biddoc.pdf

Poudre School District Procurement Services - IFB # 27-702-002 Page 1

POUDRE SCHOOL DISTRICT R-1

Invitation for Bid

Snow Removal Services - Livermore Elementary School

IFB #27-702-002

IFB SCHEDULE

IFB Issued October 05, 2026

Questions Due October 14, 2026 @ 2 p.m. MT

IFB Closing Date October 26, 2026@ 2 p.m. MT

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TABLE OF CONTENTS

INTRODUCTION AND PURPOSE

1.0 BACKGROUND AND CONTEXT

2.0 PROJECT SCOPE AND SPECIFICATIONS

3.0 SPECIFIC CONDITIONS

4.0 VENDOR’S RESPONSIBILITIES

5.0 BID PRICING

6.0 SUBMITTAL REQUIREMENTS

7.0 EVALUATIONS AND AWARD

8.0 GENERAL TERMS AND CONDITIONS

9.0 INSURANCE REQUIREMENTS

10.0 COOPERATIVE PURCHASING EFFORTS

11.0 REFERENCES

12.0 BID CERTIFICATION FORM

13.0 BID FORM

ATTACHMENT A – MAPS AND SPECIFICATIONS

ATTACHMENT B - INSURANCE REQUIREMENTS

ATTACHMENT C – PRICING SHEET

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Invitation for Bid

Snow Removal Services - Livermore Elementary School

IFB #27-702-002

Poudre School District R-1 (the “District”) is requesting electronic sealed bids from professional and qualified vendors (“Vendor”) who can provide contractor services for provide removal of snow and ice from main entrance, sidewalks, parking spaces, bus circles and entrance to Livermore Elementary School. These services are to meet the District’s needs as described in this Invitation for Bid (“IFB”). All interested vendors are invited to submit a Bid in accordance with the policies, procedures and dates set forth herein.

The District shall provide copies of this IFB to vendors through the electronic solicitation platform www.bidnetdirect.com (“BidNet”) where registered vendors are required to submit their electronic IFB response along with the first and last name, telephone number and e-mail address of the employee within their organization who will be designated as the District’s primary contact with respect to this IFB and the vendor’s response thereto. The District may provide copies of this IFB to other vendors upon request, who are also requested to provide the first and last name, telephone number and e-mail address of the employee within their organization who will be designated as the District’s primary contact with respect to this IFB and their response thereto.

Questions regarding this IFB must be in writing and may only be directed to the District via BidNet any time after the issuance of this IFB through and including 2:00 p.m. MT on October 14, 2026. Questions received after the date/time and/or not submitted electronically through BidNet may not be addressed.

Each question submitted, as well as the District’s response thereto, shall be provided in a questions and answers document/addendum via BidNet.

Note: Each question must be submitted individually. Multiple questions per entry may not be answered.

The District will only accept and consider electronically submitted Bids from vendors, which must be submitted and received in BidNet on or before 2:00 p.m. MST on October 26, 2026, at which time the submission portal will close, and no further submissions will be allowed or considered. It is the sole responsibility of the service provider to see that the bids are submitted through BidNet by the submission deadline.

At no time during the solicitation process will communication regarding this IFB be permitted with any District employee other than the Procurement Agent named below until

Poudre School District Procurement Services - IFB # 27-702-002 Page 4 an award has been announced. Communication with a District employee other than the Procurement Agent named below may disqualify your Bid from consideration.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of the School Board, shall have a financial interest in the sale to the District of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the District.

Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the District is prohibited.

Collusive or sham proposals: Any proposal deemed to be collusive, or a sham proposal will be rejected and reported to authorities as such. Your authorized signature on this proposal assures that such proposal is genuine and is not a collusive or sham proposal.

The District reserves the right to reject any and all proposals and to waive any irregularities or informalities.

Sincerely, Ivy Sipes Senior Sourcing & Contracting Analyst Strategic Sourcing Department isipes@psdschools.org

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1.0 BACKGROUND AND CONTEXT

Poudre School District is seeking a qualified Vendor who can provide removal of snow and ice from main entrance, sidewalks, parking spaces, bus circles and entrance to district buildings at Livermore Elementary School.

Livermore Elementary School is one of Poudre School District's three mountain campuses and serves students in the rural mountain community of Livermore, Colorado. The school is located at approximately 5,884 feet above sea level, making it one of the District's higher-elevation facilities and subject to winter weather conditions that can differ significantly from schools located within the City of Fort Collins.

The school is situated along the US Highway 287 corridor approximately 21 miles north of Fort Collins and 28 miles northwest of Wellington, Colorado. The District intends to contract with a single vendor, who can provide services to Livermore Elementary School on an as-needed basis. The awarded vendor will be expected to be onsite and provide services within one (1) hour of being notified by the District.

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2.0 PROJECT SCOPE AND SPECIFICATIONS

2.1.1 The District is requesting bids for work that includes, but is not limited to, removal of snow and ice is the safety of students, staff, and visitors to Livermore Elementary School, as identified in this IFB.

2.1.2 The school is situated along the US Highway 287 corridor approximately 21 miles north of Fort Collins and 28 miles northwest of Wellington, Colorado.

2.2 It is the intent to award a single vendor and enter into a one-year contract with the option to renew for four (4) additional one-year terms.

2.3 The District sites requiring snow and ice removal for Livermore Elementary School. Aerial photographs are provided outlining designated services to Livermore Elementary School, and hereby included to this IFB as Attachement A.

2.4 The District will make the final decision on depth of snow before the awarded Vendor will be authorized to mobilize, as determined by the District on a case-by-case basis. Crews will be mobilized as needed to plow snow from sidewalks and entrances.

2.5 All snow plowing and ice mitigation is to be completed by 7:00 a.m. The

District’s Outdoor Services Manager or designee will supervise all district snow removal operations and coordinate contract snow removal services.

2.5.1 In the event the snow accumulates after 2:00 am, crews must return to complete the services.

2.5.2 Parking lots, bus circles, driveways, and sidewalks are to be prioritized, followed by remained asphalt and play pads.

2.6 Snow removal crews must be onsite, ready to plow snow within one (1) hour of receiving the authorization to mobilize from the District’s Outdoor Services Manager or designee.

2.6.1 The District will contact the Awarded Vendor via phone call to authorize the services.

2.6.2 The Awarded Vendor must provide the District with a monitored phone number.

2.7 Snow removal will be addressed as follows:

2.7.1 Open and clear main entrance and sidewalks

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2.7.2 Open and clear ADA entrance(s) and parking spaces

2.7.3 Open and clear bus circle

2.7.4 Open and clear parking lots

2.7.5 Make two passes around the building for fire lane

2.7.6 Open and clear student walk paths

2.8 All parking lot entrances and exits must be cleared. Ice mitigation will be performed by crews on main entrances, sidewalks, parking lots, and play pads as needed.

2.9 If ice has formed overnight, crews will begin performing ice mitigation as directed by the Outdoor Services Manager or designee.

2.10 The District will provide ice melt to Vendor while available.

2.10.1 In the event of a District shortage Vendor may provide ice melt to the District.

2.11 All services must align with the Attachment A, all personnel must stay within assigned areas unless instructed otherwise by the Outdoor Services Manager or designee.

3.0 SPECIFIC CONDITIONS

3.1 The Vendor shall provide the equipment and a qualified operator at any time and must respond and be on-site within a one (1) hour of being called by the District Project Manager or designated representative.

3.2 The Vendor shall provide phone contact with a company representative, the company representative must be able to dispatch services.

3.3 The Vendor shall be based in Larimer County and be able to provide services within a one (1) hour of being notified by the District.

3.4 The Vendor shall furnish all labor, materials and equipment, necessary for satisfactory Contract performance.

3.5 Vendor will be responsible for any damage caused by the Vendor or Subcontractor’s personnel.

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3.6 Upon request, proof shall be available that the Vendor possesses adequate and sufficient equipment and resources to provide quality service and to commence work once the contract has been fully executed.

3.7 Vendor must provide proof of insurance that meets the insurance requirements stated in Attachment B of this IFB document. Vendor must maintain required insurance during the term of the contract.

3.8 During the performance of this contract, the Vendor agrees to provide a “drug-free workplace.” For the purposes of this section, a “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to the Vendor. The Vendor’s employees are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance during the performance of this Contract.

3.9 The Vendor shall not utilize any laborer or employee who has been convicted of a violent crime or a crime of such nature (e.g., child related offenses) as to categorize the person as being unsuitable for working around school children, or has engaged in such conduct as to be similarly categorized. In the event the District has reasonable grounds to believe that any individual assigned to perform work under the agreement has a criminal record, is a registered sex offender, has exhibited violent behavior or is under the influence of alcohol or an illegal substance, including marijuana, while performing the Services or based upon other information the District deems reliable, the District may exclude such individual from any District property or impose reasonable conditions upon such individual’s presence at any District location unless the Vendor submits a copy of a completed security/background check on the employee. In the judgement of the District, if the Services cannot be performed as a result of such action, the agreement may be terminated. Removal of a specific person(s) will not relieve the Vendor from timely performance of work completion and will not be considered grounds for a request for additional funds or time extension to complete the Services.

3.9.1 The District is a Tobacco and Marijuana-Free Districts. All vendors and members of the public must follow District’s Policy ADC.

3.9.2 The Vendor, its laborers and employees shall not fraternize or otherwise communicate with any District students except in cases of safety and like necessities.

3.10 The District will provide access to the premises and related facilities for regular working hours or outside regular working hours and days as requested by the District.

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3.11 The District will respond in a timely manner to requests by the Vendor in cases where there are ambiguities in the work to be performed or resources to be supplied by the District that are not available.

4.0 VENDOR’S RESPONSIBILITIES

4.1 Vendor shall furnish all labor, materials and equipment, necessary for satisfactory Contract performance.

4.2 Vendor is further responsible for all labor, materials and equipment necessary for satisfactory completion of the scope as identified in Section 2.0.

4.3 Upon request, proof shall be available that the Vendor possesses adequate and sufficient equipment and resources to perform quality service and to commence work once the contract has been fully executed.

4.4 All work shall be performed in full compliance with all applicable EPA, OSHA, DOT and State regulations.

4.5 Vendor shall be solely responsible for the safety of its work, materials, equipment, tools, etc. on the site and shall, if deemed necessary or expedient, employ, at its own expense, the services of a competent watchman. The District disclaims all responsibility for the safety of the work, materials, equipment tools, etc. or for any damage, which may be done to same due to theft, or any other cause until such time as the District formally accepts the completed work.

4.6 Vendor will be responsible for all necessary licenses and any necessary permits.

4.7 Project estimates, schedules, work activity, other trades not included in the agreement, inspections, and payment requests must be approved by the District Project Manager.

4.8 Vendor shall visit the project site prior to commencement of work to verify working area project scope and potential safety issues.

4.9 Vendor will be responsible for providing a clean and safe environment surrounding the work area at all times.

5.0 BID PRICING

5.1 Vendor shall complete and submit pricing in accordance with that requested in Attachment C.

6.0 SUBMITTAL REQUIREMENTS

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6.1 As set forth in more detail below, the District is requiring the following information from all potential Vendors as part of their response as it relates to the content of this IFB.

6.2 It is the District’s intent to engage with a Contracting team that possesses demonstratable experience with type of project on an occupied, educational campus. Refer to Scope Summary in Section 2.0.

6.3 Consideration will be given to the firm that shows the most well-rounded, relevant experience, applicable list of references, and completeness in your response.

6.4 The District’s selection committee will be looking for a history of commitment to owner and project interests, willingness to be a team player, keeping a services within budget.

6.5 All Vendors must fill out and submit the included Reference form in Section 10.0.

6.6 By signature of the Bid Certification Form in Section 11.0, contained within this IFB, and accepted submission through BidNet to this solicitation, the Vendor certifies that submission of this IFB is made without any previous understanding, agreement, or connection either with any persons, firms or corporations offering a IFB for the same items or with the District.

6.7 Bid responses shall contain a signature of an authorized representative in the space provided on the Bid Certification Form.

6.8 The Vendor through submission of the Bid Certification Form certifies that this solicitation is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

6.9 All Vendors must fill out and submit the included Bid Form in Section 12.0.

6.10 Submission of a bid response is deemed as acceptance of all terms, conditions and specifications contained in the solicitation package initially provided to the Vendor.

6.11 It shall be the sole responsibility of the Vendor to ensure their Bid is submitted through BidNet by the submission deadline. Late responses will not be accepted.

7.0 EVALUATIONS AND AWARD

7.1 Award shall be made to the most responsive and responsible Vendors meeting the specifications and deemed to be in the best interest of the District.

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7.1.1 Final evaluation may be based on, but not limited to price, delivery time, warranty, adherence to specifications, and previous experience with similar projects.

7.1.2 Those bids that are clearly non-responsive or incomplete to the stated requirements may be eliminated prior to evaluation.

7.2 All changes in bid documents shall be through written addenda and shall be posted to BidNet.

7.2.1 Amendments or clarifications to the submitted bids not requested by the District will not be accepted, nor considered in awarding the agreement.

7.3 During the evaluation process, the District reserves the right, where it may serve the District’s best interest, to request additional information, or clarifications from bidders, or to allow corrections of errors or omissions.

Amendments or clarifications to submitted response not requested by the District will not be accepted, nor considered following the opening of the response.

7.4 Responses to this solicitation will be independently evaluated by an evaluation committee to be established for such purpose.

7.5 Responses submitted will be evaluated using pre-determined rating criteria.

Those responses that are clearly non-responsive to the stated requirements may be eliminated prior to the evaluation. Prior to response submission, bidders are encouraged to review the requirements stated in this solicitation document and BidNet for any related addenda to ensure requirements are incorporated in their responses.

7.6 The District reserves the right to negotiate further, request additional information or enter into an agreement with one (1) or more Vendors. The District may make such inquiries and conduct such investigations as it deems necessary to determine the qualifications and ability of the Vendor(s) to provide the services or products called for under the Solicitation and/or represented in the Vendor(s)’s response. Vendor(s) shall provide information in a timely manner to the District in connection with such inquiries and investigations.

7.7 Should the District determine in its sole discretion that only one (1) Vendor is fully qualified or that one (1) Vendor is clearly more highly qualified than the others under consideration, an agreement may be negotiated and awarded to that Vendor.

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7.8 For the purposes of solicitation evaluation, bidders must indicate any variances to the specifications and terms and conditions, no matter how slight. If variations are not stated in the bidder’s response, it shall be construed that the proposal fully complies with the specifications and terms and conditions.

Notwithstanding the above, it is hereby agreed and understood that the District reserves the right to reject these variations if they individually or, as a whole, do not meet the standards established in the specifications.

7.9 Modification to this document, attachments or addenda will be considered invalid will not accepted in any format by the District, and may be cause for disqualification. Proposed modifications may be submitted through BidNet with the submission of a Bid response. Proposed modifications are not considered as accepted unless formally accepted in writing by the procurement agent prior to the intent to award. Submission of a modification, and an intent to award from a solicitation shall not be considered in any way, an acceptance of any proposed modifications by the Vendor.

7.10 Award of contract shall be made to the responsive and responsible Vendor meeting the specifications and as deemed to be in the best interests of the District. Interviews may be requested with one or more respondents. Final evaluation may be based on, but not limited to, any or all of the following: price, adherence to specifications, performance, previous experience with similar projects, references, product availability and delivery time. Those Bids that are clearly non-responsive to the stated requirements may be eliminated prior to this evaluation.

7.11 Appeal of Award. Vendor may appeal the award by submitting, in writing, a request for re-consideration to the District’s Strategic Sourcing department within seventy-two (72) hours after the receipt of the notice of award.

7.12 This IFB may be awarded to one or more Vendor, meeting the specifications and deemed to be in the best interests of the District. Final evaluation may be based on, but not limited to, any or all of the following: price, adherence to specifications, previous experience with similar projects, reference checks and delivery timeline. Those that are clearly non-responsive to the stated requirements may be eliminated prior to this evaluation.

7.13 This solicitation, or submitted agreement from Vendor, does not commit the District to award a contract or to pay any costs incurred in the preparation of a proposal or to procure a contract for the services. The District reserves the right to accept or reject any or all proposals received as a result of this request or to cancel in part or in its entirety this solicitation if it is deemed to be in the best interest of the District. The District reserves the right to accept any portion of the proposal or the entire proposal as deemed in the best interest of the District.

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7.14 The successful Vendor(s) will be required to enter into a negotiated agreement with the District prior to the start of work.

7.15 The agreement language will control over any language contained within with the IFB that conflicts with the signed and fully executed agreement.

8.0 GENERAL TERMS AND CONDITIONS

8.1 Information and materials submitted in response to this solicitation may be considered public records subject to disclosure under the Colorado Open Records Act ("CORA"), C.R.S. §§ 24-72-200.1 to -205.5. Information and materials that the vendor believes are confidential and not subject to disclosure under CORA must be submitted separately with a citation to the section of CORA and any other relevant law under which the vendor believes they are confidential. The District, not vendor, shall determine whether information and materials so identified will be withheld as confidential, but will inform the vendor in advance of disclosure to give it an opportunity to take legal action to protect its interests vis-à-vis the party making the CORA request.

8.2 Each Vendor, its employees, representatives and subcontractors agree to abide by all applicable Federal, State and Local codes, laws, rules and regulations.

8.3 All issues regarding the formation, performance and/or legal enforcement of the contract shall be governed by and construed in accordance with the laws of the State of Colorado. Venue for the resolution of any disputes arising out of or relating to the contract shall be in Larimer County, Colorado.

8.4 The District shall issue a written addendum if substantial changes, which impact the technical submission of Bids, are required. A copy of such addenda will be distributed via BidNet. In the event of conflict with the original contract documents, addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified.

8.4.1 The Vendor shall be solely responsible for confirming receipt of all addenda prior to Bid submittal.

8.4.2 Amendments or clarifications to the submitted bids not requested by the District evaluation committee will not be accepted, nor considered in awarding of the contract.

8.5 The District confirms and the Vendor agrees that there is no expressed or implied obligation for the District to reimburse Vendors for any expenses incurred in preparing the Vendor’s response to this IFB.

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8.6 This solicitation does not commit the District to select or contract with any bidder that provides a response, or to pay any costs incurred by bidders in responding to the solicitation or negotiating a contract.

8.7 The District reserves the right to reject any and all responses to this solicitation at any point in the process, to waive any irregularities and/or informalities with respect to the solicitation procedures and deadlines, and to select the bidder whose response it deems in its sole discretion to be in the best interest of the District.

8.8 Vendor must provide all requested information. Failure to do so may result in rejection of the response at the option of the District.

8.9 Bid responses must meet or exceed specifications contained in the solicitation document.

8.10 Vendor agrees to furnish the products or services covered as a result of this solicitation in strict accordance with the District’s specifications.

8.11 All information and supplemental documentation required in conjunction with this solicitation shall be furnished by the Vendor with their bid responses. If the Vendor fails to supply any required information or documents, their bid response may be considered non-responsive and ineligible for award.

8.12 The accuracy of the bid responses is the sole responsibility of the Vendor. No changes in the bid response shall be allowed after the submission deadline, except when the Vendor can show clear and convincing evidence that an unintentional factual mistake was made, including the nature of the mistake and the price actually intended.

8.13 The apparent silence or omissions within this solicitation regarding a detailed description of the materials and services to be provided shall be interpreted to mean that only the best commercial practices are to prevail and that only materials and workmanship of first quality are to be used.

8.14 The award of this solicitation to a selected bidder is contingent upon the execution of a mutually acceptable agreement. If a mutually acceptable agreement is not executed, the District reserves the right, at its sole discretion, to negotiate with a subsequent bidder(s) who submitted a responsive and responsible response to this solicitation per the specified terms herein.

8.15 The District may, at its sole and absolute discretion:

8.15.1 Reject any and all or parts of any or all bid responses submitted by prospective Vendors;

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8.15.2 Re-advertise this solicitation;

8.15.3 Postpone or cancel the solicitation process for this solicitation;

8.15.4 Waive any irregularities or technicalities that are not qualified as a requirement for responsiveness in this solicitation or in bid responses received in conjunction with this solicitation; and/or

8.15.5 Determine the criteria and process whereby bid responses are evaluated and awarded.

8.16 The District shall be the sole judge in determining equals in regard to quality, price and performance.

8.17 Vendor shall provide the services under this IFB as an independent contractor of the District. As such, Vendor shall have the right to determine how and by whom the Services will be provided and the right to provide the Services free from the direction and control of the District, subject to and consistent with the terms and conditions of a District issued purchase order or agreement.

8.17.1 Vendor shall be exclusively responsible for: (a) all compensation, employment tax withholdings and payments, and all fringe benefits for its employees (if any) in full compliance with all applicable federal, state and local laws; (b) all insurance coverages and benefits for its employees (if any) in full compliance with all applicable federal, state and local laws, including but not limited to pension or retirement benefits, workers’ compensation, unemployment compensation, and Social Security benefits; and (c) all payments to its contractors and subcontractors for goods and/or services directly or indirectly related to this IFB.

8.17.2 Nothing in this Solicitation shall be construed as creating a single enterprise, partnership, joint venture or employer-employee relationship between Vendor and the District. Vendor is not a partner, agent or representative of the District and shall not represent itself to be a partner, agent or representative of the District. The District is not a partner, agent or representative of Vendor and shall not represent itself to be a partner, agent or representative of Vendor.

8.17.3 Vendor shall not attempt or purport to extend the faith and credit of the District to any third party, person or entity. Vendor acknowledges and agrees that it has no authority to enter into any contract with a third party that would bind or in any way obligate the District. The District shall not attempt or purport to extend the faith and credit of Vendor to any third party, person or entity. The District acknowledges

Poudre School District Procurement Services - IFB # 27-702-002 Page 16 and agrees that it has no authority to enter into any contract with a third party that would bind or in any way obligate Vendor.

8.18 The Vendor shall not assign an agreement, as a result of this solicitation, or any of its rights, interests or obligations without the prior written consent of the District. The consent may be withheld for any reason or no reason as determined by the District in its sole discretion.

8.19 It is agreed that no otherwise qualified vendor shall be excluded from participating in, be denied the benefits of, or be subject to discrimination, including harassment, under any provision of this IFB on the basis of race;

creed; color; national origin; age; sex; pregnancy; physical recovery from childbirth or a related condition; sexual orientation; marital status; veteran status; religion; genetic information; gender expression; gender identity;

ancestry; or disability.

8.20 Vendors may offer a cash discount for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for the Bid evaluation purposes.

8.21 Invoicing. The District utilizes an online vendor portal to collect, validate, and manage vendor information, including but not limited to tax identification verification, sanction monitoring, receipt of W-9 and other required forms. Prior to the issuance of a purchase order or payment, the Vendor will be required to complete the online registration process through the online vendor portal, which shall include the Vendor providing all required documentation, and receiving approval of the submission of all documentation, including but not limited to, taxpayer identification number and bank account verification.

8.21.1 Invoices for Services provided shall be submitted directly to Accounts Payable within the District’s Finance Department within thirty (30) days of completion of Services. Invoices for such Services shall include (a) date on which Services were provided, (b) the District Location for which the Service were provided, (c) details of Products delivered, (d) and purchase order number. All invoices must be submitted within 30 days of fiscal year end June 30 and may not include items received by the District outside of the fiscal year July 1 – June 30.

8.21.2 Invoices received from the Vendor pursuant to this Agreement will be reviewed and approved by the District's representative, indicating that services have been rendered in conformity with the Agreement and then will be sent to the Finance Department for payment.

Payment for Services not approved by the District in writing, shall not be considered valid and the District will not be responsible for

Poudre School District Procurement Services - IFB # 27-702-002 Page 17 covering associated costs. Invoices will generally be paid within thirty

(30) days following the District representative's approval.

8.21.3 Invoices which do not conform with the agreement will be paid thirty

(30) days from receipt of a revised and corrected invoice.

8.21.4 Invoices must be formatted and written in such a way that the District’s Finance Department may accurately align pricing with this IFB and the Agreement at time of invoice submission.

8.21.5 Invoices shall be sent to ap@psdschools.org.

8.21.6 The District is a political subdivision of the State of Colorado and considered a governmental entity for tax classification purposes. The District is exempt from city, county, and state sales tax. The District’s state tax exempt number is 98-03335 and the District’s Federal Tax Identification Number (TIN) is 84-6013733.

8.22 Governing Law. All issues regarding the formation, performance and/or legal enforcement of the Contract shall be governed by and construed in accordance with the laws of the State of Colorado. Venue for the resolution of any disputes arising out of or relating to the Contract shall be in Larimer County, Colorado.

8.23 Equal Opportunity. It is agreed that no otherwise qualified Vendor shall be excluded from participating in, be denied the benefits of, or be subject to discrimination, including harassment, under any provision of this Agreement on the basis of race; creed; color; national origin; age; sex; pregnancy; physical recovery from childbirth or a related condition; sexual orientation; marital status; veteran status; religion; genetic information; gender expression; gender identity; ancestry; or disability.

8.24 Indemnification. The Vendor shall indemnify and hold harmless the District and the District's Board members, employees, representatives and agents from and against any and all liability arising from any suit, action, third party claims, grievance, or proceeding, including all attorneys’ fees, costs and expenses, incurred as a result of any negligent or intentional act or omission by Vendor, or its employees, agents, Subcontractors, or assignees related to the terms of this Agreement and any Services provided under this Agreement.

8.25 Governmental Immunity. It is specifically understood and agreed that nothing contained in this Agreement shall be construed as an express or implied waiver by the District of any of the immunities, rights, benefits, protections, or other provisions of the Colorado Constitution or Governmental Immunity Act, C.R.S.

§§ 24-10-101 et seq, as now or hereafter amended.

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9.0 COOPERATIVE PURCHASING EFFORTS

9.1 The District is a member of, or affiliated with, several regional professional procurement organizations within Colorado and Wyoming. These organizations are comprised of governmental purchasing agents, or agency representatives responsible for the purchasing function. These organizations include:

9.2 Colorado Educational Purchasing Council (CEPC) - A cooperative purchasing organization comprised of purchasing agents/buyers representing all Colorado public school districts.

9.3 Multiple Assembly of Procurement Officials (MAPO) - A cooperative purchasing organization comprised of procurement representatives from state, county, municipal, governments, special districts, or school districts along the front range of the Rocky Mountains in Colorado.

9.4 Rocky Mountain Governmental Purchasing Association (RMGPA) - A chapter member of the National Institute of Governmental Purchasing (NIGP), consisting of public procurement professionals and their representative agencies which include approximately 100 state, county, and municipal governments; school districts and higher education; and other special districts.

9.5 Members of these organizations, at their discretion, may request use of the contracts or awards that result from this solicitation. Each governmental entity which uses a contract resulting from this solicitation would establish its own contract, issue its own orders, schedule deliveries, be invoiced individually, make its own payments, and issue its own exemption certificates as required by the Vendor. It is understood and agreed that the Poudre School District R-1 is not a legally binding party to any contractual agreement made between another governmental entity and the Vendor as a result of this solicitation. The District shall not be liable for any costs or damages incurred by any other entity.

Usage by any other entity shall not have a negative impact on the District in the current term or in any future terms.

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10.0 REFERENCES

References – List three (3) references for which your company has completed similar services for projects of similar scope. Colorado K-12 public school references are preferred, if available.

Company Name

Address

Contact Person

Telephone

Email

Describe type of work/service performed or items supplied

Telephone

Telephone

Poudre School District Procurement Services - IFB # 27-702-002 Page 20

11.0 CERTIFICATION FORM Snow Removal Services – Livermore

Elementary School

IFB # 27-702-002

The District will only accept and consider electronically submitted proposals from Vendors, which must be submitted and received in the www.bidnetdirect.com electronic solicitation portal on or before October 26, 2026, 2:00 p.m. MT.

The undersigned hereby affirms that:

• Vendor is a duly authorized agent of the company issuing this response and that all information provided in the response is true and accurate.

• Vendor has read the conditions and technical specifications, which were made available to the company in conjunction with this IFB, and fully understands and accepts these terms unless specific variations have been expressly listed in the response.

• Vendor will adhere to all terms and conditions and provide, at a minimum, all services as expressed in the IFB and/or the company’s response to the IFB.

• Vendor meets or exceeds all of the required criteria as specified by this IFB, or if not, has submitted a Justification for Consideration addressing any failure to meet the criteria.

• Vendor’s response is being offered independently of any other Vendor and in full compliance with the terms specified in the IFB.

Company Name:

Signature of Agent:

Printed Name:

Title:

E-mail address:

Mailing address:

Phone Number:

Contact Person: ______ (If different from Agent – include e-mail address and phone number)

NOTE: Responses submitted without the signature of an authorized agent of the company may be considered non-responsive and ineligible for the award.

http://www.bidnetdirect.com/

Poudre School District Procurement Services - IFB # 27-702-002 Page 21

12.0 BID FORM Snow Removal Services

Livermore Elementary School

IFB # 27-702-002

Provide the information requested. Poudre School District reserves the right to reject any or all Bids or any parts thereof. This IFB may be awarded to one (1) Vendor. The Vendor agrees to furnish all labor and materials to complete the execution of the scope described in the Bid Documents and any relating Q&A/addenda.

Included with this Bid Submission is Attachment C, Pricing Form

Confirm the Q&A Document/Addenda have been received. The modifications to the Bid Documents noted in all Addenda issued have been considered and all costs are included in the above cost(s). It is the responsibility of the Vendor to confirm all project Addenda have been received and included in the submitted Bid (and alter the list below).

Q&A/Addendum # Dated Signature

Q&A/Addendum # Dated Signature

Company Name: __

Authorized Agent’s Name: __

Authorized Agent’s Signature:

Email: _

Phone:

Date: _