biddoc.pdf

INVITATION TO BID (ITB)

ITB #B26-07

PN 355 - Guardrail Installed at Three Locations

ITB SUMMARY:

Guardrail to be installed at three locations along (1) CR 69 south of CR68C Reservoir (69-1.8-68C), (2) CR 74E near McNey Hill (LR74E-13.9/15-37), and (3) CR 74E near Dowdy Lake (LR74E-1.5-67J).

FHWA 1273 Required Contract Provisions; Contract Provisions for Non-Federal Entity Contracts Under Federal Awards; Appendices A and E to Larimer County Title VI Plan; and Highway Davis Bacon Wage Determination CO20260014, 05/29/2026. The aforementioned documents are included as attachments to the Sample Contract except for the Highway Davis Bacon Wage Determination, which is included in the Sample Contract, Insurance Requirements, and P&P Bonds document.

All bidders shall be experienced highway contractors and must be experienced in highway construction and in the use of the Colorado Department of Transportation’s Specifications for Road and Bridge Construction.

PRE-BID MEETING: September 24, 2026 @ 10:00am (MT)

Bidders are requested (not required) to attend and participate in the conference. Vendors should read the entire bid document prior to the Pre-Bid Meeting.

TO ATTEND THE VIRTUAL PRE-BID MEETING:

https://larimer-org.zoom.us/j/93933720865?pwd=aDWIlC4AxefvOq9Tx9ouB88EYkdaAM.1 Meeting ID: 939 3372 0865 Passcode: 388321 One tap mobile +17193594580,,93933720865#,,,,*388321# US QUESTION DEADLINE: September 28, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No questions will be accepted after the date and time referenced above. All questions received will be answered via Addendum only.

DEADLINE FOR SUBMITTALS/BID OPENING: October 7, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced above, at which time they will be publicly opened and read aloud.

TO ATTEND THE VIRTUAL BID OPENING:

https://larimer-org.zoom.us/j/91872031206?pwd=Bfy3WXliUYGRmfHIG9V2896gzjUqQm.1 Meeting ID: 918 7203 1206 Passcode: 245977 One tap mobile +17193594580,,91872031206#,,,,*245977# US

BIDNET PORTAL / ITB OFFICIAL WEBSITE:

To submit your bid and view official solicitation documents and addenda only available on the BidNet portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Karen Schaefer, schaefka@co.larimer.co.us, 970-498-5936

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or Purchasing Manager regarding this bid may result in disqualification of your bid.

1. GENERAL INSTRUCTIONS FOR BIDDERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI) technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the Purchasing Agent prior to issuance.

1.2 Bid Preparation:

Bidders are responsible for all costs associated with preparing and submitting their bid. Bids must be completed in ink or typewritten on County-provided forms, and must not include conditions outside the specifications unless specifically requested. Non-conforming bids may be rejected. All bid prices must be furnished exclusive of Federal, State, and Local taxes.

1.3 Bid Submission:

Bidders must be registered with BidNet in order to submit a bid; registration is free. Larimer County strongly recommends bidders register well in advance of the submittal deadline to ensure they have adequate time to upload and submit their bid.

It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through BidNet by the submission deadline. Bids will be time-stamped by BidNet upon receipt; BidNet does not allow for uploading or submitting Bid documents after the Bid submittals deadline has passed, so allow adequate time to upload and submit your Bid prior to the deadline. Larimer County will not accept uploads that are “saved” but not “submitted”. To verify that a Bid has been submitted successfully, Bidders may contact BidNet Support, or verify, via the Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.

1.4 Consideration of Bids:

It is understood that Larimer County reserves the right to reject any and/or all bids and to waive informalities and irregularities in bids, and to accept the bid that, in the opinion of Larimer County, is in the best interests of Larimer County. No bid is contingent on the purchase of all items listed. Prices and terms must remain in effect until a contract has been executed.

If, in the sole judgment of the Board of County Commissioners, the bids are substantially equal, the Board may grant the contract to a company(ies) located in Larimer County, however this is not applicable in the case that Federal funds are used.

1.5 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges, contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or any government entity relating to such use.

1.6 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not discriminate. Larimer County strongly encourages the use of small and minority firms, women's business enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Bidders they will be afforded full and fair opportunity to submit a Bid in response to this ITB and they will not be discriminated against on the basis of age 40 and over, race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender identity, gender expression, military or veteran status, or any other applicable status protected by Federal, State, or local law in consideration for award.

1.7 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 45 days after receipt of the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise stated and agreed to by County).

1.8 Public Records:

All information submitted in response to this bid is subject to disclosure under the Colorado Open Records Act

(“CORA”).

1.9 Insurance:

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that meets, at a minimum, the Insurance Requirements published in the solicitation, see Contract Attachment B – Insurance Requirements published as a separate attachment with this invitation to bid. This valid COI must be received by Larimer County within 15 calendar days of the Notice of Award and must include Larimer County listed as Additional Insured and Certificate Holder.

1.10 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7) business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711.

“Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided.

1.11 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

Domestic Preferences (2 CFR 200.322) When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured products. The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders under Federal awards.

Recovered Materials Requirement (2 CFR 200.323):

Larimer County and its contractors must comply with Section 6002 of the Solid Waste Disposal Act (as amended by the Resource Conservation and Recovery Act). This requires purchasing EPA-designated items (40 CFR Part 247) that contain the highest practicable percentage of recovered materials, consistent with satisfactory competition. This applies when the item’s purchase price exceeds $10,000 or when County purchases of that item exceeded $10,000 in the previous fiscal year. Covered categories include: paper products, vehicular products, construction and transportation products, park and recreation products, landscaping products, non-paper office products, and miscellaneous products.

Unless otherwise approved by the Engineer, the awarded Contractor shall perform, with its own organization, not less than 30 percent of the total original contract amount.

The Contractor certifies that by submitting an offer, neither the contractor nor subcontractors, the organization nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal government and do not appear on the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA).

4. BIDDING INSTRUCTIONS:

The following items are part of the bid. If any of these items cannot be located, please contact the Purchasing Agent identified on the first page of the Invitation to Bid (ITB).

Bid Package o General Instructions o Bidding Instructions o Bid Form o Bid Bond o CDOT Form 606 Anti-Collusion Affidavit o Byrd Anti-Lobbying Amendment Certification o Certificate of Intent to Sublet

Attachment A - Bid Schedule (in Excel format) Attachment B – Sample Contract, Insurance Requirements, and P&P Bonds Attachment C - Special Provisions Attachment D - Planset

Bidders are required to submit one (1) PDF file containing the following documents, in the order listed below:

1. Bid Form

2. Bid Bond

3. CDOT Form 606 Anti-Collusion Affidavit

4. Byrd Anti-Lobbying Amendment Certification

5. Certificate of Intent to Sublet

6. Bid Schedule

In addition, bidders are required to submit the Bid Schedule in Excel format as a separate file. For the avoidance of doubt, the Bid Schedule must be submitted both:

Within the PDF file accompanying the other required documents listed above, and As an individual Excel file.

Each Bid must be accompanied by a Bid Guaranty consisting of a Bid Bond in the amount of five percent (5%) of the contractor’s bid, without conditions, payable to Larimer County or your bid will be considered non-responsive and your bid will be rejected. The sample Bid Bond included in these bid documents should be used. Bid Guaranties may be held until the contract is awarded, provided the time from bid opening to contract award does not exceed 30 days. Payment and Performance Bonds in the amount of 100 percent of the Award Vendor’s Contract price must be supplied prior to any work beginning.

Each bid must contain a unit bid price for each item shown in the Bid Schedule. Failure to provide the Bid Schedule in both required formats and in the specified manner may result in the disqualification of your bid.

The signed Anti-Collusion Affidavit must be submitted with the bid or the bid will be deemed non-responsive and rejected.

BID FORM

B26-07, PN 355 - Guardrail Installed at Three Locations

TO THE BOARD OF COUNTY COMMISSIONERS,

Larimer County, Colorado

I/We have examined the Plans and Specifications and the site of the proposed work and receipt of Addendum No(s). is hereby acknowledged.

I/We understand and accept the proposition that the Estimate of quantities is approximate only, that the quantities are subject to either increase or decrease and propose to perform any increased or decreased quantities of work at the unit price named in this Bid, except for alterations provided for in the Specifications.

I/We agree that the Invitation for Bids, Bid Requirements and Conditions, the Plans and Specifications, any Special Provisions, and this Bid shall form and be part of the Contract to be signed by me/us if this Bid is accepted, and that I/we will furnish a Contract Bond in a penal sum equal to the estimated contract price, with surety, or sureties, to guarantee the completion of the work and also to guarantee that all material and labor upon this work, or incidental to the completion of this work, shall be fully paid for.

I/We hereby propose to furnish all labor, machinery, equipment, materials and supplies, and to sustain all the expense incurred in doing the work hereinafter described for what is known as: Bid No. B26-07, PN 355

- Guardrail Installed at Three Locations, that may be awarded the undersigned in pursuance of a certain advertisement of the Board of County Commissioners, Larimer County, Colorado, dated , a copy of which advertisement is attached and made a part hereof, and in accordance with the full details, Plans and Specifications as prescribed by said Board of County Commissioners and under the direction and according to the instructions of said Board or their authorized assistants, for the prices named in the Bid.

I/We agree to protect my/our employees on this contract, if awarded to , by adequate compensation insurance.

I/We agree that any Extra Work or materials which the said Board may order in writing is to be paid for either at a lump sum or unit prices agreed upon prior to the work on the force account basis as specified in the Specifications, the force account bills to be checked and signed at the end of each day by the engineer or inspector in charge, and the Contractor's representative; provided that no class or item of work or material for which a unit bid price is provided in this Bid is to be classified as Extra Work.

I/We hereby agree to execute a Contract and Bond and supply Insurance Endorsement forms provided by the said Board within fifteen (15) days (or such further time as may be allowed in writing by the Board) after receiving notification of the Award of Contract based on this bid, and in case I/we do not, the Board may proceed to award the contract to another, re-advertise the work for bids, or proceed in any lawful manner they deem advisable, and the accompanying Guaranty shall become forfeited to Larimer County, Colorado as liquidated damages.

I/We hereby agree to commence the work within thirty (30) days following the date of award unless such time for beginning the work is changed by the Engineer in the "Notice to Proceed".

It is agreed that in case the Contract is awarded to another, this Bid Guaranty, unless forfeited as stated herein, will be returned to:

Respectfully Submitted

Signed Date

Name (Print) Phone No

Title *Sam.gov UEI No

Company Name Email

Mailing Address Street Address

County State

Provide the following information for the individual who will serve as primary contact for your organization for technical and contractual management. This should be the same person that will be listed in Section 7 (page 4) of the contract:

Name Title

Mailing Address Street Address

Phone No Email

Bid must be signed by the bidder with the signature in full. Anyone signing the Bid must have authority to do so.

Each Bid must contain a unit bid price for each item shown in the bidding schedule, a completed Certificate of Intent to Sublet, a signed affidavit relative to collusion and a completed Bid Bond in the amount of Five Percent of the Contractor's total bid. The bid bond will be in the format presented in the bid. No other wording will be accepted. Failure to include unit bid prices, said certificate, signed affidavit and bid bond may be cause for rejection.

*Unique Entity ID number (from SAM.gov federal Excluded Parties List System)

BID BOND

Any singular reference to Bidder , Surety, Owner, or other party shall be considered plural where applicable.

BIDDER

(Name and Address):

SURETY

(Name and Address of Principal Place of Business):

OWNER

(Name and Address): Larimer County, 200 West Oak Street, Suite 3000, Fort Collins CO 80521

BID

Bid Due Date & Time Bid Description (Proposal Name & Number):

Bid No. B26-07, PN 355 - Guardrail Installed at Three Locations

BOND

Bond Number:

Date:

Penal Sum (Words):

Penal Sum (Figures): $ Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent or representative. Said Bidder and Surety each separately, severally and jointly hereby bind themselves, their heirs, executors, administrators, successors and assigns firmly by these presents.

The conditions of this bond are such that whereas said Bidder is about to submit a bid to Owner to furnish all services, labor, materials and equipment necessary for the improvement of a project known as Bid No. B26-07, PN 355 - Guardrail Installed at Three Locations.

NOW THEREFORE, if the above bound Bidder is awarded the contract for the Work upon which s/he bid, s/he shall, within fifteen (15) days of such award, enter into a written contract with Owner in the form set out in the Contract Documents for said Work and shall furnish bond executed by an acceptable surety company. Upon meeting the foregoing requirements this Bid Bond shall be null and void, otherwise, it shall remain in full force and effect.

BIDDER SURETY

____________________________________ (SEAL)

Bidder’s Name and Corporate Seal

_____________________________________(SEAL)

Surety’s Name and Corporate Seal

By_________________________________________ Signature

By_________________________________________ Signature

Print Name Print Name

Attest:______________________________________ Signature

Attest:______________________________________ Signature

Title:_______________________________________ Title:_______________________________________

Colorado Department of Transportation Anti Collusion Affidavit – Form 606 Instructions: Form to be completed by an authorized agent or Officer for the bidder/Contractor submitting a bid for the Colorado Department of Transportation Project identified below.

Project Number: ______________________________

I hereby attest that I am the person responsible within my firm for the final decision as to the price(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on their behalf and on behalf of my firm. I further attest that:

1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication, or agreement for the purpose or with the effect of restricting competition with any other firm or person who is a bidder or potential prime bidder.

2. Neither the price(s) nor the amount of this bid have been disclosed to any other firm or person who is a bidder or potential prime bidder on this project and will not be so disclosed prior to bid opening.

3. Neither the prices nor the amount of the bid of any other firm or person who is a bidder or potential prime bidder on this project have been disclosed to me or my firm.

4. No attempt has been made to solicit, cause, or induce any firm or person who is a bidder or potential prime bidder to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or noncompetitive bid or other form of complementary bid.

5. No agreement has been promised or solicited for any other firm or person who is a bidder or potential prime bidder on this project to submit an intentionally high, noncompetitive, or other form of complementary bid on this project.

6. The bid of my firm is made in good faith and not pursuant to any consultation, communication, agreement or discussion with, or inducement or solicitation by or from any firm or person to submit any intentionally high, noncompetitive, or other form of complementary bid.

7. My firm has not offered or entered into a subcontract or agreement regarding the purchase or sale of materials or services from any firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit any intentionally high, noncompetitive or other form of complementary bid or agreeing or promising to do so on this project.

8. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any other project, in consideration for my firm's submitting any intentionally high, noncompetitive, or other form of complementary bid, or agreeing or promising to do so, on this project.

9. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, or other conduct inconsistent with any of the statements and representations made in this affidavit.

10. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as a fraudulent concealment from the Colorado Department of Transportation, of the true facts relating to submission of bids for this contract.

Signature Declaration: I declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the statements made on this document are true and complete to the best of my knowledge.

Contractor Company Name

By

Title

Date

Second Company Name if Joint Venture

By

Title

Date

Form Number 606 – April 2024

355 - CR 69 & CR 74E Guardrail (SHO C060-094, 25046

BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION

(To be submitted with each bid or offer exceeding $100,000)

The undersigned, [Company] certifies, to the best of his or her knowledge, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form

- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 ( as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, [Company] ___________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

Signature of Contractor's Authorized Official Date

Name and Title of Contractor's Authorized Official

CERTIFICATE OF INTENT TO SUBLET

The successful bidder may sublet a portion of the contract. The bidder hereby certifies that if awarded the contract, he (does)* (does not)* intend to sublet a portion of the work.

*circle appropriate word(s)

Following are the names and addresses of proposed subcontractors and the items and cost of the work each will subcontract. Any changes made to this list after award of contract must be approved in writing by the Engineer.

Name/Address Subcontract Item Project Cost

Company

Signature Date

Name (Please Print) Title