biddoc.pdf

Invitation for Bid

26-IFB-PR-003

Landscape Maintenance Services

The City and County of Broomfield

Procurement Division

One DesCombes Drive

Broomfield, CO 80020

CRITICAL DATES SCHEDULE

All Times Listed are Mountain Time

Solicitation Posted to BidNet August 18, 2026

Questions due in BidNet August 25, 2026 at 2:00 PM

Q&A Posted to BidNet August 28, 2026

Solicitation Closing Date September 3, 2026 at 2:00 PM

Revised January 29, 2026

TABLE OF CONTENTS

1. GENERAL INFORMATION. 4

2. SCOPE OF WORK AND REQUIREMENTS. 6

3. BID REQUIREMENTS 6

4. SUBMISSION REQUIREMENTS. 7

5. EVALUATION AND METHOD OF AWARD 10

6. COOPERATIVE PURCHASING EFFORTS 12

7. GENERAL SOLICITATION TERMS AND CONDITIONS 13

Attachments

Attachment A: Designated CCOB Property Maps

Links

BidNet Website: www.bidnetdirect.com/colorado

Bidder Questionnaire: Bidder Questionnaire

City and County of Broomfield Standards and Specifications

Sample Agreement: Sample Agreement

The City & County of Broomfield wants to thank all bidders in advance for their interest.

Landscape MaintenanceServices https://drive.google.com/drive/folders/15UGSBMFbsd0pM4zMHnRsmZ-t7jPlSuBj?usp=drive_link http://www.bidnetdirect.com/colorado https://docs.google.com/document/d/1V-4LGYUEeuBSki3xqi79kyL7pe_NrfI2oNfuff4rdF0/edit?usp=sharing https://drive.google.com/drive/folders/1F2zEBnuDD9ou8mTXXXm1RtjSiyVYT2lv https://drive.google.com/file/d/1TT9fIz3-J7XRaEzjyMJZjtXw0as-4Kfl/view?usp=sharing

THE CITY AND COUNTY OF BROOMFIELD

Mission Statement

As dedicated stewards of Broomfield, our community-focused team delivers meaningful and impactful services and support.

Guiding Values

Integrity – Committing to doing what is right, especially when it’s challenging.

Stewardship – Fostering innovative and responsible management of resources.

Collaboration – Engaging in inclusive partnership, teamwork, and cooperation with each other and the community.

Caring – Nurturing an environment where compassion and empathy extend beyond words to support the well-being of our employees and community.

Customer Service – Creating a quality customer experience through respectful, reliable, and accessible service.

Commitment to Diversity, Equity and Inclusivity.

The City and County of Broomfield has made diversity, equity and inclusion one of the top priorities of the organization and seeks to align this priority to the organization’s mission and guiding values as stated below.

The values of diversity, equity, inclusivity, and accessibility are inherent to the City and County’s strategy to welcome, develop and maintain prosperous communities.

Accordingly, these values are embedded into all the City and County’s procurement processes to ensure competitive procurements that offer equitable opportunities for all potential submitters. It is a primary value to lawfully promote economic equity by engaging a more diverse and inclusive community of vendors and bidders. Through this lawful promotion of equity, diversity, and inclusion, the City and County strives to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities. Each procurement opportunity is to be approached with ethical and honest behavior.

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1. GENERAL INFORMATION.

1.1. Project Description. The City and County of Broomfield (hereinafter known as “CCOB”) acting through the Park Services department, is seeking a qualified contractor to assist with the ongoing maintenance of municipal parks, open spaces, and landscaped rights-of-way (the

“Project”)..

1.1.1. CCOB intends to execute one (1) agreement for the services requested in this Invitation for Bid (“Bid”). In all cases, CCOB reserves the right to negotiate all contract amounts. Parties interested in submitting a bid are required to follow the guidelines and instructions contained in this Bid.

1.2. Terms. The term “Bidder” refers to each person or entity that submits a

Bid in Response to an Invitation for Bid. The term “Awarded Contractor” refers to the person or entity to which a contract is awarded.

1.3. E-Procurement System. CCOB, along with the other participating agencies, utilizes the Rocky Mountain E-Purchasing System (hereafter referred to as “BidNet”) to post bids, addenda, and award information.

Bidders must register themselves online prior to Bid submission by visiting the BidNet website: www.bidnetdirect.com/colorado.

1.3.1. CCOB shall issue written addenda if substantial changes, which impact the submission of the Bid, are required. Copies of such addenda will be distributed via the BidNet system. In the event of conflict with the original agreement documents, addenda shall govern all other agreement documents to the extent specified.

Subsequent addenda shall govern over prior addenda only to the extent specified.

1.4. Critical Dates. Projected activities and the tentative schedule related to this Bid are identified on the title page Critical Dates, and are subject to change. In the event these dates change, Bidders will be notified on an addendum posted on BidNet.

1.5. Pre-Bid Meeting. No pre-bid meeting will be held for this Solicitation.

1.6. Bidder Questions. All questions for this Bid will only be accepted on

BidNet. If you have issues with uploading your questions, please contact

BidNet at 1-800-835-4603, for all technical and customer support. Any

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Landscape MaintenanceServices http://www.bidnetdirect.com/colorado

Bidder submitting questions shall be responsible for ensuring that the questions are delivered no later than the due date and time identified on the title page of this Bid.

1.6.1. BidNet limits the characters available to input for CCOB to respond to each question. For this reason, multiple questions may not be submitted as a single question, as CCOB is unable to respond to multiple questions in the space provided. Because of this limitation, multiple questions per entry will not be answered.

A multi-part question containing an initial question and a follow-up is the exception to this rule.

1.7. Silence and Omissions. The apparent silence or omissions within this Bid regarding a detailed description of the materials and services to be provided shall be interpreted to mean that only the best commercial practices are to prevail and that only materials and workmanship of first quality are to be used.

1.8. Anti-Collusion. The Bidder by submitting a Bid, certifies that their Bid is made without previous understanding, agreement, or connection either with any persons, firms or corporations offering a Bid for the same items or with CCOB. The Awarded Contractor also certifies that Bid is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

1.9. Communications. Contact with any CCOB representative, other than that outlined herein, concerning this Bid is prohibited and may deem your company non-responsive.

1.10. Contact Person. CCOB will not answer any telephone inquiries about this

Bid. Direct all inquiries and correspondence in writing regarding this Bid to the Procurement Official listed below:

City and County of Broomfield

Kami Duran

Senior Procurement Specialist Procurement Division E-mail: solicitations@broomfield.org

1.11. Interpretations. Any official interpretation of this Bid must be made by an agent of CCOB’s Procurement Division who is authorized to act on behalf of CCOB. CCOB shall not be responsible for interpretations

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offered by employees of CCOB who are not agents of the CCOB’s

Procurement Division.

1.12. Inconsistencies. Any inconsistencies noted by the Bidder upon review of this Solicitation shall be brought to the attention of the Procurement

Division, who shall be solely responsible for resolving any such inconsistencies. Notices of inconsistency shall be provided to solicitations@broomfield.org with details identifying the inconsistency.

1.13. Reasonable Accommodations. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of City and

County of Broomfield, should contact the ADA Coordinator at

303-438-6231 as soon as possible but no later than forty-eight (48) hours before the scheduled event.

1.14. Payment. The Awarded Contractor will timely issue invoices for products and/or services delivered or rendered pursuant to this Agreement.

Unless a different payment schedule is specified in this Agreement, timely issuance of invoices is considered within thirty (30) days after the end of the month when services are rendered. Failure to submit invoices for timely payment will result in nonpayment. Notwithstanding the above, all invoices for products and/or service delivered in CCOB’s fiscal year (January 1 to December 31) must be submitted no later than 30 days after the end of the fiscal year, or by February 1st of each calendar year.

1.14.1. Detailed quotes and invoices for such Work shall include (a) date on which Work was provided, (b) details of the Work provided, (c) and include the purchase order number. Payment for products and/or services not included in this Agreement and not approved by CCOB in writing, shall not be considered valid and CCOB will not be responsible for covering associated costs. Invoices shall be paid within thirty (30) days of approval by the CCOB representative. Invoices which do not conform with the

Agreement will be paid thirty (30) days from receipt of a revised and corrected invoice in conformance with this Agreement.

1.14.2. CCOB will notify the Contractor of any dispute with respect to an invoice in writing. Both Parties will use best efforts to resolve any dispute within 180 days. Incorrect payments to the Contractor due

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Landscape MaintenanceServices mailto:solicitations@broomfield.org to omission, error, fraud, or defalcation may be recovered from the Contractor by deduction for subsequent payments due to the

Contractor under this Agreement or other contracts between

CCOB and the Contractor.

1.14.3. Invoicing for Purchase Orders shall be submitted to a centralized

Accounts Payable Department at apinvoices@broomfield.org.

2. SCOPE OF WORK AND REQUIREMENTS.

2.1. Background. To maintain designated public parks, open spaces, and landscaped rights-of-way according to top industry standards, the Park

Services Department is seeking a fully qualified contractor for all inclusive landscape maintenance services. Beyond performing routine maintenance, the selected firm must handle on-demand needs such as major irrigation system repairs, winter snow management, extra landscaping projects, and site enhancements.

2.2. Scope of Work. The Awarded Contractor shall provide comprehensive landscape maintenance services for designated CCOB properties as identified in Attachment A: Designated CCOB Property Maps

2.3. The Awarded Contractor is responsible for all labor, materials, and equipment required to maintain these sites at the highest industry standard.

2.3.1. Work shall include, but are not limited to, fertilization, pruning, weeding, herbicide applications, bed cultivating, mulching, mowing, turf aeration, edging, trimming, litter control and removal, irrigation maintenance, bi-weekly testing and inspections, soft trail maintenance, snow control on sidewalks, and maintenance of park amenities.

2.3.2. Provide all labor, materials, equipment necessary for ongoing maintenance including: landscape, bikeway, trash removal service, dog bag station service, and hard surface areas within the

CCOB’s property lines.

2.3.3. All work shall be completed as in compliance with all applicable local, state, and federal requirements regarding material methods of work, disposal of excess waste materials, and all other aspects of the Project.

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Landscape MaintenanceServices mailto:apinvoices@broomfield.org https://drive.google.com/drive/folders/15UGSBMFbsd0pM4zMHnRsmZ-t7jPlSuBj?usp=drive_link

2.3.3.1. Use of battery powered small equipment shall be utilized in place of gasoline powered equipment, as required by 5 CCR

1001-33: Colorado Air Quality Control Commission

Regulation Number 29 (“Regulation Number 29”).

2.3.4. Coordinate maintenance programming with CCOB and other

Contractors or activities with a minimal amount of inconvenience to CCOB Parks Services.

2.3.5. The Awarded Contractor shall provide and maintain a Weekly

Status Report Log using an agreed-upon format. CCOB must approve the logging format or coordinate with the bidder to develop an approved form. This log must indicate all services performed, including detailed locations, and must be updated at least once per week.

2.3.6. Keep any hard surface areas within CCOB’s property free of weeds and debris.

2.3.6.1. These areas shall be monitored on a twice (2) monthly basis.

2.3.6.2. Weeds taller than six (6) inches in height must be

mechanically removed or string-trimmed.

2.3.6.3. Weeds shorter than six (6) inches in height may be sprayed with herbicide.

2.3.7. Provide general cleanup to include the removal of trash and debris twice weekly. All designated trash cans must be emptied twice (2) weekly, or more frequently if cans become full.

2.3.8. Trash and debris must also be cleaned up during normal maintenance activities.

2.3.9. Adjust cleanup schedules as needed to match seasonal demands.

2.4. Landscape Maintenance. Weekly manicured turf mow, trim, and edge;

turf fertilization; twice (2) a year aeration and broadleaf herbicide application.

2.4.1. Twice (2) monthly shrub bed maintenance including weeding, mulching, herbicide applications, and pruning. See section 2.12.1

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Landscape MaintenanceServices https://cdphe.colorado.gov/aqcc-regulations for weed and pest management standards.

2.4.2. Manicured turf mow, trim, and edge only, one (1) time per week.

2.4.3. Native mow from April 1 through October 31 six (6) times per year.

2.4.4. Twice (2) weekly trash removal, recycling removal.

2.4.5. Twice (2) weekly dog bag station services bags shall be included with pricing.

2.5. Irrigation maintenance. Adjustment and repair within manicured turf and shrub beds April 15 through October 15, two (2) times per month.

Labor, spring start-up, and winterization are included.

2.6. Native irrigation maintenance. Adjustment and repair within Native areas, April 15 through October 15, one (1) time per month. Labor, start-up, and winterization are included.

2.7. United States Highway 36 (“US36”) High-Speed Bikeway Maintenance.

2.7.1. Sweeping debris off the walk, two (2) times per month.

2.7.2. Native mow band along the trailside, eight (8) times per season.

2.7.3. Algaecide application on wet surfaces when algae is present.

2.7.4. Snow plowing once one-half inch of snow accumulates on the walk.

2.7.5. Ice melt application if ice persists after a snow event.

2.7.6. Emptying of trash receptacles and trash pickup, two times per week.

2.7.7. Cleaning of drains, two (2) times per month.

2.7.8. Repairing smooth wire fence with wooden fence posts, two times per month.

2.7.8.1. Replacing dog waste bags as needed. Bags must be included in the Bid Pricing.

2.8. Weed and Pest Management Standards. All weed management activities require monitoring at least twice per month.

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2.9. Weed Control & Herbicide Application Procedures. All turf areas, irrigated and non-irrigated must be kept free of weeds using manual removal or selective herbicides.

2.9.1. Weeds exceeding six (6) inches in height must be string trimmed or mechanically removed, whereas weeds under six (6) inches may be treated with herbicide.

2.9.2. All weeds sprouting in hard surfaces including sidewalks, asphalt joints, concrete gutters, and median hardscapes must be sprayed and removed.

2.9.3. Broadleaf weeds must be managed using selective contact herbicides during spring and fall, with targeted spot-treatments applied as needed through the summer.

2.9.4. Herbicides must be applied strictly according to product labels and only under favorable environmental conditions when wind speeds are under ten (10) miles per hour (“mph”).

2.9.5. The Awarded Contractor will be liable for replacing any desirable plants or turf damaged or stressed due to chemical overspray or improper maintenance.

2.9.6. Applicators must hold an active Qualified Supervisor License issued by the Colorado Department of Agriculture covering

Category 206, Turf Pest Control and Category 207, Ornamental

Pest Control.

2.9.7. Copies of all product specimen labels and Safety Data Sheets

(“SDS”) must be submitted to CCOB prior to applying any chemical products.

2.9.8. All components utilized for maintenance and repairs shall be in strict compliance with City and County of Broomfield Standards and Specifications, Section 1000, unless formal written authorization is granted by CCOB.

2.9.9. The Awarded Contractor must furnish at least one on-site supervisor possessing a minimum of four (4) years of relevant experience.

2.9.9.1. The supervisor must remain present on-site at all times

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Landscape MaintenanceServices https://ag.colorado.gov/ during work execution, demonstrate thorough familiarity with the materials being maintained, and actively direct all field operations.

2.9.9.2. To facilitate effective teamwork and coordination, supervisory personnel must maintain strong English communication skills when interacting with CCOB staff.

2.9.9.3. All workers must be directly employed and supervised at all times, and CCOB must be notified promptly of any supervisory personnel changes.

2.9.10. Materials listed under this section are expressly specified for use, but this does not prohibit or restrict the Awarded Contractor from providing other approved materials not listed in order to complete the work herein.

2.9.11. All materials shall be new and in perfect condition. Materials used for maintenance shall be supplied by the Awarded Contractor unless otherwise specified.

2.9.12. Any replacement plant materials must be approved by CCOB prior to installation. Any replacement non-organic landscape materials shall conform to the type, size, and condition of the material being replaced and must be approved by CCOB prior to installation.

2.9.13. All materials and equipment, unless otherwise indicated, shall be provided by the Awarded Contractor.

2.9.14. Water supply is furnished and paid for by CCOB for irrigation use only.

2.9.15. Apply a five (5) to six (6) month slow-release or controlled-release nitrogen-only turf fertilizer once a year in May.

2.9.16. An approved fertilizer such as 39-0-0 NITROFORM® slow-release urea-formaldehyde (UF), 180-day 43-0-0 DURATION CR® controlled-release fertilizer, or a similar approved product is acceptable. Fertilizer products must be pre-approved by CCOB.

Two percent (2%) Iron is required during this application. Any extra fertilizer applications must be pre-approved by CCOB.

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2.9.17. Pesticides which may include herbicides, insecticides, and fungicides shall be best quality materials in original manufacturer's containers, properly labeled with guaranteed analysis. Apply strictly at label rates and follow all manufacturer instructions. All application materials must be non-staining.

2.10. Turfgrass Specifics.

2.10.1. Must provide copies of the herbicide specimen label and SDS prior to applications occurring to comply with state reporting requirements the National Pollutant Discharge Elimination System

(“NPDES”) reporting.

2.10.2. Post-emergent and fertilizer combination materials, such as

Weed-n-Feed, shall not be accepted or applied.

2.10.3. Liquid formulations must only be applied when environmental conditions are favorable air temperature below ninety (90) degrees farenheit, no precipitation or irrigation expected for twenty four (24) hours, and wind speeds under ten (10) mph.

2.10.4. Acceptable control can be achieved using selective herbicides explicitly labeled for turfgrass or park-like areas. All pesticide applications must strictly comply with the product's specimen label.

2.10.5. Grass Seed for reseeding must match the existing site mix and be approved by CCOB. Sod for re-sodding must match the existing site mix and be approved by CCOB.

2.11. Tree Maintenance.

2.11.1. Pruning Specifications. All pruning shall be performed in accordance with City and County of Broomfield Standards and

Specifications.

2.11.2. Responsible for continually pruning off suckers, basal sprouts, and dead, dying, or broken branches.

2.11.3. Responsible for keeping lower branches to a clear height of eight

(8) feet along concrete trails and soft trails to provide unobstructed clearance for pedestrians.

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2.11.4. Trees shall not be pruned above eight (8) feet.

2.11.5. Primary pruning of deciduous trees shall occur during the dormant season. Damaged trees or those posing immediate health or safety hazards may be pruned at any time of the year.

2.11.6. Evergreen trees should not be lifted unless absolutely necessary.

2.11.6.1. A proper tree well must be maintained along the drip line.

2.11.6.2. Under the direction of CCOB, a pruning rotation shall be developed.

2.11.6.3. Trees shall be lifted at least every three years or on an as-needed basis.

2.11.7. Tree Removal. Contact CCOB for approval regarding any trees in need of removal due to natural causes, vandalism, or accidents.

2.11.7.1. Any tree removed must be accurately mapped or located via GPS. The tree species, height, diameter, removal date, and reason for removal must be tracked; a comprehensive tree removal log must be included in the monthly report.

2.11.7.2. Responsible for removing dead trees up to 6 inches in diameter. Any dead trees over six (6) inches in diameter will be classified under additional services, requiring a cost estimate submitted for CCOB approval.

2.11.8. Tree Planting. All trees will be planted following City and County of Broomfield Standards and Specifications, Section 1060.00.

2.11.8.1. CCOB will determine the tree species, size, location, and quantity.

2.11.8.2. Inspection of the tree stock and planting location must occur prior to planting.

2.11.8.3. No trees will be planted without approval from CCOB.

2.11.9. Disease and Insect Control. The Awarded Contractor will continually inspect and identify active diseases or insect infestations. Immediately notify CCOB and submit a written proposal for treatment.

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2.11.9.1. Treat infected trees with approved pesticides. Pesticide applications must be executed by a licensed, skilled staff member following all federal, state, county, and city pesticide regulations.

2.11.10. Tree Wrap. To mitigate seasonal sunscald, apply a pre-approved commercial wrap to all deciduous tree trunks up to a four (4) inch caliper. Apply the material starting at the grade line and extending to the lowest primary scaffold branch, ensuring it is fastened securely with designated tree tape.

2.11.10.1. Winter protection must be maintained annually from

November 1st through May 1st. All wrapping operations must be finalized by the November 1st deadline and shall remain undisturbed until May 1st. To promote healthy bark respiration during the active growing season, all protective materials must be entirely removed and disposed of off-site no later than May 15th.

2.11.10.2. Use a commercially available tree wrap preapproved by

CCOB.

2.11.11. Tree Ring Mulching.

2.11.11.1. Ensure a two (2) foot radius extending from each trunk remains entirely clear of vegetation.

2.11.11.2. Exercise extreme caution during trimming operations to safeguard tree bark and the underlying cambium from mechanical line damage.

2.11.11.3. Maintain a three (3) inch mulch depth within all tree wells, to be resupplied following a three-year rotational schedule.

2.11.12. Tree Staking and Guying.

2.11.12.1. Maintain the structural integrity of all tree stabilization systems by performing annual inspections and emergency checks following severe windstorms. Immediate corrective action is required to replace compromised hardware or reposition loose supports to eliminate the risk of trunk girdling and cambium damage.

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2.11.12.2. Decommission stabilization hardware once specimens exhibit sufficient self-supporting root established. In instances where extended support is deemed necessary beyond twelve months, verify strap tension frequently to ensure no structural binding occurs as the trunk diameter increases.

2.11.12.3. All stabilization and anchoring activities must strictly comply with the City and County of Broomfield Standards and Specifications.

2.12. Shrubs, Ground Covers, Ornamental Grasses, Perennials, and Annuals.

2.12.1. Annual Flowers. Plant annual flowers approved by CCOB across approximately two thousand and two hundred fifty (2,250) square feet.

2.12.1.1. CCOB and the Awarded Contractor will jointly design annual beds covering approximately eight hundred and thirty (830) square feet.

2.12.1.2. Supply and installation of annual flowers will be billed as an additional service; however, the ongoing seasonal maintenance of these beds is part of the base contract.

2.12.1.3. Annual flowers must be planted in May, after the last frost, preferably no later than the weekend before Memorial Day.

2.12.2. Pruning Guidelines. Prune shrubs, ground covers, and flowers to maintain a clean, natural appearance.

2.12.2.1. Avoid indiscriminate shearing where possible. Shearing of deciduous shrubs must be accompanied by thinning or removing old canes.

2.12.2.2. Cut back dormant ornamental grasses to one (1) quarter of their mature height.

2.12.2.3. Remove and properly dispose of all cuttings.

2.12.2.4. Cut back dormant herbaceous perennials completely to the ground. Remove and dispose of cuttings. Cut back taller perennials mid-season if they become leggy.

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2.12.2.5. Prune all dead, diseased, and dying branches during the dormant season.

2.12.2.6. Remove dead wood and branches encroaching upon curbs or sidewalks.

2.12.2.7. Prune monthly to clear branches covering sidewalks, benches, utility boxes, and other park amenities.

2.12.2.8. Prune flowering shrubs within two weeks after blooming ends to safeguard future flower buds.

2.12.2.9. Prune ground covers to prevent them from climbing trees and shrubs and to keep them clear of hard surfaces. Cut back bulb foliage after it has turned fifty percent (50%) to seventy-five (75%) yellow and begun to drop.

2.12.3. Shrub Bed Mulching.

2.12.3.1. Monitor beds monthly and resupply wood mulch as needed to maintain a depth of three (3) inches for weed suppression.

2.12.3.2. Wood mulch shall be resupplied to shrub beds on a

three-year rotation, dressing one-third (1/3) of all wood-mulched shrub beds each year.

2.12.3.3. May utilize free mulch supplied by the City and County of

Broomfield Tree Branch Recycling Facility.

2.12.3.4. All mulch types, grades, and colors must be pre-approved.

2.12.3.5. Fertilize all annual plantings with a fertilizer formulated to promote bloom production, typically with a higher ratio of

Potassium(K) and Phosphorus(P) per manufacturer specifications on June 1st and August 1st.

2.12.3.6. Inspect all plant materials, including flowers, weekly for pests or infestations. Notify CCOB immediately upon discovery and submit a written treatment proposal.

2.12.3.7. Deadhead expired blooms routinely and prune out dead or damaged foliage to maintain aesthetic quality.

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2.12.3.8. Maintain the appearance, alignment, and level of steel edging, adjusting adjacent turf or planting beds as necessary.

2.12.3.9. Shrub beds must be kept free of grass and weeds using a combination of hand cultivation, pre-emergent, and post-emergent herbicides. String Trimmers cannot be used to control weeds within shrub beds.

2.12.3.10. Weed removal and herbicide applications must be

performed every two weeks.

2.12.3.11. Do not apply herbicides when wind speeds exceed 10 mph.

2.12.3.12. Replace any plant material damaged due to negligent or improper herbicide application at their own expense.

2.12.3.13. Inspect and manually remove weeds from annual flower beds every two (2) weeks or as needed during the growing season.

2.12.3.14. The use of herbicides within annual flower beds is strictly prohibited.

2.13. Sod and Turf Management. The Awarded Contractor is responsible for performing maintenance on all turfgrass zones in strict alignment with

CCOB Park Services Standards as noted below.

2.13.1. Mowing. Mowing operations are limited to 7:00 a.m. to 7:00 p.m., Monday through Friday. Any variations require written pre-approval.

2.13.1.1. Maintain sharpened mower blades to ensure clean, smooth cuts without tearing the grass.

2.13.1.2. Mower clippings do not need to be collected unless thatch or surface build-up becomes problematic.

2.13.1.3. Use appropriately sized mowers to prevent rutting in soft areas. Do not leave tire marks on concrete sidewalks.

2.13.1.4. Mow all turf areas during the growing season to a height of approximately three and a half (3.5) inches.

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2.13.1.5. Mowing must be performed at least one (1) time per week.

2.13.1.6. Mow and trim around trees, walls, fences, signs, and trash receptacles to match the uniform three and a half (3.5) inch height.

2.13.1.7. Clear all clippings from pavements, paths, and curb lines immediately following execution.

2.13.1.8. Alternate turf mowing patterns bi-weekly where applicable

2.13.2. Trimming. Trim all turf areas inaccessible to mowers after every mowing cycle to match surrounding turf height.

2.13.2.1. Protect trees and shrubs from string trimmer damage. The

Awarded Contractor must replace any plant material killed or seriously injured by trimmer lines at no cost to the

CCOB. Seriously injured shall be defined as the removal of thirty percent (30%) or more of the cambium layer of a tree's trunk circumference, or severe structural deformation of a shrub.

2.13.2.2. Avoid striking fences, buildings, and park assets. Report any structural damage to CCOB immediately.

2.13.2.3. Trim along sidewalks and curb lines weekly on the

alternating weeks when mechanical edging is not performed.

2.13.2.4. Keep all valve boxes in irrigated turf areas cleanly trimmed and easily accessible throughout the growing season.

2.13.2.5. Mechanical edge irrigated turf areas along all walks and curbs twice per month using a steel-bladed edger.

2.13.2.6. Collect and remove all edging debris, sweeping paths and gutters clean.

2.13.3. Aeration.

2.13.3.1. Aerate all irrigated turf areas twice per year.

2.13.3.2. Spring aeration must occur between April 1 through May 15.

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2.13.3.3. Fall aeration must occur between September 1 through

October 15.

2.13.3.4. Aeration must use a commercial core-plug aerator.

2.13.3.5. The Awarded Contractor must coordinate dates with CCOB.

2.13.3.6. Ensure turf is thoroughly watered several days prior to core extraction to maximize plug depth.

2.13.3.7. Do not aerate during overly muddy conditions.

2.13.3.8. Locate and flag all irrigation and valve boxes prior to aeration.

2.13.3.9. Any damage caused to irrigation infrastructure during aeration will be repaired by the Awarded Contractor at their own expense.

2.13.4. Watering Protocols & Municipal Restrictions.

2.13.4.1. Maintain a thorough understanding of and ensure strict adherence to all local water conservation mandates enacted by CCOB.

2.13.4.2. Current municipal guidelines expressly prohibit standard irrigation cycles between the hours of 8:00 a.m. and 9:00 p.m.

2.13.4.3. Operational exceptions may be granted for fresh sod or newly seeded parcels, with schedules to be tightly coordinated with CCOB.

2.13.4.4. The Awarded Contractor shall be held exclusively

responsible for any administrative fines or penalties incurred due to non-compliance with water restrictions.

2.13.4.5. CCOB retains the sole authority to determine the

permissible thresholds for turf drought stress or moisture deficiency.

2.13.5. Turf Fertilization Schedule.

2.13.5.1. Perform one application per season to all manicured turf

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areas during the approximate window of May 1 - 30.

2.13.5.2. Use fertilizer at the rate of actual nitrogen per 1000 sq. ft.

= 2.0 lbs. The formula must include two percent (2%) Iron.

2.14. Native Areas Irrigated Native Areas.

2.14.1. Maintain a twelve (12) to fifteen (15) foot mowed buffer along boundary lines, cleared to a five (5) inch height and trimmed monthly.

2.14.2. Execute a six (6) foot mowed swath on either side of roadway and trail networks, strictly adhering to a five (5) inch uniform height.

2.14.3. Provide monthly mowing and trimming of all streetscapes and medians, maintaining vegetation at a height of five (5) inches.

2.14.4. Utilize manual trimming for native sectors unreachable by heavy equipment, specifically in saturated or marshy zones where mechanical rutting may occur.

2.14.5. Prune any cattail growth to remain flush with the height of adjacent native grass stands.

2.14.6. Ensure the preservation and protection of all existing trees, shrubs, and park assets during operations.

2.14.7. Mow irrigated native parcels four (4) to six (6) times annually throughout the growing window of April through November 1.

2.14.8. Promptly sweep and clear all grass debris from paved surfaces and public paths following the completion of each cycle.

2.15. Unirrigated Native Vegetation Areas.

2.15.1. Mow and trim these areas four (4) to six (6) times per year between April 1 through November 1.

2.15.2. Unirrigated native areas are expected to be completely mowed.

CCOB will coordinate directly with the Awarded Contractor to outline specific parcel boundaries. Each complete mowing cycle across the property must be finished within one (1) month of its starting date, weather permitting.

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2.16. Extended Mow on Western-Facing Property Lines.

2.16.1. The Awarded Contractor shall mow an extended fifty (50) foot band behind western-facing property lines once native grasses reach late-summer dormancy. This mowed fire-buffer band must be strictly maintained throughout the remainder of the growing season. The exact implementation date will be coordinated annually with CCOB depending on seasonal conditions.

2.17. Replacements.

2.17.1. If plant replacement becomes necessary, all materials and installation methodologies must conform to original project specifications, including a mandatory one (1) year warranty period.

2.17.1.1. The specific varieties, sizes, and quantities of any replacement plant materials shall be determined and approved by CCOB prior to procurement or installation.

2.18. Disease and Insect Control.

2.18.1. All disease and pest mitigation must be tightly coordinated with

CCOB.

2.18.2. The use of broad insecticides and fungicides is discouraged unless severe infestations occur.

2.18.3. Extra care and precise application methods must be exercised to completely protect native pollinators, such as bees, from chemical exposure.

2.19. Refuse and Debris Management.

2.19.1. Execute bi-weekly collection and disposal of waste from all primary trash and recycling receptacles, increasing frequency as necessary to prevent overflow.

2.19.2. Adjust operational maintenance cycles to effectively

accommodate fluctuations in seasonal attendance and property usage.

2.19.3. Maintain property cleanliness through a minimum of twice-weekly ground litter abatement and receptacle servicing. The Awarded

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Contractor shall verify and replenish dog waste stations weekly;

all liners and bags must be furnished at the Awarded Contractor's expense and remain fully compatible with CCOB hardware.

Schedules shall be dynamically adjusted to reflect seasonal park demands.

2.19.4. The Awarded Contractor assumes full responsibility for the weekly off-site transportation and lawful disposal of all site-collected refuse at a certified facility.

2.19.5. Perform comprehensive seasonal cleanup of organic matter, including leaf litter and heavy clippings, from all landscapes, manicured turf, tree wells, and playground safety surfacing.

2.19.6. Mechanical collection of clippings is required if excessive thatch accumulation or surface buildup threatens the long-term health of the turfgrass.

2.19.7. Routinely monitor and clear all public thoroughfares and paved paths of animal waste, sediment washouts, and other environmental hazards.

2.19.8. Upon receiving formal written authorization from CCOB, the

Awarded Contractor may utilize specific on-site disposal assets or designated collection points.

2.19.9. Inspect and restock canine waste dispensers on a weekly basis.

2.19.10. All replacement bags must be provided at the Awarded

Contractor's cost, must function seamlessly with current CCOB hardware, and are subject to CCOB approval.

2.19.11. The Awarded Contractor shall provide premium-quality liners for all waste receptacles and ensure regular replacement as a component of the base agreement.

2.20. Sweeping and Washing.

2.20.1. Check paved areas weekly for goose droppings, dirt washouts, gravel accumulation, and other safety hazards.

2.20.2. Public walkways, underpasses, plazas, playgrounds, and sand areas must be kept clean. Remove foreign matter such as chewing

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gum, grease, and broken glass promptly.

2.20.3. Debris removal may incorporate the following tools: Backpack blowers, Outdoor vacuums, Push brooms, Push/pull power wheeled blowers.

2.20.4. CCOB reserves the right to modify work schedules to minimize the public impact of equipment noise.

2.21. Plant Material Safeguarding and Preservation.

2.21.1. Execute all fundamental landscape maintenance tasks during periods of stable, optimal weather conditions without environmental interference.

2.21.2. In instances where severe weather patterns, active construction, or infrastructure renovations threaten established flora, the

Awarded Contractor must implement rigorous protection protocols.

2.21.3. Prevent the introduction of chemical contaminants into any planting beds or critical root zones. Prohibited substances include, but are not limited to, paints, caustics, industrial solvents, detergents, saline ice-melt agents, petroleum derivatives, and unapproved chemical treatments.

2.21.4. Maintain the highest level of site safety for both personnel and the public. Deploy traffic cones and prominent "Crew Working" signage in accordance with CDOT regulations whenever maintenance operations impact public rights-of-way or pedestrian thoroughfares.

2.21.5. Prohibit construction activities or sediment accumulation from altering the established finish grade within designated landscape zones.

2.21.6. The use of heavy mechanical equipment for excavation is strictly forbidden within a tree’s drip line. Any necessary soil disturbance within this sensitive perimeter must be performed exclusively using manual hand tools.

2.21.7. Should utility paths require transit through root zones, conduits must be jetted with precision, followed by thorough soil

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compaction to eliminate any remaining structural voids or air pockets.

2.21.8. The Awarded Contractor must obtain formal written authorization from CCOB prior to severing any structural roots exceeding three

(3) inches in diameter or any root mass surpassing half of the main trunk’s width.

2.21.9. Do not store soil, aggregate, lumber, or industrial apparatus beneath the drip line of any tree or shrub without receiving prior mitigation approval from CCOB representatives.

2.21.10. Avoid installing concrete or masonry surfaces within the primary drip line of established trees. Permanent paving may only encompass up to twenty-five percent (25%) of this area if crown thinning is performed under the direct supervision of CCOB staff.

2.22. Disease and Insect Material Handling.

2.22.1. Immediately remove via corrective pruning any plant parts structurally damaged by fire, storms, or mechanical accidents.

2.22.2. Securely transport and dispose of all diseased or insect-infested plant tissue off-site.

2.22.3. Inspect all incoming nursery stock for signs of pests or disease upon delivery.

2.22.4. When feasible, quarantine new materials for three (3) weeks prior to field installation.

2.22.5. Dispose of all infested organic debris at a legitimate, verified dumpsite.

2.23. Protection of Trees During Pruning Operations.

2.23.1. Personnel shall not climb trees whose limbs are not structurally sound enough to support a person's weight safely. Inspect stout limbs for internal heart rot prior to climbing.

2.23.2. Do not permanently attach anchoring ropes, logging chains, or pulley systems to trees.

2.23.3. The use of climbing spikes, spurs, or cleated boots is strictly

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prohibited while climbing live trees.

2.23.4. Always follow the industry-accepted three (3) step pruning technique for removing large branches to prevent bark-tearing damage along the remaining branch collar or trunk.

2.23.5. Avoid driving or parking maintenance trucks, utility carts, or heavy apparatus under the drip line of trees or over manicured lawns and ground covers whenever possible.

2.23.6. Erect physical protective barriers around sensitive landscape zones during adjacent construction or heavy equipment operations.

2.24. Graffiti. The Contractor shall be responsible for the immediate removal of minor graffiti (e.g., marker, paint) from park assets as part of standard site maintenance. CCOB remains responsible for major structural graffiti removal, which may be negotiated as a task.

Immediately document and report any discovered major graffiti or vandalism to CCOB within twenty four (24) hours of observation.

2.25. Irrigation System. All irrigation materials or components utilized during repairs must conform to current City and County of Broomfield Standards and Specifications.

2.25.1. The Awarded Contractor shall not mark up component prices more than twenty percent (20%) of the manufacturer’s suggested retail price (“MSRP”). Any time and materials work, including mainline repairs, must receive a written cost estimate and explicit CCOB approval prior to commencement. Unauthorized work or repairs exceeding the estimate without prior written change order will not be eligible for payment.

2.25.2. Controllers & Scheduling.

2.25.2.1. It is the baseline system operational protocol that all irrigation controllers will be operated via a central control system.

2.25.2.2. CCOB, with operational feedback and input from the

Awarded Contractor, retains direct responsibility for all scheduling parameters and programming adjustments executed within the central control software.

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Landscape MaintenanceServices

2.25.2.3. Irrigation controllers shall not be permitted to operate in a stand-alone mode unless a specific field controller is undergoing immediate on-site installation, diagnostic testing, or active maintenance operations.

2.25.2.4. The Awarded Contractor must submit any proposed

watering modifications during the landscape season to

CCOB a minimum of forty eight (48) hours prior to the required execution time.

2.25.2.5. Proposed adjustments must be sent via email. CCOB will review, accept, or decline the requests via a return email detailing the approved modifications or explicitly stating the reasons for structural denial.

2.25.3. System Startup and Shutdown.

2.25.3.1. Charging and activation of the irrigation infrastructure may occur dynamically between March 15 and April 30.

2.25.3.2. The Awarded Contractor is required to adhere to all established start-up protocols and submit the necessary documentation confirming completion, in alignment with the Spring Start-Up Procedures for the City and County of

Broomfield Park Services, which shall be supplied to the

Awarded Contractor.

2.25.3.3. Completely winterize and blow out all irrigation systems at the natural conclusion of the watering season.

2.25.3.4. Winterization operations must be carefully coordinated with CCOB, and formal completion logs must be turned in following the Winterization Procedures for the City and

County of Broomfield Park Operations, which shall be supplied to the Awarded Contractor.

2.25.3.5. The Awarded Contractor will be supplied with current irrigation zone description sheets for every site. Any description discrepancies, changes, or updates noted during ongoing field inspections must be reported to coordinate records updates with CCOB.

2.25.4. Adjustments & Performance Tuning.

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2.25.4.1. Fine-tune irrigated manicured turf and shrub bed systems bi-weekly, and irrigated native grass systems monthly between April 15th and October 15th.

2.25.4.2. Adjust spray patterns, tune nozzle break-up pins, and test static pressure to ensure components operate within designated design thresholds.

2.25.4.3. Flush and adjust all sprinkler heads for optimum efficiency to prevent overspray onto sidewalks, roadways, and architectural structures.

2.25.4.4. Adjustments may encompass altering nozzle sizes or

adjusting degrees of arc, provided a matched precipitation rate is strictly maintained across the entire hydraulic zone.

2.25.4.5. Any modifications to nozzle sizes driven by coverage constraints or saturated low-spots require prompt notification to CCOB.

2.25.4.6. No irrigation control valve shall be throttled or choked without formal notification to CCOB.

2.25.4.7. All sprinkler heads shall be set perfectly perpendicular to the finished grade unless an alternative instruction is authorized by CCOB.

2.25.4.8. Execute a rigorous static pressure test immediately upon opening the irrigation systems at the beginning of the season. If insufficient or excessive pressure thresholds are documented, notify the CCOB immediately.

2.25.4.9. Only authorized CCOB personnel shall enter utility vaults to adjust or maintain pressure reducing valves or any main gate valves located between the city mainline tap and the vault.

2.25.4.10. All irrigation repairs must be logged electronically and made accessible for CCOB review. Obtain explicit CCOB approval prior to executing any mainline repairs, control valve replacements, controller overhauls, or any major structural component remediation.

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2.25.4.11. Provide an adequate, fully trained staff of irrigation supervisors, technicians, and helpers under the base contract. This staff must be physically present on CCOB properties from initial spring start-up through final fall blowouts to execute required inspections, pressure checks, head adjustments, lateral line or valve repairs, electrical troubleshooting, and irrigation utility locates.

2.25.4.12. Mainline structural failures on lines six (6) inches in and larger will be evaluated on a case-by-case basis by CCOB to determine if extra external resources or billable time and materials are warranted. Those lines, alongside authorized parts costs and CCOB directed system upgrades, constitute the only time and materials items permitted under the irrigation portion of this agreement.

2.26. Utility Identification and Locates. The Awarded Contractor shall be solely responsible for all necessary utility locates and notifications required for the execution of the Work.

2.26.1. This includes the identification and protection of all subsurface infrastructure, including but not limited to irrigation mainlines, lateral lines, and electrical field wires or conduits serving irrigation controllers, transformers, and external receptacles. The

Contractor assumes all liability for ensuring utility locates are completed and verified prior to any subsurface activities.

2.26.2. Locate tickets will be provided to CCOB within seventy two (72) hours of completion.

2.27. Valve Box Maintenance.

2.27.1. Any valve boxes excavated or removed during structural system repairs must be reinstalled flush with the current or reestablished finished landscape grade in compliance with current standards and specifications.

2.27.2. Maintain all valve boxes via routine line-trimming or physical mechanical edging to keep them completely exposed, un-buried, and safely accessible during the growing season minimum of two

(2) times per year.

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2.28. Soft Surface Trail Maintenance.

2.28.1. Trails must be graded and maintained so that surface water does not puddle or collect on soft trails when the surrounding soils are fully saturated.

2.28.2. Trails must be graded and maintained so that surface water does not puddle or collect.

2.28.3. Soft surface trails must be kept completely free of vegetative weed growth.

2.28.4. A combination of manual extraction and approved chemical herbicide applications is preferred.

2.28.5. Areas susceptible to runoff or structural erosion must be constantly monitored.

2.28.6. Additional crusher fine or breeze material must be integrated as needed to ensure public safety.

2.28.7. Sourcing and installing additional bulk material will be executed as additional services work requiring written approval prior to implementation.

2.28.8. Low spots subject to recurring puddling must be built up with additional material and thoroughly mechanically compacted to match surrounding trail grade.

2.28.9. All soft trails must be thoroughly inspected for washouts immediately following every major storm event and promptly restored to original design specifications.

2.29. Pond Maintenance.

2.29.1. The baseline biological and chemical maintenance of the regional ponds is the express responsibility of CCOB or the local homeowner’s association (“HOA”).

2.29.2. The Awarded Contractor is strictly responsible for comprehensive trash control along all pond shorelines, alongside the manual clearing of garbage, leaves, and organic debris from all structural pond inlets and outlets. Ponds and surrounding catch basins must be routinely and thoroughly swept for trash, litter, and floatable

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debris immediately following any storm or high-wind event.

2.30. Playground Maintenance.

2.30.1. Structural maintenance, safety inspections, and repair of play apparatus will be handled by CCOB.

2.30.2. The Awarded Contractor is fully responsible for ongoing litter pickup and the emptying of all trash and recycling receptacles within and directly surrounding all playground boundary areas.

2.30.3. Manually or mechanically remove weeds from within playground safety surfacing such as engineered wood fiber, sand, or rubber mulch bounds.

2.30.4. The use of chemical herbicides of any type within playground…