biddoc.pdf

Request for Proposal

RFP # 2027-011

Boiler Replacement Projects – 2 Locations

SCHEDULE OF ACTIVITIES DATES

Request for Proposal Posted on Bidnet/Rocky Mountain E- Purchasing

November 9, 2026

Mandatory Site Visit @ 2 Locations 9:30a.m., November 17, 2026

Written Questions Due Date and Time 3:00p.m., November 24, 2026

Addenda/Response to Questions December 1, 2026

RFP Response Deadline 2:00p.m., December 8, 2026

THIS IS NOT A COMPETITIVE BID: The request for proposal process allows the District to determine the vendor that best meets the needs of the District in accordance with the evaluation criteria listed herein.

It shall be agreed and understood that Submissions are considered to be proprietary working documents offered by prospective firms while under evaluation by the District and, as such, are not subject to official opening or public inspection.

Once an award has been made and an agreeable contract executed, Submissions become subject to the Colorado Open Records Act (CORA). Vendors must proactively identify and clearly mark any specific data they contend meets the legal definition of a "trade secret" or confidential/proprietary information. Wholesale labeling of an entire proposal is not permitted, and the District reserves the right to evaluate the legal validity of any such claim.

Responses will be received until 2:00 pm, Tuesday, December 8, 2026.

Responses must be submitted in electronic format only through the Bidnet/Rocky Mountain E-Purchasing website (www.bidnetdirect.com/colorado). This site offers both “free” and “fee for service” registration options that allow for full access to the documents and for electronic submission of proposals. (Note: “free” registration may take up to 24 hours to process. Please plan accordingly.) All responses are time-stamped by the system upon receipt. Late responses will not be accepted.

RFP responses must be submitted and accepted before the response deadline, as indicated in the Schedule of Activities. It is the responsibility of the respondent to ensure that all RFP documents are uploaded and accepted prior to the designated date and time.

QUESTIONS

Repsondents may NOT contact any District officials or staff other than the Buyer listed herein prior to the RFP opening. All questions must be received by 3:00 PM, Tuesday, http://www.bidnetdirect.com/colorado

November 24, 2026. All questions MUST be submitted in writing through the Bidnet/Rocky Mountain E-Purchasing website (www.bidnetdirect.com/colorado)

Any necessary Addendum will be posted on the Bidnet/Rocky Mountain E-Purchasing System website. Respondents are responsible for checking the Bidnet/Rocky Mountain Bid System to make sure that they are fully aware of all "Response to Questions" and Addenda which may be issued. Free registration will not receive email notifications of Addenda

RFP SUBMITTAL: RFP Submittal package need only contain the following as one single electronic document:

1. RFP Response Form with Signature, Exhibit 1

2. Proposal Response Requirements (Items 1-9, as defined)

3. Statement of Insurance, Exhibit 2

4. District Contract Acknowledgement Form, Exhibit 3

5. Addendum(s) if any

6. Any other pages or documents where signatures are required.

Enclosed are detailed specifications as determined by the District. Please note clearly on your RFP Responses any authorized alternatives or deviations from said specifications and include justification for acceptance of same. RFP Responses must include all requirements as defined. All responses are understood F.O.B. destination prepaid.

Before award of this RFP, the successful vendor may be required to satisfy the District as to their experience and competence to provide the service and product specified on the attached documents. The District may make such investigations as it deems necessary to determine the ability of the vendor to meet the required needs, and the vendor shall furnish to the District all such information and data for this purpose as the District may request. The District reserves the right to reject any responses if the evidence submitted by the vendor or the investigation of such vendor fails to satisfy the District that such vendor is properly qualified to carry out the obligations of the contract and to deliver the work or product contemplated therein.

The District reserves the right to reject any and all RFP Responses, waive irregularities, and accept the RFP Response or portion of any response which, in its opinion, best serves the needs and purposes of the District. The St. Vrain Valley School District RE-1J is an "Equal Opportunity Employer."

Sincerely, Kim Myers

Kim Myers, NIGP-CPP, CPPB Senior Procurement Specialist

ST. VRAIN VALLEY SCHOOL DISTRICT RE-1J

http://www.bidnetdirect.com/colorado

STANDARD TERMS AND CONDITIONS

1. RFP Responses must be signed by an authorized member of your company or will not be considered a valid response.

2. The District will receive electronic responses submitted through the Rocky Mountain E-

Purchasing website (www.bidnetdirect.com/colorado). RFP responses must be submitted before the acceptance deadline as indicated in the Schedule of Activities. It is the responsibility of the respondent to ensure that all required documents are uploaded by the designated date and time.

3. All electronic files uploaded in the Rocky Mountain E-Purchasing System must be in a common format accessible by software programs utilized by the District. Those common formats are generally described as Microsoft Word (.doc or.docx), Microsoft Excel (.xls or .xlsx), Microsoft PowerPoint (.ppt or pptx), or Adobe Portable Document Format (.pdf.).

Respondents will not secure, password protect, or lock uploaded files; the District must be able to open and view the contents of the files. Files that contain macros will not be accepted. Respondents will not disable or restrict the ability of the District to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images, or sketches. The District may disqualify any response that does not meet the criteria stated in this paragraph.

Any uploaded files that cannot be assessed or determined to be corrupt by the District will not be considered.

4. Only responses received from those Respondents who request a copy of the documents from Rocky Mountain E-Purchasing System will be accepted.

5. Prices stated must be in units specified. In case of a discrepancy between the unit price and the extension, the unit price shall prevail.

6. Prices shall be firm for the period indicated, but not less than ninety days following the

RFP acceptance date.

7. Collusion. The Respondent, by affixing its signature, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms, or corporations offering a Proposal for the same items or with the District. The

Respondent also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure the integrity of the District's public procurement process, all Respondents are hereby placed on notice that any and all

Respondents who falsify the certifications required in conjunction with this section shall be prosecuted to the fullest extent of the law.

8. The tradename of an item being proposed must be indicated by the Respondent when requested. The nature of some items dictates a sole source situation. Specifications are provided to identify the product/service required and establish an acceptable quality level.

http://www.bidnetdirect.com/colorado)

9. Unless alternates are requested, the Respondent will not be allowed to offer more than one price on each item even though they may feel that they have two or more types or styles that will meet specifications. The Respondent must determine which to offer. If said

Respondent should submit more than one price on any item, all prices will be rejected for that item. It is the Respondent’s right to address alternatives in a separate document but not as a part of this RFP.

10. Samples of items, when required, must be furnished free of expense prior to the opening of Proposals and, if not destroyed, will be returned upon the Respondent’s request at the

Respondent’s expense.

11. Special terms and conditions imposed by any Respondent on any item Proposed, other than those terms and conditions as set forth herein, shall result in rejection of said

Proposal for those items or item as being non-responsive to this invitation. Examples:

imposing "all or none" requirements, stipulating a minimum quantity over the quantity specified, proposing an alternate on a "No Substitute" item, etc.

12. Each Respondent shall agree to furnish the proposed product, services, equipment, or materials that are called for on the face of this proposal in strict accordance with the conditions, requirements, and specifications of this Request for Proposal. In the event the District includes trade names as a part of the work description of any item, any participating Respondent may submit quotations on other trade named products, providing they are equivalent unless the wording "no substitute" is indicated. When the description includes the wording "no substitute" in addition to the trade name, a quotation of the price will be accepted on the trade named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the

Purchasing Manager or authorized representative.

13. All materials, supplies, and equipment furnished or services performed under the terms of this purchase order or contractual agreement shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of

1970 (Public Law 91-596), as well as with other applicable federal, state and local codes.

14. Time is of the essence. Time of delivery is a part of the consideration and the delivery date given by the Respondent in the RFP must be complied with unless otherwise instructed by the Buyer. This is very important and must be noted in the Proposal space provided. When a date is set for the delivery of merchandise or the performance of work, said merchandise must be delivered, or work performed, in accordance with the specifications or description herein contained on or before said date, or the order to the delinquent party may be canceled and awarded to the next lowest qualified responsible

Proposal. In such case, the District will have the right to buy such articles at market price for immediate delivery, and an excess in cost of same over price named hereon is to be paid by the Respondent under this contract or deducted from any money due or hereafter coming to him. Failure to pay the said amount to the District upon demand will result in removal from the Districts’ Bidder’s List and/or legal action.

15. The District reserves the right to cancel, without penalty, any awards occurring as a result of this RFP. Written notice will be given to the awarded vendor thirty (30) days prior to contract cancellation advising reasons for the proposed cancellation, procedures to correct the problem if any, and the date the contract will be canceled. The District will be the sole judge on non-performance.

16. Barring extenuating circumstances, an award will be made based on the evaluation criteria as defined herein. The Buyer reserves the right to waive any technical or formal error or omissions and to reject any and all Responses, or to award a contract for the items hereon, either in part or whole, if deemed to be in the best interest of the District to do so.

17. Proposals may not be changed after the RFP acceptance time. The exception would be if there was a misinterpretation of the unit for which the Proposal was requested. No dollar amount change would be allowed, only a clarification as to the unit your RFP response represents. This must be done in writing 24 hours after notification to the

Respondent from the Buyer.

18. The submittal of a Response shall constitute an irrevocable offer to contract with the

District in accordance with the terms of said RFP, which offer may not be withdrawn until or unless rejected or not accepted by the District.

19. FREIGHT TERMS: F.O.B. Destination Freight Prepaid. All freight charges must be included in prices submitted in the RFP response. Prices quoted are to be firm for delivery to the District Warehouse or point designated in the District.

20. The District is exempt from State of Colorado Sales Tax and Federal Excise Tax. The contract amount shall not include the cost of any such taxes, including those on any material, supplies, or equipment used or installed in the work. The Respondent shall file an "Application for Exemption Certificate" with the Colorado Department of Revenue and submit copies of such certificate to the District upon award of the contract and prior to commencement of any work.

21. The Respondent agrees to indemnify and hold the District harmless from claims, suits, or action of every nature and description brought against it for or on account of any injuries or damages received or sustained by any party or parties, caused in whole or in part by or from the acts of the Respondents, his servants or agents. To this extent, the

Respondent agrees to furnish adequate Public Liability and Property Damage Insurance, the amount of which will be determined by the District whenever such insurance, in the opinion of the District, is deemed necessary.

22. The issuance of a signed Purchase Order shall constitute a contract that must be fulfilled by the Respondent.

SPECIAL RFP TERMS AND CONDITIONS

Where there appears to be variances or conflicts between the Standard Terms and Conditions and the Special Terms and Conditions and/or Technical Specification outlined in this RFP

Solicitation, the Special Conditions and/or the Technical Specifications shall prevail.

1. PURPOSE OF RFP: The purpose of this Request for Proposal is to obtain responses from qualified mechanical companies for Boiler Replacement Projects – 2 Locations

(Black Rock Elementary and Eagle Crest Elementary) including but not limited to the removal, haul away and proper disposal of the existing boilers, purchase, installation and startup of new high efficiency Boilers.

2. MANDATORY SITE VISIT: A Mandatory Site Visit is scheduled to begin at 9:30a.m.

MT, Tuesday, November 17, 2026 at Black Rock Elementary School, 2000 Mountain

View Blvd., Erie, CO 80516 and then traveling to Eagle Crest Elementary, 4444

Clover Basin Dr., Longmont, CO 80503. The Respondent is required to attend this

Mandatory Site Visit in order to submit a proposal. Respondents who fail to attend the mandatory site visit shall be considered non-responsive and ineligible for award.

Additionally, all of the Respondent’s Subcontractor(s) are required to attend this site visit in order to become familiar with the specifications and site conditions. It is recommended that attendees plan on approximately 1.5 hours to complete the site visits. No additional scheduled site visits will be available for this project.

3. ELIGIBILITY OF RESPONDENTS:

The Respondent shall be able to provide evidence that they:

1). Have an established satisfactory record of performance for a reasonable period of time.

2) Have sufficient financial support, equipment and organization to ensure that they can satisfactorily provide the products and services if awarded a contract. The term "equipment and organization" as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the

District.

The District reserves the right, before awarding the contract, to require a respondent to submit such evidence of its qualifications as it may deem necessary and may consider any evidence available to it (including, but not limited to, the financial, technical and other qualifications and abilities of the respondent, including past performance and experience with the District) in making the award in the best interest of the District.

4. ADJUSTMENT OF QUANTITIES: While the quantities stipulated in this Request for

Proposal will be used by the District for purposes of response comparability, it is hereby agreed and understood that the District has the right to adjust/reduce the quantities ordered in conjunction with this RFP based on budgetary restrictions.

5. CONSIGNMENT OF CONTRACT NOT ALLOWED. Responses will only be considered from firms that are directly engaged in the business of manufacturing or distributing the goods and/or performing the services described in this Request for Proposal.

Accordingly, no part of this Contract can be consigned to another vendor.

6. LABOR, MATERIALS, AND EQUIPMENT TO BE SUPPLIED BY THE RESPONDENT:

Unless otherwise provided in this Request for Proposal, the respondent shall furnish all labor, materials, and equipment necessary to complete the project as specified. When not specifically identified in this RFP, such materials and equipment shall be of a suitable type and grade for the purpose. All materials, workmanship, and equipment shall be subject to the inspection and approval of the District's Project Manager.

7. MATERIALS WILL BE SUPPLIED BY THE RESPONDENT: The respondent hereby agrees that all materials supplied by the respondent in conjunction with this solicitation shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied by the respondent are found to be defective or do not conform to specifications, the District reserves the right to either cancel the order and return such materials to the respondent at the respondent’s expense or require the respondent to replace the materials at the respondent’s expense.

8. METHOD OF AWARD IN THE BEST INTEREST OF THE DISTRICT: All proposals submitted in response to this RFP will be reviewed for responsiveness prior to referral to the Evaluation Committee. The Evaluation Committee will score all responsive proposals in accordance with the evaluation criteria provided. The proposals will be evaluated to establish the award or award(s) of this solicitation. Multiple Awards may be designated, if determined to be in the best interest of the District. If the District determines that there was inadequate competition in any of the areas, the District may not issue any awards.

Notwithstanding, the District reserves the right to alter this method of award if such alteration results in cost savings to the District. Awards for this proposal will be based on the highest overall evaluated score, conforming to the RFP requirements and determined to be in the best interest of the District.

For this Request for Proposal, the Evaluation Committee will score Proposals based on the following criteria.

• Company Information

• Company Qualifications & Experience, and Project understanding

• Staff/Team Qualifications and Experience

• Proposed Solution, by Site

• Project Schedule & Timeline

• References

• Warranty/Guarantee

• Proposed Pricing, by Site

• Completeness of the submittal

9. PROTECTION OF PROPERTY: The Respondent shall be held responsible for repairing or replacing any and all property which is damaged by reason of the respondent’s operation on the property to the satisfaction of the District.

10. ACCIDENT PREVENTION: The Respondent shall be required to take safety precautions to protect persons and District property. All contractors and sub-contractors shall conform to all OSHA, State, and County regulations while performing under the terms and conditions of this Contract. Any fines levied by the above-mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the

Respondent which is responsible for same. Barricades shall be provided by the respondent when work is performed in areas traversed by persons or when deemed necessary by the District's Project Manager.

11. CLEAN UP AFTER PROJECT IS COMPLETED: All unusable materials and debris shall be removed from the District premises. At completion, the successful Respondent shall thoroughly clean up all areas where work has been involved as mutually agreed with the

District's Project Manager. The successful respondent shall be responsible for disposing of environmentally hazardous waste materials in a manner that is consistent with regulations stipulated by the United States Environmental Protection Agency (EPA) as well as with any state or locally prescribed procedures.

12. INDEMNIFICATION OF DISTRICT BY SUCCESSFUL RESPONDENT: The successful

Respondent shall indemnify and save the District harmless from any and all claims, liabilities, losses, and causes of action which may arise out of the fulfillment of the

Respondent’s contractual obligations as outlined in this RFP. The Respondent shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the District when applicable, and shall pay all costs and judgments which may issue thereon.

13. PRICES SHALL BE FIXED AND FIRM FOR THE TERM OF THE CONTRACT: If awarded a contract under this solicitation, the prices proposed by the Respondent shall remain fixed and firm during the term of the contract; provided, however, that the respondent may offer incentive discounts from this fixed price to the District at any time during the contractual term.

14. WARRANTY SHALL BE FOR ONE YEAR: In addition to all other warranties that may be supplied by the Respondent, the Respondent shall warrant its product and/or service against faulty labor and/or defective material for a minimum period of one year after the date of acceptance of the labor, materials and/or equipment by the District. This warranty requirement shall remain in force for the full period identified above; regardless of whether the Respondent is under contract with the District at the time of the defect. Any payment by the District on behalf of goods and services received from the Respondent does not constitute waiver of these warranty provisions.

15. DEFICIENCIES IN WORK TO BE CORRECTED BY RESPONDENT: The successful

Respondent shall promptly correct all deficiencies and/or defects in work and/or any work that fails to conform to the Contract Documents. All corrections shall be made within

Thirty (30) calendar days after such rejected defects, deficiencies, and/or non-conformance verbally reported to the Respondent by the District's Project Manager.

Respondent shall bear all costs of correcting such rejected work.

If the Respondent fails to correct the work within the period specified in this RFP, the

District reserves the right to place the Respondent in default of its contractual obligations, obtain the services of another vendor to correct the deficiencies, and charge the

Respondent for these costs; either through a deduction from the final payment over to the Respondent or through invoicing.

16. METHOD OF PAYMENT AFTER WORK IS COMPLETED: Upon completion and acceptance of the work required in conjunction with this RFP, the successful Respondent shall submit an invoice to the District's Financial Services Department. The invoice shall reflect the total value of the contract and shall reference the appropriate purchase order number, the address of the workplace, and all itemized material and labor costs; if applicable. The date of the invoice shall not exceed thirty (30) calendar days from the date that the work was completed and accepted. Under no circumstances shall the invoice be submitted to the District in advance of such completion and acceptance.

17. TERM OF CONTRACT: The Contract or Contracts shall commence on the individual

Contract document date and shall remain in effect until such time as the product, commodities, equipment and/or services acquired in conjunction with this Request for

Proposal have been completed and accepted by the District's authorized representative.

Due to the funding source, separate (by location) contracts maybe required.

Notwithstanding, it shall be understood and agreed that any required warranty period which exceeds this term shall remain in full force for the duration of the warranty period.

18. PERFORMANCE OF CONTRACT: In order to protect the vested interests of the District, and to ensure the efficient utilization of resources, the awarded vendor shall comply with all contractual obligations contained herein. With respect to these obligations, the District will report any non-compliance issues to the vendor for corrective action.

19. PERFORMANCE AND PAYMENT BOND: The awarded contractor will be required to furnish Performance and Payment bonds if the contract total amount is over $50,000.

The Contractor shall furnish to St. Vrain Valley School District, a 100% Performance

Bond and 100% Payment Bond within TEN (10) business days after notification of award of a contract. The cost of all bonds shall be included in Contractor's price offer. Industry

Standard P&P Bonds or the AIA forms are acceptable. Bonds shall: 1) Be for the full amount of the contract price. 2) Guarantee the Contractor's faithful performance of the work under this contract, and the prompt and full payment for all labor and materials involved therein. 3) Guarantee protection to the District against liens of any kind. 4) Be, when a surety bond is furnished, from a surety company operating lawfully in the state of

Colorado and shall be accompanied with an acceptable "Power-of-Attorney" form attached to each bond copy. All bonds required above shall be issued by companies authorized to do business under the laws of the State of Colorado. The Company must be rated no less than "A-“by the latest edition of Best's Insurance Guide which is published by A.M. Best Company, Oldwick, New Jersey. If the Respondent fails to deliver the specified performance bond within this specified time frame, including any extensions that may be granted by the District, the District shall declare the Respondent in default of the contractual terms and conditions and the Respondent and shall surrender its bid guaranty.

20. HAZARDOUS WASTE DISPOSAL: Successful respondent shall, at all times, fully comply with all state, federal and local, laws, rules, and regulations, including without limitation all applicable provisions of 6 C.C.R. § 1007-2.

21. GOVERNMENT STANDARDS AND REQUIREMENTS: All items or services to be purchased or supplied in conjunction with this RFP shall be in accordance with all federal, state, and local government standards to include, but not be limited to, those issued by the Office of Safety and Health Administration (OSHA), the National Institute of

Occupational Safety Hazards (NIOSH) the National Fire Protection Association (NFPA), and the National Electric Code (NEC).

22. PROJECT START AND COMPLETION DATES: Project start and completion dates shall be coordinated with the District’s Project Manager. All work shall be performed in accordance with good commercial practice and the work schedule and completion dates shall be adhered to by the successful Respondent; except in such cases where the completion date will be delayed due to acts of God, strikes, or other causes beyond the control of the Respondent. In these cases, the Respondent shall notify the District of the delays in advance of the original completion date so that a revised completion date can be negotiated.

Should the respondent to whom the contract is awarded fail to complete the work within the time required, it is hereby agreed and understood that the District reserves the right to cancel the contract with the respondent and to secure the services of another vendor to complete the work. If the District exercises this right, the District shall be responsible for reimbursing the Respondent for work that was completed and found acceptable to the

District in accordance with the RFP specifications. In addition, the District may, at its sole discretion, request payment from the Respondent, through an invoice or credit memo, for any additional costs over and beyond the original proposed price which were incurred by the District as a result of having to secure the services of another vendor.

23. DISTRICT CONTRACT: The parties agree and understand that District is a Colorado public school district and, as such, is subject to certain state and federal laws that cannot be waved. Attached here it is either the (a) Vendor Contract, (b) AIA Contract Document

Supplemental Terms, or (c) SV A-001 Construction Service Agreement (collectively, the

“District Contract”). The District Contract is attached hereto and incorporated herein by this reference. By submitting a response pursuant to this Request for Proposal, Respondent represents to the District that it has reviewed the District Contract and is prepared to sign the District Contract without modification, unless any such requested modifications are communicated to District at the same time as the response is being made.

SCOPE OF WORK

St. Vrain Valley School District is requesting separate proposed solutions and pricing for each of the 2 project locations, meeting the District and the proposed manufacture requirements & specifications. The Scope of Work is to include all permits, materials, labor, equipment, tools, lift, rentals, site protection, job cleanup, haul away of the existing unit, trash & hazardous material removal and proper disposal. All differences or exclusions must be identified in your proposal.

Requirements & Specifications

All proposed products, equipment, material and work is to follow the Scope of Work, Specifications and Requirements including the attached District Technical Guideline.

• Attached as, Technical Guideline, Edition 2026.

District Approved Boiler Manufacturers are as follows: *No Substitute

• Fulton Endura

• Reillo

• Raypak

• Lochinvar

Black Rock Elementary:

Replacement of existing Burnham Cast Iron Boiler Model GE615/11, 2.532 Mbh., Serial# 63130074-00-6101-0066. Replacement boiler must be high efficiency including required intake, exhaust, natural gas and hydronic piping changes.

• Unwire existing burner

• Removal and proper disposal of existing Burnham boiler

• Furnish and install high efficiency boiler (piping is primary/secondary configuration)

• Connect new boiler to existing piping

• Startup and Combustion tuning

• Re-insulate any disturbed insulations on new and existing piping connections

• Coordination and completion of state and city inspections

• State and County Permitting

• Complete replacement boiler documentation with the State

• Freight

• Provide all as-built documentation to owner

• Controls by SVVSD personnel.

Eagle Crest Elementary:

Replacement of existing Weil McClain boiler Model 688, 1.358 Mbh., No Serial# replacement boiler must be high efficiency including required intake, exhaust, natural gas and hydronic piping changes.

• Unwire existing burner

• Removal and proper disposal of existing Weil McClain boiler

• Furnish and install high efficiency boiler including piping as shown on the attached

➢ Piping Drawing_10.16.26

• Connect new boiler to piping

• Startup and Combustion tuning

• Re-insulate any disturbed insulations on new and existing piping connections

• Coordination and completion of state and city inspections

• State and Boulder County Permitting

• Complete replacement boiler documentation with the State

• Freight

• Provide all as-built documentation to owner

• Controls by SVVSD personnel.

PROPOSAL RESPONSE REQUIREMENTS

This document provides the information necessary to aid interested firms in formulating a thorough response. Responses must be submitted electronically, through Bidnet/Rocky Mountain E- Purchasing at (www.bidnetdirect.com) for consideration, by the response date and time of 2:00p.m., December 8, 2026.

Completely address and provide all of the RFP evaluation criteria identified and describe in items (1-9). Attached additional information as it relates to each item, as necessary. Responses shall include at minimum the following items (1-9) in sequential order:

1. Company Information

a. Provide Company overview

b. Company headquarters and Colorado service and support locations

c. Number of years in business under the current company name.

2. Company Qualifications and Experience

a. Provide information regarding the following minimum qualifications, but not limited to:

• Licensed and insured in the State of Colorado and project related jurisdictions.

• Number of years of experience performing Boiler installation & commissioning.

• Experience with code authorities of the State of Colorado and/or related jurisdictions.

• Previous experience providing Boiler replacements projects.

3. Staff/Team Qualifications and Experience.

a. Provide the employee names, qualifications and experience who will be assigned to each of these 2 projects.

4. Proposed Solution, by Site

a. Provide a detailed solution that best meets at minimum the information contained in the

RFP Scope of Work, Specifications and Requirements, for each of the 2 projects.

5. Project Schedule & Timeline.

a. Provide proposed schedules and timelines to complete each of the 2 projects.

6. References:

a. Provide (3) three references for whom you have provided similar work for in a K12 environment and the work that was performed.

• Include: Company Name, Contact Name, Contact Phone, Contact Email Address and Work/Services relevant to this solicitation.

• Previous experience working with St. Vrain Valley School District RE-1J

7. Warranty/Guarantee:

a. Provide product warranty and installation work warranty/guarantee information, for the equipment and services being proposed, for each of the 2 projects.

8. Proposed Pricing by Site, to include but not limited to all permits, labor, material, equipment, tools, rentals, lifts, ladders, site protection, job cleanup, trash and hazardous material removal and proper disposal for a full and complete replacement and startup.

a. Black Rock Elementary Project:

• Provide a complete detailed/itemized pricing breakout of all costs including discounts and/or savings to perform both locations.

b. Eagle Crest Elementary Project:

• Provide a complete detailed/itemized pricing breakout of all costs, including discounts and/or savings to perform both locations.

9. Other information: Submittal may include other information you may wish to include.

http://www.bidnetdirect.com/

Issuance of this Request for Proposal in no way constitutes a commitment by the St. Vrain Valley School District to award a contract. St. Vrain Valley School District reserves the right to waive any informality, or to reject any or all proposals received in response to this RFP, or to cancel the RFP, if it is determined to be in the best interest of the District.

EXHIBIT #1

RFP RESPONSE FORM

ALL PRICING SHALL REMAIN VALID FOR NINETY (90) DAYS

RFP No. 2027-011

Boiler Replacement Projects – 2 Locations

REQUIRED ATTACHMENTS: (submitted in the following order as one single electronic document).

1. RFP Response Form with Signature, Exhibit 1

2. Proposal Response Requirements (Items 1-9, as defined)

3. Statement of Insurance, Exhibit 2

4. District Contract Acknowledgement Form, Exhibit 3

5. Addendum(s) if any

6. Any other pages or documents where signatures are required.

Original Signature by Authorized Officer/Agent Vendor’s Tax Number (FEIN)

Type or printed name of person signing Company Name

Title Phone Number

Vendor Mailing Address Email address

City, State, Zip Price Valid Until

Payment Terms Lead time ARO

(Less than Net 30 will not be accepted)

DUNS # Principal/Owner

Variances to Terms and/or Conditions:

The Respondent shall identify all variations and exceptions taken to the General Terms and Conditions, the Special Conditions and any Specifications in the space provided below; provided, however, that such variations are not expressly prohibited in the solicitation documents. For each variation listed, reference the applicable section of the solicitation document. If no variations are listed here, it is understood that the Respondents Proposal fully complies with all terms and conditions. It is further understood that such variations may be cause for determining that the Respondents Proposal is non-responsive and ineligible for award:

Sect______Variance______________________________________________________________

Signature constitutes acceptance of all terms and conditions and documents attached.

EXHIBIT #2

TO BE RETURNED WITH YOUR RFP RESPONSE

STATEMENT OF INSURANCE

The Respondent agrees to maintain, on a primary basis and at its sole expense, at all times during the life of this project the following insurance coverages, limits, including endorsements described herein.

The requirements contained herein, as well as the District’s review or acceptance of insurance maintained by the Respondent, is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by the Respondent under this project.

Commercial General Liability: The Respondent agrees to maintain Commercial General Liability at a limit of liability not less than $2,000,000 Each Occurrence. Coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability, or Cross Liability.

Business Automobile Liability: The Respondent agrees to maintain Business Automobile Liability at a limit of liability not less than $1,000,000 Each Occurrence. Coverage shall include liability for Owned, Non-Owned & Hired automobiles. In the event the Contractor does not own automobiles, the Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Worker’s Compensation Insurance & Employers Liability: The Contractor agrees to maintain Worker’s Compensation Insurance & Employers Liability insurance in accordance with Colorado Revised Statutes.

Additional Insured: Respondent agrees to include the District as an Additional Insured to the Commercial General Liability. The Additional Insured shall read “St. Vrain Valley School District RE- 1J.”

Waiver of Subrogation: The Respondent agrees to a Waiver of Subrogation for each required policy herein. When required by the insurer, or should a policy condition not permit the Respondent to enter into a pre-loss agreement to waive subrogation without an endorsement, then the Respondent agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which includes a condition specifically prohibiting such an endorsement, or voids coverage should the Respondent enter into such an agreement on a pre-loss basis.

Certificate(s) of Insurance: The Respondent agrees to provide the District a Certificate(s) of Insurance evidencing that all coverages, limits, and endorsements required herein are maintained and in full force and effect. Said Certificate(s) of Insurance shall include a minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage. The Certificate Holder address shall read:

St. Vrain Valley School District RE-1J Attn: Procurement Manager Procurement Department 825 Delaware Ave., Suite 400A.

Longmont, CO 80501

Umbrella or Excess Liability: The Respondent may satisfy the minimum liability limits required above for Commercial General Liability or Business Auto Liability under an Umbrella or Excess Liability policy.

There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest “Each Occurrence” limit for either Commercial General Liability or Business Auto Liability. The Respondent agrees to include the District as an “Additional Insured” on the Umbrella or Excess Liability unless the Certificate of Insurance states the Umbrella or Excess Liability provides coverage on a “Follow-Form” basis.

Right to Revise or Reject: The District reserves the right, but not the obligation, to revise any insurance requirement, not limited to limits, coverages, and endorsements based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work/specifications affecting the applicability of coverage. Additionally, the District reserves the right, but not the obligation, to review and reject any certificate of insurance failing to meet the criteria stated herein or any insurer providing coverage due to its poor financial condition or failure to operate legally.

I HEREBY CERTIFY THAT I HAVE READ AND UNDERSTAND THIS DOCUMENT AND THAT THE

AFOREMENTIONED INSURANCE IS IN EFFECT. THE CERTIFICATE IS ENCLOSED.

Company Name

Signature

Print Name

Title

Date

EXHIBIT #3

TO BE RETURNED WITH YOUR RFP RESPONSE

DISTRICT CONTRACT

The attached word document is a sample of either the (a) Vendor Contract, (b) AIA Contract Document Supplemental Terms, or (c) SV A-001 Construction Service Agreement (collectively, the “District Contract”) template. Once the Bid or RFP has been awarded, a final District Contract similar to this will be sent for your signature.

IF YOUR COMPANY NORMALLY SEEKS LEGAL REVIEW OF CONTRACT TERMS, THIS

PROCESS SHOULD OCCUR PRIOR TO SUBMISSION OF YOUR RESPONSE AND YOUR

OFFER MUST IDENTIFY ANY TERM OR CONDITION YOU ARE QUESTIONING AND HOW YOU

WOULD SUGGEST IT BE RESOLVED.

By submitting a response to the Bid or RFP you acknowledge that you accept the terms and conditions of the District Contract as the primary agreement. Other agreements that may be provided by the contractor will follow in priority of interpretation.

Please check one and return with your response:

I accept the District Contract and have no changes.

I have attached a redlined version in MS Word with questions, comments, or suggested changes to the District Contract.

IMPORTANT NOTE: Exceptions requested, or alternative language suggested, will be treated as a “counter-offer.” The willingness and/or ability of the vendor to accept or negotiate such suggested changes will be considered on a case-by-case basis. Vendor, please note, IF you do offer suggested modifications, the decision to reject, accept, or further negotiate requested changes will be at the District’s discretion.

Please check if you have an additional agreement for District to consider

I have specific contracts and agreements that will follow the priority in interpretation that we would like you to review and consider as part of the overall agreement if awarded.

IMPORTANT NOTE: Please add to the end of this submission (after any redlines to the District Contract) in MS Word format.

Technical Guidelines Edition 2026.1 Issued January 2026

2026 Updates are indicated by gray highlight

St. Vrain Valley Schools Construction & Maintenance Department 303-682-7269 395 S. Pratt Pkwy Longmont, CO

SVVSD Technical Guidelines

TABLE OF CONTENTS

TABLE OF CONTENTS

APPENDICES

DESIGN BULLETINS

INSTRUCTIONS TO THE DESIGN TEAM

Intent and Use of this Document Definitions Architectural & Engineering Services

DIVISION 00 – PROCUREMENT AND CONTRACT PROCEEDURES

00 00 00 Primary District Requirements

DIVISION 01 – GENERAL REQUIREMENTS

01 26 00 Contract Modification Procedures 01 50 00 Temporary Facilities and Controls 01 74 19 Construction Waste Management 01 78 39 As-Built Drawings 01 80 00 Attic Stock

DIVISION 02 – EXISTING CONDITIONS

02 00 00 Primary District Requirements

DIVISION 03 – CONCRETE

03 30 00 Cast-In-Place Concrete 03 50 00 Polished Concrete

DIVISION 04 – MASONRY

04 20 00 Unit Masonry

DIVISION 05 – METALS

05 52 00 Primary District Requirements

DIVISION 06 – WOOD, PLASTIC, AND COMPOSITES

06 41 00 Casework

DIVISION 07 – THERMAL & MOISTURE PROTECTION

07 30 00 Low Slope Roofing 07 40 00 Metal Roofing and Wall Panels 07 50 00 Siding

DIVISION 08 – OPENINGS

08 11 13 Doors and Frames 08 40 00 Aluminum Storefront and Curtain Wall 08 50 00 Windows 08 60 00 Roof Windows and Skylights 08 71 00 Door Hardware 08 80 01 Glazing Security Film

DIVISION 09 – FINISHES

09 00 00 Primary District Requirements 09 60 00 Flooring

DIVISION 10 – SPECIALTIES

10 10 00 Interior Specialties 10 14 00 Signage 10 18 00 Changing Stations 10 40 00 FD & PD Lock Boxes 10 50 00 Lockers

DIVISION 11 – EQUIPMENT

11 00 00 Primary District Requirements 11 30 00 Residential Appliances 11 40 00 Food Service Equipment: Revised 2026 11 50 00 Education, Art, and Scientific Equipment 11 60 00 Theater Equipment 11 65 00 Athletic Equipment, Indoor 11 65 10 Athletic Equipment, Outdoor 11 70 00 Athletic Therapy Equipment

DIVISION 12 – FURNISHINGS

12 20 00 Window Blinds 12 20 00 Multiple Seating

DIVISION 13 – SPECIAL CONSTRUCTION

13 10 00 Exterior Bleachers 13 20 00 Portable Stairs, Ramps, and Railings

DIVISION 14 – CONVEYING EQUIPMENT

14 24 00 Elevators

DIVISION 21 – FIRE SUPPRESSION

21 10 00 Water Based Fire Suppression System

DIVISION 22 – PLUMBING

22 00 00 Primary District Requirements 22 10 00 Water Distribution 22 15 00 Consumable Water Filtration 22 20 00 Sanitary and Storm Sewer 22 30 00 Plumbing Equipment 22 40 00 Plumbing Fixtures

DIVISION 23 – HEATING VENTILATION & AIR CONDITIONING (hvac)

23 00 00 Primary District Requirements 23 05 13 Motors 23 05 14 Variable Frequency Drives 23 05 15 Piping Specialties 23 05 19 Meters & Gauges 23 05 20 Valves 23 05 30 Electric Heating Cables

23 05 40 Vibration Control 23 05 50 HVAC Identification 23 05 90 Testing and Balancing 23 07 00 Mechanical Insulation 23 08 00 Mechanical Commissioning Requirements 23 09 00 Building Automation System (BAS) / Direct Digital Control Systems (DDS) 23 09 01 Control Device Requirements 23 09 02 Sequence of Operation 23 10 00 Facility Fuel Systems 23 21 00 Hydronic Piping and Pumps 23 30 00 HVAC Air Distribution 23 50 00 Central Heating Equipment 23 70 10 Roof Top Units (RTUs) 23 80 00 Decentralized HVAC Equipment

DIVISION 25 – LIGHTING AUTOMATION

25 00 00 Primary District Requirements

DIVISION 26 – ELECTRICAL

26 00 00 Primary District Requirements 26 01 00 Common Work Results for Electrical 26 05 00 Low Voltage Electrical Power Conductors and Cables 26 05 10 Grounding and Bonding for Electrical Systems 26 05 20 Hangars and Supports for Electrical Systems 26 05 30 Raceways and Boxes for Electrical Systems 26 05 40 Cabinets, boxes, and Fittings for Electrical Systems 26 05 50 Electrical Connections for Equipment 26 05 60 Identification for Electrical Systems 26 22 00 Low Voltage Transformers 26 24 00 Switchboards 26 24 15 Panelboards 26 27 20 Wiring Devices 26 28 10 Enclosed Switches and Circuit Breakers 26 30 10 Generators (Current Version) 26 30 10 Generators (Proposed Version) 26 36 00 Transfer Switches 26 40 20 Electrical for Press Box Sound Systems 26 40 30 Transient Voltage Suppression for Low-Voltage Electrical Power 26 50 00 Lighting 26 50 20 Sports Field Lighting 26 20 00 Electrical Vehicle Charging Stations

DIVISION 27 – COMMUNICATIONS

27 00 00 Communications See Appendix C 27 00 01 Energy Management 27 20 00 Energy and Environmental Monitoring 27 50 00 Bi-Directional Amplification (BDA) Systems

DIVISION 28 – ELECTRONIC SAFETY & SECURITY

28 00 00 Automated Emergency Systems 28 31 01 Intercom, Clocks, & Electronic/Digital Signage 28 13 00 Access Control

28 16 00 Intrusion Detection (Burglar Alarm) 28 23 00 Video Surveillance (CCTV) & Video Doorbell 28 31 00 Fire Alarm 28 31 76 Emergency Responder Radio Coverage Systems

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 00 00 General District Preferences 32 10 00 Asphalt and Concrete Paving and Markings 32 10 20 Athletic Surfacing 32 30 00 Fences and Gates 32 40 00 Site Furnishings & Site Signage 32 80 00 Irrigation 32 90 00 Landscaping 32 93 00 Trees 32 91 00 Playgrounds

DIVISION 33 – SITE UTILITIES

33 00 00 Primary District Requirements 33 40 00 Storm Drainage 33 40 10 Sub-drainage System 33 50 00 Utility Trace Wire

SVVSD Typical Details

APPENDICES

APPENDICES

Appendices supplement the information provided in the Technical Guidelines, and can be found on the District Bluebeam Project, under the Guidelines folder.

Appendix A Sustainability Targets Appendix B HVAC & Building Controls, Detailed Guidelines Division 23 has been incorporated into this document.

Appendix C Communications, Technology, and Security Guidelines Appendix D SVVSD Door & Hardware Installation Guide, Wood and Hollow Metal Appendix E SVVSD Door & Hardware Installation Guide, Aluminum

DESIGN BULLETINS

Design bulletins are space or function specific requirements, and can be found on the District Bluebeam Project under the Guidelines folder, as well as at the end of this document.

Current Design Bulletins include the following, other may be added as developed:

• 2018-05-17 Design Bulletin, Calm Rooms

• 2019-09-17 Design Bulletin, Kilns & Kiln Rooms

• 2024-11-07 Design Bulletin, Automated Emergency Systems

• 2024-11-07 Design Bulletin, Monument Signs

• 2025-03-27 Design Bulletin, Building Services

• 2025-10-08 Design Bulletin, Classroom AV & AGILE

INSTRUCTIONS TO THE DESIGN TEAM

Intent and Use of this Document

This document is intended to guide the development of project specifications. District standards and preferences for performance criteria, products, materials, systems, etc. are contained within. This document is intended to function as a companion to the District’s Educational Specifications. It is assumed that the design professionals preparing the contract documents will develop designs and specifications to conform to all locally adopted building codes and regulations, as well as industry standards and best practices, therefore the intent of this document is not to reiterate those requirements, but to describe requirements unique to this District.

The absence of any material, manufacturer, or product from this document does not preclude its incorporation into a project. The components listed are intended to describe preferences, however the District encourages design professionals to introduce and recommend alternate products where applicable and beneficial.

Definitions

Words or…