biddoc.pdf
PDF 115 KB Posted
- Solicitation number
- CCSD-2026-NIGHTCUST-02
- Issued by
- Clear Creek County, Colorado
About this file
This Request for Proposal (RFP) is issued by Clear Creek School District No. Re-1 in Evergreen, Colorado, soliciting qualified contractors to provide night-time custodial services at King Murphy Mountain School. The district seeks comprehensive evening and night-hour cleaning services to maintain clean, safe, healthy, and sanitary facilities without disrupting daytime educational activities. Services include daily cleaning of classrooms, restrooms, hallways, common areas, staff work areas, entry vestibules, and stairwells, with specific tasks encompassing sweeping, mopping, vacuuming, dusting, disinfecting high-touch surfaces, trash removal, and restocking of consumables such as toilet paper, paper towels, hand soap, and seat covers. Night-time services must be performed after school dismissal, typically beginning no earlier than 4:30 PM and concluding by 11:30 PM, and include periodic deep cleaning, floor stripping and waxing, and carpet cleaning on a scheduled basis. The proposal due date is July 2, 2026, at 4:00 PM MDT via BidNet, with questions due by June 19, 2026. The initial contract term runs from August 12, 2026, through May 27, 2027 (one full year), with two additional one-year renewal options available upon mutual agreement and satisfactory performance. Services must commence prior to the start of the 2026-2027 school year for training and transition.
Proposals must include company profile with minimum three references in K-12 night custodial services, detailed night staffing plan with number of staff, shift times, and supervision structure, cleaning schedules, equipment and supply lists utilizing environmentally preferable products, and fixed annual pricing with separate costs for summer and deep cleaning services. The contractor must provide all labor, supervision, equipment, and supplies (except standard paper products and consumables provided by the district), with adequate staffing to complete tasks within designated hours and an on-site night supervisor when multiple staff are assigned. All employees must pass Colorado-required background checks and fingerprinting at the contractor's expense and wear visible identification and uniforms. The contractor must maintain $1,000,000 General Liability insurance with the district named as additional insured, Workers' Compensation insurance, and bonding as required. Evaluation criteria include experience and references with night school custodial services (30 percent), quality of staffing plan and proposed cleaning program (25 percent), total cost and value (25 percent), and responsiveness and overall proposal quality (20 percent). Payment is made monthly upon approval of services, with all proposals submitted electronically through BidNet and the district reserving the right to reject any or all proposals.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Request for Proposal (RFP) Night-Time Contracted Custodial Services Clear Creek School District No. Re-1
Evergreen , Colorado
RFP Number: CCSD-2026-NIGHTCUST-02 Issue Date: June 1, 2026 Proposal Due Date: July 2, 2026, at 4:00 PM MDT
Submitted via: BidNet
1. Introduction and Purpose
Clear Creek School District No. Re-1 is seeking qualified contractors to provide night-time custodial services for King Murphy Mountain School
The District desires a professional cleaning contractor to perform custodial services primarily during evening/night hours after the conclusion of the regular school day. The objective is to maintain clean, safe, healthy, and sanitary facilities that support student learning without disrupting daytime educational activities.
2. Scope of Services
The successful contractor will furnish all management, labor, supervision, equipment, supplies (except as noted), and materials necessary to perform comprehensive night-time custodial services. Services will be performed after school dismissal (typically beginning no earlier than 4:30 PM and concluding by 11:30 PM or as mutually agreed).
Specific Areas to be Serviced:
● Classrooms
● Restrooms / Bathrooms
● Hallways and common areas
● Staff work areas and lounges within the specified wings
● Entry vestibules and stairwells serving these wings
Required Daily Night-Time Tasks:
● Classrooms: Sweep, mop hard-surface floors, vacuum carpets, empty and line trash/recycling bins, dust horizontal surfaces, clean whiteboards, disinfect high-touch areas (desks, door handles, light switches, etc.).
● Bathrooms: Thoroughly clean and disinfect all fixtures, mirrors, walls, partitions, and floors. Restock all consumables (toilet paper, paper towels, hand soap, seat covers, etc.).
● Hallways & Common Areas: Sweep, mop, vacuum, spot clean walls and doors, remove trash, dust, and maintain appearance.
● General: Clean and disinfect surfaces, empty all waste containers, clean glass as needed, and secure areas upon completion.
Restocking Consumables: Contractor shall restock all standard paper products, soaps, liners, and janitorial consumables provided by the District.
Frequency:
● Daily service on all regular school days
● Reduced service on non-student days (as directed)
● Periodic deep cleaning, floor stripping/waxing, and carpet cleaning on a scheduled basis
(to be proposed)
● Summer break and holiday break cleaning (separate pricing may be requested)
Contractor must use environmentally preferable (green) cleaning products where feasible and follow all applicable OSHA, CDC, and Colorado health/safety standards.
3. Contract Term
● Initial Term: August 12 , 2026 – May 27, 2027 (one full year)
● Renewal Options: Two (2) additional one-year renewals upon mutual agreement and satisfactory performance
● Services must begin prior to the start of the 2026–2027 school year for training and transition.
4. Staffing Requirements (Night Shift)
● All primary custodial work must be performed during the agreed night-time window.
● Contractor shall provide adequate staffing to complete all tasks within the designated hours.
● Provide on-site night supervisor or lead when multiple staff are assigned.
● All employees must have passed Colorado-required background checks / fingerprinting
(at contractor’s expense) and wear visible identification/uniforms while on campus.
● Contractor is responsible for transportation, timekeeping, and supervision of night staff.
5. Proposal Requirements (Submit via BidNet)
Proposals must include:
1. Company profile and experience with K-12 night custodial services (minimum 3 references preferred).
2. Detailed Night Staffing Plan – Number of staff per night, shift times, supervision structure, and backup plan.
3. Cleaning schedule (daily, weekly, monthly, annual tasks).
4. Equipment and supply list (including green cleaning products).
5. Pricing – Fixed annual price for night custodial services, with breakdown by wing if possible. Separate pricing for summer/deep cleaning and hourly rate for extra work.
6. Insurance certificates, bonding (if required), and compliance documentation.
7. Transition/onboarding plan.
6. Evaluation Criteria
● Experience & References with night school custodial services (30%)
● Quality of staffing plan and proposed cleaning program (25%)
● Total Cost / Value (25%)
● Responsiveness & Overall Proposal (20%)
7. Submission & Contact
● All proposals must be submitted electronically through BidNet.
● Questions must be submitted in writing via BidNet no later than June 19, 2026.
● Addenda will be issued only through BidNet.
8. General Terms & Conditions
● Contractor must be bonded and insured
● Insurance requirements: $1,000,000 General Liability (District named as additional insured), Workers’ Compensation, etc.
● Payment: Monthly upon approval of services.
● The District reserves the right to reject any or all proposals.
● Resul2ng contract must adhere to Board of Educa2on Policy DJE.
Attachments (will be available on BidNet):
● Floor plans
● Sample contract https://policies.boardbook.org/casb/browse/clearcreek-casb/clearcreek/z20000084
| Introduction and Purpose |
| Scope of Services |
| Contract Term |
| Staffing Requirements (Night Shift) |
| Proposal Requirements (Submit via BidNet) |
| Evaluation Criteria |
| Submission & Contact |
| General Terms & Conditions |
File details come from the government source that posted it. Updated .