biddoc.pdf

Weld County Finance Department Purchasing Division

1301 North 17th Avenue Greeley, Colorado 80631

General Services - Invitation for Bid (IFB) Cover Sheet

Bid Number: B2600121

Title: Custodial Services: 822 7th Street Building

Advertisement Date: November 3, 2026

Pre- Bid Meeting: November 13, 2026, at 2:00PM (MDT)

Pre- Bid Location: 822 7th Street Greeley, CO 80631 (Main Lobby)

Questions Due: November 18, 2026, by 2:00PM (MDT)

Questions Posted: November 20, 2026, by 2:00PM (MDT)

Questions email: bids@weld.gov

Bid Due Date: November 30, 2026, by 2:00PM Purchasing’s Clock

Bid Delivery: Preferred email to bids@weld.gov or option to hand delivery to 1301

North 17th Avenue, Greeley, CO 80631

For additional information: bids@weld.gov

Documents Included in this Bid Package

IFB Schedules

Schedule A: Bid Instructions Schedule B: Scope of Work Schedule C: Project Schedule Schedule D: Bid Form Schedule E: Insurance Schedule F: Weld County Contract

IFB Attachments

Form Revision 6-2025 mailto:bids@weld.gov mailto:bids@weld.gov

Table of Contents General Services - Invitation for Bid (IFB) Cover Sheet 1 Documents Included in this Bid Package 1

IFB Schedules 1 IFB Attachments 1

Table of Contents 2 Schedule A - Bid Instructions 3

Purpose/Background 3 Bid Advertisement 3 Bid Submission 3 Introductory Information 3 Cooperative Purchasing 4

Schedule B - Scope of Work 6 Project Overview 6 Method of Procurement 6 Pricing Method 6 Specific Requirements and Responsibilities 6

1. Regular Services. The following is the Task Schedule for Regular Services: 6 Schedule C - Procurement Schedule 12 Schedule D - Bid Response Form 13

Bid Submittal Instructions 13 Fees 13

Schedule E – Insurance 15 Insurance 15 Insurance Mailing Information 18

Schedule F - Weld County Contract 19 Contractual Obligations 19 Weld County Standard Contract 19

Solicitation # B2600121 Page 2

Schedule A - Bid Instructions

Purpose/Background The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing Office (collectively referred to herein as, “Weld County”), wishes to purchase the following:

Custodial Services: 822 7th Street Building

A Mandatory pre-bid conference will be held on November 13, 2026 , at 2:00PM MDT at the Building located at, 822 7th Street Greeley, CO 80631 (Main Lobby). Bidders must participate and record their presence at the pre-bid conference to be eligible to submit bids.

Bids will be received until: November 30, 2026 at 2:00PM (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on November 30, 2026 at 2:30PM. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631.

Bid Advertisement You can find information concerning this request on the BidNet Direct website at https:// www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system.

Bid Submission

1. PREFERRED: email bids to bids@weld.gov If your bid exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. If vendor does not desire email submission, sealed bids will be received at the Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue, Greeley, CO 80631 by the bid due date and time.

2. PDF format is required. Emailed bids must include the following statement on the email: “I hereby waive my right to a sealed bid”. An email confirmation will be sent when your bid has been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.

Introductory Information

1. Bids shall be typewritten or written in ink on forms prepared by the Weld County

Purchasing Division. Each bid must give the full business address of bidder and be signed

Microsoft Teams By Phone

Join: Teams Meeting Meeting ID: 220 641 319 897 193 1

Passcode: GG6Aa6Yk

+1 720-439-5261,,805561712# United States, Denver

Phone conference ID: 805 561 712#

Solicitation # B2600121 Page 3 https://www.bidnetdirect.com/ https://www.bidnetdirect.com/ mailto:bids@weld.gov https://www.bidnetdirect.com/ https://teams.microsoft.com/meet/2206413198971931?p=xkm69SQEYJLj7gdZrf by authorized person. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Procurement Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder.

2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Procurement Manager for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Procurement Manager; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders’ risk.

3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor.

4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Invitation for Bid contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners.

Cooperative Purchasing Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing.

Solicitation # B2600121 Page 4

Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Weld County in the current term or in any future terms.

Solicitation # B2600121 Page 5

Schedule B - Scope of Work

Project Overview Weld County is seeking bids for a vendor to provide Custodial Services: 822 7th Street Building.

Method of Procurement Invitation for Bid (IFB): is a procurement method often referred to as a sealed bid solicitation.

When issued, the bid package is considered complete for bidding purposes. Responsiveness to the solicitation’s terms and conditions are required. Incomplete or non-responsive bids will be eliminated from consideration. Low price is the key consideration by Weld County in awarding an IFB contract.

Pricing Method

Lump Sum Price: The lump sum price is the simplest and easiest price. Based on specifications, the contractor estimates their cost to provide the work, adds a profit margin, then proposes the sum as a price of the project. Lump Sum requires the proposals to include a fixed, not-to-exceed lump sum, which shall include all costs that may be paid to the contractor. The solicitation may include an itemized list of costs, in which case the proposals shall include itemized costs.

Specific Requirements and Responsibilities

Weld County is seeking bids to perform custodial services for its buildings located at 822 7th Street, Greeley, CO. The start date for services will be January 2, 2027

SPECIFICATIONS

These buildings are expected to be cleaned per the frequencies and requirements detailed in this specification unless otherwise noted. All work must be performed during the following hours:

Monday through Friday 6 PM through Midnight

1. Regular Services. The following is the Task Schedule for Regular Services:

A. General, Private Offices, Lobbies and Lounges:

Daily

• Empty wastebaskets and replace liners as needed

• Clean and disinfect tables

• Dust all exposed filing cabinets, tables, bookcases, shelves, and cubicle tops

• Clean and disinfect drinking fountains

• Spot clean reception lobby glass, front doors, partition and interior door glass including cubicles, office doors, and hallways

• Dust mop resilient/hard surface floors

• Damp mop resilient/hard surface floors

• Spot vacuum carpeted floors to remove all visible debris

• Spot clean spills and stains on carpeted and resilient/hard surface floors

• Remove bags of shredded paper left outside of the shredder machine

Weekly Solicitation # B2600121 Page 6

• Damp clean chair and desk legs

• Low dust all horizontal surfaces below 36” including sills, ledges, moldings, shelves, picture frames, ducts, radiators, etc.

• High dust all horizontal surfaces above 72” including shelves, moldings, ledges, etc.

• Dust venetian blinds

• Dust door frames

• Remove dust and cobwebs from ceiling, walls and baseboards

• Vacuum wall-to-wall – including underneath desks in cubicles and offices

• Damp mop chair mats

• Clean ceiling vents/registers

B. Restrooms, Locker rooms, Showers:

Daily

• Clean, disinfect, and polish all vitreous fixtures including toilet bowls, urinals, and sinks

• Clean all glass and mirrors

• Empty, clean, and disinfect all containers and disposals, insert liners as required

• Spot clean all walls, doors, kick plates, light switches, stall divider walls, and partitions

• Refill all dispensers to normal limits (no air fresheners)

• Sweep, damp mop resilient/hard surface floors with a disinfectant floor cleaner

• Flush floor drains 3 times a week

Weekly

• Low dust all horizontal surfaces below 36”

• High dust all horizontal surfaces above 72"

• Clean ceiling vents/registers

C. Eating Areas (Lunchroom, cafeteria, dining room, kitchen, vending):

Daily

• Damp rag clean and disinfect tabletops, Countertops

• Damp rag clean seats and back of chairs

• Clean, polish and refill napkin holders

• Clean and polish all stainless as needed, including surface and tops of refridgerators

• Empty all containers and disposals – spot clean exterior

• Refill all dispensers to normal limits

• Clean and disinfect drinking fountains

• Spot clean doors, frames, light switches, kick and push plates, handles, walls and glass

• Dust mop resilient/hard surface floors

• Damp mop resilient/hard surface floors with a disinfectant floor cleaner

• Vacuum entire carpeted areas

• Spot clean spills and stains on carpeted and resilient/hard surface floors

Weekly

• Damp clean pedestals or legs

• Low dust horizontal surfaces below 36”

• High dust horizontal surfaces above 72”

• Clean entire interior glass in partitions and doors

• Clean ceiling vents/registers

D. Building Entrances (Up to 10 feet outside of entry doors):

Daily

• Sweep sidewalk

• Vacuum walk-off mats

• Clean entry door glass

• Clean ceiling vents/registers

• Empty outside trash (some of these are beyond 10 feet)

Solicitation # B2600121 Page 7

• Stairwells – dust all horizontal surfaces, spot clean walls, wipe down hand railings, sweep and mop stairs and landings

E. Elevators:

Daily

• Sweep/Vacuum

• Spot clean doors and walls (stainless steel clean as needed)

• Clean spots and spills from carpet/floors

Weekly

• Wipe down entire doors and walls (stainless steel clean as needed)

F. Janitor Closets

Daily

• Keep clean and orderly

• Completely turn off all faucets before leaving facility (y-connectors are NOT faucets)

• Keep all products and equipment away from hot water heaters and fixed ladders

2. Other Considerations:

A. Weld County is allowed to decrease this scope, as needed to facilitate operations.

Contractors are only authorized to bill for services rendered.

B. Invoicing for services must be done monthly.

3. General Operating Instructions. The following is a list of General Operating Instructions:

A. All carpets must be vacuumed, not swept with a broom.

B. Wall to wall vacuuming must be completed on the first cleaning day following an encapsulating maintenance cleaning of the carpets. You will be notified in advance prior to this cleaning being done by the carpet cleaning contractor.

C. Notify building contact ( Weld County Custodial Supervisor or Security) of any irregularities (e.g. defective plumbing, unlocked doors, lights left on, etc.).

D. At the end of shift, turn off all lights except those to be left on, close windows, lock all doors, and set alarm.

E. Offices with locked doors must be left alone. Special arrangements for cleaning these offices will be made upon request.

F. Bags of shredding next to a shred machine and empty boxes marked TRASH will need to be thrown out.

G. Perform monthly building walk-through reviews with Weld County Custodial Supervisor.

H. The Contractor will ensure that only assigned personnel will be permitted on County premises and no other personnel including, but not limited to, salesmen, friends, Solicitation # B2600121 Page 8 relatives, or minors will be allowed on County premises without prior notice and approval from the County.

I. Contractor shall provide a list of contractor supervisor(s) and personnel who will be working in which facility and contact information.

J. The Contractor shall establish and implement adequate methods of ensuring that all keys/access cards entrusted to the Contractor by the County are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor shall be duplicated. The Contractor shall report the occurrence of a lost key immediately to the Custodial Supervisor. Superintendent. Costs associated with key replacement and any need to re-key locks will be the sole responsibility of the Contractor.

K. The Contractor shall prohibit its employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or equipment provided for County use only.

L. Contractor guarantees that employees and/ or supervisor will be fluent in English and be able to effectively communicate with all members of their staff so that there is no breakdown in passing work related requests/information between custodians and the Weld County staff. Contractor will ensure that all employees working within County facilities can read and understand warning signs that are written in English.

M. Any intentional or unintentional damage caused by Contractor’s employees to County property or theft of County property will be settled in accordance with the insurance carried by Contractor.

N. Contractor may store supplies, materials, and equipment in storage areas within the County building facilities as designated by the Custodial Supervisor. Contractor agrees to keep his portion of this storage area in accordance with applicable fire and safety regulations.

O. Contractor employees must wear appropriate clothing. Logoed uniform with ID badge.

P. Contractor must staff a dedicated, on-site supervisor for entire shift, all shifts.

4. Criminal Record Verification. The following is a listing of requirements for undocumented workers and criminal record verification:

A. Successful respondent/vendor will be required to complete criminal record checks on all employees who work on County property for this contract. Employees who have been convicted of a theft in the past 5 years or a violent or serious felony will not be permitted to work in County facilities. Provide results of all background checks to the Buildings and Grounds Director for review. Provide background check results for any additional personnel hired during the course of this contract to the Facilities Director for review.

Background checks must be updated annually.

B. If the vendor/contractor violates the provisions of this section, the County may terminate the contract for breach and the vendor/contractor shall be liable for actual and consequential damages.

Solicitation # B2600121 Page 9

5. Sub-contracting:

A. No portion of this proposal may be subcontracted without the prior written approval by the County.

6. Contractor Supplied Items:

A. All cleaning supplies and equipment B. Supervision of cleaning crews C. Uniforms for cleaning staff with company logo and badge D. Safety Data Sheets (SDS) on all products used in buildings E. Proper labeling of all products

7. Consumable items:

A list of consumable items is identified in the following table. You are required to maintain these items for each building that you service. This is to be done by completing an inventory of each item and submitting an order to the Weld County Custodian Supervisor weekly. The order will be delivered to your building. You are required to meet the delivery truck and receive the order. You will then move the product to the building storage closet(s).

8. Building Cleanable Areas (Square Feet):

Product

Toilet tissue Jumbo Jr. 2-ply

Toilet tissue Universal 2-ply

Multi-Fold towels

EnMotion Roll towels

Generic Hard Roll towels

Hand Soap – GoJo Foam – 2 mil

Sanitary Napkins (4”)

Tampons

Wax Paper liners

24X33 trash liners

30X37 trash liners

40X48 BLACK trash liners

HALT Disinfectant

Floor Square Feet

Annex 1st Floor 6,752

Solicitation # B2600121 Page 10

Total cleanable SF does not include currently vacant suites on the 1st, 3rd and 5th floors.

9. Contracts Terms and Renewal:

1. Initial contract term is January 1, 2027 through December 31, 2027.

2. At the option of the County, the Agreement may be extended up to three (3) additional one-year periods. can be renewed annually up to (3) three additional years at the County’s discretion.

3. Increases in the cost may be negotiated for subsequent renewal of the additional one-year periods.

4. However, the price may increase from one year to the next by no more than the Projected Increase of the Denver-Aurora-Lakewood Consumer Price Index, All Items, All Urban Consumers or its successor index (https://www.colorado.gov/pacific/dola/inflation-denver-aurora-lakewood-consumer-price-index.)

Annex 2nd Floor 7,099

1st Floor 20,967

2nd Floor 18,867

3rd Floor 19,980

5th Floor 8,188

6th Floor 10,465

7th Floor 10,374

Totals Cleanable SF 102,692

Solicitation # B2600121 Page 11 https://www.colorado.gov/pacific/dola/inflation-denver-aurora-lakewood-consumer-price-index https://www.colorado.gov/pacific/dola/inflation-denver-aurora-lakewood-consumer-price-index https://www.colorado.gov/pacific/dola/inflation-denver-aurora-lakewood-consumer-price-index

Schedule C - Procurement Schedule

Below is the anticipated schedule for procurement of this solicitation:

Advertisement Date November 3, 2026

Pre-Proposal Meeting (Mandatory) November 13, 2026, at 2:00PM (MDT) 822 7th Street Greeley, CO 80631

Technical Questions Due November 18, 2026, by 2:00PM

(MDT)

Technical Questions email bids@weld.gov

Questions Answered via Addendum November 20, 2026

Proposals Are Due November 30, 2026, by 2:00PM Purchasing’s Clock

Solicitation Notice of Award (Anticipated) December 7, 2026

Contract Execution (Anticipated) December 16, 2026

Solicitation # B2600121 Page 12

Schedule D - Bid Response Form

Bid Submittal Instructions The following items must be completed and submitted with your proposal on or before the proposal opening deadline. November 30, 2026 @ 2:00PM

1) Schedule D – Bid Response Form

2) Any potential or future Addenda must be completed/acknowledged.

3) All other items as requested in the Bid Specifications and/or Scope of Work.

Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete, non-responsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified.

Fees Provide fees for this project below:

Total Lump Sum Price (Annual Price): ___________________________

Attestation

The undersigned, by his or her signature, hereby acknowledges and represents that:

1. The bid proposed herein meets all the conditions, specifications and special provisions set forth in the Invitation for Bid for Request B2600121

2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes.

3. He or she is authorized to bind the below-named bidder for the amount shown on the accompanying bid sheets.

4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award and prior to contracting.

5. Acknowledgement of Schedule E – Insurance

6. Acknowledgment of Schedule F – Weld County Contract

7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms and conditions of the solicitation as established by Weld County.

8. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor.

Item Entry

Company Name:

Address:

Phone

Solicitation # B2600121 Page 13

CONTRACTOR:

By: ____________________________ ______________ Date of Signature

Name: __________________________

Title: ___________________________

Email:

FEIN/Federal Tax ID #:

Solicitation # B2600121 Page 14

Schedule E – Insurance

Insurance

Contractor shall provide coverage with limits of liability no less than those stated below:

Required Types of Insurance.

Workers’ Compensation and Employer’s Liability Insurance as required by state statute, covering all of the Contractor’s employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers’ Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form.

Minimum Limits:

Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 100,000 $ 100,000 $ 500,000

Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. The policy shall be endorsed to include the following additional insured language: "County, its elected officials, affiliated entities, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor."

Such policy shall include Minimum Limits as follows:

Each Occurrence $ 1,000,000 General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Personal/Advertising Injury $ 1,000,000

Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles operating both on County property and elsewhere in the performance of this Contract. The policy shall be endorsed to include the following additional insured language: "County, its elected officials, affiliated entities, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor."

Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:

Bodily Injury/Property Damage (Each Accident) $ 1,000,000

Solicitation # B2600121 Page 15

Proof of Insurance. All insurers must be licensed or approved to do business within the State of Colorado, and unless otherwise specified, all policies must be written on a per occurrence basis. The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages, before commencing work or entering the County premises. The Contractor shall furnish the County with certificates of insurance (ACCORD) form or equivalent approved by the County as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

The Contractor shall name on the certificate” Weld County, its elected officials, affiliated entities, employees, agents, and volunteers as Additional Insureds” for the Commercial General Liability coverage and for the Automobile Liability coverage for work that is being performed by or on behalf of the Contractor.

On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract.

Upon request by the County, Contractor must provide a certified copy of the actual insurance policy and/or required endorsements, for examination, effecting coverage(s) required by the Contract. Such documents are deemed confidential and deemed not public records for purposes of the Colorado Open Records Act. All certificates and endorsements are to be received and approved by the County before work commences.

Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project, and for a longer period of time if required by other provisions in this Agreement.

Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract.

All certificates and any required endorsement(s) shall be sent directly to the County Department Representative’s Name and Address. The project/contract number and project description shall be noted on the certificate of insurance. The County reserves the right to require complete, certified copies of all insurance policies for examination required by this Agreement at any time.

Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney’s Office, whose decision shall be final. Such action will not require a formal contract amendment but may be made by administrative action.

Additional Insurance Related Requirements: The County requires that all policies of insurance be written on a primary basis, non-contributory with any other insurance coverages and/or self-insurance carried by the County.

The Contractor shall advise the County in the event any general aggregate or other aggregate limits are reduced below the required per occurrence limit. At their own expense, the Contractor will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the County with a new certificate of insurance showing such coverage is in force.

Commercial General Liability Completed Operations coverage must be kept in effect for up to three (3) years after completion of the project. Contractors Professional Liability (Errors and

Solicitation # B2600121 Page 16

Omissions) policy must be kept in effect for up to three (3) years after completion of the project.

Certificates of insurance shall state that on the policies that the County is required to be named as an Additional Insured, the insurance carrier shall provide a minimum of 30 days advance written notice to the County for cancellation, non-renewal, suspension, voided, or material changes to policies required under this Agreement, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given.

On all other policies, it is the Contractor’s responsibility to give the County 30 days’ notice if policies are reduced in coverage or limits, cancelled or non-renewed. However, in those situations where the insurance carrier refuses to provide notice to County, the Contractor shall notify County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days or receipt of insurer’s notification to that effect.

The Contractor agrees that the insurance requirements specified in this Agreement do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of this Agreement.

Failure of the Contractor to fully comply with these requirements during the term of this Agreement may be considered a material breach of contract and may be cause for immediate termination of the Agreement at the option of the County. The County reserves the right to negotiate additional specific insurance requirements at the time of the contract award.

Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above-described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor’s policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County.

No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement.

Solicitation # B2600121 Page 17

Insurance Mailing Information

Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic correspondence or mail using the information below:

Email:

Project Manager: Michael Baranovic Email: mbaranovic@weld.gov Telephone: 970-400-2031

Mail:

Weld County Facilities ATTN: Michael Baranovic PO Box 758 Greeley, CO 80632

Solicitation # B2600121 Page 18

Schedule F - Weld County Contract

Contractual Obligations

1. The successful Contractor will be required to sign a contract substantially similar to the Weld County Standard Contract shown in Schedule F of this document. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

2. Issuance of this solicitation does not commit the County to award any agreement or to procure.

3. If a formal contract is required, the Contractor agrees and understands that a Notice of Award does not constitute a contract or create a property interest of any nature until a contract is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

4. Contractor is responsible for reviewing the Weld County Standard Contract and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, illegal aliens, equal opportunity, non-appropriation, and termination.

5. Contractor’s Response to this solicitation is a willingness to enter into the Weld County Standard Contract or Contractor shall identify and include any proposed revisions they have for the Weld County Standard Contract. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

Weld County Standard Contract

Below is a sample of a standard Weld County Contract for General Services:

Service Agreement Between Weld County and [Contractor]

THIS AGREEMENT is made and entered into this ___ day of ____________, 202_, by and between the Board of Weld County Commissioners, on behalf of [Department], hereinafter referred to as “County,” and [Contractor], hereinafter referred to as “Contractor”.

WHEREAS, County requires an independent contractor to perform the services required by County and set forth in the attached Exhibits; and

WHEREAS, Contractor is willing and has the specific ability to perform the required services at or below the cost set forth in the attached Exhibits; and

WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below.

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NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows:

1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor’s willingness and ability to meet those requirements (the “Work”). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall be based upon order of attachment.

Exhibit A consists of County’s Invitation for Bid (IFB) as set forth in Bid Package No.

B_________.

Exhibit B consists of Contractor’s Response to County’s Request.

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2.

Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Work and agrees to diligently provide all services, labor, personnel, and materials necessary to perform and complete the Work described in the attached Exhibits.

Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County’s decision to withhold payment or to terminate this Agreement.

3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement and ends one year later. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended upon mutual written agreement of the Parties.

4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Due to the time needed for County to procure replacement services, Contractor may terminate this Agreement for its own convenience upon ninety (90) days written notice to County. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have

Sa mp le le fifteen (15) days after receiving such notice to cure such breach. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and Contractor shall deliver to County all completed or partially completed Work under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered.

5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services.

6. Compensation. Upon Contractor’s successful completion of the Work, and County’s acceptance of the same, County agrees to pay Contractor an amount not to exceed $________as set forth in the Exhibits. No payment in excess of that set forth in the Exhibits will be made by County unless a Change Order authorizing such additional payment has been specifically approved by Weld County. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et.

seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20).

7. Independent Contractor. Contractor agrees that it is an independent contractor and that

Contractor’s officers, agents or employees will not become employees or agents of County, nor entitled to any employee benefits (including unemployment insurance or workers’ compensation benefits) from County as a result of the execution of this Agreement. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Any provisions in this Contract that may appear to give the County the right to direct Contractor as to details of doing work or to exercise a measure of control over the work mean that Contractor shall follow the direction of the County as to end results of the work only. The Contractor is obligated to pay all federal and state income tax on any moneys earned or paid pursuant to this contract.

8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County’s prior le written consent, which may be withheld in County’s sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees, and subcontractors.

9. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications.

10. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County’s action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall not be construed as a waiver of any of the County’s rights under this Agreement or under the law generally.

11. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor’s insurer shall waive subrogation rights against County. Contractor shall provide coverage with limits of liability no less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis.

Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to do business in the state of Colorado and with an “A.M. Best” rating of not less than A-VII. The County in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

Required Types of Insurance.

Workers’ Compensation and Employer’s Liability Insurance as required by state statute, covering all of the Contractor’s employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This le requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers’ Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form.

Minimum Limits:

Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 100,000 $ 100,000 $ 500,000

Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. The policy shall be endorsed to include the following additional insured language: "County, its elected officials, affiliated entities, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor."

Such policy shall include Minimum Limits as follows:

Each Occurrence $ 1,000,000 General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Personal/Advertising Injury $ 1,000,000

Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles operating both on County property and elsewhere in the performance of this Contract. The policy shall be endorsed to include the following additional insured language: "County, its elected officials, affiliated entities, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor."

Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:

Bodily Injury/Property Damage (Each Accident) $ 1,000,000

12.Proof of Insurance. All insurers must be licensed or approved to do business within the State of Colorado, and unless otherwise specified, all policies must be written on a per occurrence basis. The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages, before commencing work or entering the County premises. The Contractor shall furnish the County with certificates of insurance (ACCORD) form or equivalent approved by the County as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

The Contractor shall name on the certificate” Weld County, its elected officials, affiliated entities, employees, agents, and volunteers as Additional Insureds” for the Commercial General Liability coverage and for the Automobile Liability coverage for work that is being performed by or on behalf of the Contractor.

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On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract.

Upon request by the County, Contractor must provide a certified copy of the actual insurance policy and/or required endorsements, for examination, effecting coverage(s) required by the Contract. Such documents are deemed confidential and deemed not public records for purposes of the Colorado Open Records Act. All certificates and endorsements are to be received and approved by the County before work commences.

Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project, and for a longer period of time if required by other provisions in this Agreement.

Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract.

All certificates and any required endorsement(s) shall be sent directly to the County Department Representative’s Name and Address. The project/contract number and project description shall be noted on the certificate of insurance. The County reserves the right to require complete, certified copies of all insurance policies for examination required by this Agreement at any time.

Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney’s Office, whose decision shall be final. Such action will not require a formal contract amendment but may be made by administrative action.

13.Additional Insurance Related Requirements: The County requires that all policies of insurance be written on a primary basis, non-contributory with any other insurance coverages and/or self-insurance carried by the County.

The Contractor shall advise the County in the event any general…