biddoc.pdf

RFP- Telluride Town Park Oval Improvements (Part 1) & Warner Field Fencing & Safety Netting

TELLURIDE TOWN PARK

OVAL IMPROVEMENTS (PART 1) AND

WARNER FIELD FENCING AND SAFETY NETTING

REQUEST FOR PROPOSALS

A. INTRODUCTION: The Town of Telluride is seeking proposals for Oval Improvements (part 1) and Warner Field Fencing and Safety Netting in the Town of Telluride’s Town Park.

B. PROJECT BACKGROUND: This project is the third phase of implementation as part of the Core Area Improvements Project, as outlined in the 2020 Town Parks Master Plan:

• Phase 1: Skatepark

• Phase 2: Warming hut and washstand facility

• Phase 3: Warner Field fencing & safety netting & oval improvements

Part 1 (Fall 2026): Warner Field fencing & safety netting, storm drainage, electrical work & site work

Part 2 (Spring 2027): TBD

• Phase 4: Vendor / festival staging area

C. PROJECT DESCRIPTION: The current phase of this project received all required design approvals from the Parks & Recreation Commission and Historic and Architectural Review Commission. The improvements are designed, meet all applicable codes and standards, and a building permit has been issued. Construction documents are complete and are available upon request.

It should be noted that the Town of Telluride resides at roughly 8,750 feet above sea level in the mountains. Submitter should be familiar with and consider issues, such as weather and climate at elevation in preparing proposal.

The Town anticipates that site preparation and construction for Part 1 will take place during the fall and winter of 2026 with the project commencing on September 23, 2026 and project completion by December 18, 2026.

A topographical survey was conducted in 2025 after completion of the Warming Hut and Washstand and is available upon request.

D. PROJECT SCOPE: This work consists of providing all labor, equipment, materials and services necessary for Phase 3, Part 1 project construction, as specified in the Construction Documents (please note existing conditions and future phases are included in the documents, but not part of Phase 3, Part 1 scope of work).

RFP- Telluride Town Park Core Oval Improvements (Part 1) & Warner Field Fencing & Safety Netting

Specific work components include the following:

1. Coordinate and provide the following:

a. Submittals

i. Electrical equipment

ii. Site drainage materials

iii. Fence and netting equipment

a. Including material and color samples

2. Site mobilization, including full compliance with the Town’s Construction

Mitigation Plan, with a focus on the appointed overall site supervisor; tree, wetland, and natural resource protection measures; as well as construction fencing and screening.

3. Site preparation, including utility locates, excavation (excavated material needs to be removed from site as excavated, limited onsite storage available), backfill, compaction, grading and revegetation of disturbed pathways, warning track, and sod.

4. Core Area Improvements (Part 1):

a. Stormwater sections D & E (less inlets E-1 & E-2)

b. Street light replacements (see Exhibit B - C2.00 Site Plan w/ Site

Drainage and Electrical Scope Highlights)

1. 4 lights

a. 3 tall, 1 short

b. 3 full replacements (fixture, footer, road box, etc.)

c. 1 swap (fixture only)

c. Warner Field outlets (see Exhibit B - C2.00 Site Plan w/ Site Drainage and Electrical Scope Highlights)

d. Warner Field wayfinding footer and sign installation (sign will be provided, see Wayfinding Sign Drawings for footer details)

5. Warner Field fencing and safety netting:

a. Demolition and removal of existing fencing and footers

b. Tree trimming and removal as needed

c. Excavation for new fence post footers

d. Placement of fence posts, rebar, and concrete

e. Fence and netting installation

f. Resurfacing: pathway, seeding, warning track, and playing field sod as needed

6. Participation at required project meetings, which will take place weekly at minimum, during construction activities

7. Provision of regular communication and updates to the Recreation Facilities

Manager and appropriate Town staff

8. Warranty: Provide one (1) year warranty covering all workmanship, materials, and equipment

9. Job-site cleanup

10. Closeout documentation: as-builts, product O&M documents

11. Bonding (payment & performance)

E. PROJECT SCHEDULE: It is the Town’s objective to commence construction on or after Wednesday, September 23, 2026 and to complete construction by December 18, 2026. Please submit a proposed schedule for review. Final schedule to be determined by the Recreation Facilities Manager.

An optional, pre-bid site walk will occur on Wednesday, July 22, 2026 at 1 p.m.

MST.

Contract will be awarded during the week of August 3, 2026.

F. PROPOSAL REQUIREMENTS: The Town of Telluride will receive sealed bid and qualifications no later than 3:00 p.m. MST on Friday, July 31, 2026. Submittals should be mailed to or dropped off at:

Ryan McGovern, Recreation Facilities Manager Town of Telluride Town Park 500 E. Colorado Ave.

P.O. Box 397 Telluride, CO 81435

For inquiries or information, please contact Ryan McGovern at:

Telephone #: (970) 417-5004 Email: rmcgovern@telluride.gov

Proposals shall include those materials necessary to demonstrate the expertise of the proposing firm. Please include the following information:

1. Name and address of responsible firm;

2. Identification of any subcontractors assigned to the project;

3. Qualifications, references, and examples of similar work completed in the last 5 years;

4. Project approach;

5. Proposed project schedule;

6. Fee for services (see Exhibit J. Bid Sheet)*;

7. Proof of bonding capability (see Section G); and

8. Proof of professional liability insurance (see Section H)

* Fee for services: Include a not-to-exceed price based on scope of work described above and in Construction Documents. Price qualifications shall include a breakout of the main facets of the work. Also include the estimated dollars associated with any potential additions to the project that you might foresee, as well as a schedule of hourly rates for the members of the team. All fees will be considered by the Town to be negotiable based on the final scope of services and deliverables. The Town reserves the right to revise the Scope of Work through the negotiating process.

Proposals must be signed by a duly authorized official of the firm.

G. PAYMENT / PERFORMANCE BOND: The selected respondent is expected at the time of executing the agreement to obtain and maintain in full force and effect during the term of the construction contract, until final substantial completion, Performance and Payment Bonds, in the amount of the contract sum to be held for the benefit of the Town of Telluride.

mailto:rmcgovern@telluride.gov

H. LIABILITY INSURANCE REQUIREMENTS:

1. Workers Compensation (as required by Colorado State Law)

2. Comprehensive General Liability

Limits: $1,000,000 per occurrence for Bodily Injury $1,000,000 per occurrence for Property Damage $2,000,000 aggregate Coverage extended:

- Premises - Operations

- Independent Contractors

- Contractual Liability ( to cover hold harmless )

- Completed Operations - Two Years

- Broad Form Property Damage

- X-C-U ( explosion / collapse and underground )

- Personal Injury Coverage:

Contractor's Employee Person other than employee

3. Automobile Liability:

Limits: $1,000,000 per person $1,000,000 per occurrence $1,000,000 per occurrence for property damage

4. Selected respondent will be required to submit a policy endorsement naming the Town of Telluride, Colorado, as an additional insured.

I. TELLURIDE BUSINESS LICENSE REQUIREMENTS: Selected respondent and all subcontractors will be required to obtain a Telluride Business License.

J. EQUAL OPPORTUNITY EMPLOYER: Selected respondent and all subcontractors will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, sexual orientation, disability or national origin.

Selected respondent shall be in compliance with the applicable provisions of the American with Disabilities Act of 1990 as enacted and from time to time amended and any other applicable federal, state, or local laws and regulations.

K. REJECTION OF SUBMISSIONS: The Town reserves the right to reject any or all submissions, to waive informalities and irregularities in the submissions received, and accept any portion of any submission if deemed in the best interest of the Town.

L. OWNERSHIP OF RESPONSE MATERIAL: All materials submitted regarding this RFP become the property of the Town of Telluride and will only be returned at the option of the Town. Any restriction on the use of data contained within the submission must be clearly stated in the submission itself. Proprietary information will be handled in accordance with Colorado Open Records Act.

M. INCURRING COST: The Town is not liable for any cost incurred by entities prior to executing a contract.

N. SELECTION: Final selection will be based upon qualifications, fees, ability to schedule and perform project, submittal requirements, references, and other applicable criteria under the Town’s Procurement Code (Telluride Municipal Code, Section 4-6-10).

Please note that low bid is not necessarily determinative of award of the contract.

O. EXHIBITS AVAILABLE UPON REQUEST (electronic only):

A. Construction Documents (drawings and specifications)

B. C2.00 Site Plan with Site Drainage and Electrical Scope Highlights

C. Light Pole Details

D. Wayfinding Sign Drawings

E. Town Park Core Area Improvements Geotechnical Report

F. Survey

G. Construction Mitigation Plan Manual – Revised 3/17/2026

H. Telluride Town Parks Master Plan Update 2020

I. Town Park Core Area Schematic Design – approved by P&R Commission

9/15/2021, subject to revisions regarding Oval surfacing

J. Bid Sheet