biddoc.pdf

INFORMATION FOR BIDDERS

The City of St. George, hereinafter called “CITY,” shall receive BIDS for the following:

Project: 26-304 FY 2027 Crack Seal Project

Project Address: Various Roadways St. Georg, Utah 84770

1. BID TIMELINE:

BID OPENING DATE: September 29, 2026

PRE-BID MEETING DATE, TIME & LOCATION: N/A

QUESTIONS DUE DATE: October 9, 2026

SUBMISSION CLOSE DATE: October 20, 2026

2. All BIDS must be submitted via sgcity-utah.bonfirehub.com. Any BID may be edited or withdrawn prior to the above scheduled time for the opening of BIDS. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the CITY and the BIDDER.

3. BIDS shall be based on the BID SCHEDULE UNIT PRICES and shall include all work called for by the plans and specifications and bidding documents. In the case of a discrepancy in the extension of a line item, the unit price shall govern. In the case of a difference between the amount written in words and the amount written in figures, the written words shall govern. BIDDERS must satisfy themselves of the accuracy of the estimated quantities, where given, by examination of the site and a review of the drawings and specifications including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done. UNIT PRICES as called for in the BID Schedule shall be submitted to cover all additions and deductions in the scope of the WORK. CITY has the right to reduce or remove items from the project.

4. Bid Schedules are included in the Requested Information for a Base Bid and any alternates. It is the CITY'S intent to award this contract based upon the Base Bid. The CITY, in consultation with the ENGINEER, shall add bid items at the City’s sole discretion. The low bid shall be considered to be the bid which has the lowest base bid items selected by the CITY for inclusion in the final Agreement.

5. The CONSTRUCTION SCHEDULE is particularly important to the CITY. The BID shall include a construction schedule prepared using spreadsheet or scheduling software, showing all main work categories, including at least clearing and grubbing, grading, and drainage, building construction, building interiors, concrete work, and asphalt paving.

6. It is the CITY'S intention to commence construction no later than December 1, 2026 and to complete the project no later than February 27,2027. BIDDER'S must be able to commit to these dates if submitting a bid.

7. The CITY shall provide to BIDDERS prior to BIDDING, all information which is pertinent to, and delineates and describes, the land owned, and rights-of-way acquired or to be acquired.

CONTRACT DOCUMENTS INCLUDING BONDS:

1. The CONTRACT DOCUMENTS contain the provisions required for the construction of the project. Information obtained from an officer, agent, or employee of the CITY or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.

2. Each BID must be accompanied by a BID bond payable to the CITY for five percent of the total amount of the BID. As soon as the BID prices have been compared, the CITY will return the BONDS of all except the three lowest responsible BIDDERS. The BID BOND of the successful BIDDER will be retained until the payment BOND and performance BOND have been executed and approved and the Notice to Proceed has been issued, after which the BID BOND will be returned. A certified check may be used in lieu of a BID BOND.

3. A performance BOND and a payment BOND, each in the amount of 100 percent of the CONTRACT PRICE, with a corporate surety approved by the CITY, will be required for the faithful performance of the contract.

4. Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a certified copy of their power of attorney with the effective date.

AWARDING CONTRACT:

1. The CITY may waive any informalities, minor defects, or reject any and all BIDS.

2. The CITY may make such investigations as it deems necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the CITY all such information and data for this purpose as the CITY may request. The CITY reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the CITY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the Agreement and to complete the WORK contemplated therein.

3. The BIDDER, by evidence of the submission of the BID, acknowledges that BIDDER and BIDDER’S subcontractors meet or exceed the specified requirements for related project experience and insurances, and that should the CITY discover at any time evidence to the contrary, BIDDER agrees to withdraw BIDDER’S BID and to allow the CITY to award the CONTRACT to the next lowest responsible BIDDER. BIDDER must have the proper contractor’s license for this type of project prior to bidding on the project. It is solely

BIDDER’S responsibility to comply with all applicable federal, state, and local laws, regulations, and ordinances that affect this project.

4. Award will be made to the lowest responsible BIDDER as determined by the City using the criteria contained in City ordinances governing the award of contracts. The BID shall be awarded on the condition that the BIDDER provides all required documents prior to the NOTICE TO PROCEED being issued. Failure to provide the required documents shall be considered a default on the Contract and may result in the CITY awarding the Contract to another BIDDER in addition to other legal remedies.

5. The party to whom the contract is awarded will be required to execute the Agreement and obtain the performance BOND, the payment BOND, the Certificate of Legal Work Status for the BIDDER and all Subcontractors and the certificate of insurance within ten (10) calendar days from the date when NOTICE OF AWARD is delivered to the BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement and BOND forms.

The bid shall be awarded on the condition that the BIDDER provides all required documents prior to the NOTICE TO PROCEED being issued. Failure to provide the required documents shall be considered a default on the Contract and may result in the City Awarding the CONTRACT to another BIDDER in addition to other legal remedies.

6. In case of failure of the BIDDER to execute the Agreement or is found to be ineligible or becomes ineligible to meet all the requirements for the project, the CITY may at its option consider the BIDDER in default, in which case the BID BOND accompanying the proposal shall become the property of the CITY.

7. Upon receipt of acceptable performance BOND, payment BOND, insurance certificates and Agreement signed by the party to whom the Agreement was awarded, the CITY shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the CITY not execute the Agreement, the BIDDER may by WRITTEN NOTICE withdraw the BIDDER’S signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the CITY.

8. The NOTICE TO PROCEED shall be issued immediately upon the following occurring:

providing the executed Agreement to the CITY, providing the performance and payment BONDS to City, and providing the insurance certificates to City. Should there be reasons why the City wants to delay and the NOTICE TO PROCEED cannot be issued within such period the time may be extended by mutual agreement between the CITY and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement without further liability on the part of either party.

9. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout.

10.Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. Failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.

BID TERMS

Project Name: FY 2027 Crack Seal Project

Reference No: 26-304

Proposal of (“BIDDER"), organized and existing under the laws of the State of doing business as a corporation, partnership, or an individual (circle applicable status), to the City of St. George ("CITY"). Pursuant to and in compliance with the Public Notice, BIDDER hereby proposes to perform all Work for the above named Project in strict accordance with the Contract Documents, BIDDER'S Instructions, Drawings, Specifications, and other documents related thereto, the undersigned, having familiarized themselves with the existing conditions on the site and the conditions under which the work on the Drawings and in the Specifications is to be done, hereby proposes to furnish all labor, materials, equipment, incidental items, permits, fees, and services to perform all specified work on the above named project.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.

All Work shall be in strict accordance with the Contract Documents and documents issued thereto and shall be installed at the price/prices set forth in the Contract Documents. Bidder acknowledges that all Work shall be done subject to CITY’S approval. Decisions and questions as to the quality, suitability, and acceptability of the materials, interpretation of drawings and specifications, and acceptable fulfillment of the Contract by the BIDDER shall be made by

CITY.

Of particular importance to be considered in the BID are the following:

CONTRACT TIME AND LIQUIDATED DAMAGES

The WORK is to be performed within the specified CONTRACT TIME. If the CONTRACTOR shall fail to complete the WORK within the CONTRACT TIME, or extension of time granted by the CITY, then the CONTRACTOR will pay the CITY LIQUIDATED DAMAGES assessed at the rates established as follows:

2. $250.00 (dollars) per day for each calendar day that the CONTRACTOR shall be in default after the CONTRACT TIME.

3. $250.00 (dollars) per day for failure to make repairs to deficiencies in the work within 10 days of notification to repair.

The rates specified in ‘b.’ above are cumulative and are in addition to LIQUIDATED DAMAGES assessed in association with the overall Contract Time as listed in ‘a.’ above.

Additional information on LIQUIDATED DAMAGES is provided in the GENERAL

CONDITIONS

AGREEMENT

THIS AGREEMENT, made this day of , 20__ by and between the City of St. George, hereinafter called "CITY" and doing business as a hereinafter called "CONTRACTOR".

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. CONTRACTOR will commence the work required by the CONTRACT DOCUMENTS on or before ________________ and will complete the work on or before _________________ in accordance with the Contract Documents unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS.

2. CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply with the terms Contained in the CONTRACT DOCUMENTS and GENERAL CONDITIONS for the sum of $ .

3. CONTRACTOR agrees to file a notice of commencement for this project with the Utah State Construction Registry no later than 15 days after commencement of physical construction of the WORK described in the CONTRACT DOCUMENTS. CONTRACTOR shall comply with all provisions of Title 38 Chapter 1b, Utah Code Annotated, relating to government construction projects.

4. CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the project described therein. The term "CONTRACT DOCUMENTS" means and includes all documents included in the public request for bid. “GENERAL CONDITIONS” means the document so titled contained within the CONTRACT DOCUMENTS.

5. CITY will pay CONTRACTOR in the manner and at such times as set forth in the

CONTRACT DOCUMENTS.

6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in 2 copies, each of which shall be deemed an original on the date written above.

CITY OF ST. GEORGE CONTRACTOR’S NAME

Jimmie B. Hughes, Mayor Name of Signer, Title of Position

ATTEST:

Christina Fernandez, City Recorder

APPROVED AS TO FORM:

CITY ATTORNEY’S OFFICE

Select An Item

CERTIFICATION OF LEGAL WORK STATUS (Contractor)

Project: FY 2027 Crack Seal Project

Inquiry No.: 26-304

Contractor certifies that it does not and will not during the performance of this contract knowingly employ, or subcontract with any entity which employs workers in violation of 8 USC § 1324a.

Contractor agrees to require all subcontractors at the time they are hired for this project to sign a Certification of Legal Work Status and submit the Certification to City prior to any work being performed by the subcontractors. Contractor agrees to produce, at the City’s request, documents to verify compliance with applicable State and Federal laws. If Contractor knowingly employs workers or subcontractors in violation of 8 USC § 1324a, such violation shall be cause for unilateral cancellation of the contract between Contractor and City. In addition, Contractor may be suspended from participating in future projects with the City for a period of one (1) year. In the event this contract is terminated due to a violation of 8 USC § 1324a by Contractor or a subcontractor of Contractor, Contractor shall be liable for any and all costs associated with such termination, including, but not limited to, any damages incurred by the City, excluding attorney fees. Contractor and City each agree to pay their own respective attorney fees. For purposes of compliance, the City requires Contractor and subcontractors to use E-Verify to verify the employment eligibility of all employees as allowed by law and the E-Verify procedures. Contractor and subcontractors must maintain authorized documentation of the E-Verify.

I certify that I have read, understand and agree to comply with the requirements herein.

Contractor Name: ______________________________________________________

Company Address: _____________________________________________________

Company’s Unique E-Verification Number: _________________________________

Signature Date

Official Title

STATE OF UTAH )

ss.

County of Washington )

On the _____ day of _________ 20__, personally appeared before me, __________________________, known or identified to me to be the person whose name is signed on the foregoing document and acknowledged that s/he is authorized on behalf of said company to execute all documents pertaining hereto and acknowledged to me that he/she executed the same voluntarily for its stated purpose.

Notary Public

CERTIFICATION OF LEGAL WORK STATUS (Subcontractors)

Inquiry No.: 26-304

Subcontractor certifies that it does not and will not during the performance of this contract knowingly employ, or subcontract with any entity which employs workers in violation of 8 USC § 1324a. Subcontractor agrees to require all their subcontractors at the time they are hired for this project to sign a Certification of Legal Work Status and submit the Certification to City prior to any work being performed by the subcontractors. Subcontractor agrees to produce, at the City’s request, documents to verify compliance with applicable State and Federal laws. If Subcontractor knowingly employs workers or subcontractors in violation of 8 USC § 1324a, such violation shall be cause for unilateral cancellation of the contract between Contractor and City. In addition, Subcontractor may be suspended from participating in future projects with the City for a period of one (1) year. For purposes of compliance, the City requires Subcontractor and their subcontractors to use E-Verify to verify the employment eligibility of all employees as allowed by law and the E- Verify procedures. Subcontractor and their subcontractors must maintain authorized documentation of the E-Verify.

I certify that I have read, understand and agree to comply with the requirements herein.

Subcontractor Name: ______________________________________________________

Company Address: _____________________________________________________

Company’s Unique E-Verification Number: _________________________________

Signature Date

Official Title

STATE OF UTAH )

ss.

County of Washington )

On the _____ day of _________ 20__, personally appeared before me, _____________________________, known or identified to me to be the person whose name is signed on the foregoing document and acknowledged that s/he is authorized on behalf of said company to execute all documents pertaining hereto and acknowledged to me that he/she executed the same voluntarily for its stated purpose.

Notary Public

PAYMENT BOND

Inquiry No. 26-304

KNOW ALL MEN BY THESE PRESENTS:

(Name of Contractor)

(Address of Contractor) a , (Corporation, Partnership, or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) hereinafter called Surety, are held and firmly bound unto the City of St. George located at, 61

South Main Street, St. George, Utah 84770 hereinafter called CITY, in the penal sum of

Dollars, $ ( ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the CITY, dated the day of 20 , a copy of which is hereto attached and made a part hereof for the construction of the above-named project.

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including but not limited to all amounts due for all materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the

CONTRACT DOCUMENTS.

PROVIDED, FURTHER, that no final settlement between the CITY and the

CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each one of which shall be deemed an original, this the day of 20 .

ATTEST:

Principal

(Principal) Secretary

(SEAL) By

____________________________________ Address

Witness as to Principal

Address

ATTEST:

Surety

(Surety) Secretary

(SEAL)

By__________________________________

Address

Witness as to Surety

____________________________________ Attorney-in-fact

Address

NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

PERFORMANCE BOND

Inquiry No. 26-304

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) a (Corporation, Partnership, or Individual), hereinafter called Principal, and

(Name of Surety)

(Address of Surety) hereinafter called Surety, are held and firmly bound unto the City of St. George located at 61 South

Main Street, St. George, Utah 84770 hereinafter called CITY, in the penal sum of

Dollars, $ ( ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the CITY, dated the day of 20 , a copy of which is hereto attached and made a part hereof for the construction of the above-named project.

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the CITY, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the CITY from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the

CITY all outlay and expense which the CITY may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to

WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the

CONTRACT DOCUMENTS.

PROVIDED, FURTHER, that no final settlement between the CITY and the

CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each one of which shall be deemed an original, this the day of 20 .

ATTEST:

Principal

(Principal) Secretary

(SEAL) By

Address

Witness as to Principal

Address

ATTEST:

Surety

By__________________________________

Address

NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

CERTIFICATION OF LEGAL WORK STATUS (Contractor)

Contractor certifies that it does not and will not during the performance of this contract knowingly employ, or subcontract with any entity which employs workers in violation of 8 USC § 1324a. Contractor agrees to require all subcontractors at the time they are hired for this project to sign a Certification of Legal Work Status and submit the Certification to City prior to any work being performed by the subcontractors. Contractor agrees to produce, at the City’s request, documents to verify compliance with applicable State and Federal laws. If Contractor knowingly employs workers or subcontractors in violation of 8 USC § 1324a, such violation shall be cause for unilateral cancellation of the contract between Contractor and City. In addition, Contractor may be suspended from participating in future projects with the City for a period of one (1) year. In the event this contract is terminated due to a violation of 8 USC § 1324a by Contractor or a subcontractor of Contractor, Contractor shall be liable for any and all costs associated with such termination, including, but not limited to, any damages incurred by the City as well as attorney fees. For purposes of compliance, the City requires Contractor and subcontractors to use E-Verify to verify the employment eligibility of all employees as allowed by law and the E-Verify procedures. Contractor and subcontractors must maintain authorized documentation of the E-Verify.

I certify that I have read, understand and agree to comply with the requirements herein.

Contractor Name:______________________________________________________________

Company Address: _____________________________________________________________

Company’s Unique E-Verification Number: __________________________________________

Signature Date

Official Title

E-Verification Numbers can be obtained by registering here:

https://www.e-verify.gov/

NOTICE OF AWARD

To:

Project: FY 2027 Crack Seal Project Inquiry No.: 26-304

The CITY has considered the PROPOSAL submitted by you for the above described project in response to its Advertisement for PROPOSALS and Information for CONTRACTORs.

You are hereby notified that your PROPOSAL has been accepted in the amount of $ on the condition that you execute the Agreement and obtain the performance BOND, the payment BOND, and the certificate of insurance within ten (10) calendar days from the date this NOTICE is delivered to you.

You are required to return an acknowledged copy of this NOTICE OF AWARD to the CITY.

Dated this day of , 20 .

City of St. George

CITY

By

Name Jimmie B. Hughes

Title Mayor

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE OF AWARD is hereby acknowledged

By , this the day of , 20__.

Name

Title

NOTICE TO PROCEED

Date: .

To: .

Project: FY 2027 Crack Seal Project Inquiry No.: 26-304

You are hereby notified to commence WORK in accordance with the Agreement entered into for this project on or before December 1, 2026, and you are to complete all WORK in accordance with the Contract Documents on or before February 27, 2027.

City of St. George

CITY

By

Name Jimmie Hughes

Title Mayor

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged

By this the day of , 20

Name

Title

CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT

(General Contractor)

Project: FY 2027 Crack Seal Project Inquiry No.: 26-304

Undersigned's Customer: City of St. George

Invoice/Payment Application Number: ______________________________________________

Payment Amount: ______________________________________________________________

Payment Period: _______________________________________________________________

To the extent provided below, this document becomes effective to release and the undersigned is considered to waive any notice of lien or right under Utah Code Ann., Title 38, Chapter 1, Mechanics' Liens, or any bond right under Utah Code Ann., Title 14, Contractors' Bonds, or Section 63G-6-505 related to payment rights the undersigned has on the above described Property once:

(1) the undersigned endorses a check in the above referenced Payment Amount payable to the undersigned; and

(2) the check is paid by the depository institution on which it is drawn.

This waiver and release applies to a progress payment for the work, materials, equipment, or a combination of work, materials, and equipment furnished by the undersigned to the Property or to the Undersigned's Customer which are the subject of the Invoice or Payment Application, but only to the extent of the Payment Amount. This waiver and release does not apply to any retention withheld; any items, modifications, or changes pending approval; disputed items and claims; or items furnished or invoiced after the Payment Period.

The undersigned warrants that the undersigned either has already paid or will use the money the undersigned receives from this progress payment promptly to pay in full all the undersigned's laborers, subcontractors, materialmen, and suppliers for all work, materials, equipment, or combination of work, materials, and equipment that are the subject of this waiver and release.

Dated: ________________________

Contractor Name: ______________________________________________________ Company

Address: _____________________________________________________

Signature Date

Official Title

WAIVER AND RELEASE UPON FINAL PAYMENT

(General Contractor)

Project: FY 2027 Crack Seal Project Inquiry No.: 26-304

Undersigned's Customer: City of St. George

Invoice/Payment Application Number:

Payment Amount:

To the extent provided below, this document becomes effective to release and the undersigned is considered to waive any notice of lien or right under Utah Code Ann., Title 38, Chapter 1, Mechanics' Liens, or any bond right under Utah Code Ann., Title 14, Contractors' Bonds, or Section 63G-6-505 related to payment rights the undersigned has on the above described Property once:

(1) the undersigned endorses a check in the above referenced Payment Amount payable to the undersigned; and

(2) the check is paid by the depository institution on which it is drawn.

This waiver and release applies to the final payment for the work, materials, equipment, or combination of work, materials, and equipment furnished by the undersigned to the Property or to the Undersigned's Customer.

The undersigned warrants that the undersigned either has already paid or will use the money the undersigned receives from the final payment promptly to pay in full all the undersigned's laborers, subcontractors, materialmen, and suppliers for all work, materials, equipment, or combination of work, materials, and equipment that are the subject of this waiver and release.

Dated this ______ day of _____________________, 20___.

Contractor Name: ______________________________________________________ Company

Address: _____________________________________________________

Signature Date

WAIVER AND RELEASE UPON FINAL PAYMENT

Inquiry No.: 26-304

Undersigned's Customer: City of St. George

Invoice/Payment Application Number: ______________________________________________

Payment Amount: ______________________________________________________________

To the extent provided below, this document becomes effective to release and the undersigned is considered to waive any notice of lien or right under Utah Code Ann., Title 38, Chapter 1, Mechanics' Liens, or any bond right under Utah Code Ann., Title 14, Contractors' Bonds, or Section 63G-6-505 related to payment rights the undersigned has on the above described Property once:

(1) the undersigned endorses a check in the above referenced Payment Amount payable to the undersigned; and

(2) the check is paid by the depository institution on which it is drawn.

This waiver and release applies to the final payment for the work, materials, equipment, or combination of work, materials, and equipment furnished by the undersigned to the Property or to the Undersigned's Customer.

The undersigned warrants that the undersigned either has already paid or will use the money the undersigned receives from the final payment promptly to pay in full all the undersigned's laborers, subcontractors, materialmen, and suppliers for all work, materials, equipment, or combination of work, materials, and equipment that are the subject of this waiver and release.

Dated this ______ day of _____________________, 20___.

Contractor Name: ______________________________________________________ Company

Address: _____________________________________________________

Signature Date

PURCHASE ORDER CHANGE FORM

Revised 2021-05-12

City Ordinance 1-10-B-4-F: Change Orders

1. All change orders must be approved by the Department Head, and then submitted to the Purchasing Manager prior to any requests for payment.

2. The accumulation of change orders exceeding ten percent (10%) of the original purchase order which meet the minimum conditions shall be approved by the applicable department head. Change orders that do not meet the following conditions must be approved by the City Manager:

a. The total amount resulting from the change order is less than the budget amount approved by the City Council; and

b. The change order does not significantly change the original scope of work.

CHANGE REQUESTED BY: ________________________ DEPARTMENT: ___________________________

PURCHASE ORDER # ____________________________ ORIGINAL PO DATE: ______________________

VENDOR: _____________________________________ VENDOR # ______________________________

REASON FOR CHANGE:

TYPE OF CHANGE: (PLEASE CHECK ONE)

CHANGE ACCOUNT NUMBER

Original Account Number ____ - ________ - ________

Revised Account Number ____ - ________ - ________

INCREASE OR DECREASE PURCHASE ORDER

Original Purchase Order Total: $ _______________

Previous Purchase Order Total: $ _______________ (if PO has previously been changed, provide the total amount of the most recent revision, including all prior change orders)

Current Change Order Amount: $ _______________

Revised Purchase Order Total Amount: $ _______________

CLOSE PURCHASE ORDER –

Total Amount to be cancelled: $ _______________

Department Head Signature City Manager Signature (if required)

SG Form-General Conditions 09.04.2025 Page 1

GENERAL CONDITIONS INDEX

1 Definitions 2 Additional Instructions and Detail Drawings 3 Schedules, Reports, and Records 4 Drawings and Specifications 5 Shop Drawings and Samples 6 Materials, Services and Facilities 7 Inspection and Testing 8 Substitutions 9 Patents 10 Surveys, Permits, Regulations 11 Protection of Work, Property, Persons 12 Supervision by Contractor 13 Changes in the Work 14 Changes in Contract Price 15 Time for Completion and Liquidated Damages 16 Correction of Work 17 Subsurface Conditions 18 Suspension of Work, Termination and Delay 19 Payments to Contractor 20 Acceptance of Final Payment as Release 21 Insurance 22 Contract Security 23 Assignments 24 Indemnification 25 Separate Contracts 26 Subcontracting 27 Inspecting Officer's Authority 28 Land and Rights-of-Way 29 Guarantee 30 Taxes 31 Construction Staking 32 Safety and Health 33 References 34 Site Examination 35 Coordination with Existing Trades

36 Public Safety and Traffic Control 37 Project Meetings 38 Operations within the Right-of-Way 39 Temporary Facilities and Utilities 40 Contract Closeout 41 Breach of Contract 42 Compliance Certification of Legal Work Status

SG Form-General Conditions 09.04.2025 Page 2

GENERAL CONDITIONS

1. DEFINITIONS

1.1. Wherever used in the CONTRACT DOCUMENTS, the following terms shall have the meanings indicated which shall be applicable to both the singular and plural thereof:

1.2. ADDENDA - Written or graphic instruments issued prior to the execution of the

Agreement which modify or interpret the CONTRACT DOCUMENTS, DRAWINGS and SPECIFICATIONS, by additions, deletions, clarifications or corrections.

1.3. BID - The offer or proposal of the BIDDER submitted on the prescribed form setting forth the prices for the WORK to be performed.

1.4. BIDDER - Any person, firm or corporation submitting a BID for the WORK.

1.5. BONDS - Bid, Performance, and Payment Bonds and other instruments of security, furnished by the CONTRACTOR and his surety in accordance with the CONTRACT

DOCUMENTS.

1.6. CHANGE ORDER - A written order to the CONTRACTOR authorizing an addition, deletion or revision in the WORK within the general scope of the CONTRACT DOCUMENTS, or authorizing an adjustment in the CONTRACT PRICE or

CONTRACT TIME.

1.7. CITY – The City of St. George.

1.8. CITY’S REPRESENTATIVE – Monty Thurber

161 South Main Street St. George, UT 84770

435-627-4060

1.9. CONTRACT DOCUMENTS – The documents listed as contract documents in the agreement signed by the parties.

1.10. CONTRACT PRICE - The total monies payable to the CONTRACTOR under the terms and conditions of the CONTRACT DOCUMENTS.

1.11. CONTRACT TIME - The number of calendar days stated in the CONTRACT

DOCUMENTS for the completion of the WORK.

1.12. CONTRACTOR - The person, firm or corporation with whom the CITY has executed the Agreement.

1.13. DRAWINGS - The part of the CONTRACT DOCUMENTS which show the characteristics and scope of the WORK to be performed and which have been prepared by a licensed professional Landscape Architect, Architect, or Engineer and reviewed and approved by the INSPECTING OFFICER.

1.14. INSPECTING OFFICER - The person designated by the City of St. George.

1.15. FIELD ORDER - A written order effecting a change in the WORK not involving an adjustment in the CONTRACT PRICE or an extension of the CONTRACT TIME, issued by the INSPECTING OFFICER to the CONTRACTOR during construction.

1.16. NOTICE OF AWARD - The written notice of the acceptance of the BID from the CITY to the successful BIDDER.

1.17. NOTICE TO PROCEED - Written communication issued by the CITY to the CONTRACTOR authorizing him to proceed with the WORK and establishing the date of commencement of the WORK.

1.18. PROJECT - The undertaking to be performed as provided in the CONTRACT

DOCUMENTS.

1.19. SHOP DRAWINGS - All drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the CONTRACTOR, a SUBCONTRACTOR, SG Form-General Conditions 09.04.2025 Page 3 manufacturer, SUPPLIER or distributor, which illustrate how specific portions of the WORK shall be fabricated or installed, or as described below:

1.19.1. Shop drawings are drawings, diagrams, illustrations, schedules, performance charts, brochures, and other data which are prepared by CONTRACTOR or any SUBCONTRACTOR, manufacturer, supplier, or distributor. Shop drawings illustrate some portion of the WORK and confirm dimensions and conformance to Contract Documents.

1.19.2. Samples are physical examples furnished by CONTRACTOR to illustrate materials, equipment, color, or workmanship and to assist in the establishment of standards by which the WORK will be judged.

1.20. SPECIFICATIONS OR TECHNICAL SPECIFICATIONS - A part of the CONTRACT DOCUMENTS consisting of written descriptions of a technical nature about the materials, equipment, construction systems, standards and workmanship.

1.21. SUBCONTRACTOR - An individual, firm or corporation having a direct contract with the CONTRACTOR or with any other SUBCONTRACTOR for the performance of a part of the WORK at the site.

1.22. SUBSTANTIAL COMPLETION - That date as certified by the INSPECTING OFFICER when the construction of the PROJECT or a specified part thereof is sufficiently completed, in accordance with the CONTRACT DOCUMENTS, so that the PROJECT or specified part can be utilized for the purposes for which it is intended.

Obtaining a certificate of occupancy does not mean the WORK has reached

SUBSTANTIAL COMPLETION.

1.23. SUPPLEMENTAL GENERAL CONDITIONS - Modifications to General Conditions required for participation in the PROJECT and approved in writing prior to inclusion in the CONTRACT DOCUMENTS, or such requirements that may be imposed by applicable state laws.

1.24. SUPPLIER - Any person or organization who supplies materials or equipment for the WORK, including that fabricated to a special design, but who does not perform labor at the site.

1.25. WORK - All labor necessary to produce the construction required by the CONTRACT DOCUMENTS, and all materials and equipment incorporated or to be incorporated in the PROJECT.

1.26. WRITTEN NOTICE - Any notice to any party of the Agreement relative to any part of this Agreement in writing and considered delivered and the service thereof completed, when posted by certified or registered mail to the said party at his last given address, or delivered in person to said party or his authorized representative on the WORK.

2. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS

2.1. The CONTRACTOR may be furnished additional instructions and detail drawings by the INSPECTING OFFICER as necessary to carry out the WORK required by the

CONTRACT DOCUMENTS.

2.2. The additional drawings and instruction thus supplied will become a part of the CONTRACT DOCUMENTS. The CONTRACTOR shall carry out the WORK in accordance with the additional detail drawings and instructions.

3. SCHEDULES, REPORTS AND RECORDS

3.1. The CONTRACTOR shall submit to the CITY such schedule of quantities and costs, progress schedules, payrolls, reports, estimates, records and other data where

SG Form-General Conditions 09.04.2025 Page 4 applicable when requested by the CITY for the WORK to be performed.

3.2. Prior to the first partial payment request the CONTRACTOR shall submit construction progress schedules showing the order in which he proposes to carry on the WORK, including dates at which he will start the various parts of the WORK, estimated date of completion of each part and as applicable:

3.2.1. The dates at which special detail drawings will be required; and

3.2.2. Respective dates for submission of SHOP DRAWINGS, the beginning of manufacture, the testing and the installation of materials, supplies and equipment.

4. DRAWINGS AND SPECIFICATIONS

4.1. The intent of the DRAWINGS and SPECIFICATIONS is that the CONTRACTOR shall furnish all labor, materials, tools, equipment, and transportation necessary for the proper execution of the WORK in accordance with the CONTRACT DOCUMENTS and all incidental work necessary to complete the PROJECT in an acceptable manner, ready for use, occupancy or operation by the CITY.

4.2. In case of conflict between the DRAWINGS and SPECIFICATIONS, the SPECIFICATIONS shall govern. Figure dimensions on DRAWINGS shall govern over scale dimensions, and detailed DRAWINGS shall govern over general

DRAWINGS.

4.3. Any discrepancies found between the DRAWINGS and SPECIFICATIONS and site conditions or any inconsistencies or ambiguities in the DRAWINGS or SPECIFICATIONS shall be immediately reported to the INSPECTING OFFICER, in writing, who shall promptly correct such inconsistencies or ambiguities in writing.

WORK done by the CONTRACTOR after his discovery of such discrepancies, inconsistencies or ambiguities shall be done at the CONTRACTOR'S risk.

5. SHOP DRAWINGS AND SAMPLES

5.1. The CONTRACTOR shall provide SHOP DRAWINGS as may be necessary for the prosecution of the WORK as required by the CONTRACT DOCUMENTS. The INSPECTING OFFICER shall promptly review all SHOP DRAWINGS. The INSPECTING OFFICER'S approval of any SHOP DRAWING shall not release the CONTRACTOR from responsibility for deviations from the CONTRACT DOCUMENTS. The approval of any SHOP DRAWING which substantially deviates from the requirement of the CONTRACT DOCUMENTS shall be evidenced by a

CHANGE ORDER.

5.2. When submitted for the INSPECTING OFFICER'S review, SHOP DRAWINGS shall bear the CONTRACTOR'S certification that he has reviewed, checked and approved the SHOP DRAWINGS and that they are in conformance with the requirements of the

CONTRACT DOCUMENTS.

5.3. Portions of the WORK requiring a SHOP DRAWING or sample submission shall not begin until the SHOP DRAWING or submission has been approved by the INSPECTING OFFICER. A copy of each approved SHOP DRAWING and each approved sample shall be kept in good order by the CONTRACTOR at the site and shall be available to the INSPECTING OFFICER.

5.4. Procedure: CONTRACTOR shall review and designate (stamp) his approval and submit to CITY’S REPRESENTATIVE, with reasonable promptness and in orderly sequence, all shop drawings and samples required by the Contract Documents. Three

SG Form-General Conditions 09.04.2025 Page 5 copies of the Drawings are required. CONTRACTOR shall bear cost of reproducing copies of shop drawings required by all concerned.

5.5. By approving shop drawings and samples, CONTRACTOR thereby represents that he has determined and verified all field measurements, field construction criteria, materials, catalog numbers, and similar data, or will do so, and that he has checked and coordinated each shop drawing and sample with requirements of the WORK and of the Contract Documents.

5.6. No WORK requiring a shop drawing or sample submission shall be commenced until submission has been approved by CITY’S REPRESENTATIVE.

5.7. Samples.

5.7.1. Where specified or required, CONTRACTOR shall submit samples to CITY’S

REPRESENTATIVE together with specification material, affidavits, and other documentation as may be required by CITY’S REPRESENTATIVE.

5.7.2. It is the CONTRACTOR'S specific responsibility to ascertain that samples submitted have been checked and approved by him.

5.7.3. Cost of samples, together with transportation, delivery, and any other costs, shall be borne by CONTRACTOR. Samples shall be retained in the office of the CITY’S REPRESENTATIVE until completion of the Project.

5.7.4. Where samples are specifically required to be submitted for approval, no WORK involving the sampled materials shall proceed until written approval has been obtained from CITY’S REPRESENTATIVE.

5.8. Review of shop drawings and Samples by CITY’S REPRESENTATIVE shall not be construed as a complete check but will indicate only that the general method of construction and detailing is satisfactory. Review of such drawings and samples will not relieve CONTRACTOR of responsibility for any error which may exist in the Submittals.

6. MATERIALS, SERVICES AND FACILITIES

6.1. It is understood that, except as otherwise specifically stated in the CONTRACT

DOCUMENTS, the CONTRACTOR shall provide and pay for all materials, labor, tools, equipment, water, light, power, transportation, supervision, temporary construction of any nature, and all other services and facilities of any nature whatsoever necessary to execute, complete, and deliver the WORK within the specified time.

Materials incorporated into Project shall be new, except as otherwise indicated in the Specifications, of specified quality, and furnished in sufficient quantity to facilitate proper and speedy execution of the WORK. CONTRACTOR shall, if requested, furnish evidence of the quality of any materials. Materials not meeting the requirements of the Contract Documents shall be removed from the Project by CONTRACTOR without expense to CITY.

6.2. Materials and equipment shall be so stored as to insure the preservation of their quality and fitness for the WORK. Stored materials and equipment to be incorporated in the WORK shall be located so as to facilitate prompt inspection.

6.2.1. Materials shall be delivered to the site in original packaging with labels and trademarks intact, and such labels and trademarks shall remain intact until used.

6.2.2. CONTRACTOR shall confine his apparatus, storage of materials, and opera-tions of his workmen to limits indicated by law, ordinances, and permits and shall arrange and maintain parking of vehicles and storage of materials in an

SG Form-General Conditions 09.04.2025 Page 6 orderly manner leaving all walks, driveways, roads, and entrances, unencumbered.

6.3. All equipment on site shall be protected from physical damage and from the elements.

All rotating equipment shall be rotated four turns once each week during construction.

6.4. Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer.

6.5. Materials, supplies and equipment shall be in accordance with samples submitted by the CONTRACTOR and approved by the INSPECTING OFFICER.

6.6. Materials, supplies or equipment to be incorporated into the WORK shall not be purchased by the CONTRACTOR or the SUBCONTRACTOR subject to a chattel mortgage or under a conditional sale contract or other agreement by which an interest is retained by the seller.

7. INSPECTION AND TESTING

7.1. All materials and equipment used in the construction of the PROJECT shall be subject to adequate inspection and testing in accordance with generally accepted standards, as required and defined in the CONTRACT DOCUMENTS.

7.2. The CITY shall provide all inspection and testing services not required by the

CONTRACT DOCUMENTS.

7.3. The CONTRACTOR shall provide at his expense the testing and inspection services required by the CONTRACT DOCUMENTS unless otherwise stated in the

CONTRACT DOCUMENTS.

7.4. If the CONTRACT DOCUMENTS, laws, ordinances, rules, regulations or orders of any public authority having jurisdiction require any WORK to specifically be inspected, tested, or approved by someone other than the CONTRACTOR, the CONTRACTOR will give the INSPECTING OFFICER timely notice of readiness. The CONTRACTOR will then furnish the INSPECTING OFFICER the required certificates of inspection, testing or approval.

7.5. Inspections, tests or approvals by the INSPECTING OFFICER or others shall not relieve the CONTRACTOR from his obligations to perform the WORK in accordance with the requirements of the CONTRACT DOCUMENTS.

7.6. The INSPECTING OFFICER and his representatives will at all times have access to the WORK. In addition, authorized representatives and agents of the CITY or any participating Federal or state agency shall be permitted to inspect all work, materials, payrolls, records of personnel, invoices of materials, and other relevant data and records. The CONTRACTOR will provide proper facilities for such access and observation of the WORK and also for any inspection, or testing thereof.

7.7. If any WORK is covered prior to inspections, tests, or approval or contrary to the CONTRACT DOCUMENTS it must, if requested by the INSPECTING OFFICER, be uncovered for his observation and replaced at the CONTRACTOR'S expense.

7.8. If the INSPECTING OFFICER considers it necessary or advisable that covered WORK be inspected or tested by others, the CONTRACTOR, at the INSPECTING OFFICER'S request, will uncover, expose or otherwise make available for observation, inspection or testing as the INSPECTING OFFICER may require, that portion of the WORK in question, furnishing all necessary labor, materials, tools, and equipment.