TOWN OF GEORGETOWN – CITY PARK GAZEBO

REQUEST FOR PROPOSAL

Prepared for: Town of Georgetown. September 16, 2026

Request for proposal for City Park Gazebo

Proposals due by 5:00 pm on or before October 21, 2026

Deliver to: Georgetown Town Hall 404 6th St. / P.O. Box 426 Georgetown, CO 80444

Please address questions to Dennis Durham, Town Administrator at (303) 569-2555 Ext. 3 of 1 7

Background The historic gazebo located in Georgetown City Park was damaged beyond repair during a major wind event in April 2026. The Town has decided to replace the 1970’s structure with a new gazebo of similar design, but with modern materials and improvements including the addition of an ADA access ramp. The original wooden structure has been removed leaving only the original concrete support piers.

Project Overview This project involves constructing a new gazebo in the previous gazebo location in City Park located between Rose Street and Taos Street north of 10th Street. The new gazebo structure is to be erected using the existing concrete foundation piers. Design drawings providing construction details and material requirements are included in Attachment A.

The scope of work includes:

• Construction of the new gazebo structure, including furnishing of all construction materials, custom steel connectors, millwork, skilled carpentry, and finish painting.

• Construction of the concrete ADA ramp including all formwork, reinforcing steel, concrete placement, concrete finishing, and custom painting of finished ramp structure

• Furnishing and installing custom fabricated steel railing system.

General Contractor Requirements Contractor shall be responsible for all work elements described in this RFP and as represented on the attached drawings.

Since City Park is a focal point for public activity, Contractor must recognize and accommodate ongoing activities, within the park and assure that the work area is safe, secure, and protected from public hazard at all times.

Work-week shall generally be Monday thru Friday unless specific arrangements are made in advance with the Town’s Project Manager.

Schedule Work may begin as soon as authorized (Assume late October 2026) and is expected to be completed prior to the end of June 2027. Contractor shall include and submit a proposed schedule for the work that demonstrates the ability to meet the required completion date with specific milestone dates for major work activities.

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Definitions

CONTRACT DOCUMENTS: The Request for Proposal, Design Drawings, Contractor’s accepted proposal, and accepted Terms and Conditions shall be understood to comprise the Contract Documents

The following definitions for terms used throughout the Contract Documents shall apply:

• OWNER: Town of Georgetown

• CONTRACTOR: Selected provider responsible for providing materials and services defined throughout the Contract Documents.

• PROJECT MANAGER: Georgetown Town Administrator (or authorized representative)

• ARCHITECT: Tom Peterson

• STRUCTURAL ENGINEER: IMEG – Dave Kast

Proposal Requirements Contractor’s Proposal shall include the following:

• Summary table for each of the materials included in Contractors price that includes the material specification and quantity.

• List of anticipated Subcontractors with contact information.

• List of clarifications and exceptions.

• Recommendations based on Contractor’s experience for alternative materials.

• Preliminary schedule

• Proposed Terms and Conditions including:

o Scope of Work & Schedule: Define the exact work to be performed, materials used, start dates, and milestone timelines.

o Payment Terms: Details defining the total contract sum, billing frequency, invoicing procedures, and project retainage.

o Change Orders: Outline the process for submitting, approving, and pricing changes to the original scope.

o Site Management: Define access expectations, rules, temporary utilities (water, electricity), security fencing, and waste/dumpster disposal.

o Permits and Regulations: Define who obtains necessary local licenses, building permits, and ensures code compliance.

o Insurance and Bonding: Define coverage limits for general liability, workers' compensation, and performance insurance and bonds.

o Dispute Resolution: Define the steps for handling conflicts, such as mediation, arbitration, or litigation.

o Warranty: Define extent and duration of Contractor’s obligations for correction of material defects or installation/construction errors.

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• Insurance Certificate (minimum $1,000,000 Contractor Liability)

• Proposal shall include overview of qualifications and experience performing similar projects.

• Proposal shall include references for similar work performed including contact information.

Owner Provided Material and Services The OWNER will provide the following:

• Building permit

• 120V and 240V electric power is available at the utility pole at the NW corner of the park

• Porta-potty is available at NE corner of the park

• Contractor vehicle parking and trailer/storage container along the fence on Park Street

• Access to the park is via removable fence section on Park Street

• Water is available in the park (see Parks and Trails Staff)

Alternate Materials and Construction Methods CONTRACTOR shall quote 2 x 6 Douglas Fir tongue and groove decking material as an alternative to cellular PVC decking for the gazebo floor. Option price shall include material, sealing and finishing, and installation.

CONTRACTOR may propose alternative materials and/or methods of construction for evaluation and consideration by OWNER based on CONTRACTOR’s experience and judgement from similar projects.

Detailed Scope of Work The scope of work for the City Park Gazebo Project shall be as marked and delineated on the drawings included with this Request for Proposal and as described below:

Mobilization and Site Preparation:

• Contractor is responsible for marking off and securing the work site to prevent unauthorized access.

• Contractor is responsible for verifying all dimensions including existing grade elevations prior to start of work.

• Contractor is also responsible for locating and flagging all underground utilities prior to excavation work.

• Contractor shall be responsible for providing traffic controls on Rose Street, Taos Street, and Park

Street as necessary during equipment and material movement in and out of the work area.

Excavation:

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• Contractor shall excavate and haul away material located in the ADA ramp foundation area as required to strip topsoil and overburden down to stable, firm, sub-soil and, excavate trenches for footings.

• Contractor shall provide and add Class 6 road-base as required to create a properly graded, drained, and compacted sub-base for the new foundation construction.

Concrete ADA Ramp:

• Contractor shall furnish, fabricate, and install formwork as required for construction of the concrete

ADA ramp. Contractor is cautioned that this formwork may be somewhat complex due to the requirement for form-void panel details as indicated in Material Note #11 on drawing A3.1.

• Contractor shall supply, form, and install required reinforcing steel

• Contractor shall provide, place, and finish concrete to construct the ADA ramp. Contractor is responsible to assure that the finished concrete ramp adheres to the following ADA ramp requirements:

o Running Slope: Maximum 1:12 ratio (1 inch of rise per 12 inches of horizontal run) o Cross Slope: Maximum 1:48 ratio (perpendicular to the direction of travel) o Surface Finish: Firm, stable, slip-resistant finish

ADA Ramp Handrail System:

• Contractor shall furnish, fabricate, and install a custom fabricated painted steel handrail system in accordance with Detail #2 on drawing A4.2. Contractor is responsible to assure that the finished handrail system adheres to established ADA handrail requirements.

Gazebo Structure:

• Contractor shall furnish all materials and construct the gazebo structure in accordance with the drawings in Attachment 1.

• Contractor may re-use existing floor beam anchor brackets.

o However, Contractor is cautioned that existing ½” dia. anchor bolts are significantly rusted and may shear at the concrete interface while attempting to remove the brackets.

o The brackets themselves are fabricated from ¼” plate steel and are in good condition.

o If re-used, the brackets shall be cleaned to remove surface rust, treated with a rust converter or encapsulation coating to prevent further deterioration.

• The gazebo has been a historic and prominent structure in City Park, for over 60 years. The new gazebo has been designed to continue this prominence forward, making the architectural features incorporated into the design of key significance. Contractor shall be cognoscente of this and work closely with the ARCHITECT on material selection, detailing, and finish color selections.

• The gazebo design includes custom metal connectors for structural members and custom millwork for architectural details. These items are detailed on the attached design drawing. Contractor is responsible for fabricating, supplying, and installing these details in accordance with the drawings and with approval of the ARCHITECT.

• A limited supply of 3x3 pine baluster stock (total of 80 2-3/8” square x 30” pieces plus an additional 8 pieces 27” long) is available at no cost to Contractor. Contractor shall be responsible for milling architectural details and finishing per design drawings.

De-Mobilization and Site Cleanup:

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• Contractor shall be responsible for site cleanup and remove and disposal of all construction debris and materials remaining at project conclusion.

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Attachment A – Design Drawings of 7 7