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REV 7/2025

REQUEST FOR PROPOSALS

Integrated Project Delivery utilizing

Design/Build Guaranteed Maximum Price State of Colorado

University of Colorado Colorado Springs Notice Number: 27-A-1000 Project Number: 2027-030M26 Project Title: Critical Classroom and Office Life-Safety Upgrade Estimated Project Cost: Phase 1 $2,300,000

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

Scope of Services

III. MINIMUM REQUIREMENTS

IV. MANDATORY PRE-PROPOSAL CONFERENCE AND SITE TOUR

V. SCHEDULE

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

VII. POINT OF CONTACT/CLARIFICATION

VIII. SUBMITTALS OF QUALIFICATIONS

IX. METHOD OF SELECTION AND AWARD

A. Short List B. Oral Interview

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. QUALIFICATIONS OF THE FIRM(s)

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

3. PROJECT MANAGEMENT APPROACH

4. PRIOR PROJECT EXPERIENCE/SUCCESS

5. EQUITY DIVERSITY AND INCLUSION

6. MISCELLANEOUS CONSIDERATIONS

XI. ORAL INTERVIEWS EVALUATION CRITERIA

1. QUALIFICATIONS OF THE FIRM

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

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3. PROJECT MANAGEMENT APPROACH

4. PRIOR PROJECT EXPERIENCE/SUCCESS

5. MISCELLANEOUS CONSIDERATIONS

XII. FEE PROPOSALS

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

Appendix A: Evaluation Forms

Appendix B: DESIGN/BUILD GUARANTEED MAXIMUM PRICE (GMP) AGREEMENT and THE

GENERAL CONDITIONS OF THE DESIGN/BUILD GUARANTEED MAXIMUM PRICE (GMP)

AGREEMENT

Appendix C: Project Concept, Program Plan and Specifications Appendix D: Aesthetic Guidelines And Construction Standards

Appendix E: Project Budget and Direct Labor Burden Calculation (SBP-6.18)

Appendix F: Applicable Prevailing Wage Rates & Apprenticeship Contribution Rates Appendix G: Apprenticeship Utilization Certifications

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I. NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

e. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Construction Management/General Contracting Agreement are expressly workable without reservation.

4. The respondent has reviewed Appendix B: Sample Design/Build Guaranteed Maximum Price (GMP) Agreement (Form SC-9.0) and General Conditions (SC- 9.1) and by responding has agreed that the terms and conditions of the sample are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Per C.R.S. §24-92-115 unless prohibited by applicable federal law, contract for any public project in the amount of one million dollars or more, that does not receive federal money, in the amount of one million dollars or more shall require the general contractor to which the contract is awarded to submit, at the time the mechanical, electrical, or plumbing subcontractor is put under contract, documentation that Identifies the contractors or subcontractors that will be used for all mechanical, sheet metal, fire suppression, sprinkler fitting, IPD-DBGMP-RFP pg. 2 electrical, and plumbing work required on the project and certifies that all firms identified participate in apprenticeship programs registered with the United States department of labor’s employment and training administration or state apprenticeship councils recognized by the United States department of labor and have a proven record of graduating a minimum of 15% of its apprentices for at least three of the past five years.

6. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

7. Per C.R.S. §24-92-Part 2, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the State prevailing wage rate, of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees to lawful welfare, pension, vacation, apprentice training, and educational funds in the State, for each employee needed to execute the contract. Payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors and subcontractors. Contractors are required to pay their employees at weekly intervals and shall comply with the enforcement provisions of C.R.S. §24-92-209. Contractors awarded a project of this size will be required to utilize the LCPTracker cloud-based labor compliance and certified payroll application.

8. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

9. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

II. PROJECT OVERVIEW

Introduction

The University of Colorado Colorado Springs (UCCS) is a comprehensive public institution within the University of Colorado system serving students, faculty, staff, IPD-DBGMP-RFP pg. 3 researchers, and visitors through academic, administrative, residential, athletic, and community programs. UCCS is committed to providing facilities that support learning, research, public engagement, accessibility, safety, and operational resilience across its growing campus.

Facilities Services, Planning, Design, and Construction, the Office of Information Technology, and campus public safety stakeholders work collaboratively to maintain and improve the University's physical infrastructure and support systems. These efforts include ongoing investment in building systems, accessibility improvements, life-safety infrastructure, and campus security technologies.

The State of Colorado, UCCS is soliciting proposals from qualified contractors for the Critical Classroom and Office Life-Safety Security Upgrade project. Project Background

The Critical Classroom and Office Life-Safety Security Upgrade was developed to address campus-wide security, emergency response, and life-safety objectives associated with classroom, office, and building access. UCCS has identified a need to improve the consistency, reliability, and functionality of door hardware, key control, classroom security features, and electronic access-control systems across multiple occupied campus facilities.

Many campus buildings were constructed or renovated during different periods and contain varying combinations of doors, frames, locking hardware, keying systems, electronic access-control components, power infrastructure, communications pathways, accessibility features, and life-safety interfaces. Existing conditions vary substantially among buildings and individual openings. The project seeks to implement a coordinated campus approach that supports authorized access, emergency lockdown capabilities, first-responder access, improved key management, and long-term operational consistency.

The project currently includes planning-level quantities associated with classroom and office security improvements, access-control upgrades, door hardware modernization, and supporting infrastructure modifications across multiple occupied academic and administrative facilities. Final scope elements and quantities will be validated during project development.

Program Overview

The project is intended to improve campus safety and operational resilience through modernization and standardization of physical security and access-control infrastructure. Improvements are anticipated to include modifications to doors, frames, locking hardware, keying systems, electronic access-control equipment, associated electrical and low-voltage infrastructure, and other related building systems necessary to support project objectives.

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Because campus facilities remain occupied and operational throughout implementation, project planning and execution must consider continuity of academic operations, accessibility requirements, emergency egress, life-safety compliance, and coordination with building occupants and campus stakeholders.

The selected contractor shall collaborate with University representatives, Facilities Services, Planning, Design and Construction, the Office of Information Technology, public safety representatives, and other project stakeholders throughout project implementation. The selected contractor shall maintain qualified personnel and professional expertise necessary to support work involving occupied educational facilities, security systems, door hardware, accessibility requirements, life-safety systems, and building renovations.

Project Goals

The primary goals of the project are to:

• Improve classroom and office life-safety and emergency response capabilities.

• Improve campus lockdown and emergency access functionality.

• Modernize and standardize door hardware and access-control infrastructure.

• Improve key control and credential management practices.

• Increase reliability, maintainability, and consistency across campus security systems.

• Support accessibility, code compliance, and operational continuity.

Establish a scalable framework for future security enhancements and technology integration. UCCS anticipates using a Design/Build Entity approach to project delivery where the Design/Build Entity will design, manage and construct the project as described within.

The process to be used in the selection of the Design/Build Entity is comprised of two steps. STEP I is the Submittal of Prequalification as described in Section X. STEP II is the Oral Interview/Fee Proposal as described in detail in Section XI. A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with Construction Management/General Contracting will evaluate responses to this RFP for both steps. Upon completion of the evaluation of the Submittals of Prequalification, a limited number of firms will be invited to the oral interviews. Sealed fee proposals will be required only from those firms who are interviewed and are to be submitted as indicated in this RFP. Both qualifications and fee will be considered in the final ranking of firms with qualifications given 70% of the value of the weighted criteria and fees for the Fee Proposal given 30%.

Selection and award of this project will be based on a combination of qualifications and costs that represent the best overall value to the State.

Scope of Services The scope of services assistance to the State during the process of assessment, design, construction, and warranty period. Specific tasks to be performed by the

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Design/Build Entity include those generally performed by the Design/Build construction community where the Construction Manager is also the Contractor. A sample copy of the State’s Design/Build contract is contained within the RFP. A Guaranteed Maximum Price (GMP) will be required at the completion of Design Development phase.

Appendix C of this RFP includes the project concept, program and specifications that apply to this project and are incorporated by reference into the contract agreement as required initial design criteria. Deviation from the project concept, program and specifications must be justified in writing and approved by the UCCS Representative before incorporation into the project.

Appendix D of this RFP includes mandatory construction standards and aesthetic guidelines that are incorporated by reference into the contract agreement. Deviation from the UCCS standards must be justified in writing and approved the UCCS Representative before incorporation into the project. The building and site design is required to respond to the aesthetic guidelines. Formal presentation of the proposed design to a review committee for approval may be required.

The Design/Build Entity shall provide all professional services, management services, preconstruction services, construction services, commissioning services, training services, closeout services, and warranty-period support necessary to deliver a complete and fully operational Critical Classroom and Office Life-Safety Security Upgrade project in accordance with the Contract Documents, Project Concept, Program Requirements, Technical Criteria, UCCS Design Standards, and all applicable laws, regulations, codes, and permitting requirements. The project is anticipated to be implemented within multiple occupied academic and administrative facilities and shall be planned and executed to minimize disruption to University operations.

The Design/Build Entity shall serve as the single point of responsibility for design, cost control, schedule management, constructability review, permitting coordination, procurement, construction, commissioning, training, closeout, and warranty administration throughout the duration of the project.

1. Project Management Services The Design/Build Entity shall provide comprehensive project management services throughout all phases of the project, including:

• Overall management and coordination of design and construction activities.

• Development and maintenance of project schedules.

• Budget management and cost control.

• Risk identification and mitigation.

• Coordination with UCCS representatives, stakeholders, consultants, utility providers, authorities having jurisdiction, and other project participants.

• Preparation and maintenance of meeting minutes, action item logs, design decision logs, risk registers, and project reports.

• Quality assurance and quality control management.

• Project documentation management.

The Design/Build Entity shall attend and facilitate meetings as required by UCCS throughout the design, construction, commissioning, and warranty periods.

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2. Existing Conditions Validation Services Prior to development of the Guaranteed Maximum Price, the Design/Build Entity shall perform a comprehensive assessment of existing conditions within the approved project scope.

Services shall include:

• Review of available record drawings, specifications, studies, reports, and existing data.

• Detailed field investigation of all project buildings and affected openings.

• Verification of door, frame, glazing, hardware, keying, electrification, accessibility, code compliance, power, communications, and life-safety conditions.

• Inventory of existing access-control infrastructure, including controllers, readers, power supplies, cabling, software interfaces, communications infrastructure, and supporting systems.

• Identification of deficiencies, conflicts, undocumented conditions, and required corrective work.

• Documentation of existing conditions through photographs, reports, and field survey records.

3. Door Inventory and Opening Schedule Development The Design/Build Entity shall prepare a complete, editable inventory of all openings included within the project scope.

The inventory shall include, at a minimum:

• Building identification.

• Floor level.

• Room number.

• Door number.

• Existing door and frame characteristics.

• Existing and proposed hardware.

• Existing and proposed keying.

• Existing and proposed electrification.

• Reader requirements.

• Controller assignments.

• Door position switch requirements.

• Request-to-exit requirements.

• Fire alarm interface requirements.

• Accessibility requirements.

• Power requirements.

• Communications requirements.

• New versus retrofit designation.

• Project phasing identification.

The inventory shall form the basis of the building-by-building opening schedule and subsequent GMP development.

4. Design Services The Design/Build Entity shall provide all architectural, engineering, hardware consulting, security consulting, commissioning, and specialty design services necessary for project completion.

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Design services shall include:

Programming and Validation

• Confirmation of project goals and requirements.

• Validation of technical criteria.

• Stakeholder coordination.

• Scope verification.

Schematic Design

• Preliminary layouts and concepts.

• Preliminary hardware standards.

• Preliminary access-control architecture.

• Preliminary cost estimate and schedule update.

Design Development

• Coordinated design documents.

• Hardware schedules.

• Opening schedules.

• System architecture.

• Equipment selections.

• Sequencing requirements.

• Updated cost estimate.

Construction Documents

• Final plans and specifications.

• Detailed schedules.

• Construction phasing.

• Code compliance documentation.

• Permitting documents.

The Design/Build Entity shall incorporate all applicable UCCS standards, project criteria, and approved design requirements. Deviations shall require written approval from the UCCS Representative before implementation.

5. Guaranteed Maximum Price Development At completion of Design Development, the Design/Build Entity shall develop and submit a Guaranteed Maximum Price proposal.

The GMP proposal shall include:

• Detailed estimate.

• Quantity takeoffs.

• Trade breakdowns.

• Assumptions and exclusions.

• Construction schedule.

• Contingencies.

• Procurement strategy.

• Long-lead equipment strategy.

• Supporting subcontractor and supplier pricing.

Pricing shall be developed in an open-book format acceptable to UCCS.

6. Procurement and Construction Services The Design/Build Entity shall provide all labor, supervision, materials, equipment, services, coordination, and management necessary to construct the project.

Services include:

• Construction planning and sequencing.

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• Subcontractor procurement and management.

• Material procurement.

• Site logistics management.

• Safety management.

• Quality control inspections.

• Temporary protection.

• Utility coordination.

• Occupied-building coordination.

• Construction administration.

• Progress reporting.

• Shop drawing review.

• Submittal management.

• RFI management.

• Cost and schedule control.

The Design/Build Entity shall maintain continuous responsibility for construction means, methods, sequences, safety, and quality of work.

7. Systems Integration Services The Design/Build Entity shall coordinate and integrate all affected systems including:

• Door hardware systems.

• Keying systems.

• Electronic access-control systems.

• Reader systems.

• Controller systems.

• Electrical systems.

• Communications infrastructure.

• Emergency power systems.

• Fire alarm interfaces.

• Accessibility systems.

• Building automation interfaces, where applicable.

Integration shall support campus operational requirements, emergency response objectives, and life-safety requirements.

8. Commissioning, Testing, and Training The Design/Build Entity shall provide complete testing and commissioning services.

Services shall include:

• Functional performance testing.

• Controller testing.

• Reader testing.

• Software testing.

• Integrated systems testing.

• Hardware adjustment.

• Life-safety testing.

• Punch list resolution.

• Final acceptance testing.

The Design/Build Entity shall provide comprehensive training for UCCS personnel regarding operation, maintenance, troubleshooting, administration, and system management.

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9. Project Closeout Services Closeout services shall include:

• As-built documentation.

• Record drawings.

• Final opening schedules.

• Final hardware schedules.

• Software configuration records.

• Operating manuals.

• Maintenance manuals.

• Warranties.

• Commissioning documentation.

• Asset inventories.

• Training records.

• Final completion documentation.

All electronic deliverables shall be provided in editable formats approved by UCCS.

10. Warranty Services The Design/Build Entity shall provide warranty administration services for the duration of the warranty period.

Services shall include:

• Warranty tracking.

• Warranty inspections.

• Correction of warranty items.

• Coordination of manufacturer warranties.

• Response to system deficiencies.

• Documentation of warranty actions.

The Design/Build Entity shall participate in warranty review meetings and shall promptly address deficiencies identified during the warranty period.

Project-Specific Deliverables At a minimum, the Design/Build Entity shall provide:

1. Existing Conditions Assessment Report.

2. Door Inventory Database.

3. Building-by-Building Opening Schedule.

4. Basis of Design Report.

5. Design Documents.

6. Cost Estimates.

7. Scheduling Documents.

8. Risk Register.

9. GMP Proposal.

10. Commissioning Documentation.

11. Training Documentation.

12. Record Documents.

13. Warranty Documentation.

III. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should

IPD-DBGMP-RFP pg. 10 be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The contractor must have been in the same business under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $ 2,000,000 (hard costs), utilizing the expertise present in their Colorado Office; and

4. Demonstrated bonding capability up to $ 2,300,000 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

5. Respondents must acknowledge all issued addenda in their submittal and proposal.

6. Respondents shall attend the mandatory pre-proposal conference and sign the official attendance roster. At least one representative of the prime Design/Build Entity must attend.

The conference and associated site visit are intended to familiarize respondents with the project scope, occupied-building environment, existing access-control systems, door and hardware conditions, campus operational requirements, and site-specific constraints. Respondents shall be responsible for reviewing project documents and observing reasonably visible existing conditions prior to submission of qualifications and fees.

By submitting a response, respondents acknowledge that they have reviewed the project information made available by the University and have considered reasonably observable site conditions in developing their proposal.

Failure to attend and sign the official attendance roster shall result in the/ response being rejected as non-responsive.

7. The respondent shall demonstrate successful completion of at least two (2) projects involving electronic access-control systems, door hardware modifications, security system integration, or occupied-facility renovations of similar complexity within the last ten (10) years. At least one project should include work performed in a higher education, healthcare, governmental, K-12, or similarly occupied institutional environment.

Firms meeting the minimum requirements may obtain the solicitation documents on the website accompanying this advertisement.

[Note that agencies/institutions must provide the website(s) or location where the solicitation documents are posted].

https://pdc.uccs.edu/projects-out-rfqrfp https://pdc.uccs.edu/projects-out-rfqrfp

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IV. MANDATORY PRE-PROPOSAL CONFERENCE AND SITE TOUR

To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have UCCS staff able to discuss the project.

Firms preparing submittals must attend and sign-in to have their submittals accepted.

A mandatory Pre-Proposal Meeting will be held at:

Building Address: 1420 Austin Bluffs Pkwy, Colorado Springs, CO 80918 Room: Campus Services Building Room 204 Date/Time: 9/23/2026 / 9:00 am

V. SCHEDULE

The following is a tentative schedule of events for the Proposal Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Solicitation Posted 9/18/2026 Mandatory Pre-Submittal Conference and Tour 9/23/2026 Request for Clarifications Due 9/29/2026 Final Addendum Issued (anticipated) 10/02/2026 Submittals Due (Prequalification: Step I) 10/07/2026 Interview Short List Announced 10/14/2026 Sealed Proposal Due 10/16/2026 Oral Interviews 10/20/2026 Selection Announced 10/23/2026 Negotiation of Contract 10/27/2026 Anticipated Design Start 11/09/2026 Anticipated Design/Build Entity Start 2/14/2027 Anticipated Construction Start/Finish 5/14/2027 / 9/30/2027

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on Bidnet/Rocky Mountain E-Purchasing System (RMEPS) website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this RFP will be issued under numerically sequenced addenda.

Owner initiated changes to this RFP will be posted in the form of addenda on Bidnet/Rocky Mountain E-Purchasing System (RMEPS).

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

VII. POINT OF CONTACT/CLARIFICATION

Name: Mark Ferguson Agency: UCCS Email Address: mfergu10@uccs.edu Phone:(719) 255-3881

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VIII. SUBMITTALS OF QUALIFICATIONS

1. This RFP document, it’s appendices, and any written addenda issued prior to the closing of the solicitation, and written clarifications shall serve as the only basis for the proposal.

2. All submittals must comply with the following items, a through h. The State retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the State.

a. Qualifications shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 7) in Appendix A. A two-sided single-page cover letter addressed to the Mark Ferguson outlining the firm(s) qualifications is required at the front of the submittal. Not counting the cover letter and required Acknowledgement and Attestation form, the entire submittal is to be no more than 10 doubled sided 8 ½’ x 11” sized pages in portrait format, at least 10 font and PDF format.

b. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

c. Response to all items shall be complete.

d. All references shall be current and relevant.

e. Complete and execute the appropriate Acknowledgment and Attestation Form as provided in Section VI and submit at the back of the Prequalification Submittal.

f. An electronic copy of the qualification package are due 10/07/2026 and shall be received no later than 3:00 PM (MDT), and shall be submitted/accepted as described in the Information for Bidders (SBP- 6.12).

3. Late submittals will be rejected without consideration. The State of Colorado assumes no responsibility for costs related to the preparation of submittals.

4. Submit sealed fee proposal separately. Do not include fee proposal data in the qualifications submittal or with the oral interview presentation and handout.

Also, do not enclose qualifications in sealed fee proposal.

IX. METHOD OF SELECTION AND AWARD

A. Short List

1. From the submittals received, a short list of qualified respondents shall be identified using the scoring indicated on the enclosed Evaluation Form, Appendix A.

2. Firms failing to meet the minimum required qualifications will not receive further consideration.

B. Oral Interview

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1. Mandatory oral interviews shall be conducted for the short-listed firm(s) only. Interview times and location will be arranged by the UCCS and all short-listed firms will be notified in advance. At the option of the State, a visit to the short-listed firm(s) managing home office and/or representative field office may be required.

C. Fee Proposals

1. Only those firms shortlisted for interview are required to submit their sealed proposals. (Only one copy is required on the scheduled submission date.) Fee Proposals will remain sealed until after the qualitative scoring and will then be opened. The Fee Proposal will then be considered (equivalent to 30 percent of the weighted criteria) in conjunction with the qualitative score from the response and interview (equivalent to 70 percent of the weighted criteria).

2. Fee Proposals shall be submitted on the form provided in Section XII, without modification. A Fee Proposal shall be accompanied with sufficient detail to clearly identify the fee for service and include a detailed schedule of estimated (not-to-exceed) reimbursable and non-reimbursable costs. The percentage of the cost of work is not acceptable value. The Fee Proposal should be prepared independently in accordance with the following:

a. Fees are outlined in Exhibit A of the Sample Agreement attached to this solicitation as Appendix B.

b. Any specific services requested in the RFP and its appendices that are not included should be clearly identified. Exclusion of any required service may result in the proposal being found non-responsive.

c. Provide a Design/Build Entity staff schedule with staff by name, position and man-hours (assume 8-hour days) per month estimated on the project.

d. Provide a detailed estimate of reimbursable costs including breakdown of direct salaries and payroll fringes (DPE) for on-site Design/Build Entity personnel associated with the services. Not-to-exceed reimbursable expenses shall be provided at direct cost.

e. Provide a detailed estimate of non-reimbursable expenses (included in fee).

f. The State reserves the right to reject any Fee Proposal not prepared in the above manner. Proposals that exceed the available funds may be rejected outright but the State reserves the right to negotiate a reasonable fee for service within the available funds. The DESIGN/BUILD ENTITY contract will be a bonded lump sum contract including not-

IPD-DBGMP-RFP pg. 14 to-exceed reimbursables with a Guaranteed Maximum Price to encompass all construction work; some not-to-exceed allowances may be included as directed by the State.

3. This Fee Proposal is a binding offer to perform the services associated with the Scope of Services described in this RFP and the Designated Services and Method of Payment Matrix in Appendix B.

The State reserves the right to negotiate a cost adjustment based on scope clarification after selection and prior to contract execution.

D. Method of Selection and Award

1. The Jury Panel shall complete a combined evaluation of qualifications and fee in accordance with the criteria as indicated in SECTION X, EVALUATION OF QUALIFICATIONS and Section XI ORAL INTERVIEWS EVALUATION CRITERIA. Numerical ranking and selection of the most qualified firm (including fee) will then occur on the corresponding evaluation forms in Appendix A.

2. The final fee amount and scope of services may be negotiated at the State’s discretion. The award and contract will be contingent on the availability of key proposed Project Management Team staff.

E. After selection and award all bids, qualifications and ranking documents will be made available to the public on the agency or institutions solicitation platform.

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. QUALIFICATIONS OF THE FIRM(s)

• Provide a description of the composition and management structure of your firm. Identify the firm’s roles and responsibilities and relevant experience with projects of similar scope and complexity and similar fast track project delivery methods. Describe how the firm’s experience will relate to the success of this project.

• Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination.

• Provide a detailed description of the process of how your firm selects qualified sub-contractors and manages them effectively on complex multi-phased projects. How does your organization attempt to utilize disadvantaged and small businesses

• Provide a detailed description of how your firm will maximize the Colorado construction workforce on this project.

• Provide your firm’s safety record over the last ten years and describe your firm’s efforts to retain and support employees.

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2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

• Describe the qualifications and relevant experience of the lead design architect/engineer including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

• Describe the qualifications and relevant experience of the construction manager/general contractor including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

• Describe the qualifications and relevant experience of other key in-house staff and time commitments for this project.

• Identify all current office locations of the assigned staff and any other resident expertise intended to be provided under this RFP.

3. PROJECT MANAGEMENT APPROACH

• Provide a strategic project approach summary: Include discussion of your firm’s approach in providing successful Construction Management/General Contracting services based on prior experience in cost, schedule and quality effectiveness. Include specific examples (1–2-page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, general conditions budgets, organizational structures, etc.).

• Providing a description of construction work Project Management Team has capability to competitively bid and self-perform, including qualifications to do such. It is the perception of the UCCS subcontracting DESIGN/BUILD ENTITY construction work is in the State’s best interest in terms of price competition. The UCCS may, at its discretion, limit the types and amount of work Project Management Team bids and self-performs.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

a. Select your three (3) most relevant projects and provide, at a minimum, the following:

• The project/contract name

• Description of services provided

• Overall construction cost of project, as applicable, including initial contract value and change orders including reasons for change orders

• Organizational structure of service delivery under the contract (include the owner’s organization as it interfaced with the respondent’s contract)

• Key assigned in-house staff (name and title)

• Subcontracts (service) used in the performance of the contract

• Schedule history

• Reference(s) for Owner and Architect as described in Section

VIII, SUBMITTALS OF QUALIFICATIONS

• Continuing services, if any

IPD-DBGMP-RFP pg. 16

b. Timeliness

In general, Design/Build Contracting work is seen as successful if it is on time, on budget, and of high quality of workmanship.

Timeliness is generally based on completion by the originally scheduled date and is indicated by a Certificate of Occupancy.

Please demonstrate for each of the above projects how timely delivery occurred.

c. Budget Considerations

Similar to timeliness, being on budget historically means the work was completed within the originally identified available budget.

Demonstrate for the above projects examples of how you accomplished the following cost control services. For the purposes of this RFP, the State is interested not only in being within budget but also in the respondents’ ability to address these issues:

• Conceptual estimating

• Value analysis

• Alternate solutions

• Scope reduction that maintains project function

• Cost/benefit analysis

Demonstrate for the above projects examples of how you accomplished the above cost control services.

d. Quality

Construction quality has the obvious traditional connotations (workmanlike, in compliance with the specifications, normal standard of care, etc.). Demonstrate for the above project examples how a high quality of workmanship was achieved.

e. Services Disruption

Demonstrate how your services on the above project examples dealt with issues of disruption at existing facilities, etc. if applicable.

f. Project Acceptability

Please discuss how your Construction Management/General Contracting services helped achieve owner satisfaction regarding project quality and acceptability with your project examples.

g. Compliance

Provide information on how compliance with industry standards of care, building codes, etc. was achieved.

IPD-DBGMP-RFP pg. 17

5. EQUITY DIVERSITY AND INCLUSION

a. Describe how your team is incentivized to hire and promote diverse individuals

b. Describe how your team attempts to contract with Service- Disabled Veteran Owned Small Businesses or historically disadvantaged businesses

6. MISCELLANEOUS CONSIDERATIONS

a. Claims/Litigation History of Firm

Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts;

explain the litigation, the issue, and its outcome or anticipated outcome.

b. Apprenticeship Training Program (Optional for Step I)

Where an Apprentice Training Program certified by the Office of Apprenticeship located in the Employment and Training Administration in the United States Department of Labor exists in the State, or a comparable program for the training of apprentices is available in the State:

1. Each submitter shall demonstrate access to the certified program or a comparable alternative (Note that it is the responsibility of the submitter to demonstrate the comparability of a non-certified program) and,

c. Each submitter’s subcontractor at any tier with a contract value of two hundred fifty thousand dollars or more shall demonstrate access to the certified program or a comparable alternative.

d. Apprenticeship Training Program (Optional for Step I)

e. Other

This category is included in other items provided by the submitter. Inclusions may include standard firm promotional literature, testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why your firm is uniquely qualified for this project.

XI. ORAL INTERVIEWS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview evaluation in addition to the Fee Proposal will be the proposed project management team members’ capabilities).

IPD-DBGMP-RFP pg. 18

1. QUALIFICATIONS OF THE FIRM

• Explain the composition and structure of your project management team and how the firm will support their efforts in the field throughout this project.

• Are the lines of authority, responsibility and coordination clearly identified?

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

• Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the superintendent and all other project management team members.

Explain their roles and responsibilities and authority and why they are the right team members for this project.

• Explain anticipated project management team staff current and projected workload.

• Identify all current office locations and the resident expertise intended to be provided under this RFP. Identify the location of the staff for the performance of this contract, their expertise, and generic equipment that will be located in Colorado and act in support of the anticipated contract.

3. PROJECT MANAGEMENT APPROACH

• Explain the strategic project approach for this project in summary:

Include discussion of your team’s approach in providing successful Design/Build Entity services based on the needs of this specific project utilizing the team’s prior past experience including cost, schedule, and quality control.

• Explain the construction work, the project management team has the capability to competitively bid and self-perform including qualifications to do such work.

• Provide a detailed description of how your project management team will select qualified sub-contractors and manage them effectively on this project.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

• Explain the most relevant projects the superintendent and the team members have completed together and/or separately and what their role was. UCCS at its discretion contact references and/or conduct independent performance analysis on projects on which the team member has worked).

• Provide descriptions of other related experiences of superintendent and other project management team members.

5. MISCELLANEOUS CONSIDERATIONS

• Craft Labor Capabilities: Describe the availability of resources that will be utilized to successfully complete the project.

• Apprenticeship Training Program (Mandatory for Step II): Describe access to federal or state-approved apprenticeship programs, as available.

IPD-DBGMP-RFP pg. 19

• Other: This category is included for other items provided by the presenter. Inclusions may include testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why this management team is uniquely qualified for this project.

XII. FEE PROPOSALS

5. Only those teams short listed for interview are required to submit their sealed proposals. Shortlisted teams will receive correspondence noting their scheduled time for their interview as well as where to send their Fee Proposal. Fee Proposals are due on the scheduled submission date prior to the start of oral interviews. Only one sealed copy is required. Fee Proposals will remain sealed until after the qualitative scoring and will then be opened. The fee amount will then be considered (30 percent) in conjunction with the qualitative score from the response and interview (70 percent).

1. Carefully review the Design/Build Entity Contract sample (Appendix B) before initiating your response submittal. Any exceptions to the contract must be communicated formally in accordance with Section VI. QUESTION, CLARIFICATIONS AND ADDENDA.

2. Appendix F and G of this RFP includes mandatory State apprenticeship and prevailing wage requirements based on the construction value of the project.

3. Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s proposal.

4. The State reserves the right to make non-material changes to the appended model agreement, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein.

5. Any approved reimbursable expenses made under the terms of the final agreement shall be a direct pass-on cost with no adjustment to the fee described therein.

6. Any and all products, systems, methods, and procedures developed, as a result of this agreement shall remain the exclusive property of the State.

7. Immediately following the Acknowledgement and Attestation Form is a Fee Proposal Form to be utilized to summarize the fee proposal for the services.

8. This RFP document, it’s appendices, and any written addenda issued prior to the submitting proposals, and written clarifications prior to the interview shall serve as the only basis for proposals.

9. The respondent, by submitting this proposal, does hereby accept that minor changes by the State to the exhibited contract and its exhibits, which do not adversely affect the respondent, shall not be cause for withdrawal or modification of the amounts submitted herein. Exceptions to the RFP

IPD-DBGMP-RFP pg. 20 documents and/or modification of the proposal may render the proposal non-responsive.

10. Upon due consideration and review of this document along with its appendices, written addenda, and written clarifications prior to the interview, the respondent does hereby submit the following proposal for Construction Management/General Contracting fees, consistent with the schedules provided in the Scope of Services. Respondents are hereby advised that it is the State’s desire to accelerate design and construction schedules where reasonably possible, without adverse cost impact.

11. Respondent should complete the Fee Proposal Form by filling in all blanks on the form that follows.

12. Respondents should include a separate detailed not-to-exceed reimbursable estimate.

IPD-DBGMP-RFP pg. 21

XII. FEE PROPOSAL FORM

DESIGN/BUILD GUARANTEED MAXIMUM PRICE CONTRACTING (DB-GMP) SERVICES

Project Number:

Project Title:

Project Date:

Design Build Entity’s Architect/Engineer Basic Services Fee

.1 D/B Pre-Design Phase (If Applicable) $ ____________

.2 Schematic Design Phase $ ____________

.3 Design Development Phase $ ____________

.4 Construction Document Phase $ ____________

.5 Construction Administration Phase $ ____________

.6 Post Construction Phase (If Applicable) $ ____________

.7 Reimbursable Expenses (Not to Exceed) $ ____________

.8 Total Design Build Entity’s Architect/Engineer’s Fee $ ____________

Construction Management Fee

.9 Pre-Construction Phase Fee $ ____________

.10 Construction Phase Fee $ ____________

.11 General Conditions Direct Personal Expenses $ ____________

.12 Other Reimbursable General Conditions $ ____________

.13 Total Construction Management Fee $ ____________

Total D/B Fee (.8 +.13) $ ____________

Fees are to be calculated per Exhibit A (SC-9.0), D/B Designated Services and Method of Payment.

Please provide a detailed breakdown to adequately describe the D/B staff provided, term of their services, and associated anticipated reimbursable costs so as to demonstrate as complete an understanding as possible of the services provided.

Reimbursable general condition expenses are generally confined to the on-site D/B construction phase staff reimbursed at direct personnel expense, plus those on-site materials, equipment and facilities to support the work of the D/B staff and construction subcontractors.

Acknowledge receipt of Addendum Nos. _______________

Anticipates Services outside the United States or Colorado1* Yes No If the respondent anticipates services under the contract or any subcontracts will be performed outside the United States or Colorado, the respondent shall provide in a

1 Does not apply to projects for Institutions of Higher Education that have opted out of the State Procurement Code.

IPD-DBGMP-RFP pg. 22 written statement which must include, but need not be limited to the type of services that will be performed at a location outside the United States or Colorado and the reason why it is necessary or advantageous to go outside the United States or Colorado to perform such services.

(Does not apply to any project that receives federal moneys)

Will comply with 80% Colorado Labor Yes No For State Public Works Project per C.R.S 8-17-10, Colorado labor shall be employed to perform at least 80% of the work. “Colorado Labor” means any person who is a resident of the state of Colorado at the time of the Public Works project. Respondents indicating that their bid proposal will not comply with the 80% Colorado Labor requirement are required to submit written justification along with the proposal submission. A governmental body that allows a waiver shall post notice and justification for the waiver on its web site. (Does not apply to any project that receives federal moneys)

Bidder is a Service-Disabled Veteran Owned Small Business2* Yes No A Service-Disabled Veteran Owned Small Business (SDVOSB) per C.R.S. 24-103-905, means a business that is incorporated or organized in Colorado or maintains a place of business or has an office in Colorado and is officially registered and verified by the Center for Veteran Enterprise within the U.S. Department of Veteran Affairs. Attach proof of certification along with the proposal submission.

Applicant or Corporate Officer Signature

Title

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