Logistics Department 7002 Raleigh Street, Westminster, CO 80030

P: (303) 428-3535 | www.wps.org

Westminster Public Schools Request for Proposal (RFP)

Summer 2027 Facility Improvements – Multiple Locations

Request for Proposal No. 26-002 Date of Issue: October 13, 2026

Proposal Closing Date: December 1, 2026, at 2:00 p.m. Mountain Prevailing Time (MPT)

To be considered, all responses must be submitted via the Rocky Mountain E-Purchasing System prior to the proposal closing date and time listed above. Late submissions will not be accepted.

RFP No. 26-002 | Summer 2027 Facility Improvements – Multiple Locations

Table of Contents

Section Page Definitions 4

Section 1: Introduction and Overview 5 Request for Proposal (RFP) General Information 5

Section 2: Communication and Timeline 7 Solicitation Contact and Communication 7 Schedule of Activities and Timeline 8 Project Schedule 9

Section 3: Scope of Work 10 Scope of Work 10

Section 4: Response Requirements 17 Submission Instructions 17 Response Requirements 17

Section 5: Evaluation of Responses 22 Evaluation of Responses 22

Section 6: District Terms and Conditions 25

Attachment A – Respondent Certification and Signature Page 37 Attachment B – Certification Regarding Debarment and Suspension 38 Attachment C – Criminal Records Check Certification Statement 39 Attachment D – Pricing Proposal 40 Attachment E – WPS General Conditions of the Construction Agreement Separate File Attachment F – Drawings

• F-1 – Package A – International School at Harris Park

• F-2 – Package B – Sherrelwood Elementary

• F-3 – Package C – Early Learning Center at Gregory Hill

• F-4 – Package D – Hodgkins Leadership Academy

• F-5 – Package E – Fairview PK-8

• F-6 – Package F – Tennyson Knolls Preparatory School

Separate Files

Attachment G – Technical Specifications

• G-1 – Package A – International School at Harris Park

• G-2 – Package B – Sherrelwood Elementary

• G-3 – Package C – Early Learning Center at Gregory Hill

• G-4 – Package D – Hodgkins Leadership Academy

• G-5 – Package E – Fairview PK-8

• G-6 – Package F – Tennyson Knolls Preparatory School

Separate Files

Note: Attachments E, F, and G are provided as separate files with this solicitation through the Rocky Mountain E-Purchasing System and are incorporated into and made part of this solicitation.

Definitions

The following glossary defines abbreviations, acronyms, and terms used throughout this RFP for ease of reference.

Term Definition Agreement The collective contractual agreement between the District and the Contractor consisting of the documents identified in Section 6: District Terms and Conditions.

Alternate A defined portion of the Work for which separate pricing is requested and which may be accepted or rejected by the District in addition to or in lieu of other Work, as identified in the solicitation and Pricing Proposal.

Contractor The Respondent to whom an award is made and with whom the District establishes an Agreement.

District Westminster Public Schools.

Project Package A separately identified portion of the Work associated with a specific District facility or project location and designated for separate proposal, evaluation, pricing, and potential award under this solicitation.

Respondent An individual, firm, company, corporation, or other entity that submits a response to this solicitation.

Response The written offer submitted by a Respondent in response to this solicitation, including all required information, forms, certifications, pricing, and other materials.

Request for Proposal

(RFP)

A competitive solicitation process used by the District to evaluate and select a Respondent based upon established criteria, which may include qualifications, experience, approach, price, products, services, and overall value.

Work The products, services, labor, materials, deliverables, and other obligations required to be provided or performed under the Agreement.

Section 1: Introduction and Overview

District Profile Westminster Public Schools is a Colorado public school district serving students and families throughout portions of Adams County in the Denver metropolitan area. The District covers a geographical area of 17.5 square miles and serves the communities of Westminster, Arvada, Denver, and Federal Heights, along with certain unincorporated areas of Adams County. The District consists of 17 schools serving approximately 7,500 students and employs approximately 900 staff members. Westminster Public Schools is recognized for its innovative approach to personalized learning and operates the largest districtwide Competency Based System in the nation.

Purpose Westminster Public Schools (the District) is soliciting proposals from qualified general contractors to provide construction services for the District’s Summer 2027 Facility Improvements at multiple school locations. The Work generally consists of renovation, repair, replacement, and facility improvement projects and includes, as applicable, electrical improvements; classroom casework and associated plumbing; flooring replacement; window replacement; lighting improvements;

Voice Lift and technology-related improvements; waterproofing and exterior improvements;

classroom modifications; drinking fountain replacement; masonry improvements; and other associated construction Work as shown and specified in the applicable Contract Documents.

The Work is divided into six (6) separate Project Packages by school/location. Respondents may submit proposals for one (1), multiple, or all Project Packages in accordance with the requirements of this solicitation. The Work shall be performed in accordance with the Drawings, Specifications, WPS General Conditions of the Construction Agreement, addenda, and other Contract Documents applicable to each Project Package. Certain additional design information, including Civil documents for identified Project Packages, is anticipated to be issued by addendum during the solicitation period as further described in Section 3.

Project Packages The Work is organized into the following Project Packages:

Package A International School at Harris Park Renovations 4300 W. 75th Avenue, Westminster, CO 80030

Package B Sherrelwood Elementary Renovations 8095 Kalamath Street, Denver, CO 80221

Package C Early Learning Center at Gregory Hill Renovations 8030 Irving Street, Westminster, CO 80031

Package D Hodgkins Leadership Academy Flooring Improvements 3475 W. 67th Avenue, Denver, CO 80221

Package E Fairview PK-8 Renovations 7826 Fairview Avenue, Denver, CO 80221

Package F Tennyson Knolls Preparatory School Renovations 6330 Tennyson Street, Arvada, CO 80003

Project Package Proposal and Award Structure Respondents may submit a proposal for any one (1), multiple, or all Project Packages. A Respondent is not required to submit a proposal for every Project Package in order to be considered for award. Each Project Package shall be separately priced and may be separately evaluated and awarded. When a Respondent proposes on multiple Project Packages, the District may additionally evaluate the Respondent’s demonstrated staffing, resources, capacity, scheduling, and ability to successfully perform the proposed Project Packages concurrently.

The District reserves the right to award any Project Package individually or to award multiple Project Packages to the same Respondent; make awards to one or multiple Respondents; accept or reject any Alternate; and determine the award or combination of awards determined to be the most advantageous to the District based upon the evaluation criteria established in this solicitation.

Award of one Project Package shall not entitle a Respondent to award of any other Project Package.

The District is under no obligation to award all Project Packages included in this solicitation.

Contingent Project Package – Fairview PK-8 Package E – Fairview PK-8 is included in this solicitation for competitive pricing and evaluation purposes; however, the District has not made a final determination to proceed with this Project Package. Any award of Package E is contingent upon availability of funding, required District approvals, and the District's determination to authorize the Work. The District reserves the right to award or decline to award Package E independently of the other Project Packages. No Respondent shall be entitled to compensation or reimbursement of proposal costs if the District elects not to proceed with Package E. If the District has not authorized an award of Package E within the established proposal validity period, the District may request a written extension of the applicable proposal and pricing validity, subject to the Respondent’s agreement and applicable procurement requirements.

Request for Proposal (RFP) General Information This RFP is a competitive solicitation through which the District will evaluate responses in accordance with the criteria established herein. Issuance of this RFP does not obligate the District to make an award, purchase any products or services, or enter into an Agreement. Any award resulting from this solicitation shall be made in accordance with Section 5: Evaluation of Responses and Section 6: District Terms and Conditions.

Section 2: Communication and Timeline

Solicitation Contact and Communication To promote a fair, open, and competitive solicitation process, all communications concerning this solicitation must be directed to:

Kristen Hernandez Logistics Coordinator Westminster Public Schools Email: khernandez@wps.org

The above-named individual shall serve as the District’s authorized Solicitation Contact and sole point of contact for this solicitation unless the District provides written notice identifying another authorized representative. The following communication requirements apply from the date the solicitation is issued through completion of the solicitation process:

• Respondents shall not contact District employees, Board of Education members, consultants, or other representatives regarding this solicitation, except through the Solicitation Contact.

• All questions, requests for clarification, and inquiries regarding the solicitation documents must be submitted via the Rocky Mountain E-Purchasing System by the deadline specified in the solicitation. Questions submitted by email, telephone, in person, or through any other method will not be accepted or considered.

• Each question or request for clarification must be submitted as a separate entry in the Rocky Mountain E-Purchasing System. Respondents shall submit only one question per entry and should identify the applicable section, page, specification, or attachment to which the question relates. Entries containing more than one question will not be considered or answered. Respondents are responsible for resubmitting each question as a separate entry prior to the established question deadline. Questions not properly submitted by the deadline will not be considered.

• If a Respondent is contacted by a District employee, consultant, or other representative regarding the solicitation, the Respondent should refer the individual to the Solicitation Contact for appropriate coordination.

• Respondents shall not rely upon oral statements, interpretations, explanations, or other representations concerning the requirements, specifications, terms, or conditions of this solicitation. Only information issued or confirmed in writing by an authorized District representative shall be considered official.

• Any attempt to obtain information regarding the solicitation outside the authorized communication process, influence the evaluation or award process, or engage in unauthorized communication may result in disqualification of the Respondent or rejection of its response when determined appropriate by the District.

• Any modification, clarification, correction, or amendment to this solicitation shall be valid only when issued in writing by the District’s Logistics Coordinator, Solicitation Contact, or designee.

Schedule of Activities and Timeline

Activity Description Date & Time Issue Solicitation Issuance of the solicitation via the Rocky Mountain E-Purchasing

System.

10/13/26

Pre-Proposal Walk- Through

The District will conduct a mandatory pre-proposal site walk-through beginning at Sherrelwood Elementary, 8095 Kalamath Street, Denver, CO 80221. The walk-through will proceed to the remaining Project locations in the order established by the District.

Respondents are responsible for providing their own transportation between locations. Respondents must RSVP by email to the District’s Solicitation Contact no later than October 16, 2026.

Respondents must attend the mandatory walk-through beginning at the designated starting location and time. Attendance at each applicable Project location is required for consideration of that Project Package. Late arrivals will not be permitted to join the walk-through, and responses from Respondents who fail to attend the required opening will not be accepted. All Respondents shall sign in at the designated starting location. Respondents may depart after attending the Project locations for which they intend to submit a proposal; however, each Respondent is responsible for signing out upon departure and identifying the last Project location attended.

The District will maintain attendance records to determine eligibility to submit a proposal for each Project Package. Failure to attend the required opening or an applicable Project location may result in rejection of the proposal for the affected Project Package(s).

10/19/26 at 2:00 pm Mountain Prevailing Time

(MPT)

Anticipated Civil/ Design Addendum

The District currently anticipates that additional Civil drawings for Package A – International School at Harris Park and Package C – Early Learning Center at Gregory Hill will be issued during the solicitation period following completion of pending survey, geotechnical/soils, and related engineering information.

Anticipated November 2026 (Date TBD)

Questions Respondents may submit questions concerning this solicitation via the Rocky Mountain E-Purchasing System. Questions submitted after the established deadline will not be considered, except during any supplemental question period expressly authorized by the District in accordance with Section 3.9.

11/5/26 by 5:00 pm Mountain Prevailing Time

(MPT)

Answers Responses to questions received by the established question deadline will be issued by addendum through the Rocky Mountain E- Purchasing System. Additional addenda, including forthcoming Civil documents and any supplemental questions and responses, may be issued separately in accordance with Section 3.9.

11/12/26 by 5:00 pm Mountain Prevailing Time

(MPT)

Proposal Submission Deadline

The District will receive responses via the Rocky Mountain E- Purchasing System until the deadline date and time indicated. See Section 4: Response Requirements. Late responses will not be accepted.

12/1/26 by 2:00 pm Mountain Prevailing Time

(MPT)

Interviews Interviews with shortlisted Respondents selected through the initial evaluation process.

12/10/26

Evaluation Final evaluation of responses and interviews by the Evaluation Committee.

December 2026

Board of Education Approval (if applicable)

Recommendation for award presented to the Board of Education for approval, when required.

January 2027

Award Notice of Award issued to the successful Respondent. January 2027 Purchase Order Issuance of an authorized District Purchase Order as part of the

Agreement and authorization to proceed with the awarded Work.

January 2027

Project Schedule The Work is required to be performed during the District's summer 2027 construction period. The District anticipates on-site construction beginning on or about May 28, 2027, subject to coordination of building access, furniture and equipment relocation, District-provided abatement, and other preconstruction and site-readiness activities.

All awarded Project Packages shall achieve Substantial Completion no later than July 23, 2027, unless otherwise modified in writing by the District. For purposes of this Project, the July 23, 2027 Substantial Completion date is intended to provide the District sufficient time to begin returning furniture, equipment, instructional materials, and other District property to the buildings and preparing the facilities for the 2027-2028 school year.

The precise commencement date and sequencing of Work may vary by Project Package based upon building availability, furniture relocation, regulated-material abatement, existing conditions, and coordination with District operations and separate contractors. Detailed sequencing will be developed with the awarded Contractor following award.

Respondents shall plan procurement, submittals, fabrication, mobilization, construction, inspections, testing, final cleaning, punch-list activities, and closeout to achieve the required completion dates. Respondents shall identify anticipated long-lead materials and equipment and describe the actions proposed to ensure timely procurement. Respondents proposing on multiple Project Packages shall demonstrate their ability to concurrently perform the proposed Work and shall identify the personnel, subcontractors, supervision, equipment, and other resources proposed for each location.

Activity Description Date Project Kickoff Following award, Board of Education approval when required, and issuance of an authorized District Purchase Order or other written authorization by the District.

January 2027

Order Materials Contractor shall promptly initiate required submittals and procurement of materials and equipment following authorization to proceed, consistent with the approved project schedule.

January 2027

Site Work Anticipated on-site construction start date in accordance with the Contract Documents and approved project schedule.

May 28, 2027

Substantial Completion

Work shall achieve Substantial Completion in accordance with the Contract Documents.

July 23, 2027

Final Completion Completion of all remaining Work, punch-list items, closeout requirements, and other requirements for Final Completion.

July 23, 2027

Section 3: Scope of Work

Scope of Work

3.1 General Scope

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, temporary facilities, permits, coordination, testing, cleaning, closeout documentation, and other services necessary to complete the awarded Work in accordance with the Contract Documents.

The descriptions contained in this Section provide a general summary of the Work and are not intended to replace, limit, or supersede the Drawings, Specifications, General Conditions, addenda, or other Contract Documents. Respondents are responsible for reviewing the complete Contract Documents applicable to each Project Package for which they submit a proposal.

3.2 Package A – International School at Harris Park

The Work at International School at Harris Park generally includes:

• Exterior brick staining, including necessary surface cleaning, preparation, and application of masonry stain to the building’s exterior brick surfaces.

• Removal and replacement of existing classroom electrical panels in the main building as shown and specified.

• Replacement of classroom casework along windows and hallways, including associated sinks, faucets, bubblers, shelving, teacher storage/closets, and related improvements as shown and specified.

• Installation of power and associated infrastructure for Voice Lift systems in classrooms.

• Replacement of exterior windows as shown and specified.

• Removal and replacement of designated flooring, including removal of existing VCT and installation of LVT and/or polished concrete in identified areas.

• Associated demolition, electrical, plumbing, finishes, patching, restoration, testing, coordination, and other Work required by the Contract Documents.

• Civil/site Work to be further identified by addendum as described herein.

3.3 Package B – Sherrelwood Elementary

The Work at Sherrelwood Elementary generally includes:

• Replacement of exterior windows as shown and specified.

• Replacement of classroom casework and associated sinks, faucets, bubblers, shelving, teacher storage, and related improvements as shown and specified.

• Installation of power and associated infrastructure for classroom Voice Lift systems.

• Electrical, technology, intercom, classroom monitor, and associated improvements as shown and specified.

• Exterior brick staining, including necessary surface cleaning, preparation, and application of masonry stain to the building’s exterior brick surfaces.

• Associated demolition, plumbing, electrical, patching, restoration, finishes, testing, coordination, and other Work required by the Contract Documents.

3.4 Package C – Early Learning Center at Gregory Hill

The Work at the Early Learning Center at Gregory Hill generally includes:

• Exterior brick staining, including necessary surface cleaning, preparation, and application of masonry stain to the building’s exterior brick surfaces.

• Gymnasium wall waterproofing and associated exterior improvements.

• Demolition, masonry, waterproofing, drainage, restoration, finishes, and other Work shown and specified.

• Associated structural, plumbing, site, and coordination Work required by the Contract

Documents.

• Civil/site Work to be further identified by addendum as described herein.

Facility Name Clarification: The Early Learning Center at Gregory Hill was formerly identified as the Early Childhood Center (ECC). Certain Drawings, Specifications, and other technical documents issued by the Design Professional may reference the facility by its former name. For purposes of this solicitation, references to the Early Childhood Center (ECC) in the applicable Contract Documents shall be understood to refer to the Early Learning Center at Gregory Hill, identified as Package C herein.

3.5 Package D – Hodgkins Leadership Academy

The Work at Hodgkins Leadership Academy generally consists of flooring replacement and associated improvements as identified in the applicable Drawings and Specifications, including:

• Removal and replacement of designated existing VCT and other flooring materials.

• Removal and reinstallation or replacement of existing casework, where expressly required to complete the flooring Work.

• Associated demolition, floor preparation, transitions, base, patching, restoration, finishes, cleaning, and other Work necessary to complete the designated flooring improvements.

The Contractor's scope under this Project Package is limited to flooring replacement and associated Work necessary to complete the flooring improvements. Although the Drawings and Specifications may depict additional classroom-conversion or renovation improvements, such Work is excluded from this solicitation unless expressly identified as part of the flooring scope.

Respondents shall include only those materials, labor, demolition, preparation, restoration, and related activities reasonably necessary to complete the designated flooring improvements. Work unrelated to the flooring improvements, including construction of new classroom walls and associated modifications, shall not be included in the Base Proposal.

Any questions regarding the applicability of specific drawings, details, or specifications to the flooring scope shall be submitted through the solicitation's established question-and-answer process for clarification by the District.

3.6 Package E – Fairview PK-8

The Work at Fairview PK-8 generally includes:

• Exterior brick staining, including necessary surface cleaning, preparation, and application of masonry stain to the building’s exterior brick surfaces.

• Replacement of classroom casework and associated sinks, faucets, bubblers, shelving, teacher storage/closets, and related improvements as shown and specified.

• Flooring replacement in classrooms and other identified areas.

• Replacement of exterior windows as shown and specified.

• Associated demolition, plumbing, electrical, finishes, patching, restoration, testing, coordination, and other Work required by the Contract Documents.

Contingent Work: The Work described under Package E is contingent upon District authorization.

Respondents shall provide firm pricing for the complete scope identified in the applicable Contract Documents. Inclusion of Package E in this solicitation does not constitute a commitment by the District to award or proceed with the Work. Any award and authorization to proceed shall be subject to the conditions established in Section 1 and the District’s applicable contracting requirements.

3.7 Package F – Tennyson Knolls Preparatory School

The Work at Tennyson Knolls Preparatory School generally includes:

• Replacement of existing classroom casework as shown and specified.

• Installation of power and associated infrastructure for Voice Lift systems, where not previously completed.

• Electrical and technology modifications associated with the remaining classroom casework and related improvements.

• Exterior brick staining, including necessary surface cleaning, preparation, and application of masonry stain to the building’s exterior brick surfaces.

• Associated demolition, plumbing, electrical, patching, restoration, finishes, testing, coordination, and other Work necessary to complete the remaining improvements identified in the applicable Contract Documents.

Scope Exclusions: Replacement of micro-panels, lighting retrofits, and drinking fountains previously completed or separately contracted by the District are excluded from this Project Package. Although these improvements may appear in the Drawings and Specifications, Respondents shall not include the cost of such previously completed or separately contracted Work in their Base Proposal. Respondents shall submit questions concerning the applicability of specific drawings, details, or specifications through the solicitation’s established question-and-answer process.

3.8 Drawings and Specifications

Each Project Package is governed by the Drawings and Specifications identified for that Project Package. Respondents shall review the complete applicable Contract Documents before submitting a proposal. Drawings and Specifications applicable to one Project Package shall not establish the scope of another Project Package unless expressly incorporated by reference.

Respondents proposing on multiple Project Packages are independently responsible for reviewing the complete Contract Documents applicable to each Project Package.

Exterior brick staining is included in the Base Proposal for Packages A, B, C, E, and F, regardless of whether the Work is specifically identified in the applicable Drawings or Specifications.

Respondents shall include all labor, materials, equipment, surface preparation, and related costs necessary to complete the exterior brick staining at each applicable location. Package D – Hodgkins Leadership Academy is excluded from this requirement.

3.9 Forthcoming Civil Documents and Design Revisions

The Drawings and Specifications initially issued with this solicitation represent the Construction Documents available as of the RFP issuance date. The District anticipates issuing additional Civil drawings for Package A – International School at Harris Park and Package C – Early Learning Center at Gregory Hill following completion of pending survey, geotechnical/soils, and related engineering activities. The forthcoming Civil documents may include associated revisions or coordination changes to the currently issued Contract Documents.

Such additional documents will be issued to all Respondents through written addendum and, upon issuance, shall become part of the solicitation and Contract Documents. Respondents are responsible for reviewing all addenda and incorporating subsequently issued Drawings, Specifications, revisions, clarifications, and other requirements into their proposals. Respondents shall not independently estimate or assume the scope of forthcoming Civil Work that is not reasonably established by the solicitation documents.

The District intends to provide Respondents a reasonable period following issuance of any material design addendum to review the revised documents, obtain applicable subcontractor and supplier pricing, and incorporate the requirements into their proposals. If the District determines that the remaining proposal period is insufficient, the Proposal Submission Deadline will be extended by written addendum.

If additional or revised Drawings and Specifications are issued after the established question deadline, the District may establish a supplemental question period limited to the newly issued or revised documents. Any supplemental questions and the District’s responses shall be administered through the Rocky Mountain E-Purchasing System.

3.10 Regulated-Material Abatement and Coordination

Regulated-material abatement required in connection with the Work will be performed by a separate contractor retained by the District unless expressly identified otherwise in the Contract Documents. The Contractor shall not include the cost of District-provided abatement in its Contract Sum.

Anticipated abatement may include, as applicable to the Project Package, materials associated with window replacement, existing flooring, pipe insulation, casework removal, and other materials encountered or identified in connection with the Work.

The sequencing of abatement and construction activities has not been predetermined and may vary by Project Package, location, and existing conditions. Following award, the Contractor shall work collaboratively with the District, Design Professional, and District's abatement contractor to develop and maintain an appropriate sequencing and coordination plan for the Work. Depending upon the conditions and requirements of a particular location, abatement may occur before Contractor activities, after initial Contractor demolition or enabling Work, between phases of Contractor Work, or in another sequence approved by the District.

The Contractor shall incorporate District-provided abatement activities and associated access, clearance, sequencing, and coordination requirements into its construction schedule and shall provide reasonable cooperation necessary to facilitate such Work.

The Contractor shall not disturb known or suspected regulated materials except as expressly authorized by the Contract Documents and applicable law. If suspected regulated materials not previously identified are encountered during performance of the Work, the Contractor shall stop Work in the affected area, protect the area from further disturbance, and immediately notify the District in accordance with the Contract Documents. Coordination with District-provided abatement shall be considered part of the Contractor's Work and shall not, by itself, constitute a basis for additional compensation. Nothing herein shall require the Contractor to perform regulated-material abatement identified as District-provided Work.

3.11 Project Coordination and Site Operations

The Contractor shall coordinate all construction activities with the District's Project Manager and Design Professional and shall perform the Work in a manner that protects District property and supports timely reopening of District facilities for the 2027-2028 school year.

Contractor access, staging, deliveries, material storage, temporary facilities, site security, construction fencing, utility interruptions, shutdowns, abatement coordination, and other site logistics shall be coordinated with and subject to approval by the District.

When awarded more than one Project Package, the Contractor shall provide sufficient supervision, staffing, subcontractor capacity, equipment, and other resources to perform the awarded Work concurrently without compromising the required completion date of any Project Package.

3.12 Protection of Existing and Completed Work

The Contractor shall protect existing District property and all existing and newly completed finishes, flooring, casework, fixtures, equipment, and other surfaces from damage resulting from construction activities, personnel, equipment, tools, material movement, deliveries, debris, and other operations associated with the Work. The Contractor shall determine and provide appropriate temporary protection necessary for its means, methods, sequencing, and operations. The District does not require a specific floor-protection product or system unless otherwise identified in the Contract Documents; however, the absence or inadequacy of temporary protection shall not relieve the Contractor of responsibility for damage.

Existing or newly installed flooring and other finished surfaces damaged, scratched, stained, gouged, chipped, broken, or otherwise adversely affected by the Contractor, its Subcontractors, suppliers, employees, equipment, or operations shall be repaired, refinished, or replaced by the Contractor, as appropriate, to restore the affected material to a condition acceptable to the District and Design Professional.

When repair or refinishing will not restore the affected material to an acceptable condition or would result in a visibly inconsistent finish, the Contractor shall replace the damaged material at no additional cost to the District. Required repair or replacement shall be completed promptly and shall not delay Substantial Completion, District furniture and equipment move-in, building setup, or the opening of school.

3.13 Final Cleaning and Turnover

In addition to the cleaning and closeout requirements contained in the applicable Drawings and Specifications, the Contractor shall provide complete final cleaning of all areas affected by the Work at each awarded Project location prior to turnover to the District. Final cleaning shall include removal of all construction materials, equipment, packaging, rubbish, dust, dirt, debris, residue, labels, temporary protection, and other construction-related materials or markings. Floors, walls, ceilings, doors, frames, windows, casework, cabinets, shelving, countertops, fixtures, equipment, and other exposed surfaces affected by the Work shall be cleaned in accordance with the applicable Contract Documents. Floors shall be thoroughly cleaned using methods appropriate for the applicable flooring material, including vacuuming, HEPA vacuuming, washing, cleaning, polishing, or other treatment as required by the Specifications and manufacturer's requirements.

Upon completion of final cleaning, each affected space shall be left in a clean, dust-free, safe, and fully usable condition suitable for immediate District occupancy, including the return and placement of classroom furniture, equipment, instructional materials, and other District property.

Final cleaning shall be coordinated with completion of construction, abatement, and other activities that could generate dust, debris, or contamination. If subsequent Contractor activities contaminate or otherwise adversely affect a previously cleaned area, the Contractor shall re-clean the affected area at no additional cost to the District.

Final cleaning and readiness for District occupancy shall be a condition of Substantial Completion for the applicable Project Package.

3.14 Permits, Inspections, and Regulatory Compliance

The Contractor shall obtain and coordinate all permits, licenses, inspections, utility-provider coordination, and required third-party inspections assigned to the Contractor by the Contract Documents. Certain testing and third-party inspections may be provided by the District or its designated consultant as identified in the Contract Documents. The Contractor shall coordinate and cooperate with all District-provided testing and inspection activities. The Contractor shall perform the Work in accordance with all applicable laws, codes, standards, and District requirements.

3.15 Project Schedule

The Contractor shall plan, schedule, coordinate, and prosecute the Work to achieve the required Substantial Completion and Final Completion dates established in Section 2 and the Contract Documents. Respondents shall submit preliminary construction schedules demonstrating their ability to meet the required dates, including preconstruction activities, submittals, procurement and anticipated lead times, mobilization, major construction activities, coordination with District-provided abatement and other separate contractors, inspections, testing, commissioning, final cleaning, punch-list activities, closeout, and other critical milestones. Respondents shall identify known procurement, manufacturing, labor, scheduling, coordination, or other constraints that could affect completion.

Respondents proposing on multiple Project Packages shall demonstrate how the proposed Work will be performed concurrently.

3.16 Closeout Requirements

As a condition of Final Completion and Final Payment, the Contractor shall provide all closeout documentation required by the Contract Documents, including, as applicable:

• Record/as-built drawings in the formats required by the District and Design Professional;

• Operations and Maintenance manuals;

• Manufacturer, supplier, installer, and workmanship warranties and guarantees;

• Testing, startup, commissioning, and verification reports;

• Final inspection reports and required permits, approvals, and code-compliance documentation;

• Certificate of Substantial Completion and other completion documentation;

• Training documentation and required demonstrations for District personnel;

• Lien waivers, releases, affidavits, and other documentation required for final payment; and

• Additional closeout documentation identified in the applicable Drawings and

Specifications.

Final Acceptance will not occur until required closeout documentation has been submitted and accepted in accordance with the Contract Documents.

Section 4: Response Requirements

The purpose of this section is to establish a consistent format for solicitation responses, ensure Respondents provide all required information, and support a fair, efficient, and consistent evaluation of proposals.

Important: Respondents are responsible for complying with all submission and response requirements set forth in this solicitation. Failure to provide required information or follow the prescribed response format and submission instructions may result in a response being deemed non-responsive and may affect whether the response, or portions thereof, are considered in the evaluation.

Submission Instructions All responses must be submitted through the Rocky Mountain E-Purchasing System at https://www.bidnetdirect.com/colorado/westminster-public-schools. Respondents must obtain and download the solicitation documents through the Rocky Mountain E-Purchasing System to be eligible to submit a response. A response submitted by a Respondent that did not obtain the solicitation documents as required will not be accepted.

Response Requirements Respondents must submit their response as one (1) complete PDF file, organized in the format specified in this solicitation. The response must include all required documents and information to be considered complete. Embedded files, compressed or ZIP files, links to externally hosted documents, multimedia files, password-protected files, or other files that cannot be readily accessed or reviewed by the District shall not be submitted. Failure to comply with these requirements may result in the response being deemed non-responsive.

Respondents are encouraged to provide clear and concise responses and to include only information relevant to the requirements of this solicitation. Responses must be organized in the following order:

Tab 1 – Cover Letter: Provide a brief cover letter demonstrating the Respondent’s understanding of the solicitation requirements and Scope of Work, and describing the Respondent’s interest in and ability to successfully perform the required Work. Clearly identify each Project Package for which the Respondent is submitting a proposal. The cover letter must be signed by an individual authorized to bind the Respondent to its response.

Tab 2 – Table of Contents: Provide a table of contents identifying each section of the response by tab and page number, including any attachments or enclosures. All pages must be consecutively numbered and correspond to the table of contents.

Tab 3 – Respondent Qualifications and Experience: Provide an overview of the Respondent’s organization, qualifications, and experience relevant to this solicitation. At a minimum, include:

• General description of the organization and services provided.

• Number of years in business and relevant industry experience.

• Principal business location and relevant office locations.

https://www.bidnetdirect.com/colorado/westminster-public-schools

• Relevant experience serving as general contractor for construction projects similar in size, scope, and complexity.

• Experience with K-12 school renovations, public-sector construction, occupied facilities, and projects performed during compressed summer construction periods.

• Experience with the types of Work included in the Project Package(s) proposed.

• Qualifications, capabilities, or other relevant factors that distinguish the Respondent from other contractors.

• Applicable business registrations, certifications, and professional licenses currently held and active in the State of Colorado.

• Identification of key personnel proposed for the project, including their roles, professional qualifications, relevant experience, and applicable certifications or licenses. At a minimum, identify the proposed Project Manager and on-site Superintendent and describe each individual’s experience on comparable construction projects.

• Organizational chart identifying key personnel proposed for the project and their respective roles. Include resumes for all key personnel. For Respondents proposing on multiple Project Packages, identify the proposed Project Manager, on-site Superintendent, and key personnel assigned to each location. Identify any personnel proposed to serve multiple Project Packages and explain how sufficient supervision, staffing, and management capacity will be maintained to successfully perform the Work concurrently.

• Identification of major subcontractors anticipated to perform the Work, including the work or trade each subcontractor is expected to perform.

• Identification of the Respondent’s primary point of contact for the response and any resulting Agreement, including name, title, telephone number, and email address.

• A letter from the Respondent’s surety or authorized bonding agent confirming the Respondent’s ability to furnish Performance and Payment Bonds, each in an amount equal to one hundred percent (100%) of the proposed Contract Sum, if awarded the Agreement.

The surety must be authorized to conduct business in the State of Colorado. Respondents proposing on multiple Project Packages shall demonstrate sufficient bonding capacity to support the potential award of all Project Packages for which they submit a proposal. The District may consider available bonding capacity when evaluating the Respondent’s ability to perform multiple Project Packages concurrently.

Tab 4 – Scope of Work: Respond to each requirement listed in Section 3: Scope of Work in the order presented. At a minimum, the response must:

• Describe how the Respondent will meet each requirement, including the specific services, products, deliverables, or other information to be provided, as applicable.

• Clearly confirm compliance with each requirement and identify any exceptions or proposed alternatives.

• Describe the Respondent’s proposed approach to performing each Project Package proposed, including:

o Construction sequencing and phasing;

o Mobilization, site logistics, access, staging, deliveries, and material storage;

o Coordination with the District and Design Professional;

o Coordination and sequencing with District-provided regulated-material abatement and other separate contractors;

o Maintaining site safety and security;

o Coordination of subcontractors and suppliers;

o Procurement and management of long-lead materials and equipment;

o Utility shutdowns and service interruptions;

o Protection of District property;

o Quality control, testing, startup, and commissioning;

o Final cleaning and preparation for District furniture/equipment move-in;

o Punch-list and closeout; and o Achieving the required Substantial Completion and Final Completion dates.

Respondents proposing on multiple Project Packages shall additionally describe how they will concurrently staff, supervise, schedule, coordinate, and perform the proposed Project Packages without adversely affecting required completion at any location.

Tab 5 – Preliminary Construction Schedule: Provide a preliminary construction schedule for each Project Package proposed. Each schedule shall identify:

• Preconstruction activities;

• Submittals and shop-drawings;

• Procurement and delivery of major equipment and materials, including anticipated long-lead items;

• Mobilization and building access;

• Major construction activities, sequencing, and milestones;

• Anticipated abatement and separate-contractor coordination periods or dependencies, recognizing that final sequencing will be coordinated with the District following award;

• Utility coordination and required inspections;

• Testing and commissioning;

• Final cleaning and preparation for District furniture/equipment move-in;

• Required Substantial Completion;

• Punch-list activities; and

• Final Completion and closeout.

Respondents proposing on multiple Project Packages shall also provide an integrated schedule or other clear explanation demonstrating how the proposed Project Packages will be performed concurrently.

Tab 6 – References: Provide five (5) references for which the Respondent has performed work similar in size and scope to the Work described in this solicitation within the past three (3) years.

References from K-12 school districts are preferred. For each reference, provide:

• Organization name.

• Contact name and title.

• Telephone number and email address.

• Date(s) Work was performed.

• Brief description of the Work performed.

• Approximate contract value.

• Identification of any key personnel proposed for this solicitation who also performed work for the referenced organization.

The District reserves the right to contact any and all references provided and to obtain information regarding the Respondent’s performance of similar work.

Tab 7 – Pricing: Complete and submit Attachment D – Pricing Proposal for each Package Proposed. Pricing shall be firm and shall include all costs necessary to fully perform the Work in accordance with the Contract Documents.

Each Project Package shall be separately priced, and pricing for one Project Package shall not be conditioned upon award of another Project Package except through an expressly identified Multiple-Package Award discount permitted by Attachment D. Pricing shall remain valid for a minimum of ninety (90) days following the proposal submission deadline. The District is exempt from applicable State of Colorado and local sales and use taxes. Proposed pricing shall not include taxes from which the District is exempt. The District’s Colorado tax exemption number is 98- 03358.

The Respondent shall not alter the format or pricing structure of Attachment D unless expressly authorized by the District. Additional pricing information may be provided when necessary to clarify the Respondent’s pricing but shall not replace the required Pricing Proposal.

Tab 8 – Additional Information (Optional): Respondents may provide additional information relevant to the District’s consideration of the response that is not addressed elsewhere and that may assist the District in evaluating the Respondent’s qualifications, approach, or ability to successfully perform the Work.

Tab 9 – Acceptance of District Terms and Conditions: The Respondent shall review and acknowledge acceptance of all terms and conditions contained in this solicitation. The documents comprising any resulting Agreement are identified in Section 6: District Terms and Conditions.

Any exception, requested modification, or proposed alternative to a District term or condition must be clearly identified in this section of the response, including the specific provision at issue and the Respondent’s proposed alternative language or resolution.

Respondents are expected to complete any necessary legal review of this solicitation prior to submitting a response. Terms or conditions not specifically identified as exceptions in the response will be considered accepted by the Respondent.

The District is under no obligation to accept any requested exception or modification and reserves the right to reject, accept, or negotiate proposed changes at its sole discretion. Exceptions to material solicitation requirements may affect the evaluation of a response or result in the response being deemed non-responsive.

Respondents shall not submit their own contract, standard terms and conditions, or other contractual documents in lieu of accepting the District’s terms and conditions unless specifically requested by the District.

Tab 10 – Required Forms and Certifications: Complete, sign and include all required District forms and certifications provided with this solicitation. Failure to submit a required form or certification may result in the response being deemed non-responsive. Required forms include:

• Attachment A – Respondent Certification and Signature Page.

• Attachment B – Certification Regarding Debarment and Suspension.

• Attachment C – Criminal Records Check Certification Statement.

• Attachment D – Pricing Proposal.

Section 5: Evaluation of Responses

Responses will be reviewed and evaluated by the District in accordance with the criteria established in this solicitation. The purpose of the evaluation process is to identify the responsible Respondent or Respondents whose proposals are determined to be most advantageous to the District, considering price and other relevant factors.

Prior to substantive evaluation, responses may be reviewed for responsiveness, completeness, and…