biddoc.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET 2026.841

RFP Issue Date:

October 21, 2026

RFP Number:

RFP-AR-2026.841

RFP Title:

ADAMS COUNTY HEALTH DEPARTMENT –

ENVIRONMENTAL HEALTH RENOVATION

Pre-Proposal Meeting - Mandatory

October 28, 2026 at 10:00am MT

Location – Pre-Proposal Meeting

3155 Chambers Road, Aurora, Colorado 80011

RFP Questions Due:

November 2, 2026 at 4:00pm MT Submit to arichards@adamscountyco.gov

Proposals will be Received Until:

November 18, 2026 at 4:00pm MT

Proposals will be Received at:

Electronically at https://www.bidnetdirect.com/colorado/adams-county

For Additional Information Contact:

Anna Richards Contract Specialist III arichards@adamscountyco.gov

Documents Included in this Package:

Proposal Instructions General Terms and Conditions Scope of Work (SOW)/Specifications Pricing Form Submission Checklist Contractor’s Statement Reference Form Term of Acceptance Form Sub-Contractor Form Prevailing Wage Vendor Information Form Appendix A – Sample Construction Agreement Appendix B – Builder’s Risk Insurance Appendix C – 50% CD Construction Documents Appendix D – CMGC Fee Structure Matrix Appendix E – Building General Wage Decision No.

20260015, Dated May 18, 2026

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals for the Adams County Health Department – Environmental Health Renovation.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals.

Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

https://www.bidnetdirect.com/colorado/adams-county

3.1. Interested parties must register with this service to receive these documents.

4. TERM OF AGREEMENT: This is a one-year agreement with the option of one, one-year renewal.

5. PRE-PROPOSAL MEETING AND WALK-THROUGH IS MANDATORY:

5.1. A mandatory pre-proposal meeting will be held on October 28, 2026 at 10:00am MT, at the Adams County Environmental Health Department, located at 3155 Chambers Road, Aurora, Colorado 80011, to discuss the Scope of Work. A representative of the Contractor must attend this mandatory conference in order to qualify to respond to this Agreement.

5.2. This is a tour of a secure facility. Please arrive on time.

6. CONTRACTUAL OBLIGATIONS

6.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

6.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

6.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

6.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

6.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

6.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

6.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

7. METHOD OF AWARD - It is the intent of the County to award an Agreement to the

Contractor who provides the best value for Adams County.

7.1. Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk and incentives.

7.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

8. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated within this solicitation The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

9. Any official interpretation of this RFP must be made by an agent of the County’s

Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

10. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

11. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

12. BUDGET: All fees are based on an anticipated budget of $185,000.00. The final GMP will be developed between Adams County, the Design consultant, and the CMGC Firm.

13. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

14. TARIFFS:

14.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

14.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction.

The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly

15. Per Adams County Policy, contracts for construction or work in excess of

$250,000.00 that are entered on or after September 1, 2024, will be responsible for ensuring that all employees performing work on are paid Prevailing Wage.

15.1. Contractors shall pay no less than the prevailing wage rates set by the

Colorado Department of Labor & Employment (CDLE) and CO Office of the State Architect (OSA).

15.2. Contractors shall comply with apprenticeship and training requirements (if applicable).

15.3. Contractors to submit certified payrolls.

16. Wage Determinations for this Building construction project are attached as

Appendix E. Please note, the advertised wages at the time the Contract execution will apply.

17. All information regarding the County’s prevailing wage policy can be found at:

https://adamscountyco.gov/our-county/budget-finance/finance/purchasing/prevailing-wage-policy/

18. BONDING/SURETY REQUIREMENTS:

18.1. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of GMP.

18.2. Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570) as amended and be authorized to transact business in the State of Colorado.

18.3. A 5% Retainage Fee will be held for Construction contracts over $150,000.

18.4. Liquidated Damages will apply. See Sample Construction Agreement for information on liquidated damages.

18.5. Bonds may be submitted on the Standard AIA form.

4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Contractor.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

14. Record Keeping and Finance Controls: Contractor acknowledges that this

Agreement is to be administered on an “open book” arrangement relative to Costs of the Work. Contractor shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management, using accounting and control systems in accordance with generally accepted accounting principles and as may be provided in the Contract Documents. During the performance of the Work and for a period of three (3) years after Final Payment, County and County’s accountants shall be afforded access to, and the right to audit from time to time, upon reasonable notice, Contractor’s records, books, correspondence, receipts, subcontracts, purchase orders, vouchers, memoranda, and other data relating to the Work, all of which Contractor shall preserve for a period of three (3) years after Final Payment. Such inspection shall be made available upon request during normal business hours. Any multipliers or markups agreed to by the County and Contractor as part of this Agreement are only subject to audit to confirm that such multiplier or markup has been charged in accordance with this Agreement, but the composition of such multiplier or markup is not subject to audit. Any lump sum agreed to by the County and Contractor as part of this Agreement is not subject to audit.

15. Contractor shall comply with and the services or work product provided under this

Agreement shall be in compliance with all applicable provisions of C.R.S. §§ 24-85- 101, et seq. and the Rules Establishing Technology Accessibility Standards, 8 CCR 1501-11, as established by the Office of Information Technology IT pursuant to C.R.S.

§24-85-103 (2.5) (“Rules”). By signing this Agreement Contractor certifies that its services or work product meets the current WCAG standard required by the Rules.

Contractor shall indemnify, save, and hold harmless the County against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the County in relation to Contractor’s failure to comply with the Rules. The County may require Contractor’s compliance with the Rules to be determined by a third party selected by the County to attest to Contractor’s software is in compliance.

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4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL SUBMITTAL

1. INTRODUCTION

Adams County, Colorado is requesting proposals from qualified general contracting firms to provide Construction Manager / General Contractor (CMGC) services for the renovation of the existing Adams County Health Department facility.

Construction is to comply with Adams County Construction Standards and all current, applicable building codes.

2. PROJECT DESCRIPTION

Adams County, Colorado seeks CMGC firms to complete the renovation of the existing facility thereof.

Adams County Health Department is currently experiencing a critical shortage of suitable office space, limiting the ability to effectively accommodate its staff and operational requirements. This lack of adequate facilities impacts on the Health Department's capacity to deliver essential services to the community and sustain long-term growth.

The objective of this project is to repurpose and transition the former Human Services – Workforce location at 3155 Chambers Rd, Aurora, into a thoughtfully designed office space for the Adams County Health Department. This initiative directly answers the urgent need for additional office capacity within Adams County, optimizing the existing facility to meet the Health Department’s operational requirements while supporting divisional services, sustainable growth, and enhanced service delivery for residents. Although not all space challenges are fully resolved, this project represents a significant beginning toward improved operations across the Health Department. Through a carefully coordinated relocation of Health Department programs, this effort strengthens community support and ensures seamless delivery of essential services.

Commerce Center III is a Leased commercial development with drive-up overhead doors, 23' clear height, Chambers Rd frontage and easy access to I-70. This facility is uniquely designed for offices and industrial space, with great visibility from Chambers Road. Adams County is a tenant of Unit C consisting of approximately 10,039 rentable space previously used as Social Services, Workforce and general office use.

3. RESPONSE FORMAT

3.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

3.2. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

3.3. The Proposal shall be combined into a single PDF document, and should contain the following:

Certificate of Corporation or Limited Liability Partnerships registered with the

State of Colorado or other formal documentation meeting the requirement of years in business.

List three (3) most recent comparable projects of equal or better experience your firm was involved in within the past five years.

Provide a list of proposed sub-consultants and/or sub-contractors, identify how they will incorporate into the team, organizational chart, resumes of key personnel, and identify the relationship with the sub-consultant and/or sub-contractors (e.g., identify how many times you have worked together, how many times the key personnel have worked together, etc.). Provide this information for each sub-consultant. Additional pages (no more than 4) may be added for each sub-consultant

Describe your interpretation of key elements to the project

1. Cover Letter / Statement of Interest: (1 Page Maximum) Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

2. Table of Contents: (1 Page Maximum) Include a clear identification of the material by section and by page number.

i.e., Mandatory Requirements section, etc.

3. Executive Summary (1 Page Maximum) The executive summary should give in brief concise terms a summation of your submittal. Identify the points that make your firm uniquely qualified for this engagement.

4. Profile of the Firm: (6 Page Maximum)

State whether your firm is local, national, or international. Also include the following for the office this work would originate from:

Size of the Firm and size of local office (if applicable) Location of the office, where the work on this engagement is to be performed Number and nature of the professional staff to be assigned to the project on a full-time basis.

Number and nature of staff to be assigned to this project on a full time and part-time basis.

Identify the supervisory and management staff who will be assigned to the engagement. Identify the specific team for this Project. Provide resumes for each person that will be assigned to this engagement.

Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

5. Project Approach & Work Plan: (8 Pages Maximum)

Project Concept and Project Approach - Provide a written narrative of how the CMGC plans to approach the project and a plan on how to achieve project success. Topics should include, but not be limited to:

Coordination and Cooperation with the Owner, Design Professional, and any other stakeholders and/or service providers on the project

Design Development into a GMP and Construction Administration Prequalification of Subcontractors

Provide a list of proposed major subcontractors the CMGC prefers to work with. All major subcontractors must still pre-qualify with the CMGC prior to bidding of work. (2 Pages Maximum)

Demonstrate a clear and concise understanding of the project based on the Scope of Work provided.

Briefly describe the plans of the project team to achieve the project goals and objectives.

Scope, Quality, Budget, and Schedule Management Resource Management including Project Staffing Schedule

Provide a proposed schedule that shows the team’s plan in detail and indicates the total amount of time anticipated to complete the project.

Describe how the project will be managed to meet the established schedule.

Project Management List the names of staff members and what part of the project they are responsible for. These items may include cost control and quality control.

Confirmation of current schedule and budget, or identify concerns, risks, or describe areas where potential changes/improvements may be made.

6. Fee Proposal: Appendix D - CMGC Fee Matrix is a reference to relevant General Conditions for this project

Provide a written narrative of how the CMGC’s approach to developing a GMP, defining General Conditions and Requirements, and explanations not otherwise evident in the Fee Proposal or Work Plan.

For Design Phase (also called Pre-Construction Phase) services the hours listed are to be estimated only and not contractual. Completion of all CMGC services is expected regardless of the hours identified.

The CM Fee shall be an all-inclusive sum management fee which will include all home office, overhead, and profit costs.

CM Costs which shall not be included in the CM Fee but shall include trade contracts, field-based staff, and reimbursable General Conditions/Requirements costs.

No additional CM Fee shall be assessed for Owner Requested Change Orders to the work until such change orders aggregate to a sum more than five percent (5%) of the GMP.

In-Field or Site Staff costs will be paid on a reimbursable basis as part of General Conditions allowance. Field personnel costs shall be billed at a direct personnel expense (raw cost {direct salary} plus all customary payroll benefits including, but not limited to FICA, 401K, vacation, sick, or other PTO) with no additional markup. Field personnel shall not be billed to projects when not physically on-site or off-site working on the project.

General Conditions costs alleged to arise from an Owner requested change order shall be reviewed on a case-by-case basis. Absent extraordinary circumstances, the CMGC shall not expect that change orders from contingency, allowances, or similar fund use will result in any approved additional General Condition costs.

In general, unused funds from Allowances or Contingency(s) shall be retained by the Owner. Cost-sharing is not part of this project.

Pricing MUST be submitted in a separate sealed envelope.

7. Clarifications and Exceptions: (2 Pages Maximum) Intent is to commence Design Phase work as soon as practical after contract approval. To expedite this approval process, please clarify any deviations to the planned scope or exceptions to proposed agreement.

8. Provide documentation that satisfies the Required Document requests and criteria to be evaluated.

DETAILED SCOPE/SPECIFICATION/BACKGROUND

SCOPE OF SERVICES:

The Scope of Services will include a CMGC (Construction Manager General Contractor) delivery method. The Pre-Construction Phase Services will be contracted initially, with the intent to follow with an eventual GMP for Construction Phase Services. So long as there are normally associated business practices of similar CMGC projects, it is the County’s expectation that these elements are the responsibility of the CMGC.

Adams County regards the following as general criteria for this scope of work. Any deviation from these criteria suggested by the design service group must be reviewed in detail and accepted by representatives of the Parks, Open Space, and Cultural Arts Department of Adams County and any key specialty consultants that the County has engaged.

The CMGC Service within this package describes the services to be delivered by the Proposers. Although it is comprehensive, the Scope of Services listed herein may not represent all issues that could arise. If the Proposer identifies issues or scope specifically not included, the proposer shall notify the Contract Specialist in an email (information on the first page of this solicitation). If the County determines the issue is valid, the County will issue a written addendum to all Proposers.

General Description of Services Required: The selected firm is expected to be responsible for the complete and comprehensive CMGC professional services for the successful completion of the project. This firm is also expected to work in a collaborative manner with the County staff, Design Consultants and other Contractors or Vendors to develop a project that represents the goals of Adams County and maintain a design and budget within the established parameters. Professional Consultation Services by Stage/Phase: Services are expected to be provided for all stages of the work, including but not limited to:

General: Regardless of phase, the following elements are part of the CMGC Work Scope:

o Project Team, while may evolve during the project, is anticipated as:

Adams County Fleet and Facilities Department. Adams County Project Manager will be Primary point of contact for CMGC

Collab Architecture

CMGC

o Refer to the CMGC Fee Matrix for general work requirements. CMGC shall respond or identify exceptions to this list as part of the RFP response.

o GMP Development: The following items shall be anticipated for inclusion in the final GMP (anticipated development after Design Development completed / prior to Construction Documents):

GMP Summary and Narrative List of Drawings, Specifications, and Contract Documents Assumptions and Clarifications GMP Cost Summary and Line Item Breakdown Itemized Bid Alternates Allowance Items and Values Description of Allowable Contingency Use and Draw Down General Conditions and Requirements Breakdown

GMP Schedule Staffing Plan with Fee Breakdown General Requirements and Breakdown o Respondents to this RFP accept that award of a CMGC contract does not automatically guarantee establishment of a GMP. Should the County be dissatisfied with the Pre-Construction/Design Phase services, the County may choose to place the construction work out for competitive bidding and terminate the contract at the end of the Design Phases.

o Cost Controls shall:

Be Open Book and available for County review upon request.

Be established during the Pre-Construction/Design Phase and include cost mapping to Adams County accounting system (asset control), CMGC subcontractors, and line items of work scope.

Utilize AIA or similar County approved formats for invoicing and include all subcontractor backup. General Conditions shall include appropriate backup, invoices, receipts, etc.

Utilize an agreed upon Cover Sheet summarized costs.

Included as part of the CMGC Staffing Plan within the final GMP.

o Sustainability: The County expects that the CMGC and associated subcontractors conduct their work with sustainable and generally recognized best practices.

Pre-Construction Phase: In addition to the field work, Pre-Construction phase services shall include but not be limited to Design Input, Constructability Review, Research, Design Reviews, Scheduling, Logistics, Value Engineering, and Estimates/Budgeting: Services consist of those technical construction consultation activities which aid the Architect and Engineer in taking a project programming statement and develop it through contract documents and permitting. Phases shall include design phases and Construction Documents.

o Attend, document, and distribute all meeting minutes, including but not limited to OAC meetings.

o Cost Estimate at the end of design phases, with potential GMP amendments upon completion of Construction/Consolidated Documents.

o Project Schedule, and updated Schedule, at the end of design phases, with potential GMP amendments upon completion of Construction/Consolidated Documents.

o Risk Log, tracked throughout course of entire project, identifying potential risks or issues that could impact project success.

o Logistics and constructability reviews.

o Long lead and manufacturer options, opportunities, and o Value Engineering Options, tracked throughout course of entire project, identifying potential opportunities for cost savings or quality improvement.

Bidding and Procurement: Including but not limited to GMP establishment, Qualifying Subcontractors, bid packaging, bidding, scoping, recommending awards, pre-construction, planning, scheduling, logistics, and budget management. Phases may commence at conclusion of Design Development.

o Prequalification of subcontractors will be a coordinated effort with the

CMGC and the County. CMGC shall lead this effort to recruit, pre-qualify, and solicit these trades. All major subcontractors must pre-qualify with a minimum of the same criteria under which the CMGC pre-qualified with the

County. A statement from the CMGC recommending vendors will be required for each major trade.

An attempt to establish a minimum of three (3) bidders will be required.

The County reserves the right to add or remove bidders in the best interest of the County.

Self-performed work must be competitively bid unless deemed in the best interest of the County (at the County’s written approval).

o Develop bid packages, and coordinate with the County prior to issuance.

o Identify scopes of work not specifically addressed in the construction documents (e.g., cleaning) and coordinate with the County to include in overall scope or determine alternative ownership of those items.

Construction Administration: Including but not limited to permit management, coordination and administration of subcontracts, supervision of work, scheduling, logistics, budget management, RFIs, submittals, and coordinating workflow.

o Administer, manage, and use its best efforts to perform the project in an expeditious and economical manner in the best interests of the County.

o Include all items identified under Design Phase and Bidding/Procurement

Phases but adapt to Construction Administration phases.

o Assist the County, Design Professional, and other County Vendors in preparing the facility for occupancy and operation, including IT, FF&E, Commissioning, or other activities normally conducted as part of occupying a facility.

Closeout: Including but not limited to project Closeout and Commissioning services, review and submission of closeout documentation from sub-contractor(s), check warranties, guarantees, and service contracts, preparation and submission or O&M manuals and as-builts, punch-list, facility acceptance/rejection, commissioning of major systems (pre-functional and functional testing, TAB, review of test and inspection reports, etc.), and post occupancy services (1-yr. warranty inspection, user survey(s), etc.).

In addition, it is expected that the contract terms and conditions of the Agreement between Adams County and the CMGC firm shall be extended to all subcontractors performing work on this project.

Project Scope:

Refer to project 50% CD’s layout for further scope of work description.

Create Lab space.

o Demo existing shelving – need to keep half of shelving along south wall, add plumbing hookups, stainless steel sink and fixture, countertop and millwork 48” long to support lab equipment (Equipment not included), add 3 GFCI for 1 cf medical refrigerator and lab equipment, replace flooring for wet area. Comply with ADA requirements.

Create Resource room (east o Demo 4’ half wall between old conference room, build full height wall with new door with alcove for egress clearance, repair impacted walls, minor patch and touch up paint, and one card reader.

Opening between spaces o West open space create opening to East space. Include glass double door as an add alternate.

Electrical o Add 5 new electrical outlets, 3 GFCI and 2 convenience outlets Fire Suppression o Minor modifications required

HVAC

o Minor ductwork modifications

- Front office (Former DA office) - needs one card reader.

Performance Period:

The period of performance for the Adams County Health Department – Environmental Health Renovation is one year (365 days) beginning on Q1 2027 anticipating completion Q2 2027. All work must be scheduled to be completed within this timeframe. Any modifications or extensions will be requested through Adams County and the vendor contracting officers for review and discussion.

Performance Place:

For the Adams County Health Department – Environmental Health Renovation, the selected vendor will perform the work in compliance of the design and specifications.

Selected members of the firm’s project management team will be required to meet during design completion on site and/or virtually attend a weekly status meeting.

Additionally, all project stage gate reviews will be held on site and/or virtually attended by the vendor project management team. During the Construction phase, OAC meetings will be held at Commerce Center III. Adams County will provide and arrange for meeting spaces within its facility for all required project meetings.

Work Requirements:

The expectation includes facility assessment, material selection, installation, and project closeout. The successful firm may be asked to coordinate with County staff and negotiate minor adjustments or alternates for improved performance or cost-effectiveness. Involve building user group to ensure meeting needs and expectations.

The selected firm will be responsible for performing tasks throughout various stages of this project.

Quality of Work Requirements:

a. The awarded vendor will work closely with Adams County Project Team to eliminate any unnecessary change orders. It will be expected that the awarded vendor and Adams County Project Team will always keep the lines of communication open and work together from start through project completion. The firm or subcontractor shall always present themselves in a professional manner.

b. Any shutdown or work (e.g. utility disruption) that may affect areas beyond the immediate areas requires a Method of Procedure (MOP) or operations plan to be submitted to and approved by the Adams County Project Team at least three (3) business days prior to the shutdown or disruption.

c. The contractor shall provide experienced, well-trained workers competent in interior and exterior site construction.

d. All contractors and subcontractors must be appropriately licensed and qualified to perform their respective trade work (e.g. excavation, concrete, metal or wood fabrication, structural ironworking, glazing, door hardware).

They must comply with all local and state licensing requirements.

e. The firm shall provide a minimum one-year warranty on all labor and materials, commencing from date of final acceptance by Adams County Project Team. Any defects in workmanship or materials must be corrected at no additional cost to the County.

f. Any portion of the space improvements that must comply with accessibility standards (e.g. doors controlling pedestrian paths, clear passage widths) must meet or exceed ADA accessibility requirements, or local equivalent standards.

g. All materials delivered shall be inspected prior to installation for defects (e.g.

scratches, deformation, coating damage, rust, cracks, delamination). The County will not accept substandard, defective, used or re-purposed materials, unless formally approved in writing by the County Project Manager.

h. The County reserves the right to retain removed items. A pre-demolition / removal walk-through with Adams County Project Team will identify items to be kept. Any erroneously discarded items that were designated to be retained must be replaced (of equal value) by the firm at its expense. After completion, all undesired materials removed must be removed from the premises by the firm.

i. Any new, repurposed, or relocated equipment used in conjunction with the operable space shall be labeled with pertinent information (e.g. circuit, panel number, zone, or area served).

Existing Conditions:

a. Examine existing site prior to proposal submission. Protect adjacent surfaces, landscaping, utilities, and building facades during construction.

Include all cutting, patching, mounting or installation.

b. Accessibility for future maintenance of doors, latches, hinge mechanisms, embedded hardware, or electrical components must be preserved. The firm shall ensure that access (e.g. access panels, service clearances) is provided for future repairs, adjustments, or replacement can be performed without undue difficulty.

c. The firm shall identify any long-lead items (e.g. special hardware, coated specialty materials) that may impact on the project schedule and submit shop drawings / submittals and place orders for those items promptly after contract execution.

d. If a long-lead item is delayed with the project schedule, the firm shall coordinate with Adams County Project Team to propose and, where acceptable, install a temporary or interim solution sufficient to maintain site security or usability until the permanent item is delivered.

e. When permanent components are delivered (e.g. framing, glazing, door assemblies, special hardware), the firm shall schedule installations in coordination with the Adams County Project Team to minimize disruption.

f. If any removed component is to be reused (e.g. framing, glazing, door hardware, signage, embedded elements), it shall be cleaned, serviced, tested, and certified operable prior to…