biddoc.pdf

INVITATION FOR BIDS

PROJECT MANUAL

including

CONTRACT DOCUMENTS, PLANS

and

SPECIFICATIONS

for the

CITY OF ALAMOSA

HUNT AVENUE IMPROVEMENTS PROJECT

CDOT Project # C M015-007 (25245)

CITY OF ALAMOSA, COLORADO

MAY 5, 2026

CITY OF ALAMOSA

HUNT AVENUE IMPROVEMENTS PROJECT

ADVERTISEMENT FOR BIDS

City of Alamosa Public Works Department 300 Hunt Avenue Alamosa, Colorado 81101

The City of Alamosa will be accepting bids via the Rocky Mountain E Purchasing (www.bidnetdirect.com/colorado) for theHUNT AVENUEIMPROVEMENTS PROJECT, CDOT #25245 untilFriday, May 22 2026, at 3:00 PM.

Bids will be opened and publicly read aloud onTuesday,May 26 at 3:00 PMat the Alamosa Public Works Department, 300 Hunt Avenue, Alamosa, Colorado.

The City of Alamosa invites interested, qualified persons or firms, capable of providing the required service to submit bids for improvements that generally consist of roadway reconstruction, drainage, pedestrian and ADA improvements, lighting, and associated work along Hunt Avenue.

The Contract will be awarded using “Additive Alternate Bidding” procedure. The contract will be awarded to the bidder providing the maximum scope within the project budget which, in this case, will be the lowest combined bid for the two packages.

● Base Bid Package represents the critical project scope component and is the base scope. This scope is guaranteed to the awarded bidder.

● Bid Add Alternate Package represents an alternative which will be added to the base to establish the low bid. This scope is not guaranteed and will only be awarded if total bid is within the project budget.

Bids shall be entitled “HUNT AVENUE IMPROVEMENTS PROJECT,CDOT #25245”. Performance and Payment bonds equal to 100% of the bid are required, the project is tax exempt in which the contractor will be provided with the tax-exempt number for material purchases.

The project is to include all labor and materials necessary for reconstruction of Hunt Avenue in Alamosa from 6th Street to Main Street (Base Bid) and from Main Street to the alley between Main and 4th Street (Add Alternate No. 1) including all improvements as identified on the plans.

Copies of the Contract Documents may be obtained using the Rocky Mountain E-Purchasing website athttps://www.bidnetdirect.com/colorado/solicitations/open-bids/page1.

Advertisementfor Bids Hunt Avenue Improvement Project http://www.bidnetdirect.com/colorado

A non-mandatory pre-bid meeting will be held onMonday, May 11, 2026, at 1:00 p.m. at City of Alamosa Public Works Department located at 300 Hunt Avenue, Alamosa, Colorado. Any questions should be submitted in writing to the Mountain E-Purchasing website at https://www.bidnetdirect.com/colorado/solicitations/open-bids/page1.The deadline for questions is Thursday, May 14, 2026 at 5:00 PM. The City of Alamosareserves the right to refuse any and all bids.

An EEO-1 Report must be submitted to the Joint Reporting Committee if the contractor and subcontractors meet the eligibility requirements (29 CFR 1602.7). For additional information regarding these federal requirements, please refer to:http://www.eeoc.gov/employers/eeo1survey/faq.cfm.

The City of Alamosa reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the lowest bid deemed, in the opinion of the City, to be in the best interest of the City of Alamosa.

Deron L. Granville, AIA

City of Alamosa Construction Project Manager

Advertisementfor Bids Hunt Avenue Improvement Project http://www.eeoc.gov/employers/eeo1survey/faq.cfm

CITY OF ALAMOSA

HUNT AVENUE IMPROVEMENTS PROJECT

TABLE OF CONTENTS

I. INVITATION FOR BIDS

II. INSTRUCTIONS TO BIDDERS

III. SCOPE OF SERVICES

IV. INSURANCE

V. BID SUBMISSION

VI. BID FORM

VII. LIST OF SUBCONTRACTORS

VIII. BID SECURITY (BID BOND) FORM

IX. CDOT ANTI COLLUSION AFFIDAVIT - FORM 606

Instructions to Bidders Hunt Avenue Improvement Project

I. INVITATION FOR BIDS

The City of Alamosa, Colorado invites interested, qualified bidders, capable of providing the required services, to submit bids for City of Alamosa Hunt Avenue Improvement Project in accordance with the terms, conditions, and specifications contained in these documents.

The City of Alamosa invites interested, qualified persons or firms to submit bids for City of Alamosa Hunt Avenue Improvement Project which generally consist of roadway reconstruction, drainage improvements, pedestrian facilities, lighting, and associated streetscape improvements along Hunt Avenue in accordance with the terms, conditions, and specifications contained in these documents and associated construction documents.

Bidders wishing to participate should ensure they have all addenda prior to submission of bid. Failure to acknowledge receipt of any addenda applicable to this project could result in the rejection of your bid.

This request for proposals and any subsequent addenda will be posted to the Rocky Mountain EPurchasing System website (www.bidnetdirect.com/colorado) then click on Vendor Login or Vendor Registration if you have not already registered. Firms are encouraged to register with RMEPS for all City bid opportunities.

There will be a non-mandatory pre-bid conference at 1:00 PM (Local Time) onMonday, May 11, 2026, at the Public Works Department, City Hall, 300 Hunt Ave, Alamosa, CO 81101. Google Meets Link:

meet.google.com/npc-qzku-jhs Phone Numbers

(US)+1 662-618-2393

PIN: 241 869 405#

Questions: Each bidder, before submitting their bid, shall become fully informed as to the extent and character of work required. All questions must be submitted via Rocky Mountain EPurchasing System website (www.bidnetdirect.com/colorado). Question Deadline:Thursday, May 14, 2026Time: 3:00 PM (Local Time).

(Questions received after the deadline may not be accepted.)

Final Addendum:Tuesday, May 19, 2026Time: 3:00 PM (Local Time).

Submittal Instructions: Submittal requirements are outlined in the Bid Submission Section of the Bid Documents. Deliver Bid via: Rocky Mountain E Purchasing (www.bidnetdirect.com/colorado) using the form furnished. Physical sealed bids will not be accepted.

Bid Due Date and Time:Friday, May 22, 2026Time: 3:00 PM (Local Time).

It is the sole responsibility of the respondent to see that the bid is received before the submission deadline. Late bids will not be considered.

https://meet.google.com/npc-qzku-jhs?hs=122&authuser=0

All bids submitted shall be binding upon the respondent if accepted by the City within sixty (60) calendar days of the submission date. Negligence upon the part of the respondent in preparing the bid confers no right of withdrawal after the time fixed for the submission of bid. This project is being bid in accordance with the City of Alamosa Purchasing Policy.

Bids will be opened and read aloud onMay, 26, 2026Time: 3:00 PM (Local Time) at the Public Works Department, City Hall, 300 Hunt Ave, Alamosa, CO 81101. Google Meets Link:

Meeting code meet.google.com/rsj-eedm-fcw

Phone Numbers

(US)+1 857-776-2620

PIN: 788 435 600#

https://meet.google.com/rsj-eedm-fcw?hs=122&authuser=0

II. INSTRUCTIONS TO BIDDERS

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office - The office from which the Bidding Documents are to be issued.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents are available on the Rocky Mountain EPurchasing System website (www.bidnetdirect.com/colorado). TheContract is governed by the CDOT Standard Specifications for Road and Bridge Construction (2025), as modified by the Contract Documents.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder s qualifications to perform the Work, after submitting its Bid and within 5 days of Owner s request, Bidder shall submit (a) written evidence establishing its qualifications such as financial data, previous experience, and present commitments, and (b) the following additional information:

A. Evidence of Bidder's authority to do business in the state where the Project is located.

B. Bidders state or other contractor license number, if applicable.

C. Subcontractor and Supplier qualification information; coordinate with provisions of Article 12 of these Instructions, Subcontractors, Suppliers, and Others.

D. References and other required information regarding qualifications.

3.02 A Bidders failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder s qualifications.

3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder s representations and certifications.

ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE;

OWNERS SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-ofway, easements, and other lands furnished by Owner for the use of the Contractor. Any Additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify:

a. those reports and drawings known to Owner of explorations and tests of subsurface conditions or Environmental Conditions at or adjacent to the Site.

2. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or adjacent to the Site are set forth in the Contract Documents and are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, physical conditions, and underground utilities are set forth in Section 102.05 of the CDOT Standard Specifications.

Provisions concerning differing site conditions, changes, and claims are set forth in Sections 104 and 105, as modified by the Contract Documents.”

4.03 Site Visit by Bidders

A. Each Bidder should visit the site of the proposed work and fully acquaint themselves with the existing conditions there relating to construction and labor, and should fully inform themselves as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. The Bidder should thoroughly examine and familiarize himself with the Drawings, Technical Specifications, and all other Contract Documents. The Contractor by the execution of the Contract shall in no way be relieved of any obligation under it due to his failure to receive or examine any form or legal instrument or to visit the site and acquaint himself with the conditions there existing and the Local Public Agency will be justified in rejecting any claim based on facts regarding which he should have been on notice as a result thereof.

ARTICLE 5 - BIDDERS REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and

(2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings;

E. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder s safety precautions and programs;

F. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work; and

J. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 6 - PRE-BID CONFERENCE

6.01 A pre-Bid conference will be held at the timeand location stated in the invitation or advertisement to bid. Representatives of Owner will be present to discuss the Project. Owner will transmit to all prospective Bidders of record such Addenda as Owner considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than seven days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 8 - QUESTIONS

8.01 Questions regarding this solicitation shall be submitted by Thursday, May 14, 2026 to Rocky Mountain E Purchasing (www.bidnetdirect.com/colorado)

Responses to questions and any addenda will be posted Rocky Mountain E Purchasing (www.bidnetdirect.com/colorado) on Tuesday, May 19,2026.

ARTICLE 9 - BID GUARANTY

9.01 The Bid must be accompanied by a Bid guaranty, which shall not be less than five (5) percent of

Instructions to Bidders Hunt Avenue Improvement Project the amount of the Bid. At the option of the Bidder, the guaranty may be a verified check, bank draft, negotiable U.S. Government Bond (at par value), or a bid bond, (EXHIBIT VIII-M). A guaranty or a surety company listed in the latest issue of U.S. Treasury Circular 570 shall secure the Bid bond. The amount of such Bid bond shall be within the maximum amount specified for such Company in said Circular 570. No Bid will be considered unless it is accompanied by the required guaranty. Certified bank drafts or checks must be made payable to the order of The City of Alamosa to be accepted. The Bid guaranty shall insure the execution of the agreement and the furnishing of the surety bond or bonds by the successful Bidder, all as required by the Contract Documents.

Revised Bids submitted before the opening of Bids, whether forwarded by mail or telegram, if representing an increase in excess of two (2) percent of the original Bid, must have the Bid guaranty adjusted accordingly; otherwise the Bid will not be considered.

Certified checks or bank drafts, or the amount thereof, Bid bonds and negotiable U.S.

Government bonds of unsuccessful Bidders will be returned as soon as practical after the opening of the Bids.

9.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner s exclusive remedy if Bidder defaults.

9.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

9.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

ARTICLE 10 - CONTRACT TIMES

10.01 The dates by which, the Work is to be started and substantially completed and ready for final payment, are set forth in the Agreement.

ARTICLE 11 - LIQUIDATED DAMAGES

11.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 12 - SUBSTITUTE AND OR-EQUAL ITEMS

12.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or or-equal items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or or-equal item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

ARTICLE 13 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

13.01 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the Work. If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

13.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

ARTICLE 14 - PREPARATION OF BID

14.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words No Bid or Not Applicable.”

14.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown.

14.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign.

The partnerships address for receiving notices shall be shown.

14.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the firms address for receiving notices shall be shown.

14.05 A Bid by an individual shall show the Bidders name and address for receiving notices.

14.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture s address for receiving notices shall be shown.

14.07 All names shall be printed in ink below the signatures.

14.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

14.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

14.10 The Bid shall contain evidence of Bidder s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 15 - BASIS OF BID

15.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The Bid Price (sometimes referred to as the extended price) for each unit price Bid item will be the product of the Estimated Quantity (which Owner or its representative has set forth in the Bid Documents) for the item and the corresponding Bid Unit Price offered by the Bidder. The total of all unit price Bid items will be the sum of these Bid Prices; such total will be used by Owner for Bid comparison purposes. Final quantities and Contract Price will be determined in accordance with Sections 109.01 and 109.02 of the CDOT Standard Specifications, as modified by the Contract Documents.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 16 - SUBMITTAL OF BID

16.01 Bids shall be submitted as outlined in the section ARTICLE 2 - BID SUBMITTAL of this document.

ARTICLE 17 - MODIFICATION AND WITHDRAWAL OF BID

17.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

17.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 18 - OPENING OF BIDS

18.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 19 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

19.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 20- EVALUATION OF BIDS AND AWARD OF CONTRACT

20.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

20.02 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

20.03 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

20.04 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

20.05 The Owner will make the determination of Award at a scheduled City Council meeting following the Bid Opening. The Notice of Award will be delivered to the Winning Bidder no later than 10 working days after the Council Meeting.

ARTICLE 21 - BONDS AND INSURANCE

21.01 Requirements for performance and payment bonds are set forth in Section 103 of the CDOT Standard Specifications. Requirements for insurance are set forth in Section 107.17, as modified by the Contract Documents. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 22 - SIGNING OF AGREEMENT

22.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted Agreement and other Contract Documents. Within the time specified, the Successful Bidder shall execute and return the Agreement and provide all required bonds and insurance in accordance with Section 103 of the CDOT Standard Specifications. Upon execution, the Owner will provide the Contractor with copies of the Contract Documents as defined in Section 101.06.

ARTICLE 23 - BIDDING TIMETABLE

Project Publication Tuesday, May 5, 2026

Pre-bid Meeting (Non-Mandatory) Tuesday, May 12, 2026

Contractor Questions Due Thursday, May 14, 2026

Final Addendum Issued Tuesday, May 19, 2026

Bids Due Tuesday, May 26, 2026

Bid Opening Tuesday, May 26, 2026

Notice of Award ** Tuesday, June 9, 2026

Notice to Proceed TBD

Project Commences Monday, July 27, 2026

Number of Construction Days 60 (Working Days)

Project Completion Friday, October 16, 2026

** Notice of Award date is tentative based on CDOT concurrence.

III. SCOPE OF SERVICES

ARTICLE 1 - SCOPE OF WORK

The City of Alamosa is soliciting bids for construction of the Hunt Avenue Improvements Project, located along Hunt Avenue between 6th Street and Main Street, with a potential Bid Add Alternate extending north from Main Street to the alley south of 4th Street.

The project generally consists of full roadway reconstruction and streetscape improvements, including removal of existing pavement and curb and gutter, construction of new concrete pavement, curb and gutter, sidewalks, ADA-compliant curb ramps, drainage improvements, lighting infrastructure, signage, striping, landscaping, and aesthetic enhancements. Work also includes associated subgrade preparation, aggregate base course, pavement jointing, and restoration of disturbed areas.

The Base Bid includes reconstruction of Hunt Avenue from 6th Street to Main Street, including limited improvements within CDOT right-of-way near Main Street, sanitary sewer improvements, storm drainage structures and piping, street lighting, pedestrian facilities, and permanent traffic control devices. The project emphasizes improved pedestrian accessibility, enhanced streetscape character, and compliance with applicable ADA/PROWAG standards.

The Bid Add Alternate, if awarded, includes continuation of similar improvements along Hunt Avenue from Main Street north to the alley south of 4th Street, including roadway reconstruction, drainage, pedestrian facilities, erosion control, and associated appurtenances, as shown in the Contract Documents.

Construction activities shall also include temporary traffic control, maintenance of pedestrian and vehicular access to adjacent properties at all times, erosion and sediment control, environmental protection measures, utility coordination and potholing, construction surveying, and final cleanup. All work shall be performed in accordance with the Contract Documents, including the Plans, Standard Specifications, Project Special Provisions, Standard Special Provisions, and applicable City of Alamosa and CDOT standards.

ARTICLE 2 - SCHEDULING & CONTRACT TIME

The Contract Time for this Project shall be based on calendar days and shall commence upon issuance of a Notice to Proceed (NTP) by the City of Alamosa.

The Contractor shall propose a project start date as part of the bidding process. The proposed start date shall be subject to approval by the City and shall occur no later than July 27, 2026, unless otherwise approved in writing by the City. The City reserves the right to adjust the start date to accommodate coordination with utilities, permitting requirements, or other project constraints.

For the Base Bid, the Contractor shall achieve Substantial Completion of all Work within sixty (60) calendar days following the issuance of the Notice to Proceed.

Scope of Services Hunt Avenue Improvement Project

If the Bid Add Alternate is awarded, the Contract Time shall be extended by thirty (30) additional calendar days, for a total of ninety (90) calendar days, unless otherwise specified in the Contract Documents.

Prior to commencement of construction, the successful bidder shall submit a detailed project schedule to the City for review and acceptance. The schedule shall identify major construction activities, sequencing, anticipated milestones, and coordination with traffic control, utility work, environmental requirements, and inspection activities. Construction shall not begin until the schedule has been reviewed and accepted by the City.

Failure to complete the Work within the specified Contract Time may result in the assessment of liquidated damages, as provided in the Contract Documents.

ARTICLE 3 - PUBLIC INFORMATION SERVICES

The City of Alamosa will be responsible for overall public information and outreach related to the Project, including coordination with City leadership, elected officials, and the general public.

The Contractor shall support the City’s public information efforts by providing timely, accurate construction-related information as reasonably requested. At a minimum, the Contractor shall:

● Coordinate construction phasing, anticipated impacts, and schedule updates with the City’s Project Manager.

● Provide advance notice of activities that may affect traffic flow, pedestrian access, parking, or access to adjacent properties, including anticipated start dates, duration, and restoration timing.

● Cooperate with the City in responding to public inquiries related to construction operations, access, and safety within the Project limits.

● Maintain a professional and courteous presence when interacting with residents, business owners, and the public.

The Contractor shall designate a Project Superintendent or other authorized representative as the primary point of contact for day-to-day coordination related to construction impacts. This representative shall be available during normal working hours and shall have authority to address field issues related to access, safety, and coordination.

Public information support activities described herein shall be considered incidental to the Work and shall not be measured or paid for separately, unless otherwise provided in the Contract Documents.

ARTICLE 4 - PROTECTION OF EXISTING PROPERTY

The Contractor shall take all necessary precautions to protect existing public and private property within and adjacent to the Project limits from damage resulting from construction activities. This includes, but is not limited to, existing roadways, sidewalks, curb and gutter, utilities, structures, landscaping, fencing, signage, irrigation systems, monuments, and adjacent buildings and foundations.

The Contractor shall be responsible for identifying existing conditions prior to commencing Work and shall promptly notify the City of any pre-existing damage observed. Failure to document existing conditions shall not relieve the Contractor of responsibility for damage caused by construction operations.

The Contractor shall protect all existing utilities and appurtenances and shall coordinate with utility owners as required. Any damage to utilities, property, or improvements caused by the Contractor’s operations shall be promptly repaired or replaced to a condition equal to or better than that which existed prior to construction, at no additional cost to the City.

The Contractor shall confine construction activities to the authorized limits of disturbance shown in the Contract Documents or as approved by the City. Any disturbance or damage beyond these limits shall be restored by the Contractor at the Contractor’s sole expense.

The Contractor shall maintain adequate protective measures, including barricades, fencing, coverings, and other means necessary to prevent damage to existing facilities and to ensure public safety. The Contractor shall be responsible for maintaining access to adjacent properties throughout construction, unless otherwise approved in writing by the City.

ARTICLE 5 - TRAFFIC CONTROL

The Successful Contractor shall be solely responsible for all traffic control associated with street reconstruction and related construction operations for the Project.

The Contractor shall provide, install, maintain, and remove all temporary traffic control measures necessary to safely accommodate vehicular, pedestrian, and bicycle traffic. Traffic control shall be implemented in accordance with the Manual on Uniform Traffic Control Devices (MUTCD), Colorado Department of Transportation (CDOT) Standard Specifications and Standard Plans, applicable City of Alamosa standards, and the Contract Documents.

At least fourteen (14) calendar days prior to the start of construction, the Contractor shall file a Traffic Control Plan (TCP) with CDOT Region 5 and the City Project Manager for review and approval.

Construction activities that affect traffic shall not begin until all required approvals have been obtained.

For work within CDOT right-of-way, approval by CDOT shall be required in addition to City approval.

Traffic control responsibility shall not be limited to active work hours and shall apply twenty-four (24) hours per day, including during periods of material storage, inactive work, or any disturbance within the Project limits.

The Contractor shall employ a certified Traffic Control Supervisor (TCS) who shall be responsible for all Methods of Handling Traffic (MHTs), including implementation, inspection, maintenance, and any revisions required by the City and/or CDOT. The TCS shall have authority to immediately correct deficiencies and modify traffic control measures to address changing site conditions.

The Contractor shall maintain safe and continuous access for emergency vehicles, pedestrians, bicyclists, and adjacent property owners at all times, unless otherwise approved in writing by the City.

Temporary pedestrian routes and detours shall be clearly signed, ADA-compliant, and maintained in a safe and accessible condition throughout construction.

The Contractor shall conduct daily inspections of all traffic control devices and shall promptly repair, replace, or adjust devices as necessary to ensure compliance with approved plans and applicable standards.

All costs associated with traffic control, including planning, approvals, mobilization, installation, maintenance, revisions, and removal, shall be considered incidental to the Work and shall not be paid for separately unless otherwise provided in the Contract Documents.

Failure to provide or maintain adequate traffic control may result in suspension of Work until deficiencies are corrected, without adjustment to Contract Time or Contract Price.

ARTICLE 6 - ACCESS TO PRIVATE PROPERTY

The Contractor shall maintain safe and reasonable access to all adjacent private properties throughout the duration of construction. This includes, but is not limited to, access to residences, businesses, parking areas, deliveries, refuse collection, and emergency services.

Temporary closures or restrictions to private property access shall be minimized to the greatest extent practicable and shall only occur with prior approval from the City. When temporary access disruptions are unavoidable, the Contractor shall coordinate such disruptions in advance with the affected property owner(s) and the City’s Project Manager.

Impacted residents and businesses, and the City Project Manager, shall be informed of access interruptions at least twenty-four (24) hours in advance. The notification shall include the anticipated start time, duration of the interruption, and the means by which access will be maintained or restored.

The Contractor shall provide and maintain temporary access measures, such as plates, ramps, walkways, or alternate routes, as necessary to maintain pedestrian and vehicular access to private properties. Temporary access routes shall be maintained in a safe, stable, and ADA-compliant condition, where applicable.

The Contractor shall ensure that access for emergency vehicles is maintained at all times. Under no circumstances shall emergency access be obstructed.

All costs associated with maintaining access to private property, including temporary access provisions, coordination, notifications, and restoration of access areas, shall be considered incidental to the Work and shall not be measured or paid for separately, unless otherwise specified in the Contract Documents.

Failure to maintain adequate access to private property may result in suspension of Work or corrective action as directed by the City, without adjustment to Contract Time or Contract Price.

ARTICLE 7 - WEIGHT TICKETS

For all Contract Pay Items that are measured and paid for on a per ton or per cubic yard (CY) basis, the Contractor shall provide weight tickets from a certified scale to verify quantities delivered to the Project.

Weight tickets shall be furnished by the Contractor and shall be submitted to the City at the time of delivery of the materials or as otherwise directed by the City’s Project Manager. Tickets shall clearly identify, at a minimum, the material type, date, project name, truck number or identifier, gross weight, tare weight, and net weight or converted quantity, as applicable.

All costs associated with obtaining certified weight tickets, including haul, scale fees, and documentation, shall be incidental to the Work and shall not be paid for separately.

Failure to provide acceptable weight tickets may result in non-payment or delayed payment for the associated quantities until proper documentation is provided.

ARTICLE 8 - CONSTRUCTION STANDARDS

This project shall be constructed according to the CDOT Standard Specifications for Road and Bridge construction (2025), as modified by the Project Special Provisions and Standard Special Provisions included in this advertisement. Current standard specifications may be found at CDOT’s website:

https://www.codot.gov/business/designsupport/cdot-construction-specifications/2025-construction-specifications

ARTICLE 9 - ADDITIONAL CDOT DOCUMENTATION

Additional CDOT Documentation will be required for the project per the CDOT 2026 Field Materials Manual. The documentation specific to local agency projects can be found at:

https://www.codot.gov/business/designsupport/materials-and-geotechnical/manuals/field-material-manuals

The Bid Documents and any Addenda issued contain the provisions required for the construction of the Project. Information otherwise obtained from an officer, agent or employee of the City of Alamosa or any other person shall not affect the risks or obligations assumed by the Contractor or relieve them from fulfilling any of the conditions of the contract.

The City reserves the right to eliminate any or all portions of work in their entirety. Work to be completed with this project shall be as described in the Project Drawings with Specifications, attachments, and in the other documents referenced and included in this package.

IV. INSURANCE

A.The Successful Contractor shall not commence Workunder the Contract until all insurance required by the Contract Documents has been obtained and approved by the City. The Contractor shall not permit any subcontractor to commence Work until all insurance required of the subcontractor has been obtained and approved. The Contractor shall maintain the required insurance coverages for the full duration of the Contract.

B.The Successful Contractor shall procure and maintain,at its own cost, the insurance policies specified herein. The Contractor shall not be relieved of any liability, claims, demands, or obligations assumed pursuant to the Contract Documents by reason of failure to procure or maintain insurance, or by reason of failure to procure or maintain insurance in sufficient amounts, duration, or types.

C.The Successful Contractor shall procure and maintain,and shall cause each Subcontractor to procure and maintain (or shall insure the activities of Subcontractors under the Contractor’s own policies), the following minimum insurance coverages. All coverages shall be maintained with insurers and policy forms acceptable to the City and shall be continuously maintained from the commencement of the Work. If any required policy is written on a claims-made basis, the Contractor shall provide appropriate retroactive dates and extended reporting periods to ensure continuous coverage.

1. Workers’ Compensation Insuranceas required by theWorkers’ Compensation Act of the State of Colorado and all other applicable laws, andEmployers’ Liability Insurancewith minimum limits of:

○ $1,000,000 each accident

○ $1,000,000 disease – policy limit

○ $1,000,000 disease – each employee

2. Commercial General Liability (CGL) Insurance(ISOCG 00 01 or equivalent) with minimum limits of:

○ $1,000,000 each occurrence

○ $2,000,000 general aggregate

3. Coverage shall apply to all premises and operations and include bodily injury, property damage, personal and advertising injury, products and completed operations, blanket contractual liability, independent contractors, and explosion, collapse, and underground (XCU) hazards. The policy shall contain a severability of interests provision.

4. Automobile Liability Insurance covering owned, hired, and non-owned vehicles with a minimum Combined Single Limit (CSL) of $1,000,000 per occurrence for bodily injury and property damage.

5. The State shall be named as additional insured on all Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts require additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent) required of Contractor and any Subcontractors hereunder.

D.All policies required above, except Workers’ Compensationand Employers’ Liability insurance, shall be endorsed to name the City of Alamosa and CDOT, and their respective officers, officials, and employees, as Additional Insureds. Such coverage shall be primary and non-contributory to any insurance maintained by the City. Additional insured coverage under the Commercial General Liability policy shall include completed operations and shall not exclude bodily injury or property damage arising therefrom. The Contractor shall be solely responsible for any deductibles or self-insured retentions.

E.Certificates of insurance evidencing the requiredcoverages, conditions, and minimum limits shall be provided to the City prior to commencement of Work. Each certificate shall identify the Project and provide that coverage shall not be cancelled, terminated, or materially modified without at least thirty

(30) days’ prior written notice to the City. Any language stating the insurer will “endeavor to” provide notice shall be stricken. The City reserves the right to require certified copies of any policy or endorsement.

F.Failure of the Contractor to procure or maintainthe required insurance shall constitute a material breach of contract. The City may, at its option, terminate the Contract or procure such insurance and recover the cost from the Contractor, including by offset against monies otherwise due.

V. BID SUBMISSION

ARTICLE 1 - BID RECIPIENT

1.01 This Bid is submitted to: City of Alamosa

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BID SUBMITTAL

2.01 All bids are to be submitted via: www.bidnetdirect.com/colorado. They must be received Friday, May 22, 2026 at 3:00 PM Local Time). Late bids will not be accepted.

2.02 Each Bid must be accompanied by a Bid Guaranty payable to the The City of Alamosa for five percent (5%) of the total amount of the Bid.

2.03 All bids must be in compliance with all aspects of this bid package. Any exceptions to the specifications must be attached hereto and may be cause for bid rejection.

2.04 The successful Contractor must also complete a W-9 form (Taxpayer Identification No.). The City of Alamosa is exempt from all local, state and federal taxes.

2.05 The City of Alamosa reserves the right to reject any and all bids and to waive informalities and minor irregularities in bids received and to accept any portion of the bid or all items proposed if deemed in the best interest of the City of Alamosa.

ARTICLE 3 - BIDDER’S ACKNOWLEDGEMENTS

3.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 4 - BIDDER’S REPRESENTATIONS

4.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Bid Submission Hunt Avenue Improvement Project

Addendum Number Addendum Date

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site…