biddoc.pdf

REQUEST FOR QUALIFICATIONS

& PROPOSAL (RFQ/P)

FOR PROFESSIONAL SERVICES

Request for Qualifications & Proposal for Professional Services

GEOTECHNICAL ENGINEERING &

CONSTRUCTION MATERIAL TESTING

For the 2025 Bond School Projects Aspen School District

Proposal Due 10.19.2026 @ 4 PM

Provided by: DYNAMIC PROGRAM MANAGEMENT

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Request for Qualifications & Proposal

A. Invitation & Procurement Schedule

Aspen School District (Owner) would hereby invite interested firms and/or individuals (Professional Service Providers) to submit a response to this Request for Proposal (RFQ/P) for professional services in support of the 2025 Bond School Projects in Aspen, CO.

QUALIFICATIONS SUBMITTAL INSTRUCTIONS

Proposals must be submitted via the electronic submission on BidNet (https://www.bidnetdirect.com/colorado ) no later than 4:00 PM MST on October 19th, 2026, as specified on the solicitation notice. Please note that candidates must register on BidNet in order to submit proposals electronically. Late proposals will not be accepted. If you need assistance, please contact BidNet’s Vendor Support Department at 800-835-4603, Option 2.

No physical copy will be required, please address the Cover Letter to:

Mr. Joe Waneka, Director of Operations 0235 High School Road

Aspen, CO 81611 jwaneka@aspenk12.net

Questions shall be submitted, in writing only, through bidnetdirect.com site for this solicitation no later than 10:00 AM prevailing time on October 9th, 2026. Responses to all questions shall be issued in the form of an addendum no later than 5:00 PM, October 12th, 2026.

Candidates should not rely on any other statements, either written or oral, that alter any specification or other term or condition of the RFQ/P during the open solicitation period.

Candidates should not contact any team members, or any individual associated with the Owner or the Colorado Department of Education (CDE) regarding this RFQP or this project.

PROCUREMENT SCHEDULE

SUBMISSION CHECK LIST

A complete submission includes the following:

1. Cover Letter

RFQ/P Available 10.01.2026

RFQ/P Clarification Deadline by 10:00 AM 10.09.2026

RFQ/P Clarification Responses 10.12.2026 RFQ/P Responses due by 4:00 PM 10.19.2026 Candidates Notified of Selection / Notice to Proceed 10.23.2026 Mobilization (no later than) 11.10.2026 Geotechnical Draft Report (no later than) 12.18.2026

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2. Firm Information

3. Qualifications

4. Similar Project Experience

5. References

6. Fee Proposal (with PDF submittal and in Excel Format)

B. Owner and Project Information

Owner Background Aspen School District (ASD) serves students in grades Pre-K through 12th grade on a centralized campus with three main school facilities: Aspen Elementary School, Aspen Middle School and Aspen High School. In addition, the campus includes an athletic field/stadium, transportation center and modular buildings. The District is located on the western slope of Colorado in Pitkin County and is home to the world-renowned Aspen Ski Resort. Average enrollment for the district over the past 5 years has been about 1,500 students. Please refer to Aspen School District’s website here (aspenk12.net) for information regarding the Owner.

Continuous facility and maintenance planning of the campus buildings and need for workforce housing have been at the forefront of the goals of the Board of Education for many years. ASD was successful in passing a $95M bond in 2021 for deferred maintenance and staff housing acquisition. As that bond program closes out, the Board of Education decided to place another bond measure on the ballot in 2025 for $95M, which was also successful with the voters. The 2025 Bond program funds have allocated $45M to school improvements with the remaining for staff housing acquisition.

Project Description While the school facilities have been well maintained, the most recent planning work has identified key areas to be addressed for security, safety, improvements and maintenance. These projects will make up the 2025 Bond School Projects –not all require Geotechnical Engineering, but all will need special inspections and CMT:

Transportation Center / Bus Barn

Hord Coplan Macht is moving forward with a needs assessment for the Transportation Department that will lead to one of the two following Alternates:

a. Renovation / addition for the existing facility; or

b. New build, including potential locations (estimated approximately 3 acres needed, but not identified)

Move Outdoor Education Department from Aspen Middle School to Transportation Center and renovate that space for locker rooms and restrooms. Please refer to design studies provided in the link below.

Seating improvements at HS football field stadium. Will most likely include demolition and replacement of existing bleachers.

Re-surface track at the HS football field.

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Alternate: new locker room & restroom building integral with new bleachers.

Elementary School restrooms and kitchen renovation.

Elementary School Theater improvements

BASE Scope: to bring theater up to ADA code and replace seating.

Alternate: Enhance the theater into a performing arts center. Please see architectural studies in the link below.

Enhanced theater scope will be dependent on additional funding outside of the bond funds.

For a high-level phasing plan for all of the 2025 Bond School Projects please use the link below to find an overall schedule.

LINK TO DOCUMENTS:

https://drive.google.com/drive/folders/1uzuUEOIwz7NoSTR2vKyATsKIT5E66ZCb?usp=drive_li nk

The Owner intends to hire, or has already selected, the following professionals for the project team:

Owner’s Representative (Dynamic Program Management) Architect / Engineering - Schools (Hord Coplan Macht) CM/GC – Schools (FCI Constructors, Inc.)

Surveyor (Peak Land Surveying) Commissioning Agent (TBD) Geotechnical Engineer & CMT (In progress) Environmental Consultant (TBD) Hazardous Materials Abatement Contractor (if needed) FF&E Vendor (TBD) Moving Company (TBD)

C. Scope of Work

Locations where Geotechnical testing is needed include:

HS Football Field Stadium: 0235 High School Road, Aspen, CO 81611 HS Football Field/Track Transportation Center

The Geotechnical Engineering and Construction Material Testing generally includes the following:

SUBSURFACE GEOTECHNICAL INVESTIGATION AND REPORT

The Candidate selected for geotechnical services will oversee and execute the subsurface investigation operations on the project site for all boring locations. Final locations and

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quantities will be determined by a meeting between the Candidate, design team, Owner, and Owner’s Representative.

GEOTECHNICAL REPORT REQUIREMENTS

A report shall be prepared and stamped by a Registered Professional Engineer in the State of Colorado, and will include:

Evaluation of subsurface soil and rock conditions Laboratory testing and boring logs Analysis and recommendations for:

o Foundation systems as needed o Pavement design criteria (asphalt and concrete) o Lateral earth pressure parameters for retaining walls (if applicable) o Settlement expectations and mitigation o On-site material usability o Required over-excavation depths o Groundwater observations and impact to construction

Any additional recommendations beneficial to the design team or Owner

BORING ASSUMPTIONS FOR ASPEN SCHOOL DISTRICT

Total Expected Borings: 3 Estimated Depths: To be determined by the Candidate based on structure type and site geology; typical school facility borings are within the 20–40 ft range unless rock is encountered sooner.

Approximate boring locations are attached to this RFQP document as prepared by the design team

The project team acknowledges that Aspen, Colorado, may experience winter weather. The Candidate should be prepared for potential snow, moisture, and access limitations affecting drilling operations.

CONSTRUCTION MATERIAL TESTING & 3rd PARTY INSPECTIONS The candidate selected for Construction Material Testing will perform construction material testing on behalf of the owner to ensure materials are adhering to Construction Document Specifications. These tests include but are not limited to soils density and trench bedding testing, foundation installation observation, concrete testing, asphalt and or concrete flatwork testing.

In addition, the Owner is inquiring if your firm has ability to conduct third party inspections such as structural steel testing and inspections, masonry testing and inspections, drywall screw inspections, additional inspections as able as a Certified State Inspector. Testing and reporting shall be in accordance with standards required for a school project in the State of Colorado.

CONSTRUCTION MATERIAL TESTING AVAILABLITY

The candidate selected for Construction Material Testing must be available to perform requested testing and inspections with a reasonable notice, usually 24 hours, by the general contractor, Owner, Owner’s Representative or the design team.

CONSTRUCTION MATERIAL TESTING REPORTING

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Construction Material Testing reporting shall be delivered to the project team by the Candidate within 48 hours of the site visit. Any nonconforming work must be reported immediately while on site to the general contractor to address.

For third party state inspections, firm must coordinate appropriate reporting with the permitting authority (State).

SITE OPERATIONS

Candidate shall be aware work will be performed on occupied school campuses. Candidate shall provide notification to the Owner and Owner’s representative prior to mobilizing for the subsurface investigation. Candidate shall abide by all safety, security, required clean-up and parking requirements of the general contractor while on site during construction. Candidate shall not carry onto the construction site any items prohibited by law. Given the proximity to an occupied school, the Owner may request background checks of individuals who will be working on site.

D. Submittal Requirements

Responses shall respond to each item noted below. Please limit response information to relevant information only.

1. COVER LETTER / LETTER OF INTEREST

2. FIRM INFORMATION

Provide a brief history of the firm including the following information:

- Number of years in business

- Location of office servicing this project and size of staff

- Information on any claims or lawsuits your firm has had in the past 10 years.

- Confirmation your firm will include all items outlined in the Scope of Work in

Section C.

- Confirmation your firm can provide the draft soils report by the date noted in this document. If not, please provide by which date your firm can furnish the reports.

- Indicate if your firm can provide third party and State inspections

- Indicate if your team meets the following Insurance requirements. Please provide existing policy limits for the Owner to review with an ACORD format insurance certificate. Not meeting these limit requirements will not automatically disqualify candidates submitting proposals.

General Liability

General Aggregate $ 4,000,000

Products/Completed Operations Aggregate $ 4,000,000

Each Occurrence Limit $ 2,000,000

Personal/Advertising Injury $ 1,000,000

Fire Damage (Any One Fire) $ 50,000

Medical Payments (Any One Person) $ 5,000

Auto Liability

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$2M* Bodily Injury/Property Damage Each Accident Coverage applying to owned, hired and non-owned autos

Professional Liability Per Loss $ 2,000,000

Aggregate $ 4,000,000

Policy is to be on a primary basis; if other professional coverage is carried.

Workers; Compensation: Per State minimums

3. QUALIFICATIONS OF PROPOSED TEAM

- Provide roles and responsibilities for each team member

- Provide resumes for all key team members

4. SIMILAR PROJECT EXPERIENCE

- Provide project profiles for up to five similar projects in progress or completed by your firm. Please include the following:

o Project Description o Client Contact Information o Design Team Contact Information o General Contractor Contact Information

5. REFERENCES

Provide a list of contact information for references for projects similar in size and scope to this one.

6. FEE PROPOSAL

Please provide a fee proposal for the following:

1. Lump Sum fee to perform the subsurface soils investigations by site, assuming boring quantities noted in this RFQP and cost/credit for each additional/deleted boring. Please provide a unit cost to add or delete borings.

2. Based on the project construction period, provide a fee proposal to include quantity of tests/inspections, unit price for each test/inspection and total estimated amount for the total test/inspection type for each project. Please utilize quantities your firm believes appropriate for a project of this size, type, and in similar locations.

If there are services for testing/inspections that may not be typical for this project, but may be utilized in special circumstances, please provide a unit cost for these tests/inspections. Your firm’s standard fee schedule could be submitted for this request.

Please also submit the fee for CMT in Excel format.

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The CMT fee proposal for this section could look similar to the following:

3. If applicable to your firm, please provide the cost to increase insurance coverages from existing coverages to meet the insurance requirements provided in Section D.

SUBMITTAL SCORING MATRIX

Submittal Section Points

COVER LETTER 5

FIRM INFORMATION 10

QUALIFICATIONS OF PROPOSED TEAM 20

SIMILAR PROJECT EXPERIENCE 15

REFERENCES 10

FEE PROPOSAL (SUBSURFACE REPORT) 20

FEE PROPOSAL (CMT) 20

TOTAL 100 POINTS

E. Provisions

ACCEPTANCE AND REJECTION

The Owner reserves the right to request additional information which, in the Owner’s opinion, is necessary to ensure that the Owner has complete information with regard to the Professional Service Provider’s competence, business organization, and financial resources to assist in determining if the Professional Service Provider is qualified.

The Owner reserves the right (a) to terminate the Request for Proposals process at any time; (b) to reject any or all proposals; and (c) to waive formalities and minor irregularities in the proposals received. The Owner reserves the right to reject any and all proposals in response to this Request for Proposal that are deemed not to be in the Owner’s best interests. The Owner further reserves the right to amend this Request for Proposal at any time and will notify all recipients accordingly.

RFQP SUBMISSION INFORMATION

Proposals due at the specified date and time must be received by the Owner by that date and time to receive consideration. Proposals received after the specified date and time are considered late and are not opened. Owner is not responsible for any late proposals received by mail or any other method of delivery.

The Owner is not responsible for cost incurred in preparation of this proposal. Proposals will not be returned and become the property of the Owner once submitted. By submitting a proposal all Candidates agree to the terms and conditions of this RFQ/P and the RFQ/P will become part of the awarded Candidates contract. The Owner and the Owner’s legal council will review the agreement and negotiate terms prior to commencement of work.

Description Estimated Qty $ / Unit Est. Total Test #1 100 $75 $ 7,500 Inspection #1 50 $350 $ 17,500 Etc. Etc. Etc. Etc.

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Candidates acknowledge all submissions to this RFQP may be subject to the Colorado Open Records Act (CORA).

Addenda may be issued for this RFQP. All attendees who request the RFQP will be emailed any addenda information. It is assumed by the Owner any candidate providing a submission is responsible for receiving and reviewing all information provided by addenda.

INSURANCE

The Professional Service Provider shall provide insurance coverage for the Project with amounts agreed upon with the School District; such insurance coverage shall include professional liability, general liability, automobile liability, and workers' compensation.

The consultant and their insurance carrier(s) shall agree to a Waiver of Subrogation. At the time of award, consultant shall furnish to Owner a Certificate of Insurance for General Liability naming the Owner and Owner’s Representative as additional insured to provide evidence of insurance compliance. Consultant shall also furnish to Owner a Certificate of Insurance for Professional Liability to provide evidence of insurance compliance.

End - Request for Qualifications & Proposal