biddoc.pdf

Construction Management and Quality

Assurance for CDOT Park n Ride

Request for Proposal

October 6, 2026

City of Rifle

202 Railroad Avenue

Rifle, Colorado 81650

Proposal Due Date: November 3, 2026, at 2 p.m.

Prebid Meeting: October 21, 2026, at 10 a.m.

Question Deadline: October 28, 2026, 12 p.m.

Notice of Award: (tentative) November 18, 2026

Anticipated Start Date: December 2026

Project Directory

Public Works Director

Craig Spaulding

202 Railroad Ave

Rifle, CO 81650

970.665.6556 cspaulding@rifleco.org

Construction Project Manager

Ryan Peskuski

202 Railroad Ave

Rifle, CO 81650

970.665.6554 rpeskuski@rifleco.org

Construction Inspector

Jenna Lucas

202 Railroad Ave

Rifle, CO 81650

970.665.6554 jlucas@rifleco.org

Procurement and Grant Reporting Manger

Iris Trevisano

202 Railroad Ave

Rifle, CO 81650

970-665-6412

Itrevisano@rifleco.org

Table of Contents

Project Directory

REQUEST FOR PROPOSAL

1. Overview

2. Scope of Work

3. Schedule

4. Submittal

5. Pre-Proposal Meeting

6. Questions

7. Delivery of Proposal

8. Schedule

9. Evaluation

10. Award

11. Draft Contract

12. Accessibility

REQUEST FOR PROPOSAL

For

Construction Management and Quality Assurance for CDOT

Park n Ride

The City of Rifle is requesting proposals from interested and qualified consultants for Construction Management and Quality Assurance for CDOT

Park n Ride . Proposals must be submitted via the Rocky Mountain e-purchasing system- bidnet direct website www.bidnetdirect.com/colorado/cityofrifle by

November 3, 2026, at 2 p.m. Proposals received after the closing date and time will not be considered.

There will be a mandatory pre-big meeting October 21, 2026, at 10 a.m. Rifle

City Hall Mamm Peak Conference Room

Questions concerning this proposal shall be addressed to Iris Trevisano, Procurement and Grant Reporting Manager at itrevisano@rifleco.org. The final deadline for questions is October 28, 2026, 12 p.m.

Notice of Award (tentative) November 18, 2026

The City of Rifle values full inclusion and access for all of our facilities, programs, activities and services. We are pleased to provide meaningful accommodations to comply with the Americans with Disabilities Act (ADA) and reasonably provide translation, interpretation, modifications, accommodations, alternative formats, auxiliary aids, and services.

To request special assistance for Solicitations only, call Procurement and

Grant Reporting Manager Iris Trevisano at 970-665-6412 or email

Itrevisano@rifleco.org . Please allow 48 hours for your requests to be met.

This Advertisement for Bid is subject to all applicable provisions of the City of

Rifle Municipal Code, including Article III- Purchasing regarding procurement procedures. In case of any inconsistency between this advertisement and the

City Code, the provisions of the City Code shall take precedence.

1. Overview

As a part of the Westward Three BUILD grant award, The City of Rifle is constructing a new Park and Ride along with the adjacent infrastructure.

This is federally funded and will have all of the project requirements associated with a Federally funded project. It will be the responsibility of the selected construction management contractor to ensure the federal and state requirements are met and documented.

2. Scope of Work

Agreement will be EJDC E500 2020 version

Article 1 of the Agreement, Services of Engineer, is supplemented to include the following provisions:

Baseline Information: Owner has furnished the following Project information to Engineer as of the Effective Date. Engineer’s scope of services has been developed based on this information. As the Project moves forward, some of the information may change or be refined, and additional information will become known, resulting in the possible need to change, refine, or supplement the scope of services.

Water Line and Adjacent

Facilities:

Type and Size of Facility: 11,000 CY of imported fill

151 LF of sewer lines and services

1070 LF of water main

783 LF of storm drain piping

350 LF of Bored 30” Steel Pipe beneath Union Pacific

3,300 tons of HMA

11,500 tons of imported subbase

23,600 sf concrete flatwork

4,173 lf of curb and gutter

Conduit and Street Light bases

1,742 sf of retaining wall (less than 4’)

Description of Improvements: This project includes building the road extensions of

West Ave, Park Ave, and Park Loop. A water main will be looped through the project and sewer extensions to provide service to commercial lots. Storm drain infrastructure collects onsite water and conveys upstream flows to the Colorado River. Signage, striping, lighting, retaining walls, and pedestrian improvements are included.

Traffic control will be the responsibility of the contractor. Traffic control plans will be required for submittal and approval. The contractor will be required to submit a phasing plan and work with the

City and the Project Engineer to determine a plan with the least impact to businesses in the downtown area. Access to businesses shall remain open for the duration of the project. Public Notification will be handled by the City of Rifle, but the awarded contractor should expect to be present in meetings with business owners to communicate the phasing plan prior to beginning work.

Expected Construction Start: Summer 2027

Prior Studies, Reports, Plans: See attached

Facility Location(s): Centennial Parkway

Current Project Budget: Unposted

Funding Sources: FHWA BUILD Grant, City Funds

Known Design Standards: City of Rifle Public Works Manual, CDOT M&S, PROWAG, AWWA, CDPHE, AREMA

Known Project Limitations: See attached

Project Assumptions: TBD

Other Pertinent Information: Final Plans and Specifications

Project Geotechnical Report

Union Pacific Permit

Geotechnical Report for Jack and Bore

CDOT 1214

Engineer shall provide Basic and Additional Services as set forth below.

Preconstruction:

• Review project documentation and have QA/QC and documentation plans prepared to present at pre-bid meeting

CDOT 1214:

• Conduct and document pre-construction meeting in conformance with

CDOT agenda

• Prepare/submit Title VI Plan and Incorporate Title VI Assurances

• Ensure the correct Federal Wage Decision, all required Disadvantaged

Business Enterprise/On-the-Job Training special provisions and FHWA

Form 1273 are included in the Contract (CDOT Resident Engineer)

• Conduct and document pre-survey meeting in conformance with CDOT agenda

• Conduct and document pre-pour meeting in conformance with CDOT agenda

• Conduct and document pre-paving meeting in conformance with CDOT agenda

• Act as “in responsible charge”

• Ongoing oversight of DBE participation

• Buy America documentation

• Complete CDOT Form 250 - Materials Documentation Record o Generate form, which includes determining the minimum number of required tests and applicable material submittals for all materials placed on the project o Update the form as work progresses o Complete and distribute form after work is completed

• Perform Project Acceptance Samples and Tests

• Perform Laboratory Acceptance Tests

• Approve mix designs o Concrete o Hot mix asphalt

• Check Final Materials Documentation

• Complete and Distribute Final Materials Documentation

• Fulfill Project Bulletin Board and Pre-Construction Packet Requirements

• Process CDOT Form 205 - Sublet Permit Application and CDOT Form 1425

– Supplier Application Approval Request. Review & sign completed forms, or review/approve in compliance software system, as applicable, & submit to Region Civil Rights Office.

• Conduct Equal Employment Opportunity and Labor Compliance

Verification Employee Interviews. Complete CDOT Form 280

• Monitor Disadvantaged Business Enterprise Participation to Ensure

Compliance with the “Commercially Useful Function” Requirements

• Conduct Interviews When Project Utilizes On-the-Job Trainees.

o Complete CDOT Form 1337 – Contractor Commitment to Meet OJT

Requirements.

o Complete CDOT Form 838 – OJT Trainee / Apprentice Record.

o Complete CDOT Form 200 - OJT Training Questionnaire

• Check Certified Payrolls (Contact the Region Civil Rights Office for training reqmts.)

• Submit FHWA Form 1391 - Highway Construction Contractor’s Annual

EEO Report

• Prepare EEO Certification and Collect EEO Forms

• Check Material Documentation and Accept Final Material Certification

(See Chapter 9)

• Submit CDOT Professional Services Closeout Report Form

Union Pacific

• Coordinate track monitoring and contingency plan

3. Schedule

Task Start End Cal. Days

Penwell Design

CM Bid Award 10/6/2026 11/18/2026 43

Contract Execution 11/18/2026 12/2/2026 14

Construction Bid Document Review 12/2/2026 12/16/2026 14

Construction Bid 12/16/2026 1/13/2027 28

Construction Award 1/13/2027 2/24/2027 42

Construction Management 2/24/2027 11/1/2027 250

Closeout 11/1/2027 12/1/2027 30

4. Submittal

Please submit your proposal in a single part, with a maximum length of 10 pages (single-sided) or 5 pages (double-sided). This limit excludes resumes, project descriptions, and required attachments. A basic corporate resume of qualifications is sufficient.

Elements to be included along with the proposal in the general order listed:

a. Cover Letter: Include a cover letter that introduces your proposal and provides a price quote for the project based on the scope of work outlined.

b. Qualifications Statement: Provide a statement of your firm’s qualifications, along with the qualifications of the team members assigned to the project. Clearly identify the key personnel who will be responsible for the work. Resumes for each team member should be included in the appendix.

c. Approach and Plan: Address key project issues the consultant envisions focusing on a rate structure that is sustainable for both consumers and infrastructure maintenance and replacement.

i. Describe how you will approach the project and complete the services outlined in the Scope of Work. Be sure to address how your plan will meet the specific needs of the City.

d. Proposed Timeline: Provide a proposed timeline or schedule for the project, outlining key milestones and deadlines.

e. Special Services: Indicate if any part of the work will be handled by sub-consultants or external resources and describe these services.

f. Fee Schedule: Include a detailed fee schedule for the services outlined in your proposal. With a breakdown of staff names, hours, hourly rate, and fee for each proposed task, subtask, and sub-consultants. If any expenses (e.g., travel, materials) will be billed separately from professional fees, provide an estimate.

g. References and Past Work: Provide examples of similar projects you have completed, along with at references from clients who can speak to your experience with similar services.

5. Pre-Proposal Meeting

a. Attendance at the pre-proposal meeting is mandatory.

i. Wednesday, October 21, 2026, at 10 a.m.

ii. City Hall- 202 Railroad Ave. Rifle, CO 81650

b. City staff will discuss the scope of work and respond to questions from attendees. All questions raised and answers given outside of the pre-proposal meeting, if any, will be documented and issued as an addendum to the RFP.

6. Questions

Potential bidders may direct questions to Iris Trevisano at itrevisano@rifleco.org Question deadline: Wednesday, October 28, 2026, 12 p.m.

7. Delivery of Proposal

Proposals must be submitted via the Rocky Mountain e-purchasing system- bidnet direct www.bidnetdirect.com/colorado/cityofrifle

The electronic submission must be compiled into a single pdf or Word document. The deadline for submitting responses to this RFP is

November 3, 2026, at 2 p.m.

Documents uploaded to bidnet will be sealed until the due date and time indicated in the solicitation. It is the sole responsibility of the respondent that the response is submitted and received before the due date and time as specified in this document. The City of Rifle is not responsible for delays in transmittal or delays caused by any other occurrence. Please allow sufficient time to complete the response and upload documents.

8. Schedule

•Proposal Due Date: November 3, 2026, at 2 p.m.

•Mandatory Prebid Meeting: October 21, 2026, at 10 a.m.

•Question Deadline: October 28, 2026, 12 p.m.

•Notice of Award (tentative):November 18, 2026

This RFP does not commit the City of Rifle to award or contract, nor to pay any costs incurred in the preparation and submission of proposals in anticipation of a contract. The City of Rifle reserves the right to reject all, or any, submitted as a result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFP. The City Council reserves the right to not hire any of the candidates provided. Additionally, the City Council reserves the right to hire a candidate not recommended.

9. Evaluation

The selection committee will review and evaluate submittals based upon the firm’s demonstrated ability to meet the purpose and requirements of the

Request for Proposal.

Specific evaluation criteria include but are not limited to:

a. Qualifying Firms are required to have:

i. Licensure as a Professional Engineer in the State of Colorado

ii. Experience in administration of CDOT/Local Agency projects

iii. Minimum of 5 years of experience on CDOT/Local Agency construction projects

b. Bid acceptance and bid evaluation.

i. Bids shall be unconditionally accepted without alteration or correction, except as authorized in this Code. Bids shall be evaluated based on the requirements set forth in the invitation for bids, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation costs, and total or life cycle costs.

ii. The invitation for bids shall set forth the evaluation criteria to be used. In addition to the evaluation criteria set forth in the invitation to bid, the following criteria may be considered, in addition to price:

• Technical Expertise (0-20)

• Previous experience on similar projects in Scope (0-30)

• Completeness and Accuracy of Proposal (0-15)

• Project Approach (0-20)

• Proposal Cost – The proposal includes a detailed fee schedule that reflects the scope of work and services to be provided. Overall costs will be evaluated in relation to value, with consideration for clarity, completeness, and cost-effectiveness. (0-15)

10. Award

By the City using the criteria above, negotiations will be conducted with the highest ranked firm to adjust scope and fee to add preferences/omissions and remove unwanted aspects of the proposal. Once an agreement is reached on the final scope, schedule and budget, the selection (with adjusted fee and scope) will be sent to City Council for award. The City reserves the right to reject any or all bids, to waive any informalities or technical defects in bids, and unless otherwise specified by the City or by the bidder, to accept any items or group of items in the bid, as may be in the best interest of the City. No verbal explanations, clarifications, additions or instructions will be binding to either the City or the bidders, except those confirmed in writing. A signed purchase order/bid furnished to the successful bidder results in a binding bid without further action by either party. Notice of Award estimated: November 18, 2026

11. Draft Contract

The contract between a selected Respondent(s) and the City will be substantially in the form of the draft contract contained in Attachment A.

Respondents must review the draft contract and identify any proposed changes as “Proposed Changes to the Contract” in the Proposal. The City may consider any proposed changes in selecting a Respondent and awarding the contract but may reject the Proposals and condition the award of the contract on acceptance of a contract without the proposed changes.

12. Accessibility

Accessibility Requirements All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and

3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.