biddoc.pdf

Adams 12 Five Star Schools

Request for Proposal (RFP) Number 27-105

Contractor Services for Middle School Track Resurfacing at (7) Sites

REQUEST FOR PROPOSAL (RFP)

READ THIS DOCUMENT CAREFULLY

This solicitation is being conducted under the procedures for competitive contracts established by Adams 12

Five Star Schools (“the district”). The district will award a contract based on the following:

BEST VALUE SELECTION

All Scope of Services/Work requirements being met with the best combination of:

● Technical factors based on evaluating criteria and

● Evaluated price (or cost)

A. 10/01/2026 Issue Date

B. None No Mandatory Pre-Proposal Conference/Site Walk will be held.

C. 10/08/2026 Questions Due before 10:00 AM Mountain Time SUBMIT ALL QUESTIONS via email to Michelle.L.Brown@Adams12.org.

Written questions received before the deadline concerning this solicitation’s documents will be answered in addenda to this solicitation and will provide formal responses to the submitted questions.

D. 10/28/2026 Offer Due Date by 10:00 AM Mountain Time

SUBMIT OFFER TO BIDNET DIRECT ONLY AT:

https://www.bidnetdirect.com/colorado/adams-12-five-star-schools

Official electronic (PDF) copies of solicitation documents can be found at: https://www.bidnetdirect.com/colorado. Please register with Rocky Mountain E-Purchasing System to obtain official documents. Adams 12 Five Star Schools is not responsible for misinformation received from other sources.

E. 12/08/2026 Hold for Interviews. Time and Location To Be Determined.

If needed, notifications will be sent on or by December 2, 2026.

mailto:Michelle.L.Brown@Adams12.org https://www.bidnetdirect.com/colorado/adams-12-five-star-schools https://www.bidnetdirect.com/colorado

F. Project Documents:

The documents listed below are applicable to this solicitation and resulting award:

● Attachment A-Scope of Services

● Attachment B-CMGC Proposal GC Matrix

● Attachment C-CMGC Agreement Pro Forma

● Attachment D-General Contract Conditions

● Attachment E-GMP Amendment Pro Forma

● Attachment F-Form-Debarment Certification

● Attachment G-Form-Bid Bond

● Attachment H-Form-Labor and Material Payment Bond

● Attachment I-Form-Performance Bond

● Attachment J-Naming Convention & Submittal Workflow

● Attachment K-Fee Proposal Form

● Attachment L-Evaluation Criteria

● Link to ● Adams 12 Facility Technical Guidelines

● All published addenda

G. Proposal Preparation Information:

a. Formatting instructions:

i. A page is defined as one side of an 8 ½” x 11” sheet of paper.

ii. Use a 12-point font.

iii. Maintain at least 1-inch margins on all sides.

b. Complete and submit the required attachments in the required format.

c. Submit in BidNet Direct ONLY, one (1) electronic, assembled, PDF file, of the proposal directed toward meeting the requirements of the Scope of Services/Work and Evaluating Criteria. The proposal shall be organized in the following sections.

SEE THE NEXT PAGE

https://drive.google.com/drive/folders/1SM6quVrtUr1A5ebeSZw7XxpblBXZy4I9?usp=drive_link

Section Description

1 Title Page: The submission must include a title page, including the solicitation title and number, name of offering organization and name of the authorized point of contact(s) with postal address, telephone number(s), and email address(es).

2 Cover Letter: The letter must be a brief, formal letter signed by a person authorized to commit the company to the project.

· Include a summary statement indicating your company's understanding of the requirements, acceptance of the Scope of Services/Work, the anticipated period of performance and the ability to align with the project schedule set forth in this RFP.

· If exceptions are taken to the contract, amendment, or general conditions, list the specific clause or section and detail the proposed changes or alternative language.

· Proposed changes/exceptions will not, of themselves, automatically cause an offer to be termed unacceptable. A large number of proposed changes/exceptions or one or more significant exceptions not providing benefit to the school district may result in rejection of such an offer as unacceptable.

3 Evaluation Criteria Information: in the order listed in the attachment.

· Company Experience

· Proposed Team Experience-Must include a Key Personnel Statement.

· Technical Approach

· Fee Proposal Form

4 Bid Bond: The proposal must be accompanied by a Bid Bond in the form of a certified check, bank money order, cashier's check, or bid bond acceptable to the Owner in a sum to at least 5% of the base bid, payable without condition to Adams 12 Five Star Schools.

Such Bid Bond shall guarantee that the bid will not be withdrawn or modified after the time limit set for receipt of bids, and, if accepted, that the person, firm, or corporation submitting same, shall execute a contract with the Owner and shall within same time furnish the required bonds and approved sureties called for by these documents.

In the event the Offeror whose offer is accepted fails to execute a contract and/or supply a performance bond and payment bond and material bond, the Bid Bond will be forfeited in full to the Owner as damages for the delay and extra work entailed thereby.

5 Surety Bonding Capacity letter: The written proof of pre-approval to secure performance and payment bonds.

6 Evidence of insurability: Provide evidence of capacity to obtain insurance coverage at the stated limits for the project amount. Refer to section GC33 of the General Contract Conditions.

7 Debarment Certification: Signed by an authorized representative of the offeror.

8 Addenda: All published addenda, and all pages of the published addenda, regardless of content, must be signed and returned with the offer.

· Offer unaccompanied by all pages of the addenda are determined unacceptable, non-responsive and excluded from further consideration.

Proposals must not exceed 35 pages in total. This page limit excludes addenda, debarment certifications, and resumes, which do not count toward the final tally.

H. Criteria for Best Value Selection:

The Scope of Services/Work and associated drawings and specifications listed in Section 5 above serve as the district’s baseline requirements that must be met by each offer.

The evaluating criteria establish what the district considers the factors valuable in an offer.

These evaluating criteria are performance-based and permit selection of a higher priced offer that provides higher merit.

Evaluation Criteria will be used to determine the value of the offer in meeting the objectives of the solicitation. Sub-criteria, if listed, are not individually weighted but are factors in the overall scoring.

I. Solicitation Provisions:

a. Offers must be submitted via BidNet Direct. Offers submitted otherwise will not be accepted.

b. Quoted pricing must be valid for ninety (90) calendar days.

c. Withdrawal of offer and late submission

i. Offer may be withdrawn by written notice from an authorized representative received prior to the submission deadline for entirety or modification. Notice must be sent to the district’s point of contact for questions.

ii. Late submissions are not accepted.

d. This solicitation does not commit the district to pay costs incurred in the preparation and submission of a proposal.

e. If it becomes necessary to revise the solicitation before the due date, the district shall provide addenda via BidNet Direct. It remains the responsibility of all participants to check BidNet Direct for any addenda issued prior to the submission of responses.

All addenda, and all pages of the addenda, must be returned with the offer.

f. Adams 12 Five Star Schools reserves the right to cancel the entire solicitation.

g. All information included as part of the proposal shall be subject to the Colorado Open Records Act (CORA). Marking information as confidential is not sufficient to prevent disclosure. The following information shall not be considered as confidential commercial information even if it is clearly marked as such: pricing strategies, non-financial information, guarantees and warranties.

h. Solicitation disputes – District Policy 3330 - Bid Protest Policy

J. Evaluation:

Proposals will be evaluated in two general steps:

1. Step One—Initial Evaluation https://www.adams12.org/fs/resource-manager/view/6f4749c5-b5c4-409d-a0ba-d9c48fc001bd

a. An initial evaluation will be performed to determine if all required information has been provided for a responsive and responsible (acceptable) offer. A non-responsive offer is defined as a response to a solicitation that does not conform to the mandatory or essential requirements contained within the solicitation. Offerors may be contacted for clarification purposes during the initial evaluation. Offerors shall be notified if their offer is determined unacceptable and the reasons for rejection will be provided. Unacceptable offers will be excluded from further consideration.

2. Step Two—Discussion, Interview, Selection, Negotiation, and Award

a. All acceptable offers will be evaluated against the Scope of Services and the evaluation criteria listed above. Based on this evaluation, the district has the option, depending on the specific circumstances of the offers received, to use one of the following methods of selection:

i. make individual selection(s), conduct negotiations, and make an award(s).

ii. conduct parallel negotiations with all offerors and make award(s).

iii. conduct discussions with all offerors, select successful finalists, conduct parallel negotiations with successful finalists, and then make award(s).

iv. conduct discussions with all offerors, conduct parallel negotiations with the finalists, select successful finalist(s), and then make award(s).

v. select successful finalist(s), conduct interviews, conduct successive negotiations, and make successive selections and awards.

vi. make no award(s).

K. Competitively negotiated contract using Best Value Selection:

This solicitation shall be conducted using Best Value Selection that results in an award that is most advantageous to the district based on the best value combination of (a) evaluating criteria and (b) evaluated price (cost) of the offers submitted.

Best Value Selection is based on the premise that, if all offers are of approximately equal qualitative merit, award will be given to the offeror with the lowest evaluated price (cost).

However, the district will consider awarding an offeror with a higher evaluated price (cost) if the offer demonstrates the difference in price (cost) is commensurate with the higher qualitative merit. Conversely, the district will consider awarding an offeror with a lower evaluated qualitative merit if the price (cost) differential between it and other offers warrant doing so.

L. Proposed contract award and Period of Performance:

It is the intent of the district to award one or more contracts under this solicitation. The anticipated period of performance is from execution of the contract through October 8, 2027.

M. Requirements after Award:

a. Notice Regarding Payments to Contractors - It is the district’s standard practice to make all payments to contractors via electronic (ACH) payments. Any Offeror receiving notification of an award under this solicitation must complete and submit a Request for ACH/Wire Banking

Information form to the applicable Contract Administrator. Payments to contractors will be deposited directly into the contractor’s designated bank account in accordance with the banking account provided on the form by an authorized company representative.

b. A Certificate of Insurance (COI) should be issued to the District listing the District as an additional insured and in accordance with the Contract Requirements. The general minimum insurance limits for the District are as follows:

● Construction Insurance Requirements:

○ Builder’s Risk – Minimum limits are 110% of project value.

○ General Liability – Depends on project value – minimum/starting

$1,000,000/$2,000,000

○ Automobile Liability - $1,000,000

○ Worker’s Compensation – Per Statutory Limits

○ Bonds – For projects over $50,000, performance and payment bonds are required.

○ Professional Liability - $1,000,000/$2,000,000

○ Pollution Risk required if scope involves potential pollution risk - $1,000,000

c. Performance and Payment bonds will be required on this project in accordance with C.R.S.

38-26-105 & 106, for any award of $50,000 or over, successful Bidder shall furnish, at the date of execution of the contract, a performance bond in the amount equal to one hundred percent (100%) of the Contract Sum as security for the faithful performance of this contract and also a labor and material payment bond in an amount not less than one hundred percent (100%) of the Contract Sum as security for the payment to all persons performing labor on the project under this contract and furnishing all materials in connection with this contract. All bonds required above shall be issued by companies authorized to do business under the laws of the State of Colorado. The Company must be rated no less than “A-“by the latest edition of Best’s Insurance Guide which is published by A.M. Best company, Oldwick New Jersey.