biddoc.pdf

DOUGLAS COUNTY GOVERNMENT

Finance Department, Purchasing Division

100 Third Street, Suite 130 Castle Rock, Colorado 80104

Telephone: 303-660-7434 www.douglas.co.us

REQUEST FOR PROPOSALS (RFP)

NO. PARKS-2026-005

ON-CALL CONSTRUCTION SERVICES

YOUR RFP RESPONSE MUST BE RECEIVED NO LATER THAN

November 17, 2026 @ 5 PM

RFP CERTIFICATION

We offer to provide to Douglas County the information, products and/or services requested in accordance with the specifications and subject to the terms and conditions of the purchase(s) described herein:

NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

E-MAIL:

BY:

(Printed or Typed Name)

(Signature)

TAXPAYER I.D. NUMBER:

Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.

RFP responses shall be received ELECTRONICALLY ONLY through the Rocky Mountain E-Purchasing/BidNet System website at (www.bidnetdirect.com/colorado/douglas-county-government). All responses should consist of one (1) PDF document, without password protection. It is the sole responsibility of the respondent to ensure that their response is received on time. Responses will not be considered which are received after the time stated.

Douglas County distributes solicitation documents through the Rocky Mountain E-Purchasing/BidNet System only.

Copies of solicitations obtained from other sources are not considered official copies and the County cannot attest to their accuracy. All BidNet System questions must be addressed with BidNet Vendor Support at 800-835-4603.

Douglas County Government reserves the right to reject any or all responses, to waive formalities, informalities, or irregularities contained in the said response and furthermore, to award an agreement/contract for items herein, either in whole or in part, if it is deemed to be in the best interest of the County to do so. Additionally, the County reserves the right to negotiate optional items and/or services with the successful respondent.

http://www.douglas.co.us/ http://www.bidnetdirect.com/colorado/douglas-county-government

SECTION ONE ~ GENERAL INFORMATION:

A. Overview:

Through this Request for Proposal (RFP), the Department of Parks and Recreation of Douglas County Government, hereinafter referred to as the County, respectfully requests responses from responsible and highly-qualified vendors/companies/contractors to assist the County, on an as-needed basis, with On-Call Construction Services. Individual projects/services will be discussed, negotiated, and issued as required throughout the 2026 calendar year.

The goal of the County, through this RFP, is to assemble a list of several highly-qualified vendors/companies/contractors to be utilized, as needed. The agreement/contract with the successful vendors/companies/contractors, as a result of this RFP, shall be considered Blanket Purchase Agreements. The Blanket Purchase Agreement authorizes, but does not obligate, the County to utilize any minimum or maximum, dollar amount or quantity of services from any specific vendor/company/contractor.

The initial agreement/contract, issued as a result of this RFP, will be for a period of thirteen (13) months, beginning approximately December, 1, 2026 to and including December, 31, 2027. All pricing shall be firm and fixed for the initial agreement/contract period. The County shall have the option to renew the award for two (2) additional periods of one (1) year each, with the same terms and conditions. This agreement/contract and any extension to the original period of a subject agreement/contract shall be contingent upon annual funding being appropriated, budgeted, and otherwise made available for such purposes and subject to the County’s unanimous satisfaction with the products and services received during the preceding agreement/contract period.

B. MANDATORY Site Visit:

ON WEDESDAY, SEPTEMBER, 30, 2026 @ 1:00 P.M, THERE WILL BE A MANDATORY SITE VISIT

RELATED TO THIS PROJECT. THE MANDATORY SITE VISIT WILL ALLOW ALL POTENTIAL

VENDORS THE OPPORTUNITY TO VIEW THE WORK SITE LOCATION AND DISCUSS THE

PROJECT DETAILS. THE MANDATORY SITE VISIT WILL BE HELD AT RUETER-HESS

RESERVOIR (9343 DOUBLE ANGEL ROAD, PARKER, CO 80134), ONLY THOSE PROSPECTIVE

VENDORS, ATTENDING THE MANDATORY SITE VISIT, WILL BE ALLOWED TO SUBMIT A

RESPONSE ON THIS PROJECT. (please bring a business card, as sign-in sheets will not be passed around)

C. Profile of Douglas County:

Douglas County was formed in 1861 as one of the first sixteen Colorado counties originally stretching from the Rocky Mountains to the Kansas border. Today the County covers almost 844 square miles highlighting the beauty of the mountains, foothills and plains along the I-25 corridor between Denver and Colorado Springs. Urban areas, include unincorporated Highlands Ranch, the City of Lone Tree, the City of Castle Pines, and the towns of Castle Rock (county seat), Parker and Larkspur. We are recognized for being one of the most family friendly communities in Colorado. The County has an estimated population of 381,500 persons.

The County provides a wide range of services that includes law enforcement and public safety, planning and zoning, parks and open space, highways and streets, culture and recreation, public health and human services, elections, and general administrative services.

The three-member Board of County Commissioners (BOCC) serves as the legislative, policy-making and administrative body governing the unincorporated area of the County. The commissioners are elected at large from one of three geographical districts and serve staggered four-year terms (term-limited to two terms).

Budget authorization is one of the few oversight roles the Board can legally exercise with the other elected officials, who derive their responsibilities and authorities from statute. Those seven elected offices include Assessor, Clerk and Recorder, Coroner, District Attorney, Sheriff, Surveyor and Treasurer. Douglas, Lincoln and

Elbert Counties make up the new 23rd Judicial District. The creation of the new judicial district was driven by the area’s population growth. State House Bill 20-1026 created the 23rd Judicial District on January 14, 2025.

The Board is directly supported by the County Manager, and the County Attorney. Appointed officials manage the remainder of the County’s functions, including Budget, Community Development, Community Justice Services, Community Services, Emergency Management, Engineering, Facilities, Fleet and Emergency Support Services, Finance, Human Resources, Human Services, Information Technology, Open Space and Natural Resources, Public Affairs, Public Health, and Public Works.

The Board is charged with the responsibility of providing adequate budget appropriations to fund statutory functions, as well as responding to the service needs of the citizens. In turn, the other elected and appointed officials are charged with managing their authorized budgets to meet their statutory obligations and service demands as cost-effectively as possible. The Board is required to adopt a final budget by December 15th. The adopted budget becomes the County’s annual financial plan and mechanism to control spending.

The Board is also financially accountable for five blended component units, the Douglas County Law Enforcement Authority, the Douglas County Woodmoor Mountain General Improvement District, the Lincoln Station Local Improvement District, the Douglas County Deputy Sheriff’s Association and the Fallen Officers Fund. The Sheriff’s Forfeiture Fund, the Deputy Sheriff’s Association and the Fallen Officers Fund are subject to audit, but not to budget law, and are also included in the financial statements of the County.

D. Summary/Scope of Services/Explanation of Project:

The purpose of this RFQ is to identify individuals/firms that can supplement in-house staff by providing on-call construction services for various maintenance projects and emergency repairs.

As the County determines the need for construction services throughout the year, the County will contact the Individual/firm, who shall prepare a Scope of Work to address the needed service(s). A Task Order with approved Scope of Work and estimated hours and materials to complete the work will be negotiated for each project. Each Task Order will contain an associated not-to-exceed fee.

Services may include, but not be limited to the following:

Provide all labor, supervision, materials, equipment, permits, transportation, safety equipment, supplies, cleanup, and disposal necessary to complete assigned projects.

1. General

1.1. Provide all labor, supervision, materials, equipment, permits, transportation, safety equipment, supplies, cleanup, and disposal necessary to complete assigned projects.

1.2. Provide engineering knowledge and recommendations related to various construction activities,

1.3. Check lines, grades and profiles prior to construction to ensure consistency with Plans and Specifications, to include verification of field subgrades.

2. Documentation, Record Keeping, and Reporting:

2.1. Make and keep a record of all variations or departures from the contracted documents or task orders, including plans. Drawings and specifications, as originally approved, and shall maintain careful supervision of overall changes in a final drawing (red-lines) during the course of work. Any modifications made during construction shall be documented on the plans and specifications and shall be submitted to the County after completion of the work to be used in the preparation of as-built drawings by others.

2.2. Collect all materials tickets and record the locations used as well as verify the quantities. All delivery tickets will be bound and shall be submitted to the County at the end of the Project or as directed by the County.

3. Permits

3.1. Obtain

3.2. Schedule inspections

3.3. Close out

4. Cleanup and Disposal

4.1. Remove debris, waste materials, and containers, and dispose of all waste in compliance with local, state, and federal regulations.

4.2. Repair any damage to the landscaping and surrounding areas caused by construction efforts.

5. Construction:

5.1. Install erosion control BMPs in compliance with the approved/applicable permits such as GESC/SWMP

5.2. Grading operations and placement of fill material and aggregate base course

5.3. Placement of turf, vegetation, irrigation systems and field/landscape surface materials

5.4. Placement of hot bituminous pavement and concrete pavement

5.5. Construction of retaining walls and curbing

5.6. Steel placement

5.7. Construction traffic control measures

5.8. Drainage and drainage structures

5.9. Building structures, including masonry, foundations, and electrical work

5.10. Ditch work: cleaning and maintenance

6. Recreation Amenities:

6.1. Boat ramp: repair or maintenance

6.2. Trail: repair, maintenance, and construction

6.3. Dock: repair, maintenance, installation, or new construction

6.4. Infrastructure: repair, replace, installation, new construction

7. Rangeland Management:

7.1. Fencing and gates: replacement and installation

7.2. Mastication of fence lines and trail corridors

8. Signage:

8.1. Monument sign installation

8.2. Sign replacement and installation

9. Subgrade Infrastructure:

9.1. Obtain Locates

9.2. Repair, replace, maintain, or install new

10. Emergency services (as needed)

10.1. Snow removal

10.2. Irrigation line repair

10.3. Natural resource stabilization and repair

10.4. Manmade infrastructure stabilization and repair

11. Task Orders

11.1. Attend site visits, construction meetings, and inspections

11.2. Provide: estimates, schedules, labor rates, material markups, and completion timelines upon request.

Procurement Phase:

1) Consultant shall review and provide comments on Project Plans and Specifications with regard to constructability and consistency with County criteria, prior to the issuance of a formal bid.

2) Consultant shall participate in the pre-bid meetings with the prospective bidders.

3) Consultant shall assist the County in answering questions submitted by potential bidders.

4) Consultant shall review bid responses for accuracy and reasonableness.

Construction Phase:

1) Consultant shall be on-site to observe the Contractor's work as directed by the County. The major portion of the Consultant's time will be spent observing the Contractor's work in progress, evaluating the quality of the executed work, ensuring that proper pem1its have been obtained and assisting the County in determining, in general, if the Contractor's work is proceeding in accordance with the Contract Documents, Plans and Specifications. The Consultant shall keep the County representative informed on a regular basis, as established by the County, as to how the work is progressing and shall notify the County immediately regarding deficiencies and issues of noncompliance.

Work may include inspection of; a) erosion control BMPs for compliance with the approved/applicable GESC/SWMP, b) grading operations and placement of fill material and aggregate base course, c) placement of turf, vegetation, irrigation systems and field/landscape surfacing materials, d) placement of hot bituminous pavement and concrete pavement, e) construction of retaining walls and curbing, f) steel placement, g) construction traffic control measures, h) drainage and drainage structures, and i) building structures including masonry, foundations and electrical work.

2) Consultant shall provide engineering knowledge and recommendations related to va1ious construction activities.

3) The Consultant shall review shop drawings, diagram illustrations, brochures, catalog data, materials, traffic control plans, schedules and other data which the Contractor is required to submit.

4) Consultant shall check lines, grades and profiles prior to construction to ensure consistency with Plans and

Specifications, to include verification of field subgrades.

5) Based upon the Consultant's independent field measurements and on-site observations of the work, the Consultant shall review and sign the Contractor's monthly progress payment application and supporting data, in order to determine and confirm the amount owed to the Contractor. By signing the Contractor's monthly progress payment application, the Consultant constitutes a representation to the County, based upon such observations and review, that the quantity and quality of work has progressed to the point indicated (to the best of the Consultant's knowledge, information and belief) in accordance with the Contract Documents.

6) The Consultant shall assist the County in scheduling and conducting progress meetings, which includes assisting in contacting impacted third parties. Progress meetings will typically occur every week or prior to the start of major items of construction. Consultant may discuss, and in conjunction with the County, resolve such matters such as job progress, construction problems, scheduling or other matters relating to the timely and successful completion of the project in accordance with the Contract Documents. Meetings should be attended by the County, other agencies, impacted utility companies, metro-districts(s), construction surveyor, Designer (as required), traffic control supervisor, materials testing firm, the Consultant (and sub-consultants when applicable), the Contractor and Subcontractors (as required).

7) If, in the Consultant's opinion, the Contractor has fallen behind schedule, the Consultant shall immediately notify the County's representative. If the Contractor refuses or fails to prosecute the work with such diligence as will ensure its completion within the specified contract time, the Consultant shall immediately notify the County representative and recommend a course of action or recovery plan.

8) The Consultant shall reject work which, in the Consultant's opinion, does not conform to the Contract

Documents, and shall notify the County Representative and Contractor of the reason for each rejection. To confirm compliance with the Contract Documents, including drawings, plans, and specifications, the

Consultant may request the County to direct the Contractor to uncover any portion of the work in accordance with the Contract Documents.

9) The Consultant shall verify and/or determine all pay quantities on a monthly basis to verify accuracy of the

Contractor's monthly progress payment applications using an excel spreadsheet meeting the County's requirements. This should be completed by the 25th of each month or as determined at the pre-construction meeting.

10) The Consultant shall review and analyze all written requests for change orders, including any documents offered to substantiate such requests. The Consultant shall submit written recommendations to the County concerning all change order requests.

11) The Consultant shall keep a current record of all variations or departures from the Contract Documents, including the plans, drawings and specifications, as originally approved, and shall maintain careful supervision over all changes in final drawings (red-lines) during the course of the work. Any modifications made during construction shall be documented on the plans and specifications and shall be submitted to the County after completion of the work to be used in the preparation of as-built drawings by others.

12) The Consultant shall keep an electronic log of events and an ongoing photo log of the project for each day that the Consultant is required to be on the project site. The electronic log, including the entire photo log and all field reports, shall be kept current during the project-the County Representatives will have access to this log at all times. The Consultant representative shall have his/her own cell phone and vehicle on-site each day that the Consultant is required to be on the project site.

13) The Consultant shall collect all materials tickets and record the locations used as well as verify the quantities.

All delivery tickets will be bound and shall be submitted to the County at the end of the Project or as directed by the County.

14) The Consultant shall review results from quality control testing required of the Contractor to ensure compliance with the Contract Documents. The Consultant shall coordinate the testing of materials performed by the County, or firm retained by the County, for purposes of quality assurance. The Consultant shall follow the recommendations of the materials engineer, unless in the exercise of appropriate professional judgment, the Consultant or appropriate subconsultant, discovers factors indicating the report or results are not reliable.

Materials that may require testing include, but are not limited to; soils, hot bituminous asphalt, Portland cement concrete, earthwork placement, and aggregate base course.

15) The Consultant shall assist the County in conducting a final inspection (walk-through) with representatives of the Contractor to determine if the Project is substantially complete and assist in the preparation of a "Punch List" for the Contractor's use in completing the Contract.

16) Prior to final payment to the Contractor, the Consultant shall review all outstanding claims, Contractor requests and final punch list work items that have not been settled during the Contractor's work on the project.

The Consultant shall prepare a written report outlining the background and status of such claims, deficient or outstanding work, and make recommendations as to their ultimate disposition.

17) The Consultant shall be given authority to issue instructions directly to the Contractor on behalf of the

County. The Consultant may, as the County's representative, require special inspections or testing of the work. As directed by the County, the Consultant shall be required to make recommendations or decisions, where warranted, on acceptability of all items of work observed.

18) The Consultant shall be responsible for immediately communicating any questions and/or concerns to the

County Representative regarding materials, equipment, labor, testing, and/or safety concerns and/or deficiencies related to the project.

E. Time Requirements/Tentative RFP Calendar:

September 21, 2026 Request for Proposal (RFP), posted on the RME-Purchasing System September 30, 2026 Mandatory Site Visit at 1:00 pm, @ Rueter-Hess Reservoir, 9343 Double Angel Road, Parker, CO 80134 (MAP AND DRIVING DIRECTIONS ATTACHED) October 6, 2026 Request for Proposal (RFP), deadline for submission of questions October 9, 2026 Request for Proposal (RFP), posting of questions/responses October 15, 2026 Request for Proposal (RFP), due date October 28, 2026 Interview November 17, 2026 Contract Start Date

F. General Requirements:

All responses submitted shall become property of the County. All responses shall include all of the information requested in this RFP and any additional data that the respondent deems pertinent to the understanding and evaluation of their response. All responses shall meet, at a minimum, all criteria outlined in the following sections.

At the discretion of the County, vendors/companies/contractors submitting responses may be requested to make presentations as part of the evaluation process. The respondent should not withhold any information from their written response in anticipation of presenting the information orally, since oral presentations may not be solicited.

The County will not reimburse the respondents to this RFP for any costs associated with the preparation and submission of said response or in the preparation for and attendance at a presentation.

G. Minimum Requirements:

All respondents shall meet all of the following minimum requirements.

1) Experience

2) Education

H. Mandatory Information to be Included in your RFP Response:

All responses must address each of the following and be submitted with the ability to complete the work as described. Do not exclude any major or minor items of information not specifically mentioned, but which would normally and reasonably be provided. Please be advised that the greater the degree of specificity, the more likely it will be for the County to review your response favorably. Responses must include, but are not limited to, the following information.

1) Include a statement related to your complete understanding and compliance with all of the general, minimum, and mandatory requirements. Provide a detailed narrative of how your response intends to meet the objectives of the County, as outlined.

2) Provide a complete description of your company to include the number of years you have been doing business in the State of Colorado and the prior experience you have had with similar agreements/contracts.

3) Identify the key individuals that will be assigned to Douglas County. List, for each individual, all relevant experience highlighting Engineering Services. Include resumes with education and work experience for all personnel that have been identified.

4) Provide a summary of the partnership that you envision with Douglas County. Include a narrative of what defines your companies qualifications and sets you apart from your competitors.

5) Describe your approach to cost control and value engineering. Provide examples of cost-saving initiatives that you have implemented on past projects.

6) Provide a summary of your companies safety record for the past five (5) years. Include details of any violations and/or incidents.

7) All responses shall include pricing information related to performing the work, as described. Responses shall include an estimate of labor resources needed per quarter, broken down by hours for each individual assigned to this effort. In addition, indicate the estimated cost for each quarter by multiplying the applicable billable hourly rates by the proposed number of hours. Details related to all reimbursable expenses should also be included.

8) All responses shall include a list of three (3) current references. All references shall include name, title, address, telephone number, and e-mail address for which you are currently furnishing or have in the past furnished services on a same or similar agreement/contract. The failure to include references and/or the inability to contact the references shall be ample cause for the rejection of your response.

9) All respondents must submit written disclosure of any known potential conflicts of interest that may result during the performance of the services listed herein.

10) List any and all legal disputes, mediations, arbitrations, and/or lawsuits in which you or your company has been involved over the last five (5) years, and for each, include a description of all claims asserted, a synopsis of the underlying factual allegations, and a discussion of the current status and/or outcome. For all lawsuits, identify the parties, the case number and the court in which the lawsuit proceeded.

I. Questions/Inquires/Addendum:

All questions related to this RFP must be submitted ELECTRONICALLY ONLY through the Rocky Mountain E-Purchasing/BidNet System website at (www.bidnetdirect.com/colorado/douglas-county-government). Please enter only one (1) question per line.

Questions will be received until 5 pm MDT/MST on Tuesday, October, 6, 2026. Responses to all questions will be posted on the Rocky Mountain E-Purchasing/BidNet System no-later-than Tuesday, October, 6, 2026.

If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued. It is the responsibility of the respondent to ensure that they have received all addendums prior to submitting their RFP response.

SECTION TWO ~ RFP CONDITIONS AND PROVISIONS:

All responses must be submitted on the forms provided and in accordance with all terms, conditions, specifications, and stipulations contained herein. Respondents shall carefully read and be familiar with all terms, conditions, specifications, and stipulations contained in this RFP, which shall become part of the final agreement/contract.

All responses must be signed by a duly-authorized official of the company. The completed and signed RFP certification page (together with all required attachments) must be uploaded to the Rocky Mountain E- Purchasing/BidNet System before the due date and time shown on page one (1).

All participating respondents, by their signature on the certification page, shall agree to comply with all terms, conditions, specifications, and stipulations of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the respondent in this RFP shall constitute cause for rejection by the County. Exceptions or deviations to this RFP must not be added to the RFP pages and must be on company letterhead and accompany the response.

All respondents are required to complete all of the information requested in this RFP. Failure to do so may result in the disqualification of your response.

http://www.bidnetdirect.com/colorado/douglas-county-government

All pricing shall be fixed and subject to acceptance or rejection within ninety (90) days of the response due date.

The County will not be responsible for any goods delivered and/or services performed without its purchase order, signed by an authorized representative of the County’s Purchasing Division.

The successful respondent will be required to provide proof of and the required limits of liability insurance, including Workers’ Compensation. This proof of insurance must be in the form of a “Certificate of Insurance” and must show coverage in the amounts specified by the laws of the State of Colorado for the duration of any agreement/contract issued as a result of this RFP. Additionally, the County must be notified of any changes occurring in this coverage and the successful respondent must demonstrate to the County that such changes do not, in any way, affect the minimum liability insurance required for this response.

All information submitted in response to this RFP may be subject to disclosure under the Colorado Open Records Act. Respondents are discouraged from providing information that they consider confidential and/or privileged as part of their response to this RFP. If any portion of your response is identified as proprietary and/or confidential, a redacted copy must be uploaded to the Rocky Mountain E-Purchasing/BidNet System with your original/complete response.

The successful respondent may be required, as a provision of this RFP, to submit proof of compliance with governmental health and safety codes, regulations and standards, as appropriate.

The successful respondent shall be in complete compliance with all terms, conditions, specifications, and stipulations of this RFP as outlined herein. The County shall have the right to inspect the facilities and equipment of the successful respondent to ensure such compliance.

No response shall be accepted from, and no agreement/contract will be awarded to, any person, firm or corporation that is in arrears to the County, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the County, or that has failed to attain or demonstrate compliance with any law, ordinance, regulation, or agreement/contract term or condition as may be provided for or required in any County agreement/contract, or that may be deemed irresponsible or unreliable by the County. Respondents may be required to submit satisfactory evidence that they have a practical knowledge of this particular work and that they have the necessary financial resources to perform and complete the work outlined in this RFP.

All respondents agree to abide by all of the laws, regulations, and administrative rulings of the United States, the State of Colorado, and the County of Douglas, securing all necessary licenses/permits in connection with this

RFP.

All materials furnished or services performed under the terms of this agreement/contract issued as a result of this RFP shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act (OSHA) of 1970 (Public Law 91-596), as well as with other applicable federal, state, and local codes.

In the event that this RFP requires a formal contract to be prepared by the County, the successful respondent will properly sign and furnish any bonds, insurance, Workers’ Compensation, etc. as may be required by the County within ten (10) days (unless a longer period is allowed by the County) from the date of receipt of the formal contract forms.

All respondents must take into consideration that only the County’s documents will be used in the finalization of any contract issued as a result of this RFP. Respondents are responsible for reviewing such documents prior to submitting their response.

BADGE ACCESS TO COUNTY FACILITIES:

This agreement/contract may require access to multiple facilities within Douglas County, including law enforcement and judicial buildings that may contain Criminal Justice Information Services (CJIS) material. As such, Douglas County will perform prescreening background checks of successful respondents and associated personnel. In addition, successful respondents and associated personnel must pass state and federal fingerprint and background checks prior to the start of work and access to any Douglas County facility. To complete the fingerprinting and background checks, successful respondents and associated personnel must set up vendor accounts with the Colorado Bureau of Investigations (CBI): https://cbi.colorado.gov/sections/biometric-identification-and-records-unit/new-accounts. Depending on access requirements, the successful respondents and associated personnel may be required to sign an additional CJIS security addendum.

The successful respondent shall supply a complete list of associated personnel to Douglas County with at least two potential alternative workers who will be responsible for performing services under this agreement/contract.

Only these individuals will be allowed on Douglas County premises to perform services once confirmed to have passed background checks and CJIS Training.

https://cbi.colorado.gov/sections/biometric-identification-and-records-unit/new-accounts https://cbi.colorado.gov/sections/biometric-identification-and-records-unit/new-accounts

ETHICAL STANDARDS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or an agreement/contract or subcontract, or to any solicitation or RFP, therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under an agreement/contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any County employee or representative, the response shall be disqualified and shall not be reinstated.

ETHICSPOINT/NAVEX GLOBAL:

Douglas County is committed to an environment where open, honest communication is the expectation, not the exception. Douglas County has implemented a phone and Internet-based reporting system called EthicsPoint/Navex Global. The reporting system allows employees to report issues or concerns that they may have in an anonymous and confidential manner. We consider it a critical component in providing a safe, secure, and ethical workplace.

An option within the system allows vendors to also report an issue. As a vendor, you are in a position to observe not only questionable or unethical behavior by our employees but also identify areas that you would like to make a suggestion for change. By calling 1-888-337-3094 or logging-in on the Internet to www.ethicspoint.com and entering Douglas County Government, you can file a report, offer a suggestion or voice a concern. Online instructions are available on how to use the system. The EthicsPoint/Navex Global system also offers a follow-up/response mechanism. You can be assured that this is a fast, easy, and confidential system.

NON-COLLUSIVE CERTIFICATION:

By the submission of your response, the respondent certifies that:

1) The response has been arrived at by the respondent independently and has been submitted without collusion with any other company.

2) The contents of the response have not been communicated by the respondent; nor, to the best of their knowledge and belief, by any of their employees or agents, to any person not an employee or agent of the respondent or the surety on any bond furnished herewith, and will not be communicated to any such person prior to the official opening of this response.

3) No company shall submit more than one (1) response for this purchase.

NON-DISCRIMINATION IN EMPLOYMENT:

In connection with the performance of work under an agreement/contract issued as a result of this RFP, the successful respondent must agree not to refuse to hire, discharge, promote or demote, or to discriminate in matters of compensation against any person otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status, sexual orientation, marital status, or physical or mental disability. The successful respondent must further agree to insert the foregoing provision into all subcontracts.

http://www.ethicspoint.com/

INDEMNIFICATION:

The County cannot and by this agreement/contract does not agree to indemnify, hold harmless, exonerate or assume the defense of the vendor/company/contractor or any other person or entity whatsoever, for any purpose whatsoever. The vendor/company/contractor shall defend, indemnify and hold harmless the County, its commissioners, officials, officers, directors, agents, and employees from any and all claims, demands, suits, actions or proceedings of any kind or nature whatsoever, including Workers’ Compensation claims, in any way resulting from or arising from the services rendered under this agreement/contract; provided, however, that the vendor/company/contractor need not indemnify or save harmless the County, its officers, agents and employees from damages resulting from the sole negligence of the County’s commissioners, officials, officers, directors, agents, and employees.

INDEPENDENT CONTRACTOR:

The vendor/company/contractor is an Independent Contractor and is free to perform services for other clients.

Notwithstanding any provision of this agreement/contract, all personnel assigned by the vendor/company/contractor to perform work under this agreement/contract shall be, and remain at all times, employees of the vendor/company/contractor for all purposes. The County shall have no responsibility for any federal and state taxes and contributions for Social Security, unemployment insurance, income withholding tax, and other taxes measured by wages paid to employees of the vendor/company/contractor and/or its designated agents. The vendor/company/contractor acknowledges that it and its employees are not entitled to Workers’ Compensation benefits or Unemployment Insurance benefits from the County, unless the vendor/company/contractor or a third party provides such coverage, and that the County does not pay for or otherwise provide such coverage. The vendor/company/contractor shall provide and keep in force Workers’ Compensation (and provide proof of such insurance when requested by the County) and Unemployment Compensation insurance in the amounts required by law, and shall be solely responsible for its own actions, its employees and agents.

ASSIGNMENT OF PURCHASE ORDER OR CONTRACT:

The successful respondent may not assign or otherwise transfer any of its rights or obligations under any purchase order or agreement/contract made and entered into pursuant to the County RFP without the prior written approval of the County Purchasing Division.

CANCELLATION:

The County reserves the right to cancel the whole or any part of an agreement/contract issued as a result of this RFP due to the failure of the successful respondent to carry out any term, promise or condition of the agreement/contract. The County will issue a written notice of default to the successful respondent for failing to act in compliance with the terms and conditions of such an agreement/contract.

EXAMINATION OF RECORDS:

The successful respondent agrees that the County shall, until the expiration of three (3) years after the final payment under an agreement/contract issued as a result of this RFP, have access to and the right to examine any directly pertinent books, documents, papers, and records of the respondent involving transactions of such agreement/contract.

PRICE, PAYMENT, AND DELIVERY:

1) All prices shall be firm and fixed for the specified time frame.

2) All payment terms shall be “Net 30”; consideration will be given to any discounts offered for payments made earlier than “Net 30”, please explain.

3) In an effort to improve efficiency, Douglas County encourages the use of purchasing cards to make payments.

Under this method, payments are made after the verification of the receipt of the goods and services and following the receipt of a proper invoice. Please confirm if this would be an acceptable payment option.

4) All deliveries will be “F.O.B. ~ Destination”

TAXES:

All pricing shall reflect all applicable tax exemptions for Douglas County:

1) Federal Registration Number: 84-6000761

2) State Registration Number: 98-04428

COOPERATIVE PURCHASING:

Douglas County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Vendors may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Douglas County in the current term or in any future terms. The vendor must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, contractual disputes, invoices, and payments. Douglas County shall not be liable for any costs or damages incurred by any other entity.

EXHIBITS:

1) Exhibit “A” ~ Standard Construction Contract (for information only)

2) Exhibit "B” ~ Map and Driving Directions for Mandatory Site Visit