CITY OF GREELEY

Purchasing

Request for Proposal

RFP #F26-09-045

SNOW REMOVAL – Parking Areas for

PUBLIC WORKS & TRANSPORTATION DEPARTMENT

REQUEST FOR PROPOSAL (RFP)

RFP #F26-09-045

Proposals must be received no later than the date indicated in the Schedule of Events below.

Proposals received after this date and time will not be considered for award.

Email your RFP Response to purchasing@greeleygov.com. Only emails sent to purchasing@greeleygov.com will be considered as responsive to the request for proposals. DO NOT submit your RFP Response to multiple email addresses. Emails sent to other City emails may be considered non-responsive and may not be reviewed.

Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB. The Proposal must not exceed 20 total pages, excluding cover letter, index or table of contents, front and back covers, and title pages/separation tabs. Pages shall be 8 ½ x 11 inches except for up to four (4) pages of 11 x 17 inches. Eleven-point font or larger must be used for the proposal and appendices. Resumes included as an appendix are not considered part of the 20 pages.

The RFP number and Project name must be noted in the subject line, otherwise the proposal may be considered as non-responsive to the RFP.

Electronic submittals will be held, un-opened, until the time and date noted in the RFP documents or posted addenda.

Schedule of Events (subject to change)

All times are MST

RFP Issued 9/15/26

Optional Pre-Proposal Conference N/A

Inquiry Deadline 9/23/26 by 1 pm to purchasing@greeleygov.com

Final Addendum Issued 9/30/26

Proposal Due Date 10/6/26 by 11 am to purchasing@greeleygov.com

Interviews not anticipated N/A

Notice of Award (tentative) 10/14/26

Procurement Contact: Margaret Ellingen Email Address: Purchasing@greeleygov.com Telephone Number: 970-350-9794

TABLE OF CONTENTS

Section Title I Background, Overview & Goals II Statement of Work III Administrative Information IV Proposal Submission V Response Format VI Evaluation and Award

EXHIBITS

Exhibit Title 1 Proposal Acknowledgement 2 Sample Contract 3 Insurance 4 Debarment Form 5 Cost Proposal

6 Service Area Maps

“Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S.

§§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information.”

SECTION I. BACKGROUND, OVERVIEW, AND GOALS

A. Background

The City of Greeley is a home rule municipality with a council-manager form of government and is the county seat and the most populous municipality of Weld County, Colorado. Greeley is in northern Colorado and is situated 52 miles north-northeast of the Colorado State Capitol in Denver. According to the U.S. Census Bureau, the population of the city is roughly 111,000 which makes it the 12th-most populous city in Colorado. The City has an annual budget of ~$490M with a fiscal year that starts Jan 1st, and employees over 1100 employees.

Greeley is a major city of the Front Range Urban Corridor and home to the University of Northern Colorado which is a public baccalaureate and graduate research university with approximately 12,000 students and six colleges as well as Aims Community College, which has served the community since 1967.

B. Overview

The City of Greeley is seeking proposals from qualified contractor to provide comprehensive snow removal and ice management services for sidewalks, municipal parking lots, and other public property during the winter season (Greeley Police Department, Fire Stations eight stations), Greeley Evans Transit Regional Transportation Center and associated operational buildings). The purpose of this request is to ensure safe, reliable, and timely removal of snow and ice in order to protect public safety and minimize disruptions due to winter storms. Work will include plowing, de-icing/sanding and other related tasks.

Contractors responding to this RFP should demonstrate adequate equipment, experienced personnel, and capacity to respond under varied storm intensities. The selected contractor will be required to meet minimum performance standards, including response times, quality of clearing operations, and compliance with municipal liability, insurance, and environmental requirements. The contract period is expected to cover the winter months [e.g., from October through May], with options for extension, and will be evaluated on factors such as cost, reliability, equipment availability, and track record.

SECTION II. STATEMENT OF WORK

A. Scope of Services

Service Locations & Responsibilities The Contractor shall provide snow removal and ice management services at all locations identified in this RFP as shown in Exhibit 6.

Pre- and Post-Season Site Inspection & Meetings The Contractor shall participate in two onsite meetings each year with the City’s Project Manager:

one before October 15 and one after May 15, dates subject to change based on the City’s needs.

The purpose is to inspect all identified locations and document existing/pre-season conditions and then assess post-season conditions.

The Contractor shall maintain a photographic record (or equivalent documentation) of both pre- and post-season conditions to identify any existing damage vs. damage occurring during snow/ice operations.

Snow Removal by City

The City of Greeley will perform snow removal operations itself as needed on city streets and other designated locations. The Contractor’s responsibilities may focus on secondary or supporting areas (sidewalks, parking lots, special zones) as defined in the RFP. The RFP’s list of locations will clearly delineate which sites the City handles and which are the Contractor’s responsibility.

Damage Repair and Liability Contractor is fully responsible for any damage to City property caused by Contractor’s operations, including but not limited to sidewalks, curbs, signs, lawn/turf, irrigation, trees/shrubbery, storm drains, utility covers, guardrails, light standards, and other fixtures.

All damage must be repaired to City standards, at Contractor’s expense, in a timely manner. If the City identifies damage, it may either perform the repair itself and deduct costs from Contractor compensation or require the Contractor to complete the repair.

Contractor shall report any damage immediately upon occurrence; if it poses safety hazards, temporary mitigation must happen promptly, with full repairs as soon as practicable.

Snow & Ice Response Standards The Contractor shall respond to snow events according to thresholds defined in the RFP (e.g., after a given accumulation of snow or ice).

Removal operations must be continuous until the area is cleared to City-specified standards (e.g.

pavement or walk surface clear, safe width; sidewalks cleared edge-to-edge).

De-icing / anti-icing materials shall be applied at manufacturer-recommended rates or as required by the City. The types of approved materials shall be specified (e.g., rock salt, calcium chloride, etc.), depending on location (roadway, sidewalk, parking lots).

Equipment, Personnel & Qualifications The Contractor shall furnish all labor, supervision, equipment, materials, tools, and incidentals necessary to perform work under this contract. Equipment must be maintained, in good working condition, and able to meet the scope and schedules.

Proposers shall describe available equipment, staffing resources, backup equipment, and operational capacity available for snow and ice management services.

Operators shall have appropriate licenses and previous experience with snow/ice removal.

Proposers shall identify whether GPS tracking or similar fleet management technology is utilized and describe available reporting capabilities.

Performance & Completion Criteria Work must be completed in compliance with outlined individual site requirements. If any location is not cleared or treated to standard, the Contractor shall return and complete the work at no extra cost.

Safety, Environmental & Traffic Control

Contractors shall use care to protect public safety, including appropriate signage or barriers during operations if required.

Snow shall not be pushed or piled in locations that block traffic, pedestrian access, sight lines, driveways, or fire hydrants.

Environmental standards must be observed for runoff, use of de-icing agents, etc.

Recordkeeping, Inspection & Reporting Maintain and provide logs with any invoice of all snow/ice events, times called out, start/end times, equipment used, material applied, number of operators, weather conditions.

Reports should include summary of any services rendered, any issues, repairs done, etc.

ADA Accessibility Requirements The Contractor shall provide snow and ice removal services in a manner that maintains ADA accessibility at designated facilities and transit stop locations. Services shall include boarding pads, curb ramps, shelters, accessible parking spaces, and accessible pedestrian routes identified by the City.

Greeley Police Department Requirements Address 2875 & 2835 West 10th Street (144,200sq ft)

• Service Level

• All Trigger Conditions Apply

• The designated sidewalks and parking lots must be completed between 5:30AM and 6:30AM. Due to the

Police Department shift change, no snow removal services can be performed from 6:30AM. to 7:45AM.

• The Service Provider will be required to call Police Dispatch at 970-350-9600 and ask for the Watch commander 30 minutes before you start the snow removal so they can have vehicles moved.

Greeley Fire Department Fire Stations Requirements Addresses

1. 1155 10th Avenue (26,900sq ft)

2. 2323 Reservoir Road (18,500sq ft)

3. 150 35th Avenue (24,100sq ft)

4. 2191 1st Avenue (11,830sq ft)

5. 4701 24th Street (25,500sq ft)

6. 10603 20th Street (34,506sq ft)

7. 6623 West 10th Street (23,000sq ft)

8. 1731 Cedar Avenue (23,300sq ft)

• Service Level

• The designated lots must be completed when snow accumulation is 2 inches and above.

• There are no sidewalks to shovel.

Greeley Evans Transit Requirements Address 1000 “A” Street (131,900sq ft)

• Service Level

• All Trigger Conditions Apply

• The designated back employee parking lot must be completed between 4:00AM and 5:00AM due to

Operators pre-tripping buses.

• The front sidewalks and public-facing parking lots must be completed between 4:30AM and 5:30AM before the bus service starts.

Greeley Evans Bus Stop Requirements Addresses: See attached list

• Service Level

• The Contractor shall provide snow and ice removal services at designated transit stop locations, including boarding pads, shelters, curb ramps, and associated accessible pedestrian connections.

Proposers shall describe their methodology for maintaining ADA accessibility at transit stops following snow and ice events.

B. Period of Award

The initial term of this contract shall be for two (2) years beginning on the date of fully executed contract by the City, with the option to renew it for one (1) additional three-year period upon mutual agreement between the City and the Contractor. Renewal shall be contingent upon satisfactory performance, continued need, and the availability of funding. Pricing for renewal periods may be adjusted based on the Consumer Price Index (CPI) for the Northern Colorado, CO region (or another mutually agreed-upon index), not to exceed a maximum increase of 5% per year. Any proposed price adjustments must be submitted in writing at least 60 days prior to the contract anniversary date and approved by the City.

III ADMINISTRATIVE INFROMATION

A. Issuing Office

The City’s contact name listed herein is to be the sole point of contact concerning this RFP. Offerors shall not directly contact other personnel regarding matters concerning this RFP or arrange meetings related to such.

B. Official Means of Communication

All official communication from the city to offerors will be via postings on an electronic solicitation notification system, the Rocky Mountain Bid System (www.rockymountainbidsystem.com). The Purchasing Contact will post notices that will include, but not be limited to, proposal document, addenda, award announcement, etc. It is incumbent upon offerors to carefully and regularly monitor the Rocky Mountain Bid System for any such postings.

C. Inquiries

Prospective offerors may make written inquiries by e-mail before the written inquiry deadline concerning this RFP to obtain clarification of requirements. There will be an opportunity to make inquiries during the pre-proposal conference, if any. No inquiries will be accepted after the deadline. Inquiries regarding this RFP (be sure to reference RFP number) should be referred to:

E-Mail: Purchasing@greeleygov.com Subject Line: RFP #26-09-045

Response to offerors’ inquiries will be published as addenda on the Rocky Mountain Bid System in a timely manner. Offerors cannot rely on any other statements that clarify or alter any specification or other term or condition of the RFP.

Should any interested offeror, sales representative, or manufacturer find any part of the listed specifications, terms and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the Purchasing Contact of such matters immediately upon discovery.

D. Insurance

The successful contractor will be required to provide a Certificate of Insurance (Exhibit 3) or other proof of insurance naming the City of Greeley as "additional insured”. Coverage must include COMMERCIAL GENERAL LIABILITY coverage with minimum limits of $2,000,000, and WORKER’S COMPENSATION coverage with limits in accordance with State of Colorado requirements.

COMPREHENSIVE AUTOMOBILE LIABILITY with minimum limits for bodily injury and property damage coverage of at least $1,000,000, plus an additional amount adequate to pay related attorneys' fees and defense costs, for each of Consultant's owned, hired or non-owned vehicles assigned to or used in performance of this Agreement. The City shall be named as additional Insured for General and Auto Liability Insurance.

E. Modification or Withdrawal of Proposals

Proposals may be modified or withdrawn by the offeror prior to the established due date and time.

F. Minor Informalities

Minor informalities are matters of form rather than substance evident from the response or insignificant mistakes that can be waived or corrected without prejudice to other vendors. The Purchasing Manager may waive such informalities or allow the vendor to correct them depending on which is in the best interest of the City.

G. Responsibility Determination

The City will give awards only to responsible offerors. The City reserves the right to assess offeror responsibility at any time in this RFP process and may not make a responsibility determination for every offeror.

H. Acceptance of RFP Terms A proposal submitted in response to this RFP shall constitute a binding offer and acknowledges acceptance by the offeror of all terms and conditions as set forth herein. The autographic signature of a person who is legally authorized to execute contractual obligations on behalf of the offeror shall indicate acknowledgment of this condition attached as Exhibit 1.

I. Protested Solicitations and Awards

Right to protest. Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or award of a contract must protest in writing to the City Manager as a prerequisite to seeking judicial relief. Protestors are urged to seek informal resolution of their complaints initially with the Purchasing Manager.

A protest shall be submitted within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. A protest with respect to an invitation for bids or request for proposals shall be submitted in writing prior to the opening of bids or the closing date of proposals, unless the aggrieved person did not know and should not have known of the facts giving rise to such protests prior to bid opening or the closing date for proposals.

1. Stay of procurement during protests. In the event of a timely protest under Subsection (A) of this Section, the Purchasing Manager shall not proceed further with the solicitation or award of the contract until all administrative and judicial remedies have been exhausted or until the City Manager makes a written determination on the record that the award of a contract without delay is necessary to protect substantial interest of the City. (Ord. 75, 1984 §2 (part))

J. Confidential/Proprietary Information

All proposals will be confidential until a contract is awarded and fully executed. At that time, all proposals and documents pertaining to the proposals will be open for public inspection, except for the material that is proprietary or confidential. However, requests for confidentiality can be submitted to the Purchasing Contact provided that the submission is in accordance with the following procedures. This remains the sole responsibility of the offeror.

The Purchasing Contact will make no attempt to cure any information that is found to be at a variance with this procedure. The offeror may not be given an opportunity to cure any variances after proposal opening. Neither a proposal in its entirety, nor proposal price information will be considered confidential/proprietary.

Questions regarding the application of this procedure must be directed to the Purchasing Contact listed in this

RFP.

K. Acceptance of Proposal Content

The contents of the proposal (including persons specified to implement the project) of the successful contractor shall become contractual obligations into the contract award. Failure of the successful offeror to perform in accordance with these obligations may result in cancellation of the award and such offeror may be removed from future solicitations.

L. RFP Cancellation

The City reserves the right to cancel this RFP at any time, without penalty.

M. Negotiation of Award

In the event only one (1) responsive proposal is received by the City, the City reserves the right to negotiate the award for the services with the offeror submitting the proposal in lieu of accepting the proposal as is.

N. Contract

A copy of the awarded contract the City will use for the services specified in this RFP is attached as Exhibit 2. The attached contract is not to be completed at this time.

O. RFP Response/Material Ownership

All material submitted regarding this RFP becomes the property of the City of Greeley, unless otherwise noted in the RFP.

P. Incurring Costs

The City is not liable for any cost incurred prior to issuance of a legally executed contract and/or a purchase order.

Q. Utilization of Award by Other Agencies

The City of Greeley reserves the right to allow other State and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Greeley in the current term or in any future terms.

R. Non-Discrimination

The offeror shall comply with all applicable state and federal laws, rules and regulations involving nondiscrimination on the basis of race, color, religion, national origin, age or sex.

S. News Releases

Neither the City, nor the offeror, shall make news releases pertaining to this RFP prior to execution of the contract without prior written approval of the other party. Written consent on the City’s behalf is provided by the T.

Certification of Independent Price Determination

1. By submission of this proposal each offeror certifies, and in the case of a joint proposal, each party, thereto certifies as to its own organization, that in connection with this procurement:

a) The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other offeror or with any competitor;

b) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the offeror and will not knowingly be disclosed by the offeror prior to opening, directly or indirectly to any other offeror or to any competitor; and

c) No attempt has been made or will be made by the offeror to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

2. Each person signing the Request for Proposal form of this proposal certifies that:

a) He/she is the person in the offeror’s organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate in any action contrary to (1.a) through (1.c) above; or

b) He/she is not the person in the offeror’s organization responsible within that organization for the decision as to the prices being offered herein but that he/she has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to (1.a) through (1.c)above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to (1.a) through (1.c) above.

3. A proposal will not be considered for award where (1.a), (1.c), or (2.) above has been deleted or modified. Where (1.b) above has been deleted or modified, the proposal will not be considered for award unless the offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the City’s Purchasing Manager, or designee, determines that such disclosure was not made for the purpose of restricting competition.

4. The Contract Documents may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same document. The Contract

Documents, including all component parts set forth above, may be executed and delivered by electronic signature by any of the parties and all parties consent to the use of electronic signatures.

U. Taxes

The City of Greeley is exempt from all federal excise taxes and all Colorado State and local government sales and use taxes. Where applicable, contractor will be responsible for payment of use taxes.

V. Assignment and Delegation

Neither party to any resulting contract may assign or delegate any portion of the agreement without the prior written consent of the other party.

W. Availability of Funds

Financial obligations of the City of Greeley payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract will become null and void without penalty to the City.

X. Standard of Conduct:

The successful firm shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee as may be necessary.

The City may request the successful firm to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

1. Neglect of duty.

2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

3. Theft, vandalism, immoral conduct or any other criminal action.

4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for the City.

Agents and employees of Contractor or Consultant working in City facilities shall present a clean and neat appearance. Prior to performing any work for the City, the Contractor shall require each of their employees to wear ID badges or uniforms identifying: the Contractor by name, the first name of their employee and a photograph of their employee if using an ID badge. Their employee should wear or attach the ID badge to the outer garments at all times.

Y. Damages for Breach of Contract

In addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract, if the City terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the City.

Z. Other Statutes

1. The signatory hereto avers that he/she is familiar with Colorado Revised Statutes, 18-8-301, et seq.

(Bribery and Corrupt Influence) and 18-8-401, et seq. (Abuse of Public Office) as amended, and that no violation such provisions are present.

2. The signatory hereto avers that to his/her knowledge, no City of Greeley employee has any personal or beneficial interest whatsoever in the service or property described herein. See CRS 24-18-201 and CRS 24-50-507.

SECTION IV. PROPOSAL SUBMISSION

Following are the response requirements for this RFP. All specific response items represent the minimum information to be submitted. Deletions or incomplete responses in terms of content or aberrations in form may, at the City’s discretion, render the proposal non-responsive.

Proposals must be received no later than the date indicated in the Schedule of Events listed above.

Proposals received after this date and time will not be considered for award.

ONLY ELECTRONIC RFP RESPONSES WILL BE ACCEPTED

Email your RFP Response to purchasing@greeleygov.com. Only emails sent to purchasing@greeleygov.com will be considered as responsive to the request for proposals. DO NOT submit your RFP Response to multiple email addresses. Emails sent to other City emails may be considered non-responsive and may not be reviewed.

Proposals shall be submitted in a single PDF file under 20MB. The Proposal must not exceed 20 total pages, excluding cover letter, index or table of contents, front and back covers, detailed cost proposal, any mandatory required exhibits, and title pages/separation tabs. Pages shall be 8 ½ x 11 inch except for up to four (4) pages of 11 x 17 inches. Eleven-point font or larger must be used for the proposal and appendices. Resumes included as an appendix are not considered part of the 20 pages.

The RFP number and Project name must be noted in the subject line, otherwise the proposal may be considered as non-responsive to the RFP.

Electronic submittals will be held, un-opened, until the time and date noted in the RFP documents or posted addenda.

To facilitate the evaluation, offeror shall submit and organize all responses in the same order as listed in Section V. Proposals that are determined to be at a variance with this requirement may not be accepted.

Late proposals will not be accepted. It is the responsibility of the offeror to ensure that the proposals are received at the City of Greeley’s Purchasing Division on or before the qualifications due date and time.

SECTION V. RESPONSE FORMAT

The following items are to be included in your proposal, in the order listed. Deviation from this may render your proposal non-responsive.

A. Cover Letter

Include a cover letter introducing your company, summarizing your qualifications. This letter should also provide principal contact information for this RFP, including address, telephone number, fax number, e-mail, and website (if applicable).

B. Use of Subcontractors/Partners

There may be areas for use of subcontractors or partners in this project. If you are utilizing this approach, your proposal must list the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the City will contract solely with your company, therefore subcontractors/partners remain your sole responsibility.

mailto:purchasing@greeleygov.com

C. Minimum Mandatory Qualifications

Include an itemized description of how your company meets each of the minimum mandatory qualifications outlined in Section II, C. Failure to meet or exceed these requirements will disqualify your response.

D. Company Information

1. Provide the following information as listed: Company Name, Address, Phone Number, and Names of Principals.

2. Identify the year in which your company was established and began providing snow removal services.

3. Describe any pending plans to sell or merge your company.

4. Provide a comprehensive listing of all the services you provide.

E. Evaluation Criteria

Evaluation Criterion #1 - Company and Personnel Qualifications

1. Describe your customer service philosophy.

2. Provide information from at least three accounts of similar scope. Include, at a minimum, the following information:

1) Company Name, 2) Contact Name, 3) Phone Number, 4) Email Address, 5) Brief description of project scope and value, 6) Status of project.

The City reserves the right to contact the references provided in your proposal as well as other references without prior notification from you.

3. Provide the names of your primary project managers, with a 24-hour phone number that can be reached at all times.

4. List the names of the subcontractors you expect to use, the services provided by the subcontractors and the amount of time that each is expected to spend on the project.

5. Describe experience providing snow and ice management services for public agencies, emergency service facilities, and ADA-sensitive locations

6. Describe the methods and timeline of communication your firm will use with the City’s project manager.

Evaluation Criterion #2 –Approach to Scope of Work

1. Describe your snow response plan, staffing plan, and communications process

2. Describe your approach to achieving ADA Compliance

3. Describe your team’s quality control process

4. Please review the scope of service requirements in Section II

Evaluation Criterion #3 – e.g., Value/Cost of Efforts

1. Provide the cost of Materials, Labor, and Equipment needed to accomplish the scope of service listed on Section II. See Exhibit 5

F. Proposal Acknowledgement

Include this form as provided in Exhibit 1.

G. Certificate of Insurance

A sample Certificate of Insurance is provided in Exhibit 3.

H. Debarment Form

Include this form as provided in Exhibit 4.

SECTION VI. EVALUATION AND AWARD

A. Proposal Evaluation

All proposals submitted in response to this RFP will be evaluated by a committee in accordance with the criteria described below. Total scores will be tabulated, and the highest ranked firm will enter into negotiations.

If the City requests presentations by short-listed offerors, committee members may revise their initial scores based upon additional information and clarification received in this phase. Please note that presentations have been tentatively scheduled per the Schedule of Events on the first page of this RFP. If your company is invited to give a presentation to the committee, these dates may not be flexible.

In preparing responses, offerors should describe in great detail how they propose to meet the specifications as detailed in the previous sections. Specific factors will be applied to proposal information to assist the City in selecting the most qualified offer or for this contract. Following is the evaluation criteria that will be used.

Criteria will be assigned a points value.

1. Company and Personnel Qualifications: 30 Points

2. Approach to Scope of Work: 30 Points

3. Value/Cost Efforts: 40 Points

A presentation and/or demonstration may be requested by short-listed offerors prior to award. However, a presentation/demonstration may not be required, and therefore, complete information should be submitted with your proposal.

B. Billing Rates and Direct Expenses

The offeror shall submit a billing rate schedule listing the professional classifications of staff and their hourly billing rates. This includes any sub-consultants being proposed as part of the offerors’ team. Direct expenses, whether by prime or sub-consultant will be direct pass through to the City and no markup will be allowed on direct expenses. Mileage, hotel and per diem expenses will be per Federal/IRS guidance.

B. Determination of Responsibility of the Offeror

The City of Greeley awards contracts to responsible vendors only. The City reserves the right to make its offeror responsibility determination at any time in this RFP process and may not make a responsibility determination for every offeror.

The City of Greeley’s Municipal Code defines a “Responsible Offeror” as one who has “the capability in all respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance.” The City reserves the right to request information as it deems necessary to determine an offeror’s responsibility. If the offeror fails to supply the requested information, the City shall base the determination of responsibility upon any available information or may find the offeror non-responsible if such failure is unreasonable.

COOPERATIVE PURCHASING STATEMENT

The City of Greeley encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions. To the extent, other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors; the City of Greeley supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposal that pricing offered herein to the City of Greeley may be offered by the vendor to any other governmental jurisdiction purchasing the same products. The vendor(s) must deal directly with any governmental agency concerning the placement of purchase orders, contractual disputes, invoicing, and payment. The City of Greeley shall not be liable for any costs or damages incurred by any other entity.

EXHIBIT 1

PROPOSAL ACKNOWLEDGEMENT

The offeror hereby acknowledges receipt of addenda numbers _____ through _____.

Falsifying this information is caused to deem your proposal nonresponsive and therefore ineligible for consideration. In addition, falsification of this information is caused to cancel a contract awarded based on one or both of the above preferences.

By signing below, you agree to all terms & conditions in this RFP, except where expressly described in your cover letter.

Original Signature by Authorized Officer/Agent

Type or printed name of person signing Company Name

Title Phone Number

Vendor Mailing Address Website Address

City, State, Zip Proposal Valid Until (at least for 90 days)

E-Mail Address

Project Manager:

Name (Printed) Andres Garcia Phone Number 970-301-3180

Mailing Address 1203 3rd street Email Address - andres.garcia@greeleygov.com

City, State, Zip Greeley, Co, 80631

EXHIBIT 2

SAMPLE CONTRACT

(Incorporated by Reference)

COG Professional Services Contract_v8 (2025.12.05).pdf https://greeleyco-my.sharepoint.com/:b:/g/personal/margaret_ellingen_greeleygov_com/IQDh9bA65LijQZweFyO-H6Z9AVPatv8GqrXNgEGNRpfgrGE?e=Czss4Z

SAMPLE CERTIFICATE OF INSURANCE

ACORD CERTIFICATE OF LIABILITY INSURANCETM DATE (MM/DD/YYYY)

08/18/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER

ABC Insurance Company P. O. Box 1234 Anywhere, USA

CONTACT

NAME:

PHONE

(A/C, No, Ext):

FAX

(A/C, No):

E-MAIL

ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #

INSURED

Sample Certificate INSURER A : Financial Rating of A

INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHOWN ARE INCLUSIVE OF AMOUNTS REQUESTED BY THE CERTIFICATE HOLDER AND MAY NOT REFLECT POLICY LIMIT AMOUNTS IN EXCESS OF THOSE REQUESTED. *Not applicable in WY

INSR

LTR TYPE OF INSURANCE

ADDL

INSR

SUBR

WVD POLICY NUMBER

POLICY EFF

(MM/DD/YYYY)

POLICY EXP

(MM/DD/YYYY) LIMITS

GENERAL LIABILITY Y EACH OCCURRENCE $1,000,000

X COMMERCIAL GENERAL LIABILITY

DAMAGE TO RENTED

PREMISES (Ea occurrence) $100,000

CLAIMS-MADE X OCCUR MED EXP (Any one person) $5,000

PERSONAL & ADV INJURY $1,000,000

GENERAL AGGREGATE $2,000,000

GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $2,000,000

POLICY PRO-

JECT LOC $

AUTOMOBILE LIABILITY Y COMBINED SINGLE LIMIT

(Ea accident)

$ 1,000,000 X ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

BODILY INJURY (Per person) $

BODILY INJURY (Per accident) $

PROPERTY DAMAGE

(Per accident) $ X

X $

UMBRELLA LIAB

EXCESS LIAB

OCCUR

CLAIMS-MADE

EACH OCCURRENCE $

AGGREGATE $

DEDUCTIBLE

RETENTION $

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N

ANY PROPRIETOR/PARTNER/EXECUTIVE

OFFICER/MEMBER EXCLUDED?

(Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below

N/A

Y X WC STATU-

TORY LIMITS

OTH-

ER

E.L. EACH ACCIDENT $100,000

E.L. DISEASE - EA EMPLOYEE $100,000

E.L. DISEASE - POLICY LIMIT $500,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) City of Greeley is named as Additional Insured on General Liability and Automobile Liability. Waiver of subrogation is included on Workers Compensation. This insurance is primary and noncontributory to insurance policies held by the City.

CERTIFICATE HOLDER CANCELLATION

ACORD 25 (2025/12) 1 of 1 Oc 1988-2025 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

AUTHORIZED REPRESENTATIVE

City of Greeley 1200 11th Ave Greeley, CO 80631-3808

X Y

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED

BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE

DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

Jen Curci Highlight

08/04/2023

EXHIBIT 4

DEBARMENT/SUSPENSION CERTIFICATION STATEMENT

(Include one for each sub-consultant as applicable)

The proposer certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal, State, County, Municipal or any other department or agency thereof. The proposer certifies that it will provide immediate written notice to the City if at any time the proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstance.

UEI # _______________________________________________________

Name of Organization_____________________________________________________

Address_________________________________________________________________

Authorized Signature______________________________________________________

Title___________________________________________________________________

Date___________________________________________________________________

EXHIBIT 5

Cost Proposal

All responses must utilize this format.

24/7/365 Contact Name and Number

Salt Cost per Pound for parking lots

Ice melt cost per Pound for sidewalks

List of all Equipment cost per hour

Sidewalks hourly rate (hand shoveling)

Rate per Transit Stop

Labor cost per hour

*OTHER: (Please List)

*List of any other material and equipment you will use.

EXHIBIT 6 SERVICE AREAS

*All areas not pictured, please refer to list in solicitation*

Location Direction Route Notes Greeley mall transfer point - all stops at the Greeley Mall

2 CLEAR and salt paths for passengers to navigate from one bus to another at mall.

Route 2 - only stops leaving Greeley Mall going south on 23rd ave.

SOUTHBOUND

ON 23RD

2 Clear and salt paths for passengers to navigate

23RD AVE/30TH ST SOUTHBOUND 2

23RD AVE/31ST ST BOTH SIDES 2 Walmart Stop

23RD AVE/34TH ST SOUTHBOUND

ON 23RD

23RD AVE/37TH ST WESTBOUND 2 Last stop on 23rd before turning on 37th ave

11TH AVE/3RD ST BOTH SIDES 1 All stops on 11th ave from GRTC TO 32 street

6TH ST/11TH AVE BOTH SIDES ON

6TH ST

1 Active Adult Center

10TH AVE/7TH ST BOTH SIDES 1 Greeley Rec Center/ Lincoln Park

9TH ST/11TH AVE SOUTHBOUND

ON 10TH ST

9TH ST/14TH AVE 1

9TH ST/18TH AVE 1

9TH ST/21ST AVE 1

10TH ST/24TH AVE BOTH STOPS.

EAST AND WEST

10TH ST/26TH AVE BOTH SIDES OF

10TH ST

10TH ST/30TH AVE 1

10TH ST/35TH AVE 1

10TH ST/37TH AVE CT BOTH SIDES OF

10TH ST

10TH ST/43RD AVE BOTH SIDES 1

10TH ST/AFTER 43RD AVE BOTH SIDES 1 Walmart and Greeley Country Club

10TH ST/47TH AVE BOTH SIDES OF

10TH ST

10TH ST/50TH AVE BOTH SIDES OF

10TH ST

10TH ST/54TH AVE BOTH SIDES 1

10TH ST/63RD AVE BOTH SIDES 1

10TH ST/69TH AVE BOTH SIDES OF

10TH ST

CENTERPLACE/46TH AVE BOTH SIDES 1

CENTERPLACE/44TH AVE BOTH SIDES 1

CITY OF GREELEY TRANSIT STOPS

CENTERPLACE/41ST AVE BOTH SIDES 1

35TH AVE/5TH ST BOTH SIDES OF

35TH AVE

35TH AVE/7TH ST BOTH SIDES OF

35TH ABE

35TH AVE/10TH ST 3 Taco Bell stop 35TH AVE/10TH ST BOTH SIDES 3 Safeway Stop

35TH AVE/13TH ST BOTH SIDES 3

35TH AVE/16TH ST BOTH SIDES OF

35H AVE

35TH AVE/18TH ST BOTH SIDES OF

35H AVE

35TH AVE/ WESTLAKE SHOPPING

CENTER

BOTH SIDES OF

35H AVE

35TH AVE/GREELEY WEST HS BOTH SIDES 3

8TH AVE/7TH ST BOTH SIDES OF

8H AVE

8TH AVE/13TH ST BOTH SIDES OF

8H AVE

8TH AVE/16TH ST BOTH SIDES 4

16TH ST/10TH AVE BOTH SIDES 4

16TH ST/13TH AVE BOTH SIDES 4

16TH ST/14TH AVE BOTH SIDES 4

16TH ST/NCMC BOTH SIDES 4

16TH ST/22ND AVE BOTH SIDES 4

23RD AVE/16TH ST BOTH SIDES 4

23RD AVE/20TH ST SOUTHBOUND 4

23RD AVE/ROYAL GARDEN

APPARTMENTS

NORTHBOUND 4

23RD AVE/CENTENNIAL LIBRARY BOTH SIDES 4

23RD AVE/25TH ST BOTH SIDES 4

23RD AVE/27TH ST BOTH SIDES 4

10TH AVE/7TH ST BOTH SIDES 5

10TH AVE/9TH ST BOTH SIDES OF

10H AVE

10TH AVE/13TH ST BOTH SIDES OF

10H AVE

10TH AVE/15TH ST BOTH SIDES 5

10TH AVE/16TH ST BOTH SIDES 5 We want to include Boomerang

10TH AVE/19TH ST BOTH SIDES 5

11TH AVE/22ND ST BOTH SIDES 5

11TH AVE/24TH ST BOTH SIDES 5

11TH AVE/26TH ST BOTH SIDES 5

11TH AVE/KING SOOPERS BOTH SIDES 5 Hillside Shopping Center

11TH AVE/29TH ST RD BOTH SIDES 5

11TH AVE/30TH ST RD BOTH SIDES 5

11TH AVE/32ND ST BOTH SIDES 5

30TH ST/17TH AVE BOTH SIDES 5

30TH ST/GREELEY MALL BOTH SIDES 5 The Pines at Southmoor

PX STOP PX

WEST 10TH/PROMONTORY CIRCLE BOTH SIDES OF 10TH ST