biddoc.pdf

Wildflower Ridge General Contractor

9.30.26 015

AUTHORITY CONTACT PERSON

Nickalus Santoro, Procurement and Contracts Manager

Nsantoro@foothillsrh.org

SOLICITATION ISSUANCE DATE September 30, 2026

QUESTIONS & CLARIFICATION REQUESTS DUE October 7, 2026 @ 5 pm

RESPONSES TO QUESTIONS – Questions to be posted as responses in Bidnet

October 14, 2026 @ 5 pm

HOW TO FULLY RESPOND TO THIS RFP BY

SUBMITTING A PROPOSAL SUBMITTAL

Submit questions and proposals through the Bidnet/Rocky Mountain e-Purchasing System-https://www.bidnetdirect.com/colorado

(Purchasing Representative does not have access or control of the vendor side of RMEPS. Vendor must contact RMEPS to resolve issue prior to response deadline 800 835-4603)

PROPOSAL SUBMITTAL RETURN & DEADLINE November 4th, 2026 @5 pm

ANTICIPATED SELECTION OF PROPOSAL By November 20, 2026

INTERVIEWS if needed November 10, 2026

1. AUTHORITY’S RESERVATION OF RIGHTS:

1.1. The Authority (Jefferson County Housing Authority d/b/a Foothills Regional Housing) reserves the right to reject any or all proposals, to waive any informalities in the RFP process, or to terminate the RFP process at any time if deemed by the Authority to be in its best interest.

1.2. The Authority reserves the right not to award a contract pursuant to this RFP.

1.3. The Authority reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its convenience upon ten (10) days’ written notice to the successful proposer(s).

1.4. The Authority reserves the right to determine the work schedule and locations so that the successful proposer(s) shall provide the services described in this RFP.

mailto:Nsantoro@foothillsrh.org https://www.bidnetdirect.com/colorado

1.5. The Authority reserves the right to retain all proposals submitted and not permit withdrawal for a period of sixty (60) days after the deadline for receiving proposals without the written consent of the Authority.

1.6. The Authority reserves the right to negotiate the fees proposed by the proposer entity as described in section 5.5 of this RFP.

1.7. The Authority reserves the right to reject and not consider any proposal that does not meet the requirements of this RFP, including, but not necessarily limited to, incomplete proposals and/or proposals offering alternate or non-requested services.

1.8. The Authority shall have no obligation to compensate any proposer for any costs incurred in responding to this RFP.

1.9. The Authority shall reserve the right to, at any time during the RFP or contract process, prohibit any further participation by a proposer or reject any proposal submitted that does not conform to any of the requirements detailed herein.

2. Background – Jefferson County Housing Authority

The Authority (Jefferson County Housing Authority d/b/a Foothills Regional Housing) is the housing authority serving Colorado’s 774 square mile Jefferson County, located just to the north and west of

Denver. The Authority provides housing opportunities including affordable units, voucher administration, single family rehab, and new development in both incorporated and unincorporated areas of Jefferson County. Our mission is to create vibrant, stable communities in areas of opportunity, via bold and strategic initiatives, and to provide families and individuals with housing options driven by compassion and respect throughout Jefferson County. AUTHORITY’s portfolio includes 23 rental communities with 1300+ units

3. SCOPE OF WORK:

3.1. Summary of Request

The Jefferson County Housing Authority (JCHA”) seeks a General Contractor (GC) to provide

Preconstruction Services and Construction Services for the construction of Phase I of the

Wildflower Ridge Campus. Phase I will be a single 4-story structure consisting of approximately fifty to eighty (50-80) one and two-bedroom apartments for 62+ Seniors with surface parking.

In the Preconstruction phase, JCHA desires for the GC to work collaboratively with the Project architect, (the “Architect”), our financial consultant, and JCHA to refine a project scope that meets the overall hard cost budget, currently estimated at $16 million. JCHA seeks a GC who will bring creativity and teamwork to a process that achieves the maximum scope of construction within this budget. JCHA envisions that this exercise will involve cost estimating, value engineering, constructability analysis, and schedule preparation. Schedule preparation will be particularly important given that JCHA intends to apply to the Colorado Housing and

Finance Authority for 9% Low Income Housing Tax Credits (LIHTCs) on February 1, 2027. A conceptual design will be made available for pricing on January 1, 2027, and will need to be completed in time for the February 1 deadline.

The Preconstruction phase will conclude with the delivery by the Architect of final construction documents and the delivery by the GC of a Guaranteed Maximum Price reflecting the scope of the CDs. During the Construction phase, the GC will be expected to lead the construction process using a strong project management approach that anticipates, and creatively solves, potential issues to ensure that the Project is completed on time and on schedule.

3.2. Project Information

Wildflower Ridge is a 10.8 Acre parcel at the corner of W. Ridge Road and Miller Street, Wheat

Ridge. The northeast corner of the site is planned to be transferred to Red Rocks Community

College (RRCC), and the remainder of the site is planned for two to three phases of affordable housing development including a Senior building and a multifamily building. The planned location of this first phase (senior housing) is the southwest corner of the parcel along Ridge

Road. The site is just a quarter of a mile from the Arvada Ridge commuter rail station.

JCHA intends to obtain competitive 9% LIHTC financing to construct a Senior community of approximately fifty to eighty (50-80) one and two-bedroom apartments for 62+ Seniors. JCHA’s vision is the property will be modern and efficient to operate and maintain, with amenities to enhance resident safety and sense of community.

Assuming an award of 2027 9% LIHTCs, JCHA expects to close financing and begin construction by the third quarter of 2028. The Project’s total construction hard costs will depend on the final extent of the architectural design and the Project’s financing but are anticipated to be approximately $16 million.

See Appendix for the ALTA survey and the geotechnical report.

3.3. Detailed Scope of Services – Preconstruction Phase

1. Initial Cost Estimation and Scope Refinement – The GC will provide an initial cost estimate in support of JCHA’s application for 9% LIHTC, in the format required by the Colorado Housing and Finance Authority (CHFA). To the extent necessary, the GC shall collaborate with JCHA and the Architect to determine which elements of JCHA’s desired scope shall be included in the initial project scope and which will be deferred to a “wish list” in order to meet the overall hard cost budget. The initial cost estimate will be based off a conceptual design.

2. Design Documents, Value Engineering, Constructability Analysis and Cost Control –

Throughout the design process, the GC will collaborate with JCHA and the Architect by providing information, estimates and recommendations regarding construction materials, methods, systems, phasing and costs with the goal of achieving the maximum scope of work within the project budget. The GC will be expected to propose creative solutions to maximize the scope of work while maintaining construction quality, efficiency, and durability of materials. This part of the scope of work includes value engineering, cost control and constructability analysis as integral parts of assisting with the most efficient design.

3. Phasing and Scheduling – The GC will provide input on phasing and project schedule analysis at each major phase of design. Efficient phasing and scheduling will be critical to achieving the maximum scope of work within the budget, as well as maximizing project tax credits.

3.4. Contracting Requirements

JCHA intends to enter into a contract with the selected GC based on a negotiated version of an appropriate AIA contract form. The selected GC will be expected to comply with JCHA insurance and bonding requirements as well as those of JCHA’s financing partners.

4. PROPOSAL FORMAT:

4.1. Best Value Selection The Authority intends to select the successful proposer on a “Best Value” basis, not solely on a low-bid basis. The Authority will evaluate proposals based on factors including qualifications, relevant experience, demonstrated understanding of the project, references, and cost.

Therefore, in order for the Authority to properly evaluate the proposals received, all submissions must be formatted in accordance with the sequence detailed below. None of the proposed services may conflict with any requirement the Authority has published in this RFP or issued by addendum.

Please submit a response that includes the following elements. Proposals must be numbered in accordance with the numbered items below:

1. Statement of Interest and Project Understanding

2. Detailed Cost Proposal

3. References for projects of similar scope

4. Signed Exhibit D – Federal Certifications

4.2. Proposal Submission: All proposals must be received by the Authority through the

Bidnet/Rocky Mountain e-Purchasing System only - https://www.bidnetdirect.com/colorado by no later than the submittal deadline stated here or within any ensuing addendum. Proposals should be in Adobe Format with all attachments in one single PDF.

4.3. Submission Responsibilities: It shall be the responsibility of each proposer to be aware of and to abide by all dates, times, conditions, requirements, and specifications set forth in all applicable documents issued by the Authority, including the RFP document, the documents listed within the RFP, and any addenda and required attachments submitted by the proposer. By virtue of completing, signing, and submitting the completed documents, the proposer is stating his/her agreement to comply with all conditions and requirements set forth in those documents.

Written notice from the proposer not authorized in writing by the Authority to exclude any of the Authority requirements contained within the documents may cause the proposer to not be considered for award.

4.4. Proposer's Responsibility-Contact with the Authority: It is the proposer’s responsibility to address all communication and correspondence pertaining to this RFP process to the aforementioned email address only. Proposers may not make inquiry or communicate with any other Authority staff member, contracted consultants, or official (including members of the

Board of Commissioners) pertaining to this RFP. Failure to abide by this requirement may be cause for the Authority to not consider submitted proposal.

5. PROPOSAL EVALUATION

5.1. Evaluation Method: The Authority will evaluate each proposal submitted in accordance with the RFP procedures shown within the Authority’s Procurement Policy.

5.1.1. Proposals shall be reviewed and evaluated by Authority staff which may include contracted expertise.

5.1.2. Restrictions: All persons having familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a proposer entity will be excluded from participation on the Authority evaluation panel. Similarly, all persons having ownership interest in and/or contract with a proposing entity will be excluded from participation on the Authority’s evaluation panel.

5.1.3. An evaluation committee shall review and rank the submittals based on the evaluation criteria described in Section 5.2 of this RFP. Based on the submittals and price negotiation results, proposer(s) shall be recommended to the Authority’s CEO and/or the Board of

Commissioners for award.

5.2. Evaluation Criteria: The following factors will be utilized by the evaluation personnel appointed by the Authority to evaluate each proposal submittal received.

https://www.bidnetdirect.com/colorado o Awarded Contingent upon any due diligence required by the Authority for finalization of the Authority’s Agreement and requirements as listed in the Solicitation and Agreement.

o The Authority will determine which overall proposal is awarded once proposals are viewed.

▪ The award will be based on proposed price, overall plan presented by proposing company, relevant experience in all areas requested, and most reasonable process from implementation through ongoing management.

o Initial ratings will be based on Proposed Fees, Relevant Experience, and Process as assessed by the Authority selection team. References may be contacted, and further interviews may be required to make a final selection.

The Authority reserves the right to reject any or all proposals, to waive minor informalities or irregularities in proposals received, and to make an award in the best interest of the

Authority in accordance with the Authority’s Procurement Policy and applicable federal requirements.

POTENTIAL CRITERION DESCRIPTION

3 points Proposed Fees and Compensation – Does the proposed fee deliver the best value to JCHA? Is the proposed pricing transparent and predictable, without hidden costs?

4 points Relevant Experience – Does the respondent have experience with new construction multifamily properties? Does the response indicate an understanding of, and ability to, critically engage with the particular challenges posed by the Project? Does the respondent have experience working with public housing authorities and/or affordable housing owners?

How strong are the qualifications and relevant experience of the proposed staff?

3 points Quality of References

4 points Interview/Teamwork – Does the respondent’s interview evidence an ability to implement the collaborative approach and strong project management described in the scope of work?

1 point Section 3 Business Preference – Qualified Section 3 respondents may be awarded an additional point

6. CONTRACT AWARD

6.1. If a contract is awarded pursuant to this RFP, the following detailed procedures will be followed:

6.1.1. Upon final completion of the proposal evaluation process, the evaluation panel will forward the completed evaluations to the designated Authority staff. The designated staff will formulate and forward to the Authority’s CEO for consideration and approval of a written award recommendation. The CEO may choose to approve the award or may take the award recommendation to the Authority’s Board of Commissioners at a scheduled board meeting for approval (required procedure for contracts with a total value greater than $200,000). If so, the Authority’s Board of Commissioners will then make its determination and may or may not follow the panel’s recommendation. If the recommendation is followed and the top-rated proposer is approved for award, all proposers will receive a Notice of Results of Evaluation. Contract price negotiations may, at the Authority's option, be conducted prior to or after the Board’s approval.

6.1.2. In conjunction with the current timeline of the project, the Authority may accelerate the approval process to accommodate the requirements of the project.

6.2. Contract Conditions: The following provisions are considered conditions of any contract award made by Authority pursuant to this RFP:

6.2.1. Contract Form: The Authority intends to enter into a contract with the selected bidder based on a negotiated version of the Authority’s Service contract. The Professional

Services Agreement attached as Exhibit C will serve as the basis for the final contract. By submitting a proposal, the successful proposer agrees to negotiate in good faith a mutually agreeable form of contract. It is the responsibility of each prospective proposer to notify the Authority in writing prior to submitting a proposal, of any contract clause that the proposer is not willing to include in the final executed contract and abide by. The Authority will consider and respond to such written correspondence, and if the prospective proposer is not willing to abide by the Authority's response (decision), then that prospective proposer shall be deemed ineligible to submit a proposal.

6.2.2. Assignment of Personnel: The Authority shall retain the right to demand and receive a change in personnel assigned to the work if the Authority believes that such change is in the best interest of the Authority and the completion of the contracted work. Contractor shall select and employ the replacement personnel.

6.2.3. Unauthorized Sub-Contracting Prohibited: The successful proposer shall not assign any right, nor delegate any duty for the work proposed pursuant to this RFP (including, but not limited to, selling, or transferring the contract) without the prior written consent of the

Authority’s CEO. Any purported assignment of interest or delegation of duty, without the prior written consent of the CEO shall be void. It may result in the cancellation of the contract with the Authority or may result in the full or partial forfeiture of funds paid to the successful proposer as a result of the proposed contract; as determined by the CEO.

6.3. Contract Period: The Authority shall retain the right to contract with the successful proposer for any amount of time that, in the opinion of the Authority, it takes to conclude any matter that the successful proposer may begin work on not to exceed the maximum five (5) year contract period.

6.3.1. Included with provisions among agreement will be Certification that the awarded

Contractor does not knowingly employ or contract with an illegal alien, and Contractor will participate in the E-Verify Program

6.4. Licensing and Insurance Requirements: Prior to award (but not prior to submission of the proposal) the successful proposer will be required to provide:

6.4.1. The contractor shall provide to the Authority with copies of any required current City, State and/or Federal licenses. Failure to maintain these licenses in a current status during the term(s) of this contract shall constitute a material breach thereof.

6.4.2. If applicable, a copy of the proposer's license issued by the State of Colorado licensing authority allowing the proposer to provide the services detailed herein.

6.4.3. Appropriate proof of insurance coverages and W-9 which minimally include:

6.4.3.1. Worker's compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under this Agreement.

6.4.3.2. Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) general aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage

(including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests’ provision and shall be endorsed to include the Authority and the Authority's officers, employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations.

6.4.4. Performance & Payment Bonds: Foothills Regional Housing is requesting a 100% Payment

Bond and a 100% Performance Bond for the construction Phase.

6.4.5. Right to Negotiate Final Fees: The Authority shall retain the right to negotiate the amount of fees that are paid to the successful proposer. The fees proposed by the top-rated proposer may, at the Authority's option, be the basis for the beginning of negotiations.

Such negotiations shall begin after the Authority evaluation panel has chosen a top-rated proposer. If such negotiations are not, in the opinion of the Authority’s CEO, successfully concluded within five (5) business days, the Authority shall retain the right to end such negotiations and begin negotiations with the next rated proposer. The Authority shall also retain the right to negotiate with and make an award to more than one proposer, as long as such negotiation(s) and/or award(s) are addressed in the above manner (i.e. top-rated first, then next-rated following until a successful negotiation is reached).

6.4.6. Contract Service Standards: All work performed pursuant to this RFP must conform to and comply with all applicable local, state, and federal laws.

7 COLORADO OPEN RECORDS ACT (CORA)

Please note that when providing proposals to the Authority in any format, the Authority is subject to the spirit of the Colorado Open Records Act (CORA) and any information provided by your company may be provided to the public. Please mark any proprietary information included in your submittal.

8. Attachments / Exhibits (Part of the Solicitation)

The following documents are incorporated into and made part of this solicitation:

• Exhibit A – Master Plan (below)

• Exhibit B – ALTA Survey

• Exhibit C – HUD Section 3 & Federal Compliance

• Exhibit D – Federal Certifications

EXHIBIT A