Request for Proposal

RFP # 2027-012

Parking Lot Sweeping Services

SCHEDULE OF ACTIVITIES DATES

Request for Proposal Posted on Bidnet October 26, 2026

Written Questions Due Date and Time November 10, 2026 at 3:00p.m.

Addenda/Response to Questions November 12, 2026

RFP Response Deadline November 19, 2026 at 2:00p.m.

THIS IS NOT A COMPETITIVE BID: The request for proposal process allows the District to determine the vendor that best meets the needs of the District in accordance with the evaluation criteria listed herein.

It shall be agreed and understood that submissions are considered proprietary working documents offered by prospective firms while under evaluation by the District and, as such, are not subject to official opening or public inspection.

Once an award has been made and an agreeable contract executed, Submissions become subject to the Colorado Open Records Act (CORA). Vendors must proactively identify and clearly mark any specific data they contend meets the legal definition of a "trade secret" or confidential/proprietary information. Wholesale labeling of an entire proposal is not permitted, and the District reserves the right to evaluate the legal validity of any such claim.

Responses will be received until 2:00p.m. MT, November 19, 2026.

Responses must be submitted in electronic format only through the Bidnet/Rocky Mountain E-Purchasing website (www.bidnetdirect.com/colorado). This site offers both “free” and “fee for service” registration options that allow for full access to the documents and for electronic submission of proposals. (Note: “free” registration may take up to 24 hours to process. Please plan accordingly.) All responses are time-stamped by the system upon receipt. Late responses will not be accepted.

RFP responses must be submitted and accepted before the response deadline, as indicated in the Schedule of Activities. It is the responsibility of the respondent to ensure that all RFP documents are uploaded and accepted prior to the designated date and time.

QUESTIONS

Respondents may NOT contact any District officials or staff other than the Buyer listed herein prior to the RFP opening. All questions must be received by 3:00p.m. MT, Tuesday, November 10, 2026. All questions MUST be submitted in writing through the Bidnet/Rocky Mountain E-Purchasing website (www.bidnetdirect.com/colorado) http://www.bidnetdirect.com/colorado http://www.bidnetdirect.com/colorado

Any necessary Addendum will be posted on the Bidnet/Rocky Mountain E-Purchasing System website. Respondents are responsible for checking the Bidnet/Rocky Mountain Bid System to make sure that they are fully aware of all "Response to Questions" and Addenda which may be issued.

RFP SUBMITTAL: RFP Submittal package need only contain the following as one single electronic document:

1. RFP Response Form with Signature, Exhibit 1

2. Proposal Response Requirements (Items 1-6, as defined)

• “Attachment A” – Price Sheet

3. Statement of Insurance, Exhibit 2

4. District Contract Acknowledgement Form, Exhibit 3

5. Addendum(s) if any

6. Any other pages or documents where signatures are required.

Enclosed are detailed specifications as determined by the District. Please note clearly on your RFP Responses any authorized alternatives or deviations from said specifications and include justification for acceptance of the same. RFP Responses must include all requirements as defined. All responses are understood F.O.B. destination prepaid.

Before award of this RFP, the successful vendor may be required to satisfy the District as to their experience and competence to provide the service and product specified on the attached documents. The District may make such investigations as it deems necessary to determine the ability of the vendor to meet the required needs, and the vendor shall furnish to the District all such information and data for this purpose as the District may request. The District reserves the right to reject any responses if the evidence submitted by the vendor or the investigation of such vendor fails to satisfy the District that such vendor is properly qualified to carry out the obligations of the contract and to deliver the work or product contemplated therein.

The District reserves the right to reject any and all RFP Responses, waive irregularities, and accept the RFP Response or portion of any response which, in its opinion, best serves the needs and purposes of the District. The St. Vrain Valley School District RE-1J is an "Equal Opportunity Employer."

Sincerely, Kim Myers

Kim Myers, NIGP-CPP, CPPB Senior Procurement Specialist

ST. VRAIN VALLEY SCHOOL DISTRICT RE-1J

STANDARD TERMS AND CONDITIONS

1. RFP Responses must be signed by an authorized member of your company or will not be considered a valid response.

2. The District will receive electronic responses submitted through the Rocky Mountain E-

Purchasing website (www.bidnetdirect.com/colorado). RFP responses must be submitted before the acceptance deadline as indicated in the Schedule of Activities. It is the responsibility of the respondent to ensure that all required documents are uploaded by the designated date and time.

3. All electronic files uploaded in the Rocky Mountain E-Purchasing System must be in a common format accessible by software programs utilized by the District. Those common formats are generally described as Microsoft Word (.doc or.docx), Microsoft Excel (.xls or .xlsx), Microsoft PowerPoint (.ppt or pptx), or Adobe Portable Document Format (.pdf.).

Respondents will not secure, password protect, or lock uploaded files; the District must be able to open and view the contents of the files. Files that contain macros will not be accepted. Respondents will not disable or restrict the ability of the District to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images, or sketches. The District may disqualify any response that does not meet the criteria stated in this paragraph.

Any uploaded files that cannot be assessed or determined to be corrupt by the District will not be considered.

4. Only responses received from those who request a copy of the documents from Rocky

Mountain E-Purchasing System will be accepted.

5. Prices stated must be in units specified. In case of a discrepancy between the unit price and the extension, the unit price shall prevail.

6. Prices shall be firm for the period indicated, but not less than ninety days following the

RFP acceptance date.

7. Collusion. The Respondent, by affixing its signature, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms, or corporations offering a Proposal for the same items or with the District. The

Respondent also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure the integrity of the District's public procurement process, all Respondents are hereby placed on notice that any and all

Respondents who falsify the certifications required in conjunction with this section shall be prosecuted to the fullest extent of the law.

8. The tradename of an item being proposed must be indicated by the Respondent when requested. The nature of some items dictates a sole source situation. Specifications are provided to identify the product/service required and establish an acceptable quality level.

http://www.bidnetdirect.com/colorado)

9. Unless alternates are requested, the Respondent will not be allowed to offer more than one price on each item even though they may feel that they have two or more types or styles that will meet specifications. The Respondent must determine which to offer. If said

Respondent should submit more than one price on any item, all prices will be rejected for that item. It is the Respondent’s right to address alternatives in a separate document but not as a part of this RFP.

10. Samples of items, when required, must be furnished free of expense prior to the opening of Proposals and, if not destroyed, will be returned upon the Respondent’s request at the

Respondent’s expense.

11. Special terms and conditions imposed by any Respondent on any item Proposed, other than those terms and conditions as set forth herein, shall result in rejection of said

Proposal for those items or item as being non-responsive to this invitation. Examples:

imposing "all or none" requirements, stipulating a minimum quantity over the quantity specified, proposing an alternate on a "No Substitute" item, etc.

12. Each Respondent shall agree to furnish the proposed product, services, equipment, or materials that are called for on the face of this proposal in strict accordance with the conditions, requirements, and specifications of this Request for Proposal. In the event the

District includes trade names as a part of the work description of any item, any participating Respondent may submit quotations on other trade named products, providing they are equivalent unless the wording "no substitute" is indicated. When the description includes the wording "no substitute" in addition to the trade name, a quotation of the price will be accepted on the trade named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the

Purchasing Manager or authorized representative.

13. All materials, supplies, and equipment furnished or services performed under the terms of this purchase order or contractual agreement shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of

1970 (Public Law 91-596), as well as with other applicable federal, state and local codes.

14. Time is of the essence. Time of delivery is a part of the consideration and the delivery date given by the Respondent in the RFP must be complied with unless otherwise instructed by the Buyer. This is very important and must be noted in the Proposal space provided. When a date is set for the delivery of merchandise or the performance of work, said merchandise must be delivered, or work performed, in accordance with the specifications or description herein contained on or before said date, or the order to the delinquent party may be canceled and awarded to the next lowest qualified responsible

Proposal. In such case, the District will have the right to buy such articles at market price for immediate delivery, and an excess in cost of same over price named hereon is to be paid by the Respondent under this contract or deducted from any money due or hereafter coming to him. Failure to pay the said amount to the District upon demand will result in removal from the Districts’ Bidder’s List and/or legal action.

15. The District reserves the right to cancel, without penalty, any awards occurring as a result of this RFP. Written notice will be given to the awarded vendor thirty (30) days prior to contract cancellation advising reasons for the proposed cancellation, procedures to correct the problem if any, and the date the contract will be canceled. The District will be the sole judge on non-performance.

16. Barring extenuating circumstances, an award will be made based on the evaluation criteria as defined herein. The Buyer reserves the right to waive any technical or formal error or omissions and to reject any and all Responses, or to award a contract for the items hereon, either in part or whole, if deemed to be in the best interest of the District to do so.

17. Proposals may not be changed after the RFP acceptance time. The exception would be if there was a misinterpretation of the unit for which the Proposal was requested. No dollar amount change would be allowed, only a clarification as to the unit your RFP response represents. This must be done in writing 24 hours after notification to the Respondent from the Buyer.

18. The submittal of a Response shall constitute an irrevocable offer to contract with the

District in accordance with the terms of said RFP, which offer may not be withdrawn until or unless rejected or not accepted by the District.

19. FREIGHT TERMS: F.O.B. Destination Freight Prepaid. All freight charges must be included in prices submitted in the RFP response. Prices quoted are to be firm for delivery to the District Warehouse or point designated in the District.

20. The District is exempt from State of Colorado Sales Tax and Federal Excise Tax. The contract amount shall not include the cost of any such taxes, including those on any material, supplies, or equipment used or installed in the work. The Respondent shall file an "Application for Exemption Certificate" with the Colorado Department of Revenue and submit copies of such certificate to the District upon award of the contract and prior to commencement of any work.

21. The Respondent agrees to indemnify and hold the District harmless from claims, suits, or action of every nature and description brought against it for or on account of any injuries or damages received or sustained by any party or parties, caused in whole or in part by or from the acts of the Respondents, his servants or agents. To this extent, the

Respondent agrees to furnish adequate Public Liability and Property Damage Insurance, the amount of which will be determined by the District whenever such insurance, in the opinion of the District, is deemed necessary.

22. The issuance of a signed Purchase Order shall constitute a contract that must be fulfilled by the Respondent.

SPECIAL RFP TERMS AND CONDITIONS

Where there appears to be variances or conflicts between the Standard Terms and Conditions and the Special Terms Conditions and/or Technical Specifications outlined in this RFP

Solicitation, the Special Conditions and/or the Technical Specifications shall prevail.

1. PURPOSE OF RFP: The purpose of this Request for Proposal is to obtain responses from qualified companies who are interested in providing Parking Lot Sweeping Services for the District, on an as needed basis. It is the intent of the District to determine one (1) or more companies who are able to provide all labor, materials, equipment, parts, accessories and additional services under the Terms, Conditions and Specifications that best meet the specifications and requirements specified herein.

2. ELIGIBILITY OF RESPONDENTS:

Responses will only be considered from firms engaged in the business of performing the services outlined in this RFP.

The Respondent must be able to provide evidence that they;

1) Hold valid business licenses to perform that requested services

2) Meet the District Background check requirement as required by district policies applicable to individuals working on school grounds, to include fingerprinting and criminal history checks

3) Have a proven and satisfactory performance record over a reasonable period of time.

4) Possess adequate financial support, equipment and organizational capacity to successfully carry out the required services if awarded a contract. For the purpose of this RFP, "equipment and organizational", refers to a fully equipped and well-established company that operates in accordance with industry’s best practices, as determined by the District.

The District reserves the right, before awarding the contract, to require a respondent to submit such evidence of its qualifications as it may deem necessary and may consider any evidence available to it (including, but not limited to, the financial, technical and other qualifications and abilities of the respondent, including past performance and experience with the District) in making the award in the best interest of the District.

3. CONSIGNMENT OF CONTRACT NOT ALLOWED. Responses will only be considered from firms that are directly engaged in the business of manufacturing or distributing the goods and/or performing the services described in this Request for Proposal.

Accordingly, no part of this Contract can be consigned to another vendor.

4. LABOR, MATERIALS, AND EQUIPMENT TO BE SUPPLIED BY THE RESPONDENT:

Unless otherwise provided in this Request for Proposal, the respondent shall furnish all labor, materials, and equipment necessary to complete the project as specified. When not specifically identified in this RFP, such materials and equipment shall be of a suitable type and grade for the purpose. All materials, workmanship, and equipment shall be subject to the inspection and approval of the District's Project Manager or their representative.

5. MATERIALS WILL BE SUPPLIED BY THE RESPONDENT: The respondent hereby agrees that all materials supplied by the respondent in conjunction with this solicitation shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied by the respondent are found to be defective or do not conform to specifications, the District reserves the right to either cancel the order and return such materials to the respondent at the respondent’s expense or require the respondent to replace the materials at the respondent’s expense.

6. METHOD OF AWARD IN THE BEST INTEREST OF THE DISTRICT: All proposals submitted in response to this RFP will be reviewed for responsiveness prior to referral to the Evaluation Committee. The Evaluation Committee will score all responsive proposals in accordance with the evaluation criteria provided. The proposal responses will be evaluated to establish the award(s) of this solicitation. Multiple Awards may be designated. If the District determines that there was inadequate competition in any of the areas, the District may not issue any awards. Notwithstanding, the District reserves the right to alter this method of award if such alteration results in cost savings to the District.

Any awards for this proposal are determined to be in the best interest of the District.

For this Request for Proposal, the Evaluation Committee will score Proposals based on the following criteria.

1. Company Information & Qualifications

2. Company Experience with Parking Lot Sweeping Services

3. Staff/Team Qualifications & Experience

4. References

5. Warranty/Guarantee

6. Proposed Pricing

7. Completeness of the submittal

Due to the evaluation procedure for the RFP, low labor rates and/or pricing may or may not indicate the successful award(s). The labor rates and proposed pricing constitute only a portion of the criteria. Weighing factors will be assigned by the District prior to proposal opening, for each item of which a response is required, unless the question is for informational purposes only. All proposals will be scored by the individual committee members according to those weighing factors. The evaluation committee will then make a recommendation, in their sole discretion, to be in the best interest of the District.

7. TERM OF CONTRACT: The Term of the Contract shall commence upon award and remain in effect for 365 days (Initial Contract Year). In addition, the term shall remain in effect until such time as all items purchased and/or work completed in conjunction with this RFP have been delivered, serviced, installed and accepted by the District’s authorized representative.

8. OPTION TO RENEW FOR FOUR (4) ONE-YEAR PERIODS (NEGOTIATED PRICE

INCREASE): The price and/or discounts quoted in this Solicitation shall prevail through the “Initial Contract Year”. Once the Initial Contract Year has ended the District shall have the option to renew the contract on an annual basis up to (4) four, one-year periods;

provided, however, that the awarded company(s) has provided satisfactory performance during the initial/previous contract period(s). Unless otherwise notified in writing, the option period shall become automatic at the end of each period. Continuation of the contract beyond the initial period will be exercised only when such continuation is determined to be in the best interest of the District.

During the annual renewal option period, the District will consider an adjustment to the pricing structure if the awarded company can demonstrate that its labor and/or material costs have increased since the initial contract was executed.

Under these circumstances, the District may, in its best interest, negotiate a price adjustment with the awarded company. Notwithstanding, the District reserves the right to reject any price adjustments requested by the awarded company and/or to terminate the contract based on an increased price request.

9. PERFORMANCE OF CONTRACT: In order to protect the vested interests of the District, and to ensure the efficient utilization of resources, the awarded vendor(s) shall comply with all contractual obligations contained herein. With respect to these obligations, the

District will report any non-compliance issues to the vendor for corrective action.

Continued non-compliance by the vendor shall be the District’s justification for placing the Agreement on probation status or termination. The District has the right to review the effectiveness of the service contract and decide to continue the program with the vendor or dissolve the program for cause. In the event the contract is terminated, the district reserves the right to replace the vendor and continue the program, or any similar program, with another provider until the term of the Agreement is fulfilled.

9. PERFORMANCE AND PAYMENT BOND: The awarded contractor will be required to furnish Performance and Payment bonds if the contract total amount is over $50,000.

The Contractor shall furnish to St. Vrain Valley School District, a 100% Performance Bond and 100% Payment Bond within TEN (10) business days after notification of award of a contract. The cost of all bonds shall be included in Contractor's price offer. Industry

Standard P&P Bonds or the AIA forms are acceptable. Bonds shall: 1) Be for the full amount of the contract price. 2) Guarantee the Contractor's faithful performance of the work under this contract, and the prompt and full payment for all labor and materials involved therein. 3) Guarantee protection to the District against liens of any kind. 4) Be, when a surety bond is furnished, from a surety company operating lawfully in the state of

Colorado and shall be accompanied with an acceptable "Power-of-Attorney" form attached to each bond copy. All bonds required above shall be issued by companies authorized to do business under the laws of the State of Colorado. The Company must be rated no less than "A-“by the latest edition of Best's Insurance Guide which is published by A.M. Best Company, Oldwick, New Jersey. If the Respondent fails to deliver the specified performance bond within this specified time frame, including any extensions that may be granted by the District, the District shall declare the Respondent in default of the contractual terms and conditions and the Respondent and shall surrender its bid guarantee.

10. ACCIDENT PREVENTION: The Respondent shall be required to take safety precautions to protect persons and District property. All contractors and sub-contractors shall conform to all OSHA, State, and County regulations while performing under the terms and conditions of this Contract. Any fines levied by the above-mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the

Respondent which is responsible for the same. Barricades shall be provided by the respondent when work is performed in areas traversed by persons or when deemed necessary by the District's Project Manager or their representative.

11. PROTECTION OF PROPERTY: The Respondent shall be held responsible for repairing or replacing all property which is damaged by reason of the respondent’s operation on the property to the satisfaction of the District

12. CLEAN UP AFTER PROJECT IS COMPLETED: All unusable materials and debris shall be removed from the District premises. At completion, the successful Respondent shall thoroughly clean up all areas where work has been involved as mutually agreed with the

District's Project Manager. The successful respondent shall be responsible for disposing of environmentally hazardous waste materials in a manner that is consistent with regulations stipulated by the United States Environmental Protection Agency (EPA) as well as with any state or locally prescribed procedures.

13. INDEMNIFICATION OF DISTRICT BY SUCCESSFUL RESPONDENT: The successful

Respondent shall indemnify and save the District harmless from all claims, liabilities, losses, and causes of action which may arise out of the fulfillment of the Respondent’s contractual obligations as outlined in this RFP. The Respondent shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the District when applicable, and shall pay all costs and judgments which may issue thereon.

14. PRICES SHALL BE FIXED AND FIRM FOR THE TERM OF THE CONTRACT: If awarded a contract under this solicitation, the prices proposed by the Respondent shall remain fixed and firm during the term of the contract; provided, however, that the respondent may offer incentive discounts from this fixed price to the District at any time during the contractual term.

15. DISCOUNTS OFFERED DURING TERM OF CONTRACT: The successful Respondent may offer the District discounts below the original prices quoted in the RFP Proposal, during the term of the contract. In addition, Respondents are encouraged to offer additional discounts below the original prices quoted in the RFP Proposal for large single orders.

16. WARRANTY/GUARANTY: In addition to all other warranties that may be supplied by the

Respondent, the Respondent shall warrant its product and/or service against faulty labor and/or defective material for a minimum period time after the date of acceptance of the labor, materials and/or equipment by the District. This warranty requirement shall remain in force for the full period identified above; regardless of whether the Respondent is under contract with the District at the time of the defect. Any payment by the District on behalf of goods and services received from the Respondent does not constitute waiver of these warranty provisions.

17. DEFICIENCIES IN WORK TO BE CORRECTED BY RESPONDENT: The successful

Respondent shall promptly correct all deficiencies and/or defects in work and/or any work that fails to conform to the Contract Documents. All corrections shall be made within Thirty

(30) calendar days after such rejected defects, deficiencies, and/or non-conformance verbally reported to the Respondent by the District's Project Manager. Respondents shall bear all costs of correcting such rejected work.

If the Respondent fails to correct the work within the period specified in this RFP, the

District reserves the right to place the Respondent in default of its contractual obligations, obtain the services of another vendor to correct the deficiencies, and charge the

Respondent for these costs; either through a deduction from the final payment over to the Respondent or through invoicing.

18. METHOD OF PAYMENT: Upon completion and acceptance of the work required in conjunction with this RFP, the successful Respondent shall submit an invoice to the

District's Financial Services Department. The invoice submitted shall reflect the value of the work performed, reference the appropriate purchase order number, and list any itemized materials, hours worked and labor amount being charged. The invoice date shall not exceed thirty (30) calendar days from the date the work was completed and accepted.

Under no circumstances shall the invoice be submitted to the District in advance of such completion and acceptance.

19. HAZARDOUS WASTE DISPOSAL: Successful respondent shall, always, fully comply with all state, federal and local, laws, rules, and regulations, including without limitation all applicable provisions of 6 C.C.R. § 1007-2.

20. GOVERNMENT STANDARDS AND REQUIREMENTS: All items or services to be purchased or supplied in conjunction with this RFP shall be in accordance with all federal, state, and local government standards to include, but not be limited to, those issued by the Office of Safety and Health Administration (OSHA), the National Institute of

Occupational Safety Hazards (NIOSH) the National Fire Protection Association (NFPA), and the National Electric Code (NEC).

21. PROJECT START AND COMPLETION DATE: All work shall be performed in accordance with good commercial practice, while the work schedule and completion dates shall be adhered to by the successful Respondent; except in such cases where the completion date will be delayed due to acts of God, strikes, or other causes beyond the control of the Respondent. In these cases, the Respondent shall notify the District of the delays in advance of the original completion date so that a revised completion date can be negotiated.

Should the respondent to whom the contract is awarded fail to complete the work as specified, it is hereby agreed and understood that the District reserves the right to cancel the contract with the respondent and to secure the services of another vendor to complete the work. If the District exercises this right, the District shall be responsible for reimbursing the Respondent for work that was completed and found acceptable to the District in accordance with the RFP specifications. In addition, the District may, at its sole discretion, request payment from the Respondent, through an invoice or credit memo, for any additional costs over and beyond the original proposed price which were incurred by the

District because of having to secure the services of another vendor.

22. DISTRICT CONTRACT: The parties agree and understand that District is a Colorado public school district and, as such, is subject to certain state and federal laws that cannot be waived. Attached here it is either the (a) Vendor Contract, (b) AIA Contract Document

Supplemental Terms, or (c) SV A-001 Construction Service Agreement (collectively, the

“District Contract”). The District Contract is attached hereto and incorporated herein by this reference. By submitting a response pursuant to this Request for Proposal, Respondent represents to the District that it has reviewed the District Contract and is prepared to sign the District Contract without modification, unless any such requested modifications are communicated to District at the same time as the response is being made.

OVERVIEW & PURPOSE

St. Vrain Valley School District is seeking qualified vendors to provide comprehensive parking lot sweeping services across District-owned properties. The purpose of this solicitation is to establish a contract for scheduled sweeping of parking lots which may include drive lanes, bus loops, and associated hard-surface areas to maintain clean, safe, and presentable environments for students, staff, families, and visitors.

SCOPE OF WORK / REQUIREMENTS

General Scope of Services

The service provider shall furnish all labor, supervision, equipment, vehicles, fuel, materials, and disposal services necessary to perform mechanical and manual parking lot sweeping at designated

District facilities. Services shall be performed in a manner that minimizes disruption to school operations, transportation activities, and community use of District properties.

Service requirements to include, but not limited to the following:

1. Mechanical Sweeping

• Operate self-contained mechanical or regenerative-air sweeping equipment across all designated parking lots, drive aisles, entrances, exits, and bus loading areas.

• Remove dirt, sand, gravel, leaves, litter, cigarette debris, glass, and other accumulated debris from paved surfaces.

• Sweep curb lines, medians, islands, and edges where debris commonly accumulates.

2. Manual and Detail Cleaning

• Perform hand sweeping and debris removal in areas not accessible by mechanical equipment, including corners, tight islands, sidewalks adjacent to lots, and areas around bollards, poles, and landscaping.

• Empty and clean exterior trash receptacles located within parking areas where specifie by the District.

3. Debris Collection and Disposal

• Collect all swept material and debris for proper offsite disposal in accordance with applicable regulations.

• Ensure no debris is blown, swept, or displaced into landscaped areas, storm drains, catch basins, or adjacent properties.

• Provide legal and environmentally responsible disposal of all collected materials at the vendor's expense.

4. Stormwater and Environmental Compliance

• Perform all work in a manner that supports stormwater pollution prevention and helps keep debris out of the District's drainage systems.

• Prevent contamination of catch basins and inlets during sweeping operations.

5. Service Locations

• Sweeping services shall be performed at parking lots and paved surfaces located primarily at high schools prior to Graduation ceremonies but may also include elementary schools, middle schools, administrative buildings, transportation facilities, athletic complexes, and other support sites owned or operated by the District, on an as need basis. A document has been included with this solicitation indicating the primary service locations and the approximate square footage or acreage. The District reserves the right to add or remove locations during the contract term.

6. Frequency and Scheduling

• Services shall be scheduled at recurring intervals as designated by the District, which include annual or seasonal frequencies depending on site usage and needs.

• The vendor shall coordinate scheduling to accommodate school calendars, events, athletic activities, transportation operations, and community use.

• Sweeping shall generally be performed during hours that avoid conflict with peak student arrival and dismissal times, and may require early morning, evening, weekend, or non-school-day service.

• The District may request additional on-call or emergency sweeping services outside the established schedule for special events, spills, or unexpected debris accumulation.

7. Equipment and Personnel Requirements

• The vendor shall provide well-maintained sweeping equipment appropriate for the size and configuration of each site.

• All equipment shall be operated in a safe manner and maintained to prevent leaks of fuel, oil, or hydraulic fluids onto District pavement.

• Vendor personnel shall be trained, competent, and appropriately supervised.

• All personnel performing services on District property shall comply with applicable background check and safety requirements established by St. Vrain Valley School District.

• Vendor vehicles and staff shall be readily identifiable while working on District property.

8. Safety and Site Conditions

• The vendor shall conduct all operations in compliance with applicable safety standards and traffic control practices to protect students, staff, visitors, and vendor personnel.

• The vendor shall exercise care to avoid damage to pavement, curbing, signage, light poles, landscaping, fencing, and other District property. Any damage caused by the vendor shall be promptly repaired or reimbursed at the vendor's expense.

• The vendor shall report any observed hazards, pavement deterioration, drainage issues, or unusual conditions to the designated District representative.

9. Quality Assurance and Performance Standards

• Completed work shall leave service areas free of loose debris, dirt accumulation, and litter.

• The vendor shall promptly address any deficiencies identified by the District and re-service affected areas at no additional cost when work does not meet established standards.

• The District reserves the right to inspect completed work and to require corrective action.

10. Communication and Reporting

• The vendor shall designate a primary point of contact for coordination, scheduling, and issue resolution.

• The vendor shall maintain and provide service records documenting dates, times, and locations of completed sweeping services.

• The vendor shall be responsive to District requests and provide timely notification of any scheduling changes, delays, or service interruptions.

11. Vendor Responsibilities

• Furnish all supervision, labor, equipment, transportation, and materials required to complete the services.

• Maintain required licensing and insurance in accordance with District requirements throughout the contract term.

• Comply with all applicable federal, state, and local laws, regulations, and ordinances related to the performance of the services and disposal of collected materials.

• Coordinate closely with St. Vrain Valley School District, CO staff to ensure services are performed with minimal disruption to daily operations.

PROPOSAL RESPONSE REQUIREMENTS

This document provides the information necessary to aid interested firms in formulating a thorough response. Responses must be submitted electronically, through Bidnet/Rocky Mountain E-Purchasing at (www.bidnetdirect.com) for consideration, by the response date and time of 2:00p.m. MT, Thursday, November 19, 2026.

Completely address and provide all of the RFP evaluation criteria identified and described in items (1-6) below. Attached additional information as it relates to each item, as necessary. Responses shall include at minimum the following items (1-6) in sequential order:

1. Company Information & Qualifications

a. Name of Company and location

b. Staff size (number of employees)

c. Number of years in business under the current company name.

d. Provide information regarding the following minimum qualifications, but not limited to:

• Licensed and insured in the State of Colorado and all required regulatory jurisdictions.

• Experience with code authorities of the State of Colorado

2. Experience with Parking Lot Sweeping Services.

a. Provide your company’s previous experience with Parking Lot Sweeping Services.

b. Number of years your company has performed Parking Lot Sweeping Services for

PreK-12 agencies.

3. Staff/Team Qualifications and Experience.

a. Provide the qualifications and experience for the employees who will be assigned work under this solicitation

b. Background check requirement, status and documentation for assigned staff members

4. References:

a. Provide (3) three references of companies with whom you have provided similar work in a PreK-12 school environment and the work that was performed.

i. Include: Company Name, Contact Name, Contact Phone#, Contact Email address, and Work/Services Provided relevant to this solicitation.

ii. Previous experience working with St. Vrain Valley School District RE-1J

5. Warranty/Guarantee:

a. Provide warranty/guarantee information for the products, equipment and services being proposed.

6. Proposed Pricing, to include but not limited to: all permits, labor, material, equipment, tools, rentals, lifts, ladders, site protection, job cleanup, trash, and hazardous material removal and proper disposal.

a. Provide and attach your proposed pricing to be charged to the District during the “Initial Year” in “Attachment A – Price Sheet”.

7. Other information: Submittal may include other information you may wish to include.

Issuance of this Request for Proposal in no way constitutes a commitment by the St. Vrain Valley School District to award a contract. St. Vrain Valley School District reserves the right to waive any informality, or to reject any or all proposals received in response to this RFP, or to cancel the RFP, if it is determined to be in the best interest of the District.

http://www.bidnetdirect.com/

EXHIBIT #1

TO BE RETURNED WITH YOUR RFP RESPONSE

RFP RESPONSE FORM

RFP 2027-012

Parking Lot Sweeping Services

REQUIRED ATTACHMENTS: (submitted in the following order as one single electronic document).

1. RFP Response Form with Signature, Exhibit 1

2. Proposal Response Requirements (Items 1-6, as defined)

• “Attachment A” – Price Sheet

3. Statement of Insurance, Exhibit 2

4. District Contract Acknowledgement Form, Exhibit 3

5. Addendum(s) if any

6. Any other pages or documents where signatures are required

Original Signature by Authorized Officer/Agent Vendor’s Tax Number (FEIN)

Type or printed name of person signing Company Name

Title Phone Number

Vendor Mailing Address Email address

City, State, Zip Price Valid Until

Payment Terms Lead time ARO

(Less than Net 30 will not be accepted)

DUNS # Principal/Owner

Variances to Terms and/or Conditions:

The Respondent shall identify all variations and exceptions taken to the General Terms and Conditions, the Special Conditions and any Specifications in the space provided below;

provided, however, that such variations are not expressly prohibited in the solicitation documents. For each variation listed, reference the applicable section of the solicitation document. If no variations are listed here, it is understood that the Respondents Proposal fully complies with all terms and conditions. It is further understood that such variations may be cause for determining that the Respondents Proposal is non-responsive and ineligible for award:

Sect______Variance__________________________________________________________

Signature constitutes acceptance of all terms and conditions and documents attached.

EXHIBIT #2

STATEMENT OF INSURANCE

The Respondent agrees to maintain, on a primary basis and at its sole expense, at all times during the life of this project the following insurance coverages, limits, including endorsements described herein.

The requirements contained herein, as well as the District’s review or acceptance of insurance maintained by the Respondent, is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by the Respondent under this project.

Commercial General Liability: The Respondent agrees to maintain Commercial General Liability at a limit of liability not less than $2,000,000 Each Occurrence. Coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability, or Cross Liability.

Business Automobile Liability: The Respondent agrees to maintain Business Automobile Liability at a limit of liability not less than $1,000,000 Each Occurrence. Coverage shall include liability for Owned, Non-Owned & Hired automobiles. In the event the Contractor does not own automobiles, the Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Worker’s Compensation Insurance & Employers Liability: The Contractor agrees to maintain Worker’s Compensation Insurance & Employers Liability insurance in accordance with Colorado Revised Statutes.

Additional Insured: Respondent agrees to include the District as an Additional Insured to the Commercial General Liability. The Additional Insured shall read “St. Vrain Valley School District RE- 1J.”

Waiver of Subrogation: The Respondent agrees to a Waiver of Subrogation for each required policy herein. When required by the insurer, or should a policy condition not permit the Respondent to enter into a pre-loss agreement to waive subrogation without an endorsement, then the Respondent agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which includes a condition specifically prohibiting such an endorsement, or voids coverage should the Respondent enter into such an agreement on a pre-loss basis.

Certificate(s) of Insurance: The Respondent agrees to provide the District a Certificate(s) of Insurance evidencing that all coverages, limits, and endorsements required herein are maintained and in full force and effect. Said Certificate(s) of Insurance shall include a minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage. The Certificate Holder address shall read:

St. Vrain Valley School District RE-1J Attn: Procurement Manager Procurement Department 825 Delaware Ave., Suite 400A.

Longmont, CO 80501

Umbrella or Excess Liability: The Respondent may satisfy the minimum liability limits required above for Commercial General Liability or Business Auto Liability under an Umbrella or Excess Liability policy.

There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest “Each Occurrence” limit for either Commercial General Liability or Business Auto Liability. The Respondent agrees to include the District as an “Additional Insured” on the Umbrella or Excess Liability unless the Certificate of Insurance states the Umbrella or Excess Liability provides coverage on a “Follow-Form” basis.

Right to Revise or Reject: The District reserves the right, but not the obligation, to revise any insurance requirement, not limited to limits, coverages, and endorsements based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work/specifications affecting the applicability of coverage. Additionally, the District reserves the right, but not the obligation, to review and reject any certificate of insurance failing to meet the criteria stated herein or any insurer providing coverage due to its poor financial condition or failure to operate legally.

I HEREBY CERTIFY THAT I HAVE READ AND UNDERSTAND THIS DOCUMENT AND THAT THE

AFOREMENTIONED INSURANCE IS IN EFFECT. THE CERTIFICATE IS ENCLOSED.

Company Name

Signature

Print Name

Title

Date

EXHIBIT #3

DISTRICT CONTRACT

The attached word document is a sample of either the (a) Vendor Contract, (b) AIA Contract Document Supplemental Terms, or (c) SV A-001 Construction Service Agreement (collectively, the “District Contract”) template. Once the Bid or RFP has been awarded, a final District Contract similar to this will be sent for your signature.

IF YOUR COMPANY NORMALLY SEEKS LEGAL REVIEW OF CONTRACT TERMS, THIS

PROCESS SHOULD OCCUR PRIOR TO SUBMISSION OF YOUR RESPONSE AND YOUR

OFFER MUST IDENTIFY ANY TERM OR CONDITION YOU ARE QUESTIONING AND HOW YOU

WOULD SUGGEST IT BE RESOLVED.

By submitting a response to the Bid or RFP you acknowledge that you accept the terms and conditions of the District Contract as the primary agreement. Other agreements that may be provided by the contractor will follow in priority of interpretation.

Please check one and return with your response:

o I accept the District Contract and have no changes.

o I have attached a redlined version in MS Word with questions, comments, or suggested changes to the District Contract.

IMPORTANT NOTE: Exceptions requested, or alternative language suggested, will be treated as a “counter-offer.” The willingness and/or ability of the vendor to accept or negotiate such suggested changes will be considered on a case-by-case basis. Vendor, please note, IF you do offer suggested modifications, the decision to reject, accept, or further negotiate requested changes will be at the District’s discretion.

Please check if you have an additional agreement for District to consider:

o I have specific contracts and agreements that will follow the priority in interpretation that we would like you to review and consider as part of the overall agreement if awarded.

IMPORTANT NOTE: Please add to the end of this submission (after any redlines to the District Contract) in MS Word format.

“ATTACHMENT A”

PRICE SHEET

RFP No. 2027-012

Parking Lot Sweeping Service(s) Scope of Services Parking Lot Sweeping services to be requested on a as needed basis for district parking lots, Service drives, loading docks, curb and gutter, sidewalk (if they are wide enough), etc., including walk behind and /or backpack blower for small areas of parking lots not accessible with truck mounted sweeper.

*Non-Mounted Sweeper is defined as a Walk behind and/or backpack blower.

*No dumping on District sites. All loads will be disposed of offsite by Sweeping company.

Additional documents included:

• District site Map and Addresses

• Aerial photos of HS Parking lot (as example)

Proposed Pricing:

a. To complete the following sites, on an annual basis, prior to Graduation.

Location Proposed Price – May 2027 Erie High School 3180 Co. Rd. 5 Erie, CO 80516

Frederick High School 5690 Tipple Pkwy.

Longmont, CO 80504

Longmont High School 1040 Sunset St.

Longmont, CO 80501

Lyons Middle Senior High School 100 McConnell Dr.

Lyons, CO 80540

Mead High School 12750 Co. Rd. 7

Niwot High School 8989 Niwot Rd.

Niwot, CO 80503

Silver Creek High School 4901 Nelson Rd.

Longmont, CO 80503

Skyline High School 600 E Mountain View Ave.

TOTAL PROPOSED AMOUNT $

b. Provide your following hourly rates, to include mileage and/or any fuel charges.

Service Type Days (M-F) Weekends Nights (M-F) Holidays Hourly Labor Rate for each line & column

Mounted Sweeper $ $ $ $ Non-Mounted Sweeper $ $ $ $ Provide the Price for each line & column, if not included in above Hourly Labor Rate(s) Mobilization/callout $ $ $ $ Offsite removal/ dump/disposal

Provide the Minimum Number of Hours, if required, to provide the listed services

Minimum number of hours

Provide the amount of time it will take your Company to respond to a service request

Response time after request of Services

Any Other Service Charges not listed above

Agreement for Provision of Construction Services

SV A-001

Rev 2/2017

AGREEMENT FOR PROVISION OF CONSTRUCTION SERVICES - SV A-001

THIS AGREEMENT, made and entered into this ____ day of _________, 20__, by and between St. Vrain Valley School District RE-1J hereinafter referred to as "Client" and _____________________, hereinafter referred to as "Contractor" for the following project:

Title and Project Number

WHEREAS, Client is desirous of engaging the services of Contractor for purposes of obtaining the Contractor's expertise in the areas of construction and, WHEREAS, the Contractor has agreed to provide such professional services under certain terms and conditions as hereinafter set forth; and, WHEREAS, the services to be provided by the Contractor are to be limited to the services which are more fully described herein; and, WHEREAS, the…