may be directed to Mario Burciago, 719-269-5961.

3. USE “IFB 7829” TO IDENTIFY YOUR RESPONSE ON THE FACE OF YOUR SEALED BID

ENVELOPE

4. All bids must be submitted on the attached forms. NO SUBSTITUTE FORMS ARE ACCEPTABLE.

No phone bids or direct FAX bids will be accepted.

5. BIDS: Must be signed in the space provided on the bid invitation in INK, by the designated official responsible for the bid and must be in a sealed envelope. NO UNSIGNED OR UNSEALED BIDS WILL

BE ACCEPTED. No phone or direct FAX bids will be accepted.

6. ALL SAMPLES MUST BE RECEIVED NO LATER THAN SEPTEMBER 23, 2015, and are to be sent to:

Department of Corrections

Central Warehouse

57500 East Highway 50 & Evans Road

Canon City, Colorado, 81212

Mark all items Food Bid #7829 and item number of each sample, plus name of vendor for which each item is being sent. All items appearing on the specification sheets that have been marked with an asterisk

(*) require one sample to be submitted. Samples are to be an individual item, not case lots.

7. FREIGHT: SHIPMENT MUST BE BID F.O.B. DESTINATION FOR DESIGNATED AREA. NO

COMBINED TIE-INS WILL BE CONSIDERED, I.E. CANON CITY SHIP TO CANON CITY,

BUENA VISTA SHIP TO BUENA VISTA, CROWLEY SHIP TO CROWLEY, ETC. Drop shipments are accepted. ALL GOODS MUST BE PALLETIZED AND WILL BE REJECTED unless prior approval is obtained from Mario Burciago at 719-269-5961 if palletizing is impossible.

8. The quantities listed in the bid are projected needs for the listed period. Quantities may change slightly and notice will be given to prospective successful vendors prior to award.

9. Your attention is called to the fact that this bid may be awarded item by item. State in your bid if you take exception to this method of award. Failure to take exception will be just cause for this office to assume that you will accept any and all awards as thus given. Put your exception (if any) on your bid. ALL

OVERSHIPMENTS AND DUPLICATE SHIPMENTS WILL BE RETURNED AT THE BIDDERS

EXPENSE. YOU ARE TO SHIP ONLY WHAT IS ORDERED UNLESS PRIOR

AUTHORIZATION IS GIVEN.

10. Articles must, in all cases, be like in both kind and quality to the standard specified, otherwise, they will be rejected. THE CDOC MUST BE NOTIFIED BEFORE SHIPMENT IF EITHER THE PACKER OR

NAME ON THE LABEL IS NOT AS BID AND/OR SAMPLED. ALL FOOD PRODUCTS SHALL

BE PROPERLY LABELED AS TO IDENTITY AND ORIGIN.

11. The Colorado Department of Corrections is not subject to any sales or use tax. It should not be included in the price of the commodities specified in this inquiry.

12. Each bidder shall furnish the information required. THE UNIT PRICE FOR EACH BID ITEM MUST

BE SHOWN. TOTAL PRICE FOR EACH BID ITEM MUST BE ENTERED AND IN CASE OF AN

ERROR IN EXTENSION, UNIT PRICE WILL PREVAIL.

13. All commodities listed on the bid must meet the latest United States Standard published by United

States Department of Agriculture for the grades requested.

14. In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for

Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

15. Service-Disabled Veteran Owned Small Business (SDVOSB) as described in CRS #24-103-211 may claim a preference of 3% on this Invitation For Bid. SDVOBS claiming this preference must be officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of

Veterans Affairs. (www.vip.vetbix.gov)

16. Failure to adhere to the above rules and regulations governing this Invitation and Bid will be just cause for the bid to be rejected.

17. The State of Colorado reserves the right to reject any and all bids.

YOUR PROMPT ATTENTION TO THIS REQUEST IS APPRECIATED.

Sincerely, Mario Burciago, Purchasing Agent

Manager, DOC Warehouse Operations

MB