biddoc.pdf

REQUEST FOR PROPOSALS

Orchard Road and DTC Boulevard-Yosemite Street

Intersection Improvements HSIP Project

CDOT PROJECT NO: SHO M580-016

SA 26064

Consultant Services

September 2026

Department of Public Works

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TABLE OF CONTENTS

NOTICE

REQUEST FOR PROPOSALS

SAMPLE AGREEMENT FOR PROFESSIONAL SERVICES

1. SCOPE OF SERVICES:

2. REPORTS, DATA AND WORK PRODUCT

3. COMPENSATION:

4. COMMENCEMENT AND COMPLETION OF WORK:

5. PROFESSIONAL RESPONSIBILITY:

6. INSURANCE

7. INDEMNIFICATION:

8. TERMINATION:

9. CONFLICT OF INTEREST:

10. INDEPENDENT CONTRACTOR

11. UNAUTHORIZED WORKERS ............................ ………………………………..9

12. MISCELLANEOUS

EXHIBIT A................................................................................................................................. A-1

Request for Proposals, Submittal Information ................................................................ A-1

Scope of Work Consultant Services ............................................................................... A-3

EXHIBIT B ..................................................................................................................................B-1

Design Fee Form..............................................................................................................B-1

EXHIBIT C ..................................................................................................................................C-1

Project Location ...............................................................................................................C-1

EXHIBIT D................................................................................................................................. D-1

Professional Service Selection ........................................................................................ D-1

EXHIBIT E................................................................................................................................. E-1

CDOT Professional Services Local Agency Civil Rights and DBE Program Requirements

NOTICE

REQUEST FOR PROPOSALS

Notice is hereby given that the City of Greenwood Village, Colorado (the "City") will receive proposals by electronic submission through the Rocky Mountain E-Purchasing System on the

City of Greenwood Village website, www.greenwoodvillage.com/bids , for the Orchard Road and DTC Boulevard-Yosemite Street Intersection Improvements HSIP Project.

Proposals must be submitted by 2:00 p.m., October 2, 2026. A mandatory pre-proposal meeting will be held on Thursday September 17, 2026 at 9:00am. The pre-proposal meeting shall be held via Microsoft Teams. A meeting link is available by contacting Brenden Paradies at bparadies@greenwoodvillage.com. Consultants must attend and record their presence at the mandatory pre-proposal meeting. Proposals received from Consultants without record of presence at this meeting will be considered noncompliant and rejected.

The request for proposals for the Orchard Road and DTC Boulevard-Yosemite Street Intersection

Improvements HSIP Project is available electronically via the Rocky Mountain E-Purchasing System on the City website, www.greenwoodvillage.com/bids.

The City reserves the right to reject any and all proposals, and to make final determination in the event of duplications.

No proposal may be withdrawn for a period of sixty (60) days after the date set for opening thereof. Any proposal received as a result of this request is prepared at the consultant’s expense and becomes City property and therefore, public record.

Any questions regarding the project should be submitted electronically via the Rocky Mountain

E-Purchasing System on the City of Greenwood Village website, www.greenwoodvillage.com/bids.

Jacob James

Director of Public Works

Date Published: September 11, 2026

Published at: BidNet Direct and www.greenwoodvillage.com http://www.greenwoodvillage.com/bids mailto:bparadies@greenwoodvillage.com http://www.greenwoodvillage.com/bids http://www.greenwoodvillage.com/bids http://www.greenwoodvillage.com/

SAMPLE AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT is made and entered into on the date , by and between the CITY OF GREENWOOD VILLAGE, a Colorado home rule municipal corporation with an address of 6060 South Quebec Street, Greenwood Village, Colorado 80111

(the "City"), and , with an address of

("Consultant").

WHEREAS, the City requires Consultant design support for the Orchard Road and DTC

Boulevard-Yosemite Street Intersection Improvements HSIP Project as described in the scope of work found in Exhibit A; and

WHEREAS, consultant has held itself out to the City as having the requisite expertise and experience to perform the required services.

NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall furnish all labor and materials required for the complete and prompt execution and performance of all duties, obligations, and responsibilities which are described or reasonably implied from Exhibit A, attached hereto and incorporated herein by this reference.

B. A change in the Scope of Services shall constitute any material change or amendment of services or work which is different from or additional to the Scope of Services. No such change, including any additional compensation, shall be effective or paid unless authorized by written amendment executed by the City. If consultant proceeds without such written authorization, then consultant shall be deemed to have waived any claim for additional compensation, including a claim based on the theory of unjust enrichment, quantum merit or implied contract.

2. REPORTS, DATA AND WORK PRODUCT:

A. The City shall provide consultant with reports and such other data as may be available to the City and reasonably required by consultant to perform the Scope of Services. All documents provided by the City to consultant shall be returned to the City. Consultant is authorized by the City to retain copies of such data and materials at consultant's expense.

B. Other than sharing information with designated third parties as previously directed by the City, no project information shall be disclosed by consultant to third parties without prior written consent of the City or pursuant to a lawful court order directing such disclosure.

C. The City acknowledges that the consultant's work product is an instrument of professional service. Nevertheless, all work product prepared under this Agreement shall become the property of the City upon completion of the work. Consultant shall retain its rights in its standard drawing details, designs, specifications, databases, computer software and any other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the

Scope Services shall remain the property of consultant.

D. Upon request, consultant shall provide to the City electronic versions of all work product, in the format directed by the City.

3. COMPENSATION:

A. In consideration for the completion of the Scope of Services by consultant, the City shall pay consultant an amount not to exceed

($ ). The maximum amount specified herein shall include all fees and expenses incurred by consultant in performing all services hereunder as found in Exhibit B.

B. Notwithstanding the maximum amount specified in subsection A hereof, consultant shall only be paid for work performed. If consultant completes the Scope of Services for a lesser amount than the maximum amount, consultant shall be paid the lesser amount, not the maximum amount.

4. COMMENCEMENT AND COMPLETION OF WORK:

Within seven (7) days of receipt of a Notice to Proceed, consultant shall commence work as set forth in the Scope of Services or that portion of such work as is specified in said Notice.

Except as may be changed in writing by the City, the Scope of Services shall be complete, and consultant shall furnish the City the specified deliverables as provided in Exhibit A.

5. PROFESSIONAL RESPONSIBILITY:

A. Consultant hereby warrants that it is qualified to assume the responsibilities and render the services described herein and has all requisite corporate authority and professional licenses in good standing, required by law.

B. The work performed by consultant shall be in accordance with generally accepted professional practices and the level of competency presently maintained by other practicing professional firms in the same or similar type of work in the applicable community. The work and services to be performed by consultant hereunder shall be done in compliance with applicable laws, ordinances, rules and regulations.

C. Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all designs, drawings, specifications, reports, and other services furnished by consultant under this Agreement. Consultant shall, without additional compensation, correct or resolve any errors or deficiencies in his designs, drawings, specifications, reports, and other services, which fall below the standard of professional practice, and reimburse the City for construction costs caused by errors and omissions which fall below the standard of professional practice.

D. Approval by the City of drawings, designs, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve consultant of responsibility for technical adequacy of the work. Neither the City's review, approval or acceptance of, nor payment for, any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

E. Because the City has hired consultant for its professional expertise, consultant agrees not to employ any subs to perform more than fifty percent (50%) of the work required under the Scope of Services. Upon execution of this Agreement, consultant shall furnish to the City a list of proposed subs, and consultant shall not employ a sub to whose employment the City reasonably objects. All contracts between consultant and subs shall conform to this Agreement.

6. INSURANCE:

A. Consultant agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by consultant pursuant to this Agreement. Such insurance shall be in addition to any other insurance requirements imposed by law.

B. Consultant shall procure and maintain and shall cause any subs of consultant to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the City. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

1. Worker's compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under this

Agreement, and Employer's Liability insurance with minimum limits of five hundred thousand dollars ($500,000) each accident, two million dollars ($2,000,000) disease – policy limit, and two million dollars ($2,000,000) disease – each employee. Evidence of qualified self-insured status may be substituted for the worker's compensation requirements of this paragraph.

2. Commercial general liability insurance with minimum combined single limits of six hundred thousand ($600,000) each occurrence and two million dollars

($2,000,000) general aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations.

The policy shall contain a severability of interests provision and shall be endorsed to include the City and the City's officers, employees, and consultants as additional insured.

No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations.

3. Professional liability insurance with minimum limits of six hundred thousand dollars ($600,000) each claim and two million dollars ($2,000,000) general aggregate.

C. Any insurance carried by the City, its officers, its employees, or its consultants shall be excess and not contributory insurance to that provided by consultant. Consultant shall be solely responsible for any deductible losses under any policy.

D. Consultant shall provide to the City a certificate of insurance, completed by consultant's insurance agent, as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect. The certificate shall identify this

Agreement and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

E. Failure on the part of consultant to procure or maintain the insurance required herein shall constitute a material breach of this Agreement upon which the City may immediately terminate this Agreement, or at its discretion, the City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by consultant to the City upon demand, or the

City may offset the cost of the premiums against any monies due to consultant from the City.

7. INDEMNIFICATION:

Consultant agrees to indemnify and hold harmless the City and its officers, insurers, volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability, damages, losses, expenses and demands, including reasonable attorney's fees, on account of injury, loss, or damage, including, without limitation, claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this Agreement or the Scope of Services if such injury, loss, or damage is caused in whole or in part by, the negligent act, omission, error, professional error, mistake, negligence, or other fault of consultant, any sub of consultant, or any officer, employee, representative, or agent of consultant or of any sub of consultant, or which arise out of any workmen's compensation claim of any employee of consultant or of any employee of any sub of consultant.

8. TERMINATION:

This Agreement shall terminate at such time as the work described in the Scope of Services is completed and the requirements of this Agreement are satisfied, or upon the City's providing consultant with seven (7) days advance written notice, whichever occurs first. If the Agreement is terminated by the City's issuance of written notice of intent to terminate, the City shall pay consultant for all work previously authorized and completed prior to the date of termination. If, however, consultant has substantially or materially breached this Agreement, the City shall have any remedy or right of set-off available at law and equity. If the Agreement is terminated for any reason other than cause prior to completion of the Scope of Services, any use of documents by the

City thereafter shall be at the City's sole risk, unless otherwise consented to by consultant.

9. CONFLICT OF INTEREST:

Consultant shall disclose any personal or private interest related to property or business within the City. Upon disclosure of any such interest, the City shall determine if the interest constitutes a conflict of interest. If the City determines that a conflict of interest exists, the City may treat such conflict of interest as a default and terminate this Agreement.

10. INDEPENDENT CONTRACTOR:

Consultant is an independent contractor and is not entitled to workers' compensation benefits and is obligated to pay federal and state income tax on any moneys earned pursuant to the contract relationship. Notwithstanding any other provision of this Agreement, all personnel assigned by consultant to perform work under the terms of this Agreement shall be, and remain at all times, employees or agents of consultant for all purposes. Consultant shall make no representation that it is a City employee for any purposes.

11. MISCELLANEOUS:

A. Governing Law and Venue. This Agreement shall be governed by the laws of the

State of Colorado, and any legal action concerning the provisions hereof shall be brought in

Arapahoe County, Colorado.

B. No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the City shall not constitute a waiver of any of the other terms or obligation of this Agreement.

C. Integration. This Agreement and any attached exhibits constitute the entire

Agreement between consultant and the City, superseding all prior oral or written communications.

D. Third Parties. There are no intended third-party beneficiaries to this Agreement.

E. Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first-class United States Mail, addressed as follows:

To the City: Brenden Paradies

Project Manager I-Transportation

10001 E Costilla Avenue

Greenwood Village, CO 80112-3730

To Consultant:

F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect.

G. Modification. This Agreement may only be modified upon written agreement of the parties.

H. Assignment. Neither this Agreement nor any of the rights or obligations of the parties hereto, shall be assigned by either party without the written consent of the other.

I. Governmental Immunity. The City, its officers, and its employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations presently or any other rights, immunities, and protections provided by the Colorado Governmental

Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the City and its officers or employees.

J. Rights and Remedies. The rights and remedies of the City under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the City's legal or equitable remedies, or the period in which such remedies may be asserted, for work negligently or defectively performed.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set forth above.

CITY OF GREENWOOD VILLAGE

John A. Jackson, City Manager

ATTEST:

Susan M. Ortiz, MMC, City Clerk

APPROVED AS TO FORM:

Katherine Guckenberger, Interim City Attorney

CONSULTANT

By:

STATE OF COLORADO )

) ss.

COUNTY OF )

The foregoing Agreement for Professional Services was subscribed, sworn to and acknowledged before me this ___ day of ________________, 20___, by ______________________ as ____________________________ of

___________________________________, a ___________________________________.

My commission expires: _____________

(S E A L)

Notary Public

A-1

EXHIBIT A

Request for Proposals, Submittal Information

The City of Greenwood Village is inviting proposals for consultant services for the Orchard

Road and DTC Boulevard-Yosemite Street Intersection Improvements HSIP Project. The scope of work is addressed in the attached documents. Qualified consultants interested in performing the work described in this request for proposals should submit the following information to the

City of Greenwood Village in any order they choose:

A. Qualifications of your firm and staff proposed to perform the work on this project.

This should include resumes of staff and any recommendation / commendation letters received for recent similar projects.

B. A list of similar (scope and budget) projects completed in the last five years.

C. A list of critical issues that the consultant considers to be of importance for the project.

D. Provide explanation of the firm’s capacity and capability to complete the work in the required time frame.

E. Provide comment on the sufficiency of the project budget and schedule to complete the project scope of work as outlined in this RFP.

F. Provide a scope of work for the proposed design and management of the project as described above.

G. References from at least three other projects with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this project. As part of the reference check process, the City of Greenwood Village may choose to visit one or more of the listed projects and/or request a copy of the plans and documentation completed.

H. Cost to Complete Services - Shall be submitted in a separate sealed envelope to be opened at the time of consultant selection. Only the selected consultant's fee proposal will be opened after they have been notified of selection.

Proposal Submittal Requirements

I. Limit the total length of your proposal to a maximum of 20 pages (excluding covers, dividers and up to two sample plan sheets). The City of Greenwood

Village may reject proposals received that are longer than 20 pages in length.

J. A sample plan sheet(s) of a similar project should be included in each submittal.

Examples should be no smaller than 11”x17”.

K. Proposals must be delivered by electronic submission. The RFP is available electronically through the Rocky Mountain E-Purchasing System on the City of Greenwood Village website, www.greenwoodvillage.com/bids.

L. The City of Greenwood Village reserves the right to reject any and/or all proposals, to further negotiate with the successful consultant and to waive informalities and minor irregularities in proposals received, and to accept any portion of the proposal if deemed to be in the best interest of the City of

Greenwood Village to do so.

The total cost of preparation and submission shall be borne by the consultant. All information submitted in response to this request for proposal is public after the Notice of Award has been issued. The consultant should not include as part of the proposal any information which they believe to be a trade secret or other privileged or confidential data. If the consultant wishes to include such material, then the material should be supplied under separate cover and identified as confidential. Entire proposals marked confidential will not be honored. The City of Greenwood

Village will endeavor to keep that information confidential, separate and apart from the proposal subject to the provisions of the Colorado Open Records Act or order of the court.

City staff will review all proposals meeting the requirement of this request and submit a recommendation to the City Manager and/or City Council for their consideration.

Proposals will be accepted until 2:00 pm on October 2, 2026, via the Rocky Mountain E-

Purchasing System on the City of Greenwood Village website, www.greenwoodvillage.com/bids. By submitting a proposal in response to this RFP, the firm accepts all the conditions described in this RFP, including the Agreement for Professional

Services, and agrees to abide by all final decisions made by the City.

Any questions regarding the project should be submitted electronically via the Rocky Mountain

E-Purchasing System on the City of Greenwood Village website, www.greenwoodvillage.com/bids. Any questions, comments, or other communications shall be made via the rocky mountain e-purchasing system. No other contact shall be made regarding this request for proposal with any other city of greenwood village staff, council members, agents, consultants, etc. During the request for proposal process.

A mandatory pre-proposal meeting will be held on Thursday September 17, 2026 at

9:00am. The pre-proposal meeting shall be held via Microsoft Teams. A meeting link is available by contacting Brenden Paradies at bparadies@greenwoodvillage.com.

Consultants must attend and record their presence at the mandatory pre-proposal meeting.

Proposals received from Consultants without record of presence at this meeting will be considered noncompliant and rejected.

Upon award of selection, the selected firm is required to attend the scoping with CDOT prior to final contract negotiations. City of Greenwood Village staff will review the selected consultant's proposed final scope of services and fee. City of Greenwood Village staff and the consultant will meet to review and formulate the final scope of work, fee and schedule for the project that meets the project objectives. Once finalized, a professional services agreement will be routed for approvals and signatures. Once complete, a Notice to Proceed will be issued.

The project schedule anticipates Final Design to be completed on or before March 1, 2027 with construction to start on or before May 1, 2027. Duration of the consultant’s contract is anticipated at 120 calendar days to complete final bid documents, starting from issuance of

Notice to Proceed, 21 calendar days for bidding and 180 calendar days for construction, including pole procurement.

http://www.greenwoodvillage.com/bids mailto:bparadies@greenwoodvillage.com

No Confidentiality

Please be aware that proposals submitted to the City in response to this RFP shall be subject to the Colorado Open

Records Law, Section 24-72-201, et seq., C.R.S. All information included in the proposal may be subject to public inspection and disclosure under the Colorado Open Records Act, and proposers should expect that the proposal may be viewed by the public and competitors following the deadline for submission. Merely marking information as “confidential”, “proprietary”, or otherwise stating an intent to protect the information from disclosure is not necessarily sufficient to prevent disclosure by law.

Licenses

All insurers of the Contractor must be licensed or approved to do business in the State of Colorado. Upon failure of the Contractor to furnish, deliver and/or maintain such insurance as provided herein, this Agreement, at the election of the City, may be immediately declared suspended, discontinued, or terminated. Failure of the

Contractor in obtaining and/or maintaining any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with the obligations of the Contractor concerning indemnification.

Addenda to the RFP

The City reserves the right to amend this RFP by an addendum at any time prior to the date set for receipt of proposals. Addenda will be posted on the Rocky Mountain E-Purchasing System website as soon as available and are the responsibility of the firms to obtain. Firms registered for the paid notification service on the Rocky

Mountain E-Purchasing System shall be notified of addenda by fax or email, depending on the service they have subscribed to. Firms registered for the no-charge, no-notification service on the Rocky Mountain E-Purchasing

System are responsible for monitoring the Rocky Mountain E-Purchasing System for any addenda. If revisions are of such magnitude to warrant, in the City’s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date.

A-3

EXHIBIT A

Scope of Work Consultant Services

PROJECT OBJECTIVE

The project objective is to design and replace modular traffic signals and extend the eastbound left-turn lanes at the intersection of Orchard Road and DTC Boulevard/Yosemite Street in

Greenwood Village. The project limits are fully within the City right-of-way and City owned and maintained roadways. No ROW acquisition is anticipated for this project.

This project is federally funded with administration of funds, oversight, and approvals of the project from the Colorado Department of Transportation (CDOT). This project must receive all required clearances and all design elements must adhere to CDOT design standards and federal rules/regulations.

The project includes design for one new mast arm, signal pole, and signal heads for eastbound

Orchard Road and one new mast arm, signal pole, and signal heads for northbound Yosemite

Street. Additionally, the channelized right turn for eastbound to southbound will be redesigned to improve pedestrian and vehicular safety. Final design sheets for the extension of the eastbound left turn lanes on Orchard Road at DTC Boulevard/Yosemite Street have been previously completed but will need to be integrated into the design planset, quantities, cost estimate, and bid documents pertinent to this project.

Eastbound-to-Northbound Left-Turn Lane Improvements / Previous Design Details

Final design for the extension of the eastbound Orchard Road left-turn lanes was previously completed under a separate design effort. The City will provide the selected Consultant with the previously prepared plans and associated CAD files for use as the basis for this portion of the project.

The Consultant shall review the previous design and incorporate the improvements into the overall project design. The Consultant shall verify that the previous design remains compatible with current field conditions, applicable design criteria and standards, and the other improvements proposed as part of this project. The Consultant shall identify and make revisions necessary to provide a complete, coordinated, and constructible final design. The intent is to utilize and advance the previously completed design to the greatest extent practicable rather than independently redesign the improvements, except where revisions are necessary to address current conditions, applicable standards, coordination with other project elements, or comments received through the project review and approval process.

Traffic Signal Design Details

Revised signal phasing plans will be needed for the intersection. The City plans to operate the dual left turning movements at the intersection with flashing yellow arrow (FYA) and time of day protected only phasing, which would reduce the potential for approach turn crashes. During off peak hours, the left turn signals would be operated with FYA permissive phasing. The modular signal design does not provide adequate space for a four-section signal head, therefore, a three-section signal head per the MUTCD, is proposed for both the eastbound and northbound direction

The maximum length for a modular signal mast arm is 55 feet. The design should determine the appropriate alignment of the signal heads over both the through and turn lanes for both directions.

SCOPE OF SERVICES

The services will consist of data gathering, surveying, detailed design, structural analysis/design, report/memo preparation, traffic signal phasing plans, construction document preparation per

CDOT standards, cost estimates and specification preparation. The consultant may also participate in bid preparation, bid analysis, and limited construction administration assistance.

All work shall be completed using the latest AASHTO and CDOT design and construction standards, guidelines, practices, and procedures. This project will require services to secure all required clearance from CDOT including ROW Clearance, Environmental Clearance, Utility

Clearance.

The project location is shown in Exhibit C.

1. PROJECT MANAGEMENT

1.1 Project Administration

1.1.1 Monthly Progress Reports: The consultant shall document progress, utilizing a project schedule to illustrate and track what percentage of each task has been completed, and who completed the task, as part of the monthly progress reports (which shall be included with the monthly invoice and submitted to the City Project Manager).

1.1.2 Coordination and Continuing Requirements: The consultant tasks include meeting preparation and maintaining a project management plan, contract administration, and general documentation of all activities of the project. The consultant shall provide the City with the following:

• Copies of all written communications shall be distributed via email in a timely manner and hard copies shall follow with the monthly progress report submitted with the monthly billing.

• Communication between the Consultant Project Manager and the City Project Manager will require confirmation of decisions made during telephone conversations and at formal and informal meetings. The consultant shall prepare minutes from telephone calls and meetings and transmitted to the City within five working days of the meeting or conversation.

• Coordination by the consultant of all contract activities that involve work tasks being assigned to sub-consultants; and ensure the project work is completed on schedule and within budget.

1.2 Progress Meetings: The City’s intent is to meet with the consultant monthly to discuss project issues and status. Notice for meetings and meeting agenda shall be prepared and distributed by the consultant. The progress meetings will be used to review progress, coordinate work activities, and resolve outstanding issues.

In general, all reports and submittals must be approved by the City Project Manager prior to using their content in follow-up design efforts. The City Project Manager will endeavor to notify the consultant within five working days with approval or redirection.

2. DATA COLLECTION AND ANALYSIS:

2.1 Design Criteria: Consultant shall ensure that the Work is in compliance with City of

Greenwood Village Public Infrastructure Design and Construction Standards, Greenwood

Village Drainage Criteria Manual, CDOT Specifications, AASHTO Specifications, MUTCD, Mile High Flood Control District (USDCM), and other applicable codes and specifications.

In case of any discrepancy between any of the requirements set forth in the CDOT

Specifications, AASHTO Specifications, the more stringent requirement shall apply. If any questions arise as to which requirement is more stringent, the Project Manager shall be authorized to determine which is more stringent, and the Project Manager’s decision shall be final.

2.2 Design Survey: The Consultant shall conduct a survey using conventional field surveying methods in accordance with the CDOT Survey Manual. The survey limits shall extend to the extent of the work expected but generally in all directions from the center of the improvement and should include the area 15 feet outside of ROW. See Exhibit C. The survey shall include roadway elevations every 25 feet at the top back of curb, flow line, edge of asphalt and each lane line. Additionally, sidewalks shall be surveyed at each edge, visible utilities boxes, and trees and landscape beds are to be included. Property boundaries, right-of-way, and easements shall be included in the survey.

2.3 Utility Research: Utility information shall be developed by the Consultant to meet the requirements of CRS 9-1.5-102 for transportation design projects. If required, the consultant shall:

• Notify 811 of the subsurface utility project,

• Locate utilities in the project area to meet ASCE Standard 38 Utility Location Quality level as required by CRS 9-1.5-102,

• Complete a Subsurface Utility Engineering Report, signed and sealed by a licensed

Professional Engineer in Colorado.

If it is determined that locate potholing is required to verify depths of existing utilities that have the potential to conflict with the project, the Consultant shall perform such locate potholing per the fee schedule.

The consultant will be responsible for utility investigation (SUE) and preparation of agreements and required documentation to acquire a Utility clearance from CDOT

Utilities.

2.4 Field Review and Scoping Meeting: Jointly with City staff, the consultant shall conduct an initial field review to understand the project context, challenges, and opportunities. The consultant shall summarize results of the field review in a technical memorandum.

2.5 Drainage Analysis: The Consultant shall ensure the Design is in conformance with the

Greenwood Village Drainage Criteria Manual:

• A Drainage Conformance Letter shall be prepared that outlines how the Design conforms to the Manual for sites with less than 2,000 SF increase in impervious area (assume as part of this scope of work).

• A full drainage study shall be prepared for sites with greater than 2,000 SF increase in impervious area. Any sites greater than 2,000 SF increase in impervious area will be required to complete water quality requirements including the MS4 stormwater permit requirements. (include as an alternate bid item in case a full study becomes required based on improvement recommendations).

3. PRELIMINARY DESIGN:

3.1 Preliminary Plans and Specifications:

At the preliminary design level, the consultant will be required to provide detailed design plans for all components of the project.

The consultant shall provide surveying as required for design, location of the existing right-of-way, existing easements, and location of existing utilities. The consultant shall notify all utility companies for locates and to identify and mark existing and proposed facilities prior to survey.

All survey work shall be performed by a Licensed Surveyor in the State of Colorado.

The consultant will be required to coordinate the identification of existing rights-of- ways and easements; and complete the preparation of descriptions, exhibits and plans for any required temporary easements. The City of Greenwood Village will work directly with affected property owners, as needed, regarding the design and securing of any temporary easements.

The plans shall locate all existing utilities, surface features, and structures. Existing utilities shall be shown both horizontally and vertically and in relation to the proposed improvements.

All utility conflicts shall be identified, and relocation/removal plans shall be coordinated through the appropriate utility companies. The consultant shall provide utility potholing services and survey the pothole locations to verify utility locations and identify potential conflicts as required by the project.

The consultant shall conduct a formal Field Inspection Review (FIR) meeting attended by the City of Greenwood Village and CDOT staff following plan submittal distribution to the

City of Greenwood Village and CDOT.

The consultant will be required to provide a No-Rise Certification for this project.

3.2 Preliminary Plan Review:

The consultant shall prepare traffic control plans and will be required to provide an opinion of probable construction costs based on a 30% complete plan submittal and the 30% complete plans (FIR).

At the 30% design level, the consultant shall provide the City of Greenwood Village with an electronic PDF copy of the preliminary plans and the preliminary opinion of probable construction cost for the project. The plans should be approximately 75% complete.

4. FINAL DESIGN:

4.1 Final Plans and Specifications:

At the final design level, the consultant will be required to provide detailed design plans for all aspects of the project. The plans shall be prepared in conformance to standard plan formats used on CDOT projects. Specifications for the project will be based on the latest version of the

CDOT’s Standard Specifications for Road and Bridge Construction. The final plans will include:

• Title Sheet, Project Data, Plans Index, Key Map, Legend

• Standard Plans List (CDOT form)

• General Notes

• Summary of Approximate Quantities

• Survey checklist sheet

• Survey control diagram

• Topo survey

• SUE survey

• Civil sheets and tabulations (any curb ramps, embankments, sidewalks, etc.)

• SWMP plans

• Traffic tabulation sheets

• Traffic signal notes

• Existing intersection plan (including ROW lines, existing phasing, power sources, etc.)

• Proposed intersection plan (including phasing)

• Signal timing and detection plan

• Signal underground plan (often includes conduit details, pull box locations, a tabulation of caissons with Northing and Easting)

• Electrical plans (one to two sheets showing the one-line diagram and wiring schedule. This needs to be stamped by an electrical engineer)

• Network plans (one to two sheets showing the existing network diagram, existing splices where relevant, and the new splice/fiber assignment)

• Signing/striping sheets

• Pedestrian detour plan

• Traffic detour plan

The consultant will be required to provide a Drainage Conformance Letter for review which shall consider historical flows from the adjacent properties and address the existing and post-construction drainage capacity.

Two (2) sets of final design drawings shall be signed and stamped by a Colorado registered professional engineer in full sheet size format.

The consultant will be required to prepare all applications for necessary permits required prior to construction. The consultant shall provide an opinion of probable construction costs based on the final plans (FOR).

Near the completion of the Final Design Phase, the consultant shall provide the City of

Greenwood Village with review plans, and the specification package. The plans should be approximately 90%-95% complete. The consultant shall be required to provide the City of

Greenwood Village with Final Drawings in PDF format as well as the specifications in PDF format.

The consultant shall conduct a formal FOR meeting for the City of Greenwood Village attended by CDOT staff. The consultant shall incorporate all comments into the final set of bid documents; prepare any special provisions and final quantity reports. Submit two (2) stamped and signed sets by the Professional Engineer in charge. Final drawings shall also be submitted in

PDF and AutoCAD format. All material submitted at the completion of the design shall become property of City of Greenwood Village.

5.2 Final Specifications: The consultant will be required to prepare contract documents and specifications. The technical specification format shall be in the Colorado Department of

Transportation (CDOT) format. The contract documents will contain the City of Greenwood

Village’s standard contracts and bid forms.

6. PROJECT SCHEDULE:

The final design for the intersection improvements shall be substantially complete by March 1, 2027. An estimate of the range of probable project costs shall be identified by January 1, 2027, for budgeting purposes.

Work will not commence until the written Notice to Proceed is issued by the City and received by the Consultant. All work for this project shall be completed within the allotted time as identified in the agreement. Additional time lost for reviews and approvals not anticipated shall be documented by the Consultant in the monthly progress reports which are submitted with the monthly billing.

The Consultant Design Schedule, (showing critical path activities identified in the Scope of

Work), shall be completed, and distributed at the pre-design meeting in a Gantt Chart format (on

11” x 17” paper). This meeting should be held within 15 days from the Notice to Proceed to the

Consultant. The schedule shall be updated monthly and discussed at the progress meetings.

Key Events Schedule (Anticipated, based on the grant):

• RFP Advertisement Issued; September 11, 2026

• Mandatory Pre-proposal Meeting; September 17, 2026 ( via MS Teams online )

• Proposals Due at the City of Greenwood Village; October 2, 2026.

• Consultant Selection (Interviews optional as determined by the City); October 16, 2026.

• Start of Design Phases; November 1, 2026

• Conduct Field Inspection Review; January 1, 2027

• Complete Final Office Review; February 1, 2027

• Bid Advertisement; June 1, 2027.

• Start Construction; July 1, 2027

• Closeout Construction December 31, 2027

7. SUBMITTAL FORMAT:

Plans and specifications shall comply with the following:

• The original plots are 11” x 17” size sheets and are true to scale.

• The 11” x 17” sheets shall be a high-quality plot or laser plot on plain paper.

• All drafting and lettering shall be of the proper density and legibility for a 50 percent reproduction. There shall be no excessive screening on the drawings. When required, screening shall be accomplished by a 50 percent screen with a maximum of 50 lines per inch. Also, final drawings for reproduction will have all drafting work and image on one side of the sheet.

• All plan / profile and detail sheets shall have a “title block”, “revision block”, and “as constructed block” in one corner of the sheet.

• Plans must be submitted in a scale acceptable to the City. Plans must also be reproducible by the City. All drawings shall be submitted in an electronic form using

AutoCAD.

8. DELIVERABLES:

The following highlights the project deliverables:

8.1 Project Administration:

• Monthly progress reports with updated earned value tabulation reports and monthly invoices

• Meeting Minutes

• Project Schedule Gantt Chart

8.2 Data Collection:

• Traffic Analysis Memorandum

• Survey

• Subsurface Utility Engineering Report

• Field Review Summary

8.3 Roadway and Drainage Plans

• Preliminary Plans for the project

• Final Plans for the project

• Project Bid Schedule

• Project Special Provisions based on project scope

• Revisions to CDOT specifications based on project scope

• Preliminary opinion of probable cost and final cost estimate

• Plan Review Comment Response Summary

• Drainage Conformance Letter

B-1

EXHIBIT B

Design Fee Form

The City of Greenwood Village requests design fees for the design of the projects be itemized as listed below. This document must be submitted in a separate, sealed envelope.

Project FEE

Orchard Road and DTC Blvd/Yosemite

Street Intersection Improvement HSIP Project $

Total Fee Written:

Other: (if needed based on consultant understanding of project outcome)

Submitted By:

(Company)

Name: Title:

Attest: Title:

C-1

EXHIBIT C

Project Location

D-1

EXHIBIT D

Professional Service Selection

The City of Greenwood Village desires to obtain professional services for the Orchard Road and DTC

Blvd/Yosemite Street Intersection Improvement HSIP Project. Public notice has been given fifteen days prior to the selection of the most highly qualified person pursuant to section 24-30-1405.

The City shall prepare a team of three or more members to review the Consultants’ proposals. Each

Consultant proposal shall be evaluated based on the criteria in the Consultant evaluation form below.

The City will select the Consultant deemed to be most highly qualified to perform the required professional services and once selected, the City will enter into negotiations to obtain a fair and reasonable price for the anticipated work. Upon award of selection, the selected firm is required to attend the scoping with CDOT prior to final contract negotiations.

After negotiating in good faith, if the parties are unable to reach an agreement, the City reserves the right to enter negotiations with the next highest qualified Consultant without re-advertising.

The selection committee will evaluate proposals based on the evaluation criteria outlined. The weight given to each evaluation criterion will be determined by the selection committee. The committee may request additional information from proposers or request interviews with one or more proposers. Interviews may be waived if the committee unanimously selects a firm directly.

The City and the top-ranked firm will then negotiate the details of the final contract, and

Council approval of the award will be requested. Upon Council approval, the contract will be signed, and work may begin. If the City cannot reach an agreement with the top-ranked firm, negotiations will commence with the next-ranked firm. This process will continue until a satisfactory contract is negotiated, or the City exercises its right to reject all proposals.

Proposals will be considered only from firms or individuals that are firmly established in an appropriate business, are financially responsible, and have the resources and ability to offer services in a professional and expedient manner. In addition, consultants must attend and record their presence at the mandatory pre-proposal meeting. Proposals received from Consultants without record of presence at this meeting will be considered noncompliant and rejected.

The City may request additional information as deemed necessary. Failure to provide such information may result in the proposal being considered non-responsive.

The City reserves the right to reject any and all proposals, to waive any informalities in the proposals received, and to accept the proposals deemed most advantageous and in the best interests of the City.

Professional firms will be evaluated on the following criteria to determine the short list for interview purposes. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating.

D-1

WEIGHTING

FACTOR

CRITERIA STANDARD

Approach / Project

Understanding

Does the proposal show an understanding of the project objective, budget, schedule, methodology to be used and results that are desired from the project?

Assigned Personnel

Do the personnel who will be working on the project have the necessary skills? Are sufficient staff of the requisite skills assigned to the project?

Availability

Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work?

Firm Capacity /

Expertise

Is the firm capable of doing the work in the required time frame? Does the firm have the required specialists and expertise on staff?

Firm Capability/

Qualifications

Does the firm have the support capabilities the assigned personnel require?