biddoc.pdf

REQUEST FOR QUALIFICATIONS #26-032 1

South Platte Renew CMAR Contract

September 3, 2026

REQUEST FOR QUALIFICATION

FOR

SOUTH PLATTE RENEW

CONSTRUCTION MANAGER AT RISK CONTRACT

FOR

THE CITY OF ENGLEWOOD, COLORADO

RFQ NO: 26-032

RFQ ISSUANCE DATE: September 3, 2026

REQUEST FOR QUALIFICATIONS #26-032 2

CMAR Contract September 3, 2026

Contents SECTION 1. Introduction

1.1. Statement of Purpose

1.2. RFQ Organization

SECTION 2. Contract Overview/Statement of Work

2.1. Background Information

2.2. Objectives

2.3. Contract Milestones

2.4. Scope of Work

2.5. CMAR Responsibilities

2.6. City of Englewood Construction Use Tax and Arapahoe County Open Space Use Tax

2.7. WIFIA Requirements

SECTION 3. Proposal Submittal Requirements

3.1. Submittal Place and Deadline

3.2. Submittal Format

3.3. Submittal Content

3.3.1. Transmittal Letter

3.3.2. Part 1 – Firm Information

3.3.3. Part 2 – Experience and Technical Capability

3.3.4. Part 3- Project Understanding and Management Approach

3.3.5. Appendix A - Draft Agreement Review

3.3.6. Appendix B – Forms for Affirmation of Compliance

3.3.7. Appendix C – Resumes

3.3.8. Appendix D – Evidence of Ability to Obtain Insurance

3.3.9. Appendix E –Termination for Default, Criminal Convictions, and Debarment

3.3.10. Price Proposal

3.4. Mandatory Preproposal Meeting

SECTION 4. Proposal Evaluation and Selection

4.1. General

4.2. Selection Process Overview

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4.3. Responsiveness

4.4. Evaluation Criteria

4.4.1. Proposal Evaluation

SECTION 5. Conditions for Firms

5.1. Pre-selected Firms and Individuals

5.2. Conflict of Interest

5.3. Rights of the City

5.4. Obligation to Keep Project Team Intact

5.5. Additional Conditions

5.6. Addenda

Attachment A Definition of Terms

Attachment B Draft Agreement

Attachment C Affidavit of Authenticity

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SECTION 1. Introduction

1.1. Statement of Purpose

The City of Englewood (“the City” or “City”) is seeking a qualified firm to perform services for the SOUTH PLATTE RENEW (SPR) Construction Manager at Risk (CMAR) Contract (the “Contract”).

The City invites firms to submit Proposals according to the requirements set forth in the Request for Qualifications (RFQ). Proposals in response to this Solicitation must be submitted to Bidnet before 2PM MST, Thursday, October 8, 2026. Proposals must be fully compliant with the requirements contained within this RFQ in Section 3. Proposal Submittal Requirements.

The Proposals will be reviewed and evaluated using a competitive, best-value selection process described in Section 4. The capitalized terms in this RFQ have the meanings as first used in the text of this RFQ and as defined in Attachment A Definition of Terms.

Jamie Eichenberger will serve as the City’s Project Manager (PM) and will administer the City’s contract with the selected firm for the City. All questions during the procurement period should be directed in writing to:

Alyssa Hoffman Procurement Specialist South Platte Renew 2900 South Platte River Drive Englewood, CO 80110 procurement@englewoodco.gov

No interpretation of this RFQ will be provided to any firm verbally. To be given consideration, such requests must be submitted prior to the due date identified in 2.3 Project Milestones.

Firms are restricted from any and all contact with City staff (includes City of Littleton, City of Englewood and SPR), and any public official of these organizations, other than the Procurement Specialist listed above, regarding the Contract during the procurement process. A violation of this provision may result in disqualification of firm.

mailto:procurement@englewoodco.gov

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1.2. RFQ Organization

This RFQ consists of the following five (5) Sections and four (4) Attachments:

• Section 1. Introduction

• Section 2. Contract Overview/Statement of Work

• Section 3. Proposal Submittal Requirements

• Section 4. Proposal Evaluation and Selection

• Section 5. Conditions for Firms

• Attachment A Definition of Terms

• Attachment B Draft Agreement

• Attachment C Affidavit of Authenticity

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SECTION 2. Contract Overview/Statement of Work

2.1. Background Information

SPR is a publicly owned water renewal facility (WRF) serving the cities of Englewood and Littleton, along with 19 connector districts across the south Denver metropolitan region. As the third-largest water renewal facility in Colorado, SPR treats an average of approximately 20 million gallons of wastewater per day, serving a population of roughly 300,000 residents.

The mission at SPR is to sustainably protect public health, the environment, and regional water resources through innovative wastewater treatment and resource recovery. The facility plays a critical role in protecting the South Platte River watershed by treating residential and industrial wastewater to meet stringent state and federal regulatory requirements before discharge.

The treatment process at SPR includes preliminary, primary, and secondary treatment, followed by disinfection and discharge. In addition to water treatment, SPR operates anaerobic digestion systems that convert biosolids into renewable energy, capturing methane gas for on-site use and pipeline injection.

The facility also produces biosolids beneficially reused in agriculture, demonstrating its commitment to sustainability and resource recovery.

SPR is a leader in innovation within the water industry through its Pilot and Research Center (PARC), which supports the testing and implementation of emerging technologies related to water renewal, biosolids management, and renewable energy. This forward-looking approach drives ongoing capital improvements, process optimization, and regulatory compliance projects.

More general information on SPR can be found at https://southplatterenewco.gov/.

2.2.Objectives SPR is seeking a qualified CMAR to provide services to support a range of construction, rehabilitation, and capital improvement projects with a one-year contract that has the opportunity for four (4) one-year renewals. The selected contractor will be expected to operate as a collaborative partner, working within an active wastewater treatment facility while maintaining a strong focus on safety, cost control, transparency, and operational continuity.

The Project delivery objectives are as follows:

• Quality: Deliver the work products to be consistent with project specifications and in full compliance with federal, state, and local regulations.

• Cost: Cost-effective and transparent to comply with the SPR project budgets.

• Schedule: Achieve or beat the scheduled completion date for the Project.

• Risk: Achieve an optimal balance of risk allocation between the City and CMAR.

• Safety: Incorporate best industry practices for protection of SPR and CMAR staff.

2.3. Contract Milestones

SPR reserves the exclusive right to select a firm for award of the CMAR Contract. SPR also reserves the exclusive right to reject any or all Proposals or firms at its sole discretion, with or without cause, at any time throughout the selection process, and it may waive formalities in the selection process as it deems appropriate.

https://southplatterenewco.gov/

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Following are the project milestones to be met by the firm for the remainder of the selection process and completion of the Project:

Request for Qualifications Posted September 3, 2026 Mandatory Pre-Proposal Conference September 10, 2026 2:00 PM MST Deadline for Questions September 17, 2026, 4:00 PM MST Issue Final Addendum September 24, 2026 Proposal Submission Due Date October 8, 2026 2:00 PM MST CMAR Interviews (as needed) Week of November 2nd, 2026 CMAR Selection November 2026 Supervisory Committee Action December 2026 Notice to Proceed January 2027

2.4.Scope of Work The CMAR will support a wide range of projects at SPR to support capital project delivery, asset renewal and replacement, emergency response, and on-call construction activities as needed. The anticipated scope of work includes, but is not limited to:

• Preconstruction Services:

o Participation in design review workshops.

o Constructability and Value Engineering (VE) reviews of design documents at key milestones.

o Development of risk registers.

o Development of project schedules, cost estimates, and other input as needed to review alternatives throughout preconstruction.

o Site walks, potholing, and other fieldwork to support design development.

o Development of Guaranteed Maximum Price (GMP) packages.

• Construction Services:

o General construction management, self-performance of work, and oversite of subcontractors to perform the work as required to meet project objectives.

o Management of site safety across construction projects.

o Work may include:

Site/civil work including excavation, backfilling, and grading.

General concrete work, including foundations, slabs, sidewalks, and structural elements.

HVAC inspection, maintenance, repair, and replacement of mechanical systems.

Plumbing services ranging from minor repairs to installation of new piping and fixtures.

Electrical services, including troubleshooting, repairs, upgrades, and installation of new systems.

Architectural improvements including masonry, roofing, and other building systems.

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The selected CMAR must agree to SPR’s EHS Hazards Acknowledgement, provide and adhere to their own safety plan, and ensure compliance with all applicable codes and regulations. Services will be provided on as-needed, task-order basis, with no guarantee of minimum work volume.

2.5.CMAR Responsibilities Anticipated CMAR responsibilities include, but are not limited to:

1. CMAR shall collaborate with SPR staff to support successful delivery of multiple projects under the CMAR model.

2. CMAR shall provide qualified personnel and resources necessary to execute the work.

3. CMAR shall coordinate all subcontractors and construction activities.

4. CMAR shall maintain transparency in cost estimating, GMP development, and project controls.

5. CMAR shall support scheduling, budgeting, and risk management efforts.

6. CMAR shall ensure compliance with all safety and regulatory requirements.

7. CMAR shall submit required documentation, reports, and deliverables in a timely manner.

8. CMAR shall coordinate meetings, workshops, and communication with SPR staff.

9. CMAR shall submit invoices in accordance with SPR requirements.

10. Working hours are from 7:00 am to 4:30 pm Monday through Friday, excluding City holidays, unless requested in writing and arrangements are made otherwise with three (3) days advance notice.

11. Access to site will be granted only during the above-mentioned working hours or other hours as agreed to with SPR staff.

12. Requests for additional work or change orders must be submitted in writing and approved by SPR in advance of commencing work.

2.6.City of Englewood Construction Use Tax and Arapahoe County Open Space Use Tax Contractors and subcontractors who “build, construct or improve any building, dwelling or other structure or improvements to realty whatsoever” (Englewood Municipal Code) within the city are required to pay City of Englewood use tax and Arapahoe County Open Space use tax on any construction materials built into, incorporated or used on such projects, including building, constructing, or improving public infrastructure such as roads, sidewalks and government-owned buildings and facilities. City construction use tax and Arapahoe County Open Space use tax is collected on permits for construction materials that become part of such improvements to realty. Construction materials can be purchased exempt from city and county sales tax by providing a copy of the city building permit to suppliers. Subcontractors on projects should purchase construction materials in the same manner.

Contractors who apply for city permits are required to pay city use tax of 3.8% and county open space use tax of .25% on 50% of the contract value/price for improvements to structures, and on 40% of the contract value/price of improvements other than to structures (roads, sidewalks, right-of-way improvements, for example).

Materials and supplies other than construction materials are subject to both state-collected and locally-collected retail sales taxes in effect at the place of purchase. Examples include temporary fencing, tools, equipment purchased or rented for the project, cleaning and crew supplies and any other items that would

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September 3, 2026 normally be subject to regular retail sales taxes and used consumed/used by contractors and subcontractors. Materials and supplies other than construction materials cannot be purchased exempt with a city-issued building permit.

Contractors and sub-contractors may be exempt from state-collected taxes (for example, State and RTD tax) when the material becomes part of the structure for a tax-exempt entity. The contractor must obtain an exemption certificate from the Department of Revenue to purchase the materials exempt from state-collected sales and use taxes. See https://tax.colorado.gov/sites/tax/files/documents/DR0172_2022.pdf for more detail. Important Note: The tax-exempt status of a contractor’s customer – including the City of Englewood – does not flow through to contractors and subcontractors with respect to the payment of city and county use tax on construction materials. Contractors and subcontractors are the end-users and consumers of construction materials, and the Englewood Municipal Code clarifies that construction materials are subject to city and county use tax at the time city building permits are issued, regardless of the tax-exempt status of contractors’ customers.

Contractors and sub-contractors are required to keep records sufficient to verify that the correct amount of City use tax and Arapahoe County Open Space use tax was paid on construction materials used and consumed on permitted projects in the City. Records for permitted projects are required to be maintained for three years after the issue date of the Certificate of Occupancy and shall be made available to the City of Englewood for examination upon request.

See Englewood Municipal Code – Sections 4-4-2; 4-4-4-3; 4-4-5-1; 4-4-5-2; 4-4-5-3.

2.7.WIFIA Requirements Notice to Bidders:

Parts of construction project may be funded through the Water Infrastructure Finance and Innovation Act (WIFIA) program, administered by the U.S. Environmental Protection Agency (EPA). The selected bidder will be required to comply with various federal laws and regulations to ensure the project's successful completion and adherence to WIFIA guidelines.

SAM.gov Registration

All bidders submitting proposals in response to this solicitation must be actively registered in the System for Award Management (SAM.gov) at the time of bid submission. Bidders must provide proof of active registration in SAM.gov as part of their bid package.

Additionally, all subcontractors anticipated to perform work under this contract must either:

1. Provide proof of active registration in SAM.gov, or

2. Submit a signed letter on professional letterhead certifying that they are not debarred, suspended, or otherwise excluded from participation in federal work.

Failure to provide the required documentation for both the bidder and its subcontractors will result in the bid being deemed non-responsive and ineligible for selection.

American Iron and Steel (AIS) https://tax.colorado.gov/sites/tax/files/documents/DR0172_2022.pdf

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This Project is subject to the AIS provisions of the Consolidated Appropriations Act of 2014 and all products listed in the EPA American Iron and Steel Guidance Document dated March 20, 2014 must be produced in the United States.

1. The Guidance Document can be found on-line at the EPA website:

https://www.epa.gov/cwsrf/american-iron-and-steel-requirement-guidance-and-questions-and-answers

2. Listed products include but are not limited to the following items, refer to the Guidance Document for more information.

a. Lined or unlined pipes or fittings

b. Manhole covers

c. Municipal castings

d. Hydrants

e. Tanks

f. Flanges

g. Pipe clamps and restraints

h. Valves

i. Structural steel

j. Reinforced precast concrete

k. Construction materials

3. Produced in the United States – Means melting (not reheating), refining, forming, rolling, drawing, finishing, fabrication and assembly occurs in the United States.

4. Exceptions – the following products do not have the be produced in the United States:

a. Raw materials such as iron ore, limestone and iron and steel scrap

b. Non-iron or non-steel components of a primarily iron or steel product

c. Products that do not fall under any of the listed products

d. Mechanical/electrical equipment (if not a listed product)

e. Appurtenances of assemblies where the primary component is a non-covered product

f. Non-construction materials such as pumps, motors, VFDs, valve actuators, flow meters, sensors and SCADA equipment.

5. Certification Letters

a. Product manufacturers shall provide an AIS Certification Letter for each AIS-compliant product asserting that all manufacturing processes for the purchased product occurred in the United States.

b. As construction activities get underway, the selected Bidder must obtain a certification letter from the manufacturer of a given AIS material and provide a copy of the letter to the City of Englewood prior to installation into the Project.

c. Letter can be a Step Certification if there are multiple parties involved in the manufacturing process. In this case each handler (Supplier, fabricator, manufacturer, processor, etc.) certifies their individual step(s) in the process occurred in the United States.

d. Key Elements – at minimum certification letters shall include the following:

I. List of the product or materials produced and the manufacturing process involved (rolling, forming, melting, etc.)

II. The location (City and State) of the foundry/mill/factory where the product was manufactured https://www.epa.gov/cwsrf/american-iron-and-steel-requirement-guidance-and-questions-and-answers https://www.epa.gov/cwsrf/american-iron-and-steel-requirement-guidance-and-questions-and-answers

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III. The name of the Project and jurisdiction where the product was delivered

IV. Signature of a company representative V. Reference to AIS compliance

e. The selected Bidder must review each certification letter to ensure it contains these five points prior to submitting it to the City of Englewood. As necessary, the selected Bidder shall obtain multiple versions of a certification letter from the manufacturer until it is considered compliant.

6. AIS Log & Waivers

a. Prior to the start of construction activities, the selected Bidder must coordinate with the

City of Englewood to develop a log of all materials that must comply with AIS using a Microsoft Excel-based template.

b. Once the selected Bidder develops the AIS Log using the template, the selected Bidder and the City of Englewood shall review the AIS Log to identify materials that would benefit from a waiver or allocation to the De Minimis log.

c. Note that the EPA has made available four AIS waivers:

I. Cost (if the cost of AIS compliance raises Project cost by at least 25%), II. Public interest (if it is not in the public interest to enforce AIS), III. Availability (if a specific AIS product is not available in sufficient or satisfactory quantity).

IV. An additional waiver, De Minimis, allows for the non-domestic procurement of iron or steel materials only if the material is considered incidental to the Project and only if all items procured using the De Minimis waiver do not exceed 5% of total material costs and no single item procured under De Minimis waiver does not exceed 1% of total material costs.

d. The City of Englewood must submit a request to the EPA if it anticipates needing any of these waiver categories.

e. Throughout the Project, the City of Englewood shall hold routine meetings with the selected Bidder to review the AIS requirement and ensure the AIS Log remains current and that all listed items will either have or will have a certification letter or a waiver.

Davis-Bacon Act Prevailing Wage Rates

The Bidder shall comply with the state prevailing wage rates and the federal prevailing wage rates under the Davis Bacon Act. Each worker in each trade or occupation employed in the performance of the work under these Contract Documents, either by Contractor, Subcontractor, or other person doing or contracting to do the whole or any part of the work, shall be paid not less than the applicable prevailing wage rates for state or federal wages, whichever is higher, as determined by the U.S. Department of Labor.

1. Wage Determinations

a. One or more wage determination categories may be applicable depending on the scope of the work.

b. It is the Bidder’s responsibility to select which labor category is applicable to their employees on an individual basis from the wage determination included in the contract.

c. If no applicable category can be determined from the options available, a Davis-Bacon Conformance Request can be issued to the U.S.

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Department of Labor to add a new category. This process will require justification information from the Bidder and will include lead time for the agency review.

2. LCPTracker

a. Bidders are required to submit weekly certified payroll records to the

City of Englewood via LCPTracker and ensure that all workers are compensated fairly according to the established wage determinations.

b. Bidder access and ability to use LCPTracker must be established prior to start of construction activities.

3. Backpay

a. If it is identified that a contractor employee has not been paid the prevailing wage, it is possible that backpay taken as the difference between the wage paid and the applicable prevailing wage will be requested to be paid out to the employee to ensure Davis-Bacon Act compliance.

4. Compliance with the Davis-Bacon Act involves posting the applicable wage determinations and the Davis-Bacon poster at the work site, maintaining accurate payroll records, conducting periodic personnel interviews in accordance with Standard Form (SF) 1445, providing documentation of any apprenticeship programs and/or fringe benefit statements and allowing for periodic audits by the contracting agency. Bidders must also ensure that any Subcontractors comply with these requirements.

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SECTION 3. Proposal Submittal Requirements

3.1. Submittal Place and Deadline

The Proposal must be received by the City Project Manager before the due date and time specified in Section 1.1 Statement of Purpose.

Each firm assumes full responsibility for timely delivery of its Proposal. Proposals cannot be submitted after the deadline.

All Proposals must be submitted via BidNet.

SUBMISSION OF RESPONSES: The response must be received before October 8, 2026, prior to 2:00PM MST as specified in this Solicitation. It is the responsibility of CMAR to ensure that electronic submittals are received prior to the closing time specified.

Electronic submissions will be accepted online via Rocky Mountain E-Purchasing Systems (RMEPS), www.bidnetdirect.com/colorado. Questions or technical difficulties should be directed to the websites’ Vendor Support Team, (800) 835-4603, option 2.

The City of Englewood utilizes the Rocky Mountain E-Purchasing (Bidnet) SYSTEM for all electronic solicitation submittals. It is CMARs’ responsibility to ensure the submittal process is started with enough time to meet the 2:00 pm deadline; for example: do not start the upload and submittal process at 1:50 pm with the expectation that your submittal will be received by the City prior to the 2:00 pm deadline. If CMAR experiences any problems, has questions or technical difficulties, PLEASE contact the Bidnet Vendor Support Team, (800) 835-4603, option 2. If Bidnet is unable to resolve the problem, contact the procurement agent (contact information in Introduction) by 1:45 pm for a submittal resolution.

Proposals may be amended or withdrawn only by written notice prior to the Proposal opening.

Amendments or withdrawals received after the Proposal opening will not be effective, and the original Proposal submitted will be considered. The Firm agrees that its Proposal will not be withdrawn within ninety (90) calendar days following opening of the Proposals, and that during such time its Proposal will remain firm and irrevocable. The City reserves the right to reject any or all Proposals, and to waive any technical defects in Proposals.

The City reserves the right to request clarification of information submitted and to request additional information of one or more Firms after the Proposal Submission Due Date.

3.2. Submittal Format

The Proposal must be submitted using BidNet as a searchable PDF format with bookmarks. No hard copies of the Proposal will be accepted by SPR.

SUBMISSION OF RESPONSES: The response must be received before the due date and time as specified in this Solicitation. It is the responsibility of CMAR to ensure that electronic submittals are received prior to the closing time specified.

Electronic submissions will be accepted online via Rocky Mountain E-Purchasing Systems (RMEPS), www.bidnetdirect.com/colorado. Questions or technical difficulties should be directed to the websites’ Vendor Support Team, (800) 835-4603, option 2.

http://www.bidnetdirect.com/colorado

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The Proposal must not exceed 12 total pages (8½ × 11 inch with 1-inch or greater margins; up to 3 pages of the total page count may be 11 x 17-inch tri-fold format; excluding the transmittal letter, index or table of contents, front and back covers, title pages/separation tabs, and appendices. A font similar in size to or larger than Arial font eleven-point (11-pt) must be used in the Transmittal Letter, Firm Information, Experience and Technical Capability, Project Understanding and Management Approach, and Price Proposal.

3.3. Submittal Content

The content requirements set forth in this RFQ represent the minimum content requirements for the Proposal.

It is the firm’s responsibility to include information in its Proposal that clearly presents the information requested in this RFQ. The Proposal, however, should not contain standard marketing or other general materials. It is the firm’s responsibility to modify such materials so that only directly relevant information is included.

Any firm who submits information that is determined by the City, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect may be disqualified from consideration.

The Proposal must include the following information in the order listed below:

• Transmittal Letter

• Part 1 – Firm Information

• Part 2 – Experience and Technical Capability

• Part 3 – Project Understanding and Management Approach

• Appendix A – Draft Agreement Review

• Appendix B – Statement of Work Review and Completion

• Appendix C – Forms for Affirmation of Compliance

• Appendix D – Key Personnel Resumes

• Appendix E – Evidence of Ability to Obtain Insurance

• Appendix F – Termination for Default, Criminal Convictions, and Debarment

The Price Proposal with all supporting material shall be submitted as a separate PDF file via Bidnet.

3.3.1. Transmittal Letter

Include a transmittal letter signed by an authorized representative of the firm who can commit the firm to the obligations required in the Agreement. Place the transmittal letter on the firm’s letterhead and include the name, address, phone number and e-mail address for the primary contact. Specify who would be the firm’s signatory to any contract documents executed with the City. Include other information deemed relevant by the firm.

Proposals must be signed by an authorized corporate officer, principal, or partner (as applicable) with a signature in full. Firms who are nonresident corporations shall furnish to the City a duly certified copy of their Articles of Incorporation from the State of Colorado Secretary of State Office along with the Proposal.

Failure to promptly submit this evidence or qualification to do business in the State of Colorado may be basis for rejection of the Proposal.

The transmittal letter shall be limited to two (2) 8½ x 11-inch pages.

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3.3.2. Part 1 – Firm Information

Provide firm information including:

• Firm legal name, address, and corporate structure

• Year established

• Number of employees

• Bonding capacity

• Colorado office address

• Year Colorado office was established

• Number and type of staff in Colorado

• Safety record, including:

o Current Experience Modification Rate (EMR) o EMR for the past 3 years o Occupational Safety and Health Administration (OSHA) Recordable Incident Rates including

Total Recordable Incident Rate (TRIR) Days Away, Restricted, or Transferred (DART) rate Lost Time Incident Rate (LTIR)

3.3.3. Part 2 – Experience and Technical Capability

Provide a description of the firm’s qualifications, experience, and technical capability. Specifically:

• Provide an organizational chart for firm project team, identifying all Key Personnel (as defined in Attachment A) and the reporting hierarchy of staff and subcontractors/subconsultants and the specific individuals responsible for coordination of the separate components of the work.

• Describe the roles, responsibilities, accountabilities, and availability of the Key Personnel who will be assigned to the Project through completion.

o Identify all subcontractors/subconsultants, if applicable, and describe their roles, responsibilities, and accountabilities. Identify the subconsultants Key Personnel.

o Resumes for each key project team member should be provided in 3.3.8 Appendix B – Resumes of the Proposal.

o Note: The identification and utilization of specific Key Personnel throughout this contract are important factors in the City's consideration and selection of a firm. Any changes in identified Key Personnel after the award of the Agreement must be approved by the City in writing before the change is made. Include availability of the project team to begin work as soon as possible after the selected firm receives the Notice to Proceed.

• Provide detailed information on a minimum of three (3) recent and applicable projects that have been substantially completed by firm within the last five (5) years. Details shall include the following:

o Project title and contract number o Firm and Key Personnel’s role in project o Owner reference and contact information including phone number and email address

The City may contact the referenced individual(s). The contact person(s) listed as a reference shall be someone who has personal knowledge of the firm’s performance during the referenced project. More than one person can be listed but

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September 3, 2026 all must have knowledge of the project. DO NOT list principals or officers who will not be able to answer specific questions regarding the project.

o Period of performance (contract start and end dates) o Contract value o Summary of work performed o Project performance o Description of any major issues or challenges for the project(s) and how they were resolved.

3.3.4. Part 3- Project Understanding and Management Approach

Provide a description of the firm’s approach for managing and delivering CMAR services. In addition to the general approach to Preconstruction and Constructions services described in Section 2, Part 3 should specifically address:

• Project Management:

o Project chartering and partnering.

o Communications style and procedures.

o Issue escalation and resolution process.

• Preconstruction Services:

o Approach to adding value to the project.

o Involvement of subconsultants during preconstruction.

o Description of any tools or processes that CMAR uses to track risks, cost trends, schedule, etc.

o Other items that CMAR uses to add value to the preconstruction services.

• Cost Estimating Approach:

o Transparency.

o Procurement strategy, including when work is self-performed versus bid out.

o Contingency and allowance development.

o Describe how labor rates are developed.

o Describe how equipment rates are developed for owned and rented equipment, including equipment operating costs.

• Transition and Onboarding:

o Knowledge transfer from previous contractors (if applicable).

o Integration with SPR staff, stakeholders, and existing project teams.

o Review and validation of existing project documentation, schedules, and budgets.

o Approach to minimizing disruption to ongoing operations during transition.

o Description of how CMAR will manage continuity and/or transition of Key Personnel over the 5-year program.

• Maintenance of Operations, Startup, and Commissioning:

o Development, review, and implementation of Methods of Procedure (MOPs) for work impacting plant operations.

o Coordination with SPR staff to ensure system reliability and minimize downtime.

o Detailed startup and commissioning planning, including pre-functional and functional testing.

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September 3, 2026 o Documentation and execution of commissioning activities to ensure systems perform as intended.

o Provisions for training and turnover to SPR staff.

• Safety Program:

o Policies, procedures, and training practices.

o Experience working in active industrial or wastewater facilities.

o Safety meetings, audits, and incident reporting processes.

o Management of overall site safety including subcontractors, SPR personnel, and other visitors.

3.3.5.Appendix A - Draft Agreement Review

The firm understands that neither this RFQ nor the Proposal shall constitute a contract with the City. No contract is binding or official until Proposals are reviewed and accepted by appointed City staff; approved through the appropriate levels of authority within the City; and an official contract is duly executed by the City.

RFQ Attachment B Draft Agreement contains the proposed Agreement for the Project in a Microsoft Word document format. Proposers shall review this draft document and state acknowledgement of their review in the Transmittal Letter. The selected proposer may submit comments on the Draft Agreement for consideration by the City during contract negotiations. The Attachment B Draft Agreement is the form upon which Respondent shall base its Proposal.

3.3.6.Appendix B – Forms for Affirmation of Compliance

Complete and submit the form provided in Attachment D Affidavit of Authenticity of the RFQ. Submit all forms and documentation required in the RFQ.

3.3.7. Appendix C – Resumes

Provide resumes for Key Personnel as described in 3.3.3 Part 2 – Experience and Technical Capability.

Resumes shall be limited to 2 pages each. Include years of experience working with current firm.

3.3.8. Appendix D – Evidence of Ability to Obtain Insurance

Provide a letter or Certificate of Insurance from firm’s insurance company stating its ability to acquire and provide insurance coverages and limits as identified in Attachment B Draft Agreement. The insurance company/ies must meet the requirements set forth in the Draft Agreement.

3.3.9. Appendix E –Termination for Default, Criminal Convictions, and Debarment

Provide the following information with respect to the firm Key Personnel and subcontractors:

a. Identification of any contract that has been terminated for default within the last five (5) years.

b. Identification of any criminal conviction, and any violation of any federal, state, or local statute or regulation, or of any court order addressing or governing antitrust, public contracting, employment discrimination, false claims, or prevailing wages within the last five (5) years.

c. Identification of any debarment, or any consideration for debarment, on public contracts by the federal, state, or local government, or by any agency of such government within the last five (5) years.

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Provide a position and response on the matters identified and how such matters could impact successful completion of this Project.

The City will evaluate the facts and may, at its sole discretion, reject the Proposal if the facts discovered indicate that completion of this Project may be impacted.

3.3.10. Price Proposal

Provide a clear, complete, and transparent description of the Proposer pricing for the CMAR services.

The price proposal shall include sufficient detail to allow SPR to fully evaluate the proposed cost structure. Specifically:

• CMAR’s Fee Percentage.

• Rate sheet for Phase I (Preconstruction) personnel through 2027.

o Identify any markups for direct costs, subcontractors/subconsultants, or other fees that CMAR plans to invoice as part of preconstruction services.

o Preconstruction rates may be renegotiated each year as part of contract renewal.

• Rate sheet for Phase II (Construction) personnel through 2027.

o Construction rates may be renegotiated each year as part of contract renewal.

• Rate sheet for construction equipment through 2027.

o Include equipment operating expenses.

• Identify all assumptions, exclusions, and clarifications associated with the proposed pricing.

• Provide any additional cost information or breakdowns necessary to demonstrate transparency and alignment with an open-book contracting approach.

Note: Pricing shall be structured to support transparency and collaboration consistent with a CMAR delivery model. SPR will evaluate pricing based on completeness, clarity, and overall value, not solely lowest cost.

Having examined the RFQ and supporting documentation including the Attachment B Draft Agreement, CMAR shall submit one (1) copy of the price proposal in a separate PDF file labeled “Price Proposal.”

The Price Proposal will be used as a basis for firm selection as described in 4.4 Evaluation Criteria.

A font similar in size to or larger than Arial font eleven-point (11-pt) must be used for the Price Proposal.

3.4. Mandatory Pre-proposal Meeting

A mandatory pre-proposal meeting will be held in-person on September 10, 2026 at 2:00 PM. The purpose of the preproposal meeting is to assist prospective CMARs in the interpretation of the Request for Qualifications, Scope of Work, and other technical matters. The in-person meeting will be held at the following location:

South Platte Renew 2900 South Platte River Drive Englewood, CO 80110

Prospective Proposers are strongly encouraged to arrive at least ten (10) minutes prior to the scheduled meeting time to allow sufficient time for parking, check-in, and registration.

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The meeting will begin promptly at 2:00 p.m. Any prospective Proposer arriving after 2:00 p.m. will not be admitted to the meeting and will be deemed ineligible to submit a Proposal. No exceptions will be made for late arrival.

Proposers are responsible for allowing adequate time to arrive, park, check in, and complete any required registration prior to the 2:00 p.m. deadline.

Attendance will be documented, and only firms represented by an authorized representative at the Mandatory Pre-Proposal Meeting will be eligible to submit a Proposal.

The attendee list will be posted to BidNet after the Mandatory Preproposal Meeting.

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SECTION 4. Proposal Evaluation and Selection

4.1. General

The Proposals will be reviewed and evaluated by the SPR Selection Committee (with assistance provided by other outside advisors, if desired by SPR) according to the requirements and criteria outlined herein.

During the Proposal evaluation process, written questions or requests for clarification may be submitted to one or more firms regarding their Proposal or related matters. Failure to respond in a timely manner to any such questions or requests may be grounds for elimination of the firm from further consideration. In addition, the City may require that all or a limited number of firms participate in interviews.

4.2. Selection Process Overview

For the purpose of selecting the most qualified firm, SPR will use a competitive selection process as set forth in pertinent City and State procurement requirements. The procedure will involve the following steps:

a. SPR will advertise the RFQ Invitations on Bidnet.

b. Responsiveness and minimum qualifications will be checked.

c. The SPR’s Selection Committee will review, rank, and shortlist all Proposals that meet responsiveness and minimum qualification requirements. If necessary, the committee may decide that interviews are required to provide clarification on the proposals and determine selection.

d. The SPR’s Selection Committee will then rank each Proposal and prepare a recommendation for approval. Upon authorization, the SPR Project Manager shall negotiate a contract with the selected firm. Should the Project Manager be unable to negotiate a satisfactory contract with the firm considered to be most qualified, the Project Manager, or designee, shall terminate such negotiations with that firm and begin negotiations with the next most qualified firm and so on until negotiations are successful.

e. The SPR Director and/or Supervisory Committee reserves the right to modify or reject any contract for the acquisition of goods and/or services submitted to it for consideration.

4.3. Responsiveness

Each Proposal will be reviewed to determine whether it is responsive to the RFQ. Failure to comply with the requirements of this RFQ may result in a Proposal being rejected as non-responsive. At its sole discretion, however, the City may waive any such failure to meet a requirement of this RFQ and may request clarification or additional information to remedy a deficiency.

4.4. Evaluation Criteria

The Selection Committee will evaluate and rank the Proposals that satisfy the minimum qualification requirements identified in this section by applying scores to each Proposal Part, as set forth in Table 4.4.1, to information provided in Proposals.

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4.4.1. Proposal Evaluation

Proposal Part Points Criteria Experience and Technical Capability

40 CMAR experience will be evaluated based on the Proposer’s success delivering projects of similar size and complexity, particularly within active industrial or wastewater environments.

Emphasis will be placed on CMAR and key personnel experience, including preconstruction collaboration, cost estimating, and GMP development and transparency.

Managing team continuity and transition of key personnel throughout the project will be assessed.

Consideration will also be given to the Proposer’s ability to meet budget and schedule, maintain strong safety performance, minimize operational impacts, and deliver successful startup and commissioning.

The quality of relevant project experience and client references will be key factors in the evaluation.

Project Understanding and Management Approach

40 Responses to the scope of work will be evaluated based on the Proposer’s demonstrated understanding of the project requirements and the clarity, completeness, and practicality of their proposed approach. Emphasis will be placed on their ability to effectively plan and execute CMAR services, including transition and onboarding, construction management, cost control, scheduling, safety, and coordination with ongoing operations.

The evaluation will also consider the Proposer’s approach to transparency, risk management, and communication, as well as their ability to provide innovative, efficient, and reliable solutions aligned with SPR’s goals.

Price Component 20 The price component will be evaluated based on the competitiveness, transparency, and completeness of the Proposer’s fee structure. Emphasis will be placed on the clarity of labor, equipment, and personnel rates, as well as the overall cost approach for delivering CMAR services.

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SECTION 5. Conditions for Firms

5.1. Pre-selected Firms and Individuals

None.

5.2. Conflict of Interest

The firm must disclose with the Proposal, the name of any officer, director, partner, associate, or agent, who is also an officer or employee of SPR, the Cities of Englewood and/or Littleton.

Bidders, proposers, consultants, contractors, subcontractors, and suppliers shall disclose any former City employee who is expected to participate in the procurement or performance of a resulting contract.

5.3. Rights of the City

In connection with this procurement process, including the receipt and evaluation of Proposals and award of the Agreement, City reserves to itself (at its sole discretion) all rights available to it under applicable law, including without limitation, with or without cause and with or without notice, the right to:

• Cancel, withdraw, postpone, or extend this RFQ, in whole or in part, at any time prior to the execution of the Agreement, without incurring any obligations or liabilities.

• Modify the procurement schedule.

• Waive deficiencies, informalities and irregularities in a Proposal and accept and review a non-conforming Proposal.

• Suspend and terminate the procurement process or terminate evaluations of Proposals received.

• Permit corrections to data submitted with any Proposal.

• Hold meetings and interviews, and conduct discussions and correspondence, with one or more of the firms to seek an improved understanding of any information contained in a Proposal.

• Seek or obtain, from any source, data that has the potential to improve the understanding and evaluation of the Proposals.

• Seek clarification from any firm to fully understand information provided in the Proposal and to help evaluate and rank the firms.

• Accept or reject any or all Proposals that it may in its sole discretion deem non-responsive, to waive technicalities, or to accept the Proposal that, in its sole judgment, is most advantageous and best serves the over-all interest of the City.

• Reject a Proposal containing exceptions, additions, qualifications or conditions not called for in the RFQ or otherwise not acceptable to the City.

• Conduct an independent investigation of any information, including prior experience, included in a Proposal by contacting project references, accessing public information, contacting independent parties, or any other means.

• Request additional information from a firm during the evaluation of its Proposal.

5.4. Obligation to Keep Project Team Intact

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Firms are advised that all Key Personnel identified in their Proposals remain on the team for the duration of the procurement process and execution of the Project. If extraordinary circumstances require a change, it must be submitted in writing to the City, who shall have sole discretion to determine whether to authorize a change, recognizing that certain circumstances (such as termination of employment) may occur that are beyond the firm’s control. Unauthorized changes to the Project team at any time during the procurement process may result in penalties or termination.

5.5. Additional Conditions

NON-COLLUSION: By submitting a Proposal in response to the RFQ, the firm represents that, should the Proposal be accepted, the resulting contract(s) would not violate any provisions of federal law or regulations, or any ordinances or regulations established by the City.

ANTI-DISCRIMINATION: During the performance of the Contract, the firm agrees as follows:

a. The firm will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, or national origin.

b. Notices, advertisements and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirement of this section.

PROPOSAL PREPARATION COSTS: By submittal of a Proposal, the firm agrees that all costs associated with the preparation of his/her Proposal and interview preparation/materials (if applicable) will be the sole responsibility of the firm. The firm also agrees that the City bears no responsibility for any costs associated with the preparation of the Proposal and/or any administrative or judicial proceedings resulting from the solicitation process.

DRUG FREE WORKPLACE: The selected firm must provide a Drug Free Workplace in accordance with Colorado State law.

OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA): In instances where such is applicable due to the nature of the matter with which this Proposal is concerned, all material, equipment, etc., as proposed and offered by firms must meet and conform to all OSHA requirements; the firm's signature upon the Proposal being by this reference considered a certification of such fact.

PATENT INFRINGEMENT, ETC: By submission of a Proposal the firm certifies that the services to be furnished will not infringe any valid patent, copyright, or trademark and the successful firm shall, at his/her own expense, defend any and all actions or suits charging such infringement and hold the City harmless in case of any such infringements.

5.6. Addenda

If any revisions or clarifications to the RFQ or procurement process become necessary or desirable (at the City’s sole discretion), the City may issue written addenda.

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Failure of any firm to obtain any such addendum shall not relieve said firm from any obligation under the RFQ as submitted. All addenda so issued shall become part of the Contract Documents and firm shall acknowledge receipt on the Affidavit of Authenticity provided in Attachment C.

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Attachment A Definition of Terms The definitions of some of the capitalized terms used in this RFQ are presented below:

Firm – The firm or other any other firm (such as a subcontractor or joint-venture partner) that will provide services and have responsible charge of the…