biddoc.pdf

AIRPORT MASTER PLAN & ON CALL

PLANNING SERVICES

QBS # 26-9213CP-RMMA

CHRISTINE PERRY

JEFFERSON COUNTY

100 Jefferson County Parkway • Golden, Colorado 80419-4550 • (303)271-8882

Qualifications Based Selection

QBS # 26-9213CP-RMMA

The County of Jefferson, Colorado, is accepting responses for AIRPORT MASTER PLAN & ON CALL PLANNING SERVICES in accordance with the terms, conditions, and specifications contained in these solicitation documents.

This project and any subsequent addenda will be posted to BidNet (Rocky Mountain E-Purchasing System, RMEPS) website (www.RockyMountainBidSystem.com). Vendors are encouraged to register with BidNet for this and other opportunities.

Funding used for these projects may be from: Jefferson County Funds and/or Federal Funds.

SCHEDULE OF ACTIVITIES

QUESTIONS

All questions must be submitted in writing via e-mail to Christine Perry at cmperry@jeffco.us, by Monday October 19, 2026_no later that 5 PM. Questions received after the posted due date for questions will not be accepted.

METHOD OF AWARD

The County plans to award a four-year contract, with a single one-year renewal option for planning services for all airport planning and environmental studies and services subject to federal assistance under the Federal Airport and Airway Improvement Act of 1982, as amended. In addition, the Consultant may be engaged to perform locally funded planning, environmental and related services such as listed in Section 4, “Other Anticipated Studies and Services.

The County reserves the right to award this Contract to the firm(s) that demonstrate the best ability to fulfill the requirements of this solicitation, based on the qualifications and evaluation criteria outlined herein and factors other than lowest price. The successful Offeror will be required to execute an agreement with Jefferson County in a form which will include all the terms, conditions, specifications, costs and labor rates, and any approved exceptions to this solicitation.

The enclosed sample Contract is substantially in the form that will be executed between the successful Bidder and Jefferson County.

The County of Jefferson, Colorado, reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the bids received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County, Colorado.

If you are unable to access any of the content of these documents, please complete our digital accessibility request form or call us at 303-271-8455 for assistance.

I. INTRODUCTION AND BACKGROUND

Jefferson County (the “County”) is owner and operator of Rocky Mountain Metropolitan Airport (“RMMA”) and is accepting Qualifications Based Selection (QBS) from qualified firms for the preparation of an Airport Master Plan and additional On-

Solicitation Issued October 6, 2026.

Questions DUE October 19, 2026 @ 5 pm.

Addendum posted Estimated October 23, 2026

DUE DATE November 10, 2026 @ 2 pm.

Contract Performance Period January 1, 2027.

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services mailto:cmperry@jeffco.us https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406

Call Planning Services.

RMMA serves as a general aviation reliever airport in the Denver metroplex, offering convenient access to Jefferson County, Boulder, Denver, and numerous other communities and businesses along the US36 corridor. The airport experienced over 210,000 operations in 2025 and is home to over 400 based aircraft and several aeronautical businesses. The 2025 Colorado Aviation Economic Impact Study estimated $1.4 billion in total business revenue generated by RMMA, with 4,969 jobs, $427.5 million in payroll, and $748.6 million in total value added. The airport is served by three paved runways and a Federal Aviation Administration (FAA) air traffic control tower.

RMMA’s last master plan update was completed in 2011. The County anticipates receiving an FAA planning grant in 2027 for the development of a new master plan. This presents an opportunity to engage with airport stakeholders while revisiting the forecasts, guidance and recommendations from the 2011 master plan. RMMA is also already underway with a Part 150 Airport Noise Compatibility Study, which may provide some initial guidance in terms of forecasting and potential recommendations. The Part 150 study is expected to conclude in 2027 with the development of a Noise Compatibility Plan.

Concurrently, RMMA is managing several significant issues that may require additional planning, environmental, or related studies and assessments. Some of these issues include:

• The development of the airport’s Southwest Development Area, which includes over 90 acres of aeronautical property recently connected to the airfield by the construction of Taxiway Kilo,

• The decommissioning of Runway 3/21 and eventual repurposing or redevelopment of impacted airfield surfaces

• Aging airport-owned and leased-buildings and ramp, with opportunity to envision improvements, redevelopment, and potential divestment of airport-owned facilities for highest-and-best use of airport property, and

• High standards and expectations for airport and community stakeholder communications and engagement.

RMMA’s current Master Plan, as well as many other relevant planning, airfield, and communication items, can be viewed at the airport’s Transparency Portal. The selected consultant will be expected to coordinate with the airport’s on-call engineering firm at the intersection of airfield planning and specific project design.

II. SCOPE OF SERVICES

The Consultant will provide planning and environmental consulting services in compliance with relevant Federal Aviation Administration advisory circulars such as FAA AC 150/5400-13B, FAA AC 150/5100-14E, and FAA Order 5050.4B (non-exhaustive). In addition, consultants’ services should also be consistent with applicable local and state ordinances and regulations, such as County development ordinances and State of Colorado Public Health and Environment regulations.

MASTER PLAN

The main focus of this Scope of Services is the development of a new Master Plan, with kickoff of the project in 2027.

The anticipated Scope of Work for this Master Plan is expected to reflect the guidance found in FAA AC 150/5070-6B, with an additional emphasis on airport stakeholder outreach and engagement as reflected in the airport’s Strategic Communications Plan and as noted below in the Communications and Community Engagement section.

The County desires a consultant who will work alongside RMMA staff to deliver a high-quality, useful and cost-effective plan through the best and most efficient use of existing airport studies, consultant and staff resources. Some significant initiatives that were recently completed or ongoing that this Master Plan will build upon include:

• Part 150 Airport Noise and Compatibility Study – Includes a baseline 2026 and future 2031 aviation forecast and is projected to have Noise Exposure Maps approved in late-2026 and a Noise Compatibility Plan by the end of 2027.

• Leasehold analysis and use report – Identified existing Aircraft Design Group and Taxiway Design Groups based on existing ground leases and actual airfield setbacks

• Exhibit A Update – Completed and approved by the FAA in 2026

• Runway 3/21 Future Feasibility Study – Examined the existing status of Runway 3/21, potential decommissioning, and high-level redevelopment concepts

• Southwest Development Area Request for Proposals – Marketed ground-lease opportunities on 90 acres of aeronautical land now accessible to the airfield due to construction of Taxiway K.

The consultant will be expected to work with airport staff to define a SOW and negotiated fees by February of 2027 to secure a planned FAA Airport Improvement Program planning grant in March of 2027. As part of this work, the Consultant

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services https://www.jeffco.us/5154/RMMA-Transparency-Portal will be expected to develop an airport stakeholder engagement program that reflects the objectives of the airport’s Strategic Communications Plan, and that involves both airport staff and the consultant team in its execution. RMMA will expect active, shared responsibility in the engagement program that makes the best and most cost-effective use of both consultant and airport staff resources.

OTHER POTENTIAL STUDIES AND SERVICES

Other potential studies and services under this potential contract may include:

Planning Studies and Services:

• Airport data collection and facility inventories

• Land surveys, GIS data collection and analysis,

• Assistance with FAA land release requests

• Updating of Airport Layout Plan and Airport Property Map (Exhibit A)

• Airport development master planning, conceptual planning, layout and infrastructure planning

• Roadway planning, parking assessments, and transportation forecasting

• Airport development schedules and cost estimates

• On-airport development reviews for input on compliance with airport design criteria, other applicable codes and ordinances, and best practices for airport development

• Compatible land-use planning

• Airport noise studies under 14 CFR Parts 150 and 161, to include implementation of Noise Compatibility Plan recommendations

• Airspace studies, voluntary noise abatement procedure review, and FAA Air Traffic Control review

• Airport stakeholder engagement strategies related to airport planning and development, to include tailored outreach efforts, surveys, marketing campaigns, etc.

Environmental Studies and Services:

• National Environmental Policy Act (NEPA) Categorical Exclusions, to include relevant Discipline Reports (e.g.

wetland delineation, cultural and archaeological surveys, biological evaluation or assessment, noise and air quality studies)

• National Environmental Policy Act (NEPA) Environmental Assessments, to include relevant Discipline Reports (e.g. wetland delineation, cultural and archaeological surveys, biological evaluation or assessment, noise and air quality studies)

Miscellaneous Services:

• Airport Primary Guiding Documents review and updating in line with best practices (Rules and Regulations;

Minimum Standards)

• Airport Rates and Charges review and updating in line with best practices

• Airport noise comment process updating in line with best practices

COMMUNICATIONS AND COMMUNITY ENGAGEMENT

RMMA’s Strategic Communication Plan emphasizes a need to enhance the airport’s community engagement, strengthen stakeholder trust, and position RMMA as a key driver of regional economic and aviation innovation. While RMMA has invested internally in staff to implement the objectives and strategies of the plan, it is the airport’s expectation that the consulting firm will bring innovative, state-of-the-practice expertise to openly, transparently and authentically engage with airport stakeholders during applicable studies and services.

FEDERAL LAWS AND REGULATIONS (that may or may not apply to these projects included without limitation)

Proposers are advised that individual projects under this solicitation may be funded individually or in combination with Jefferson County funds and/or Federal Aviation Administration (FAA) federal grants. Projects utilizing FAA funding will strictly require compliance with all federal provisions outlined in 2 CFR Part 200 Appendix II and FAA Airport Improvement Program (AIP) guidelines, included in Appendix C.

All applicable federal provisions, regulations, and clauses mandatory under these funding mechanisms must be flowed down and incorporated into all subcontracts executed by the selected vendor.

Furthermore, selected vendors must comply with Civil Rights / Title VI Assurances (49 U.S.C. § 47123 / 49 CFR Part 21), QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services https://www.jeffco.us/DocumentCenter/View/53794/RMMA-Strategic-Communications-Plan ensuring that no person shall, on the grounds of race, color, national origin, sex, creed, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any project utilizing these funds.

The above list of federal regulations serves as a representative sample for general guidance only and is not all-inclusive;

specific compliance mandates will vary per project, and certain provisions may not apply depending on the final scope of work and funding allocation.

Additionally, selected vendors must demonstrate proven experience and proficiency with National Environmental Policy Act (NEPA) requirements and compliance procedures, and all planning, design, and environmental services must strictly adhere to the latest editions of FAA AC 150/5070-6B (Airport Master Plans), FAA AC 150/5300-13B (Airport Design), FAA AC 150/5100-14E (Architectural, Engineering, and Consultant Services for Airport Grant Projects), and FAA Order 5050.4B (National Environmental Policy Act (NEPA) Implementing Instructions for Airport Actions), including any subsequent revisions or non-exhaustive updates.

III. MINIMUM QUALIFICATIONS

To be considered for selection, the following minimum qualifications must be met:

A. The firm must be organized for the purpose of providing airport planning and environmental services and must have at least five (5) years’ previous experience with proven ability to provide services as required herein.

B. The firm must be prepared to meet the insurance requirements set forth in this QBS or as specified by the County.

C. Proven FAA-funded project experience, master plan experience specifically, or demonstrated familiarity with AIP grant process.

SUBMITTAL REQUIREMENTS

Submittal of the following documents is required, as well as any additional supporting documents to provide the requested information or to demonstrate compliance with the following criteria:

A. Completed Statement of Interest, Company Submission and Qualifications Document.

B. Provide project data for Airport Planning and Environmental Projects in the last three (3) years:

1) Project name and brief description.

2) Airport location for project, reference name, email and phone number.

3) The planned and actual completion dates for the projects, as well as a detailed explanation for any late completions.

4) The original and final project amount, as well as a supportive explanation if the final amount exceeded the original amount.

C. Provide resumes and references for key personnel.

D. Provide any additional information that further details your firm’s qualifications, such as experience with stakeholder engagement programs.

SELECTION PROCESS

A. The selection process will be in strict accordance with Federal Aviation Administration Advisory Circular 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and 2CFR200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

B. A selection committee established by RMMA will select the top three qualified firms based on qualifications submitted and each of these three firms may be interviewed by the selection committee.

C. Proposals submitted which do not meet the requirements of this QBS may be considered incomplete and may not receive further consideration. Follow-up calls for missing or incomplete information may not be conducted.

DO NOT submit any cost, fee or pricing information with your Statement of Qualifications. Any submittal containing pricing data will be deemed non-responsive and immediately disqualified.

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

IV. SELECTION CRITERIA

All submittals will be evaluated based on the criteria noted in this QBS. The selection committee may select on the basis of the qualifications and interest received or may choose to “short list” prospective firms for further assessment via an oral presentation and interview. This QBS and the corresponding selection and negotiation process DOES NOT constitute an agreement.

The sole purpose of the QBS is to facilitate selection of one or more final firms with whom Jefferson County may enter into negotiations for a final form of agreement. Prior to executing a final form of agreement that is duly approved by the County; the County may terminate any negotiations with a firm at any time, with or without notice.

The award will be made to the firm(s) whose submittal is determined to be professionally and technically complete. The selection process may include a request for additional information or an oral presentation to support the written proposal.

Final consultant selection will be based on the written qualification data submitted, as well as the information provided a the oral interview, if required

Each firm’s submittal will be evaluated in the following categories:

A. Key personnel’s professional qualifications, experience and availability – 25 points

B. Capability to perform all or most aspects of the proposed services, including recent experience with comparable airport plans and studies – 25 points

C. Demonstrated ability to complete projects on time and without major cost escalations or overruns – 10 points

D. Knowledge of FAA regulations, policies, and procedures, as well as their relationship with local plans and ordinances – 10 points

E. Demonstrated experience with communication plans and engagement programs – 10 points

F. Demonstrated ability of key staff to be available for in-person meetings, site visits, and timely response to County requests, including a description of the firm’s proposed approach to project accessibility and responsiveness – 10 points

G. Familiarity and degree of interest in addressing RMMA’s specific opportunities and challenges – 10 points

VI. EXHIBITS - DOCUMENTS APPLICABLE TO THIS SOLICITATION

Exhibit A. Sample Contract Exhibit B. Insurance Requirements Exhibit C FAA Required Solicitation Provisions

VIII. METHOD OF SUBMITTAL

Responses shall be submitted in the format stipulated in the Submittal Checklist.

All responses submitted shall become the property of Jefferson County and will become public record. Jefferson County reserves the right to reject any responses in whole, or in part, received in response to this solicitation. All costs related to the development of a response to this solicitation and/or any possible subsequent presentations are the exclusive responsibility of the responding firm. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating firms.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

COMPANY SUBMISSION

Complete, sign, and submit this portion with your solicitation response.

This information must be the cover page of your response.

Company Information

Company Name: ________________________________________ EIN: __________________

Active Unique Entity Identification (UEI) Number (Required for Federally Funded Projects)

Company Name as filed with the Secretary of State, if corporate entity: _____________________________________ (Colorado Secretary of State Website, for reference purposes, is http://www.sos.state.co.us/ ) Note: Be advised that the successful firm, if a corporate entity, will be required to provide evidence of current good standing with the Colorado Secretary of State after acceptance of bid.

Phone Number: _________________________

Company Address: ________________________________________

When organized? __________________________________________________________________________

A. If a corporation, what State incorporated in? _______________________________________________

B. Date of last filing with Secretary of State_____________________________________________

Authorized Representative Indicate the name of the Authorized Representative who will be assigned to this project:

Phone Number: _________________________ Email Address:__________________________________________

Contract Key Notices Indicate the name and title of the individual who will receive CONTRACT Key Notices__________________________________

Company E-mail Address_______________________________________________________________________

Mailing Address_______________________________________________________________________________

Telephone Number_____________________________________________________________________________

Authorized Signatory for Contract

The County requires a legally authorized person to sign contracts and accepts signatures on contracts from the following individuals:

A. Corporation (For-Profit or Non-Profit) – President or Vice President

B. Limited Liability Company (LLC) - Manager or Member

C. General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP), Limited Liability Limited Partnership (LLLP) - General Partner

Please choose one of the below options and identify:

(1) title of the person who will sign the contract according to your business form, and QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

(2) the document authorizing that person to sign:

Limited Liability Company (LLC)

□ Sole member or manager

□ Other: _________________________________ (documentation required)

If the signatory is not a sole member or manager, including company officers such as President, CEO, CFO, or General Counsel, please identify and attach documentation (e.g., operating agreement) demonstrating their authority to bind the company:

Corporation (for-profit or non-profit)

□ President

□ Vice-President

□ Other: _________________________________ (documentation required)

If the signatory is not the President or Vice President, including corporate officers such as CEO, CFO, or General Counsel, please identify and attach documentation (e.g., a board resolution) demonstrating their authority to bind the company:

Partnerships (including general, LP, LLP, and LLLP)

□ General Partner

□ Other: _________________________________ (documentation required)

If the signatory is not a general partner please identify and attach documentation (e.g., partnership agreement) demonstrating their authority to bind the company:

Print name of authorized signatory:

Insurance The successful Contractor shall be required to furnish the County with certificates of insurance for the insurance types and limits as detailed on the attached insurance exhibit prior to performing any activity on this project. Jefferson County, Colorado shall be the Certificate Holder and shall be named as Additional Insured. All subcontractors must meet the same insurance requirements unless a deviation has been approved.

Indicate your ability to comply with the following requirements:

a. Your firm agrees to meet all insurance requirements. If no, provide details on Exceptions sheet.

Yes ! No !

b. The County shall be added as an Additional Insured to all liability policies:

Yes ! No !

c. Your property and liability insurance company is licensed to do business in Colorado:

Yes ! No !

d. Indicate the name of your property and liability insurance company here:

Name: ________________________________________________________

e. Your property and liability insurance company has an AM Best rating of not less than A- and/or VII:

Yes ! No !

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

Qualifications All questions must be answered completely. If necessary, you may supply any additional information with your submittal.

1. How many years have you been engaged in this type of work/service? Under what firm name(s) and how long under each? How long has each company been bonding work?

2. Liquidated damages and/or disputes: Attach a list of all government or agency projects in the last two (2) years where liquidated damages were or may be assessed; current or previous substantial disputes or protests. If applicable attach explanation in detail.

3. Have you ever failed to complete any work satisfactorily and on time awarded you by a government agency?

Yes ! No !

If yes, where and why? __________________________________________________________________

4. Have you ever defaulted or been terminated on a contract with a government agency?

Yes ! No !

If yes, where and why? Was the contract bonded?

5.Do you anticipate subcontracting work under this contract?

Yes ! No !

If yes: Attach list of subcontractors.

6. Are any lawsuits; Federal, State or Local Tax Liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm currently?

Yes ! No !

If yes, attach details.

7. Have any charges been filed against you, your firm, or the bidding entity, with the office of contract compliance, the equal opportunity commission, a state government civil rights commission, or any other similarly constituted entity of anti-discrimination legislation or regulations?

Yes ! No !

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

If yes, attach details.

8. Has your firm filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven (7) years?

Yes ! No !

9.Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

Yes ! No !

10.Are you or your firm currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at https://sam.gov

Yes ! No !

Exceptions Are there any exceptions taken to any of the terms, conditions, or specifications of these bid documents or sample contract?

Yes ! No !

If there are exceptions taken to any of the terms, conditions, or specifications of these bid documents, they must be clearly stated on a separate sheet of paper, attached to this bid sheet, and returned to Jefferson County.

Acknowledgment of Receipt of Addenda Proposer acknowledges receipt of addenda numbers ______ through _____ . (Check if none: ☐)

Acknowledged by: ______________________________

Acknowledgment The undersigned, having carefully examined all the documents pertaining to the subject project, including the project specifications, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in the submittal documents in accordance with the project documents for the price set forth herein.

This acknowledgment shall be signed by an authorized agent and returned with the submittal.

Authorized Signature: ______________________________________________________________

Printed Name and Title: __________________________________________________________

E-mail Address: _________________________________________________________________

Date: _______________

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

Submittal Checklist Proposing firms should make every effort to submit responses in a digitally accessible format.

In addition, the awarded proposer and its solution must comply with all applicable provisions of §§ 24-85-101, et seq., C.R.S., the Accessibility Standards for Individuals with a Disability established by the Colorado Governor’s Office of Information Technology pursuant to § 24-85-103(2.5), C.R.S., all State of Colorado technology accessibility standards, and Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), as incorporated into those standards.

The County will only accept responses submitted on BidNet (Rocky Mountain E-Purchasing System, RMEPS) and will not accept hard copies or responses submitted by any other means. After uploading response documents, you must click the SUBMIT button. The County will not accept uploads that are “saved” but not “submitted”. To verify that your response was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status. For any technical assistance, please contact BidNet support at 800-835-4603.

Late submittals will not be accepted.

The following documents are to be returned with your response. An incomplete response may lead to disqualification.

Submit the following copies of all information requested herein, including all attachments, and in the order listed below.

Place a check (√) against each document submitted.

ONE (1) electronic copy submitted on BidNet www.bidnetdirect.com/colorado to include: (Submittal Requirements A-C)

❑ Completed Statement of Interest and Qualifications.

❑ Completed and signed Company Submission Document.

❑ Similar Project History for Airport Planning and Environmental Projects.

❑ Attachments for the following items:

▪ References.

▪ Resumes and Experience for Key Personnel.

❑ If applicable:

• Details on liquidated damages and/or disputes

• List of subcontractors

• Details on lawsuits

• Details on charges filed

• Exceptions sheet

• Authorized Signatory pages

• Any Additional Documentation that furthers your firm’s qualifications.

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services https://colorado.public.law/statutes/crs_24-85-101 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 http://www.bidnetdirect.com/colorado http://www.bidnetdirect.com/colorado

Terms and Conditions of the solicitation

1. Understanding of the Work: All participating firms or individuals (hereinafter referred to as Offeror or Vendor) are expected to examine all documents contained herein. Failure to do so shall in no way relieve an Offeror from obligations with respect to their offer or to the subsequent award. Nonresponsive and incomplete submittals may be deemed cause for rejection. The County is not required to consider any claim of misunderstanding.

2. Questions: Offerors, by their signature hereunder, shall agree to comply with all the conditions, requirements, and instructions of this solicitation as stated or implied herein. Should the County omit anything from this solicitation package which is necessary to a clear understanding of the project, or should it appear that various instructions are in conflict, then the Offeror shall secure instructions from Jefferson County Procurement. All questions must be submitted in writing or via e-mail to the Jefferson County Purchasing Agent listed in the solicitation by the time and date specified in the solicitation. Questions must reference the solicitation number and title. Responses to Offeror inquiries for project budget or engineer's estimate will be deferred until after bid opening (for competitive sealed bids) or after award (for competitive sealed responses).

3. Modifications: Modifications to any of the terms, conditions, or specifications of this solicitation which are made by the County after the solicitation has been posted, and prior to the due date and time, will be made in writing, and signed by the Procurement Manager. No employee of Jefferson County is authorized to modify any of the terms, conditions, or specifications of this package without written approval of the Procurement Manager. This does not prevent the County from considering or accepting offers that propose specifications differing from those included here.

4. Informalities or irregularities: The County reserves the right to reject any or all responses or portions thereof, to waive any informalities or irregularities in the responses received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County.

5. Joint Ventures: In the event a response is submitted by a joint venture, each signatory of the joint venture agreement by which such joint venture was formed, shall sign the response documents.

6. Collusion: By submitting a response, the Offeror certifies that (a) the prices in the response have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other participating Offeror or with any competitor; (b) the prices quoted herein have not been and will not be knowingly disclosed, directly or indirectly, by the Offeror to any other participating Offerors, competitors or County's representatives prior to the final date for submission of such offer; and (c) no attempt has been made and none will be made by the Offeror to induce any other person partnership or corporation to submit a response or not to submit a response (complementary or otherwise) for the purpose of restricting competition.

7. Obligation: By submitting a response, the Offeror acknowledges that (a) the preparation and submission of the response, and other quotations herein contained, does not obligate the County in any way; (b) the County assumes no obligation to enter into an agreement for the project; (c) all solicitation documents are understood;

and (d) the Offeror has the equipment, technical ability, personnel and facilities to complete the project as specified herein in accordance with the solicitation documents.

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

8. Confidential/Proprietary Information. The County is a public entity whose records are subject to public inspection in accordance with the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Upon an award of contract to the successful Vendor, all responses, whether successful or not, will become public records subject to public inspection in accordance with CORA. For these reasons, the County discourages Vendors from submitting trade secrets, or confidential commercial, or financial information, or geological or geophysical data, unless absolutely necessary to respond to the solicitation. If Vendors intend to submit this type of information, Vendors will adhere to the following process:

a. Vendor will package trade secrets and/or confidential commercial or financial information in a separate file and will clearly identify it as such. Comingling of trade secrets and/or confidential commercial or financial information with other information is NOT acceptable.

b. In its response, Vendor will generically identify the separately packaged information and the basis for which such information should be deemed exempt from public inspection under CORA.

If, in the sole determination of the County, the tendered information is a trade secret or confidential commercial or financial information, then the County will not produce such information in response to a CORA request. If a Vendor comingles trade secrets and/or confidential commercial or financial information with its response, then Vendor will be deemed to have waived any claim of confidentiality for those materials and will not be afforded the benefits of this Section. The County will make a determination as to the validity of any written request for confidentiality. Neither a response in its entirety, nor price information will be considered trade secrets or confidential commercial or financial information.

9. Payment for Information: All costs, fees and expenditures paid for, or incurred by, the Offeror in connection with

(1) the solicitation (2) negotiations (if any) between the Offeror and Jefferson County shall be the Offeror’s sole responsibility, and the Offeror shall have no recourse whatsoever against the County for reimbursement of such expenses.

10. Pre-submittal Corrections: Responses should be free of strikethroughs. Errors may be crossed out with corrections printed in ink or typed adjacent and must bear dated initials of the person signing the response.

11. FOB Point: All prices must be quoted as FOB DESTINATION unless stated otherwise

12. Exceptions/Deviations: Any item which does not meet all the terms, conditions, or specifications of this solicitation must be identified on a point-by-point basis on a separate sheet of paper and returned with your response. Indicate the paragraph numbers from the solicitation or describe the specific location of a requirement specified in any attachment, for each deviation proposed. Deviations may be considered, if you submit adequate explanation and justification for any proposed deviation. If there are no exceptions/deviations, so state under the exceptions section of the solicitation.

13. Prices: All prices offered must exclude all taxes and discounts and represent the full net amount the Offeror expects the County to pay if the project is awarded.

14. Withdrawal of Response: No response shall be withdrawn for a period of one hundred eighty (180) days after the opening of responses without the consent of the County's Procurement Manager or ttheir delegated representative.

Withdrawal of inadvertently erroneous responses before the award may be permitted if the Offeror submits proof which clearly and convincingly demonstrates, as determined by the County, that an error was made.

RESPONSES MAY NOT BE RE-SUBMITTED.

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services

15. Electronic Submittal: BidNet (Rocky Mountain E-Purchasing System, RMEPS is the sole location where Jefferson County publishes its solicitations. Only responses uploaded to BidNet will be considered.

16. Submittal Deadline: The electronic responses are stamped with the date and time they are received on BidNet (Rocky Mountain E-Purchasing System, RMEPS). Your response must be received in the format requested by the County no later than the date and time indicated in the solicitation. Late responses will not be accepted or considered.

It is the responsibility of the Offeror to ensure the response is uploaded to BidNet by or prior to the time indicated on the solicitation. The County will not accept any late responses, regardless of the cause, unless the County causes the delay.

17. Clarification: The County reserves the right to request additional written or oral information from Offerors to obtain clarification of their response.

18. Award Recommendation: The award recommendation shall be made to that responsible Offeror whose response is most advantageous to Jefferson County, price, qualifications as submitted with the response, and other factors considered.

19. Preliminary Procedures: The solicitation, the solicitation process and any negotiation towards a final contract are preliminary procedures only and shall not be binding on the County unless and until the County has duly approved and executed a written agreement with the Offeror.

20. Process Termination: The County may terminate the solicitation process and any negotiation or discussion in connection with the solicitation at any time with or without notice to the Offeror or any other person. In such event, the county shall have no liability whatsoever to the Offeror or any other person in connection with such termination.

21. Terms of Payment: The terms of payment shall be Net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

22. Nonperformance: Offerors who fail to perform in accordance with their response are subject to the County striking that Offeror from future bidding opportunities for a period to be determined by the Procurement Manager.

23. Acknowledgement: By signing the Response Sheet contained in this solicitation, the Offeror acknowledges that it has the proper legal authority to sign the document, it has received a copy of the solicitation, and it has read and understands each of the foregoing and all other documents in this solicitation package.

24. Cooperative Purchasing: Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of conducting solicitations and to make better use of public funds through volume purchasing.

Offerors may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have need for the

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services same product/services. Usage by any other entity shall not have a negative impact on Jefferson County in the current or any future terms.

25. Disposal of Unsolicited Financial Data: If unsolicited financial data is submitted with a response, it will be destroyed to prevent it from becoming part of the public record. Vendors are advised not to include financial information unless it is expressly required in the solicitation response.

26. Disadvantaged Business Enterprises: All disadvantaged business enterprises will be afforded full opportunity to submit responses in response to all invitations and will not be discriminated against on the grounds of race, color or national origin for all responses for negotiated agreements. Vendors are encouraged to utilize the services of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce as applicable.

27. Consideration of Past Performance: Jefferson County reserves the right to consider past performance, historical information and fact, whether gained from the Offeror’s response, interviews, references, or any other source in the evaluation process.

28. Information Obtained from Private Plan Rooms: Jefferson County is not responsible for the accuracy of information obtained by Offerors from private plan rooms or other sources not authorized by Jefferson County.

29. Specifications Development Vendor Exclusion: Vendors that develop or draft specifications, requirements, or statements of work associated with the work included in this Invitation, or that assist in these activities, are excluded from submitting a bid. By submitting a bid, the Vendor affirms that they did not draft or develop any of the above-referenced items associated with this solicitation.

30. Domestic Preferences: Offerors shall to the greatest extent practicable consistent with law, use goods, products, or materials produced in the United States for their response.

31. Recoverable Materials: Offerors shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired based upon not being competitively available within a timeframe included in the performance schedule; not meeting the bid performance requirements; or not being available at a reasonable price. Refer to https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

QBS #26-9213CP-RMMA QBS Airport Master Plan and On Call Planning Services