biddoc.pdf

DEPARTMENT APPROVAL

SOLICITATION DETAILS:

Purchasing Agent Assigned: Sarah Brightman Engineering Project Manager: Matt Johnson Solicitation No. & Title: B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

Description: The work consists of reconstructing one (1) mile of CR 70 (Owl Canyon Road) between CR 11 and CR 13 northwest of Wellington.

Department and Funding:

Department: Engineering Funding Source: Federal/Federal Pass-Through Budget: 6,173,854.80

CERTIFICATIONS:

I attest that I have reviewed and approved the information contained in the following document and approve this solicitation for publishing.

Requestor Michelle Jenkins, Engineering Tech. II

Approved with Noted Changes Date: 8/17/2026

INVITATION TO BID

ITB #B26-04

Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

ITB SUMMARY:

The work consists of reconstructing one (1) mile of CR 70 (Owl Canyon Road) between CR 11 and CR 13 northwest of Wellington.

FHWA 1273 Required Contract Provisions; Contract Provisions for Non-Federal Entity Contracts Under Federal Awards; Appendices A and E to Larimer County Title VI Plan; and Highway Davis Bacon Wage Determination

CO20260014 MOD1, 05/18/2026.

All bidders shall be listed on CDOT’s current General Prime Contractors List. All bidders shall be experienced highway contractors and must be experienced in highway construction and in the use of the Colorado Department of Transportation’s Specifications for Road and Bridge Construction.

PRE-BID MEETING: August 26, 2026 @ 1:00 PM (MT)

A VIRTUAL Pre-bid Conference will be held. Representatives of Larimer County will be present to discuss the project and answer questions. Any interested Bidders and subcontractors are requested (not required) to attend and participate in the conference. Those intending to bid should read the entire bid document prior to the meeting.

To attend virtually use the following Zoom link:

https://larimer-org.zoom.us/j/93250487696?pwd=SW44K0txV0p6RnBZamtseWlmWU4vUT09 Meeting ID: 932 5048 7696 Passcode: 630586 One tap mobile: +13462487799,,93250487696#,,,,*630586# US Dial by Phone: +1 346 248 7799

TO ATTEND THE VIRTUAL PRE-BID MEETING:

https://larimer-org.zoom.us/j/95433826086?pwd=y1l1iOCvo1APbntwbcPsKu9yX5ao9R.1 Join by Phone: +1 346 248 7799 US or One tap mobile +13462487799,,95433826086#,,,,*963316# US Meeting ID: 954 3382 6086 Passcode: 963316 QUESTION DEADLINE: September 3September 3, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. Please email inquires anytime through the deadline. If you do not receive a confirmation email of receipt, please call the number below to verify receipt of your questions. No questions will be accepted after the date and time referenced above. All questions received will be answered via Addendum on BidNet only.

DEADLINE FOR SUBMITTALS/BID OPENING: September 9, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via the Rocky Mountain E-Purchasing System (BidNet SOVRA) portal, up to the date and time referenced above, at which time they will be publicly opened and read aloud.

TO ATTEND THE VIRTUAL BID OPENING:

https://larimer-org.zoom.us/j/95042236437?pwd=Sh8yVkel0RAKgfAg4FqpxuSotuY1Am.1 Join by Phone: +1 646 931 3860 or One tap mobile +16469313860,,95042236437#,,,,*170350# US Meeting ID: 950 4223 6437 Passcode: 170350 https://larimer-org.zoom.us/j/93250487696?pwd=SW44K0txV0p6RnBZamtseWlmWU4vUT09 https://larimer-org.zoom.us/j/95433826086?pwd=y1l1iOCvo1APbntwbcPsKu9yX5ao9R.1 tel:+13462487799 https://larimer-org.zoom.us/j/95042236437?pwd=Sh8yVkel0RAKgfAg4FqpxuSotuY1Am.1

BIDNET PORTAL / ITB OFFICIAL WEBSITE:

To submit your bid and view official solicitation documents and addenda only available on the BidNet portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Sarah Brightman, brightss@co.larimer.co.us, 970-498-5956

NOTE: Unauthorized contact with consultant, Short Elliott & Hendrickson, Inc. (SEH), or any County employee other than the Contact Person listed above or Purchasing Manager regarding this bid may result in disqualification of your bid.

1. GENERAL INSTRUCTIONS FOR BIDDERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI) technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the Purchasing Agent prior to issuance.

1.2 Bid Preparation:

Bidders are responsible for all costs associated with preparing and submitting their bid. Bids must be completed in ink or typewritten on County-provided forms, and must not include conditions outside the specifications unless specifically requested. Non-conforming bids may be rejected. All bid prices must be furnished exclusive of Federal, State, and Local taxes.

1.3 Bid Submission:

Bidders must be registered with BidNet in order to submit a bid; registration is free. Larimer County strongly recommends bidders register well in advance of the submittal deadline to ensure they have adequate time to upload and submit their bid.

It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through BidNet by the submission deadline. Bids will be time-stamped by BidNet upon receipt; BidNet does not allow for uploading or submitting Bid documents after the Bid submittals deadline has passed, so allow adequate time to upload and submit your Bid prior to the deadline. Larimer County will not accept uploads that are “saved” but not “submitted”. To verify that a Bid has been submitted successfully, Bidders may contact BidNet Support, or verify, via the Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.

1.4 Consideration of Bids:

It is understood that Larimer County reserves the right to reject any and/or all bids and to waive informalities and irregularities in bids, and to accept the bid that, in the opinion of Larimer County, is in the best interests of Larimer County. No bid is contingent on the purchase of all items listed. Prices and terms must remain in effect until a contract has been executed.

If, in the sole judgment of the Board of County Commissioners, the bids are substantially equal, the Board may grant the contract to a company(ies) located in Larimer County, however this is not applicable in the case that Federal funds are used.

1.5 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges, contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or any government entity relating to such use.

1.6 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

https://www.bidnetdirect.com/colorado/larimer-county/

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not discriminate. Larimer County strongly encourages the use of small and minority firms, women's business enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Bidders they will be afforded full and fair opportunity to submit a Bid in response to this ITB and they will not be discriminated against on the basis of age 40 and over, race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender identity, gender expression, military or veteran status, or any other applicable status protected by Federal, State, or local law in consideration for award.

1.7 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 45 days after receipt of the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise stated and agreed to by County).

1.8 Public Records:

All information submitted in response to this bid is subject to disclosure under the Colorado Open Records Act

(“CORA”).

1.9 Insurance:

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that meets, at a minimum, the Insurance Requirements published in this bid solicitation, see Contract Attachment B

– Insurance Requirements published as a separate attachment with this invitation to bid. This valid COI must be received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County listed as Additional Insured and Certificate Holder.

1.10 Accessibility

1.10.1 Reasonable Accommodations: Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to qualified individuals with a disability who need assistance.

Services can be arranged with at least seven (7) business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711. “Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided.

1.10.2 Notice Regarding Sample Contract Documents: The sample contract, insurance requirements, and payment and performance (P&P) bonds in this package (Attachment B) are standardized legal forms and schedules. These documents contain specialized formatting, multi-column tables, Davis-Bacon wage determinations, and dense legal language that may not be fully accessible to screen readers or other assistive technologies.

1.10.3 Notice Regarding Third-Party Document Accessibility: The documents in Attachment D – CDOT Special Provisions are the property of the Colorado Department of Transportation (CDOT) and are hosted in this bid package for project compliance and information. Because these documents were authored by an external state agency, they may not be fully accessible to screen readers or other assistive technologies. To view the original source documents or request native files, please visit the web site:

https://www.codot.gov/business/designsupport/cdot-construction-specifications/2025-construction-specifications.

1.10.4 Notice Regarding Plan Documents: The engineering drawings in this package (Attachment E) are technical visual representations intended for construction purposes and may not be optimized for screen readers or other assistive technologies.

1.10.5 Notice Regarding Geotechnical Report: The geotechnical report included in this package (Attachment F) is a technical document prepared by a third-party consultant and contains specialized https://www.sos.state.co.us/pubs/info_center/laws/Title24/Title24Article72Part2.html https://www.codot.gov/business/designsupport/cdot-construction-specifications/2025-construction-specifications https://www.codot.gov/business/designsupport/cdot-construction-specifications/2025-construction-specifications formatting, calculations, soil logs, and graphic depictions that may not be fully accessible to screen readers or other assistive technologies.

1.10.6 Notice Regarding Project Cad Files & Data Availability: Larimer County has made project CAD files available for download from a Google Drive:

https://drive.google.com/drive/folders/1JSdWAk1b1qsF7oQGc5HdKkeywkL49lsD?usp=sharing (This link is also provided separately within the BidNet document portal.) These CAD files contain finished grade and existing ground surface information, as well as existing and proposed roadway linework. Raw CAD spatial data requires specialized design software and is not fully compatible with screen readers or assistive technologies.

1.10.7. As-Is, No Warranty: The following legal disclaimer applies for any and all use of these project CAD/Data files: Data files transmitted are provided strictly as a courtesy and possible convenience. Short Elliott & Hendrickson, Inc. (SEH) and Larimer County assume no responsibility for loss or damages resulting from the use of any information, apparatus, product, or process referenced here. The users of the electronic data shall indemnify and hold SEH and Larimer County harmless from and against any and all damages, liabilities, losses, costs, and/or expenses, including reasonable attorney's fees, arising out of or related to use of information, services or products offered and/or presented in any electronic transmittal. In all cases the final stamped plan documents and specifications shall control in the event of a discrepancy between those documents and the electronic files.

1.11 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

Domestic Preferences (2 CFR 200.322) When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured products.

The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders under Federal awards.

For projects involving infrastructure—whether or not infrastructure is the primary purpose—the stricter of the Domestic Preference or Buy America requirements will apply (see below).

Buy America Preferences for Infrastructure Projects (2 CFR 184):

When federal funds are used;

All iron or steel articles, materials, or supplies must be produced entirely in the U.S. (from initial melting through coatings).

All manufactured products must be produced in the U.S., with more than 55% of total component costs coming from U.S. sources.

All construction materials (non-ferrous metals, plastic and polymer products, glass, fiber optic cable (including drop cable), optical fiber, lumber, drywall, engineered wood) must be manufactured in the U.S.

Cement, aggregates (sand, gravel, stone), and aggregate binding agents are excluded and not subject to Buy America.

Recovered Materials Requirement (2 CFR 200.323):

Larimer County and its contractors must comply with Section 6002 of the Solid Waste Disposal Act (as amended by the Resource Conservation and Recovery Act). This requires purchasing EPA-designated items (40 CFR Part

247) that contain the highest practicable percentage of recovered materials, consistent with satisfactory competition. This applies when the item’s purchase price exceeds $10,000 or when County purchases of that item exceeded $10,000 in the previous fiscal year. Covered categories include: paper products, vehicular https://drive.google.com/drive/folders/1JSdWAk1b1qsF7oQGc5HdKkeywkL49lsD?usp=sharing http://www.sam.gov/ https://www.ada.gov/ada_title_II.htm https://www.ecfr.gov/current/title-2/section-200.322 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-184 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.323 products, construction and transportation products, park and recreation products, landscaping products, non-paper office products, and miscellaneous products.

1.12 Unless otherwise approved by the Engineer, the awarded Contractor shall perform, with its own organization, not less than 30 percent of the total original contract amount.

1.13 The Contractor certifies that by submitting an offer, neither the contractor nor subcontractors, the organization nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal government and do not appear on the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA).

2. BIDDING INSTRUCTIONS:

2.1 BID DOCUMENTS:

The following items are part of the bid. If any of these items cannot be located, please contact the Purchasing Agent listed on the first page of the Invitation to Bid (ITB).

Bid Package o General Instructions o Bidding Instructions o Bid Form o Bid Bond o CDOT Form 606 – Anti-Collusion Affidavit o Byrd Anti-Lobbying Amendment Certification o Certificate of Intent to Sublet

Attachment A – Bid Schedule (in Excel format) Attachment B – Sample Contract o Contract Attachment A– Bid Schedule o Contract Attachment B – Insurance Requirements o Contract Attachment C - Contract Provisions for Non-Federal Entity Contracts under Federal

Awards o Contract Attachment D – FHWA 1273 & Wage Decision (CO20260014, Mod 1) o Contract Attachment E - Larimer County Title VI Plan (Appendices A and E) o Contract Attachment – Payment and Performance Bonds

Attachment C Special Provisions Attachment D CDOT Special Provisions (includes Wage Decision CO20260014, Mod 1) Attachment E Construction Plans

-CAD Files (containing finished grade and existing ground surface information, as well as existing and proposed roadway linework provided as a link to a Google Drive-CAD SET [https://drive.google.com/drive/folders/1JSdWAk1b1qsF7oQGc5HdKkeywkL49lsD?usp=sharing].

Attachment F Geotechnical Report - Final Attachment G Contractor’s Acceptance or Rejection of Asphalt Cement Cost Adjustment Form

2.2 BID SUBMITTALS:

Bidders are required to submit one (1) PDF file containing the following documents, in the order listed below:

1. Bid Form

2. Bid Bond

3. CDOT Form 606 - Anti-Collusion Affidavit

4. Byrd Anti-Lobbying Amendment Certification https://drive.google.com/drive/folders/1JSdWAk1b1qsF7oQGc5HdKkeywkL49lsD?usp=sharing

5. Certificate of Intent to Sublet

6. Bid Schedule* in PDF format

7. Contractor’s Acceptance or Rejection of Fuel Cost Adjustment Form

In addition, bidders are also required to submit the Bid Schedule in Excel format as a separate standalone file.

For the avoidance of doubt, the Bid Schedule must be submitted both:

Within the PDF file accompanying the other required documents listed above, and As an individual Excel file.

Each bid must contain a ‘unit bid price’ for each item shown in the Bid Schedule.

*Failure to provide the Bid Schedule in both required formats and in the specified manner may result in disqualification of your bid.

Each Bid must be accompanied by a Bid Guaranty consisting of a Bid Bond in the amount of five percent (5%) of the contractor’s bid, without conditions, payable to Larimer County or your bid will be considered non-responsive and your bid will be rejected. The sample Bid Bond included in these bid documents is the only acceptable form for a Bid Bond, no other form will be accepted. Bid Guaranties may be held until the contract is awarded, provided the time from bid opening to contract award does not exceed 30 days. Payment and Performance bonds in the amount of 100 percent of the Award Vendor’s Contract price must be supplied prior to any work beginning. The signed Anti-Collusion Affidavit must be submitted with the bid or the bid will be deemed non-responsive and rejected.

BID FORM

B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

TO THE BOARD OF COUNTY COMMISSIONERS,

Larimer County, Colorado

I/We have examined the Plans and Specifications and the site of the proposed work and receipt of Addendum No(s). is hereby acknowledged.

I/We understand and accept the proposition that the Estimate of quantities is approximate only, that the quantities are subject to either increase or decrease and propose to perform any increased or decreased quantities of work at the unit price named in this Bid, except for alterations provided for in the Specifications.

I/We agree that the Invitation for Bids, Bid Requirements and Conditions, the Plans and Specifications, any Special Provisions, and this Bid shall form and be part of the Contract to be signed by me/us if this Bid is accepted, and that I/we will furnish a Contract Bond in a penal sum equal to the estimated contract price, with surety, or sureties, to guarantee the completion of the work and also to guarantee that all material and labor upon this work, or incidental to the completion of this work, shall be fully paid for.

I/We hereby propose to furnish all labor, machinery, equipment, materials and supplies, and to sustain all the expense incurred in doing the work hereinafter described for what is known as: Bid No. B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329), that may be awarded the undersigned in pursuance of a certain advertisement of the Board of County Commissioners, Larimer County, Colorado, dated August 17, 2026, a copy of which advertisement is attached and made a part hereof, and in accordance with the full details, Plans and Specifications as prescribed by said Board of County Commissioners and under the direction and according to the instructions of said Board or their authorized assistants, for the prices named in the Bid.

I/We agree to protect my/our employees on this contract, if awarded to , by adequate compensation insurance.

I/We agree that any Extra Work or materials which the said Board may order in writing is to be paid for either at a lump sum or unit prices agreed upon prior to the work on the force account basis as specified in the Specifications, the force account bills to be checked and signed at the end of each day by the engineer or inspector in charge, and the Contractor's representative; provided that no class or item of work or material for which a unit bid price is provided in this Bid is to be classified as Extra Work.

I/We hereby agree to execute a Contract and Bond and supply Insurance Endorsement forms provided by the said Board within fifteen (15) days (or such further time as may be allowed in writing by the Board) after receiving notification of the Award of Contract based on this bid, and in case I/we do not, the Board may proceed to award the contract to another, re-advertise the work for bids, or proceed in any lawful manner they deem advisable, and the accompanying Guaranty shall become forfeited to Larimer County, Colorado as liquidated damages.

I/We hereby agree to commence the work within thirty (30) days following the date of award unless such time for beginning the work is changed by the Engineer in the "Notice to Proceed".

It is agreed that in case the Contract is awarded to another, this Bid Guaranty, unless forfeited as stated herein, will be returned to:

Respectfully Submitted

Signed Date

Name (Print) Phone No

Title *Sam.gov UEI No

Company Name Email

Mailing Address Street Address

County State

Provide the following information for the individual who will serve as primary contact for your organization for technical and contractual management. This should be the same person that will be listed in Section 7 (page 4) of the contract:

Name Title

Mailing Address Street Address

Phone No Email

Bid must be signed by the bidder with the signature in full. Anyone signing the Bid must have authority to do so.

Each Bid must contain a unit bid price for each item shown in the bidding schedule, a completed Certificate of Intent to Sublet, a signed affidavit relative to collusion and a completed Bid Bond in the amount of Five Percent of the Contractor's total bid. The bid bond will be in the format presented in the bid. No other wording will be accepted. Failure to include unit bid prices, said certificate, signed affidavit and bid bond may be cause for rejection.

*Unique Entity ID number (from SAM.gov federal Excluded Parties List System)

BID BOND

Any singular reference to Bidder , Surety, Owner, or other party shall be considered plural where applicable.

BIDDER

(Name and Address):

SURETY

(Name and Address of Principal Place of Business):

OWNER

(Name and Address): Larimer County, 200 West Oak Street, Suite 3000, Fort Collins CO 80521

BID

Bid Due Date & Time Bid Description (Proposal Name & Number):

Bid No. B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

BOND

Bond Number:

Date:

Penal Sum (Words):

Penal Sum (Figures): $ Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent or representative. Said Bidder and Surety each separately, severally and jointly hereby bind themselves, their heirs, executors, administrators, successors and assigns firmly by these presents.

The conditions of this bond are such that whereas said Bidder is about to submit a bid to Owner to furnish all services, labor, materials and equipment necessary for the improvement of a project known as Bid No. B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329).

NOW THEREFORE, if the above bound Bidder is awarded the contract for the Work upon which s/he bid, s/he shall, within fifteen (15) days of such award, enter into a written contract with Owner in the form set out in the Contract Documents for said Work and shall furnish bond executed by an acceptable surety company. Upon meeting the foregoing requirements this Bid Bond shall be null and void, otherwise, it shall remain in full force and effect.

BIDDER SURETY

____________________________________ (SEAL)

Bidder’s Name and Corporate Seal

_____________________________________(SEAL)

Surety’s Name and Corporate Seal

By_________________________________________ Signature

By_________________________________________ Signature

Print Name Print Name

Attest:______________________________________ Signature

Attest:______________________________________ Signature

Title:_______________________________________ Title:_______________________________________

Colorado Department of Transportation Anti Collusion Affidavit – Form 606

Instructions: Form to be completed by an authorized agent or Officer for the bidder/Contractor submitting a bid for the Colorado Department of Transportation Project identified below.

Project Number:

I hereby attest that I am the person responsible within my firm for the final decision as to the price(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on their behalf and on behalf of my firm. I further attest that:

1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication, or agreement for the purpose or with the effect of restricting competition with any other firm or person who is a bidder or potential prime bidder.

2. Neither the price(s) nor the amount of this bid have been disclosed to any other firm or person who is a bidder or potential prime bidder on this project and will not be so disclosed prior to bid opening.

3. Neither the prices nor the amount of the bid of any other firm or person who is a bidder or potential prime bidder on this project have been disclosed to me or my firm.

4. No attempt has been made to solicit, cause, or induce any firm or person who is a bidder or potential prime bidder to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or noncompetitive bid or other form of complementary bid.

5. No agreement has been promised or solicited for any other firm or person who is a bidder or potential prime bidder on this project to submit an intentionally high, noncompetitive, or other form of complementary bid on this project.

6. The bid of my firm is made in good faith and not pursuant to any consultation, communication, agreement or discussion with, or inducement or solicitation by or from any firm or person to submit any intentionally high, noncompetitive, or other form of complementary bid.

7. My firm has not offered or entered into a subcontract or agreement regarding the purchase or sale of materials or services from any firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit any intentionally high, noncompetitive or other form of complementary bid or agreeing or promising to do so on this project.

8. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any other project, in consideration for my firm's submitting any intentionally high, noncompetitive, or other form of complementary bid, or agreeing or promising to do so, on this project.

9. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, or other conduct inconsistent with any of the statements and representations made in this affidavit.

10. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as a fraudulent concealment from the Colorado Department of Transportation, of the true facts relating to submission of bids for this contract.

Signature Declaration: I declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the statements made on this document are true and complete to the best of my knowledge.

BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION

(To be submitted with each bid or offer exceeding $100,000)

The undersigned, [Company] certifies, to the best of his or her knowledge, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form

- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 ( as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, [Company] ___________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

Signature of Contractor's Authorized Official Date

Name and Title of Contractor's Authorized Official

CERTIFICATE OF INTENT TO SUBLET

The successful bidder may sublet a portion of the contract. The bidder hereby certifies that if awarded the contract, he (does)* (does not)* intend to sublet a portion of the work.

*circle appropriate word(s)

Following are the names and addresses of proposed subcontractors and the items and cost of the work each will subcontract. Any changes made to this list after award of contract must be approved in writing by the Engineer.

Name/Address Subcontract Item Project Cost

Company

Signature Date

Name (Please Print) Title

POST ISSUE DATE DOCUMENTS FOLLOW

SIGN-IN SHEET

*** PRE-BID MEETING ***

B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

COMPANY NAME REPRESENTATIVE PHONE

NUMBER EMAIL ADDRESS

INTERNAL USE ONLY – DO NOT EDIT

PURCHASING DEPARTMENT

200 W. Oak Street, Suite 4000

Fort Collins, Colorado 80521

(970) 498-5955

Fax (970) 498-5942

ATTENDEE SHEET

* * * I N - P E R S O N & V I R T U A L P R E - B I D M E E T I N G * * *

B 2 6 - 0 4 Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

ATTENDEE LIST

Attendee # Company Representative Phone # Email

**Does not include County personnel/representatives that attended. There may be dial-in attendees not listed as meeting was publicly accessible via Zoom.

x/x2026

ADDENDUM #1

to

BID NO. B26-04

Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

The following shall become as fully a part of the above-named drawings, specifications, and bid documents as if therein written and shall take full and complete precedence over anything therein contained to the contrary.

Acknowledgment: Each bidder MUST indicate on the Bid Form their acknowledgment of this addendum or their bid will be rejected.

Each bidder shall be responsible for reading each item of this addendum to ascertain to what extent and in what manner it affects the work to be performed.

**A Revised Bid Schedule has been published with this Addendum No.

3. Bidders MUST use the REVISED BID SCHEDULE or their bid will be rejected.**

The following information is available online at Rocky Mountain e-Purchasing at https://www.bidnetdirect.com/colorado/larimer-county/, and on the Larimer County Purchasing site at https://www.larimer.gov/finance/purchasing/bids under this project:

1. Addendum No. 1 – CAD Files

2. Addendum No. 2 – Pre-Bid Attendance List

Pre-Bid Presentation

3. Addendum No. 3 – Revised Bid Schedule (Attached Separately)

Questions & Responses Clarifications Revisions Enclosures:

I. Revised Bid Schedule:

An updated Bid Schedule dated November x, 2026, has been issued with this Addendum #1.

Each bidder MUST use this Addendum’s revised bid schedule as it is the only acceptable bid schedule for B26-04.

II. Questions & Responses:

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https://www.bidnetdirect.com/colorado/larimer-county/ https://www.larimer.gov/finance/purchasing/bids

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III. Clarifications:

IV. Revisions:

No further questions will be accepted.

Sarah Brightman Purchasing Agent

SELECTION PHASE DOCUMENTS FOLLOW

O F F I C I A L B I D T A L L Y

BID No. & TITLE: B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

BID OPENING DATE & TIME: September 9, 2026, 2:00 p.m. (MT)DEPARTMENT: Engineering

BID OPENER: Sarah Brightman, Purchasing Agent

WITNESS: NAME & ROLE

BIDS RECEIVED

Vendor Name Bid Form, Bid Bond (Y/N)

Anti-Collusion (Y/N)

Cert Intent to Sublet (Y/N)

Bid Schedule Total

A S - R E A D B I D T A L L Y

BID No. & TITLE: B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

BID OPENING DATE & TIME: September 9, 2026, 2:00 p.m. (MT)DEPARTMENT: Engineering

BID OPENER: Sarah Brightman, Purchasing Agent WITNESS: NAME & ROLE

BIDS RECEIVED

Vendor Name Bid Form, Bid Bond (Y/N)

Anti-Collusion (Y/N)

Cert Intent to Sublet (Y/N)

Bid Schedule Total

D E P A R T M E N T R E C O M M E N D A T I O N

BID No. & TITLE: B26-04, B26-04

BID CLOSING DATE & TIME: September 9, 2026, 2:00 p.m. (MT) DEPARTMENT: Engineering

TO: Nicole Hahn

FROM: Sarah Brightman, Purchasing Agent

Transmitted for your review and recommendation, are the Bids received The work consists of reconstructing one (1) mile of CR 70 (Owl Canyon Road) between CR 11 and CR 13 northwest of Wellington..

When you have completed your review of the Bids, please prepare your recommendation on this form and return the form to me. If you do not recommend awarding this Invitation to Bid to the lowest Bidder, please explain why. This document will be considered a public record and open to inspection.

Thank you, Sarah Brightman, Purchasing Agent

I recommend in the amount of $ for the following reasons: lowest responsible bid, all required documents submitted with bid.

THIS RECOMMENDATION MUST BE APPROVED BY THE DEPARTMENT HEAD OR AUTHORIZED

SIGNATORY

Select Approval

Nicole Hahn Click or tap to enter a date.

Name, Title Date

M I N U T E S - I N T

BID No. & TITLE: B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

BID CLOSING DATE & TIME: September 9, 2026, 2:00 p.m. (MT)

DEPARTMENT: Engineering

The work consists of reconstructing one (1) mile of CR 70 (Owl Canyon Road) between CR 11 and CR 13 northwest of Wellington. for the Larimer County Engineering Department were received and opened on the CLOSING DATE and TIME referenced above in the Purchasing Division. Bids were publicly opened by Sarah Brightman, Purchasing Agent and recorded by NAME, ROLE. The following bids were received:

VENDOR & BID AMOUNT

No decision of award was made pending review and recommendation by the Larimer County Engineering Department.

The Larimer County Engineering Department reviewed the Bids and on DATE DEPARTMENT RECOMMENDATION SIGNED recommended accepting the Bid from ______, per the attached Department Recommendation.

The Larimer County Purchasing Division concurs with the above recommendations.

Select Approval

Click or tap to enter a date.

Heather MacMillan, CPPO, CPPB, NIGP-CPP, M.Ed.

Purchasing Manager

Date

Select Approval

Click or tap to enter a date.

Lorrie Lopez, CPA, Financial Services Director for the Board of Larimer County Commissioners

Date

ENCLOSURE:

Department Recommendation Bid Tally Bid Tabulation

M I N U T E S – E X T

BID No. & TITLE: B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

BID CLOSING DATE & TIME: September 9, 2026, 2:00 p.m. (MT)

Bids to consider The work consists of reconstructing one (1) mile of CR 70 (Owl Canyon Road) between CR 11 and CR 13 northwest of Wellington. were received and publicly opened on the CLOSING DATE and TIME referenced above in the Purchasing Division.

After review of all bids received, VENDOR was selected for award, as their bid was the lowest meeting all qualifications as published.

All award information regarding this solicitation is available on Rocky Mountain E-Purchasing (Bidnet) at www.bidnetdirect.com/colorado/larimer-county.

Heather MacMillan Purchasing Manager

DO NOT ATTACH BID TALLY

DO NOT ATTACH BID TABULATION

DO NOT UPDATE BIDNET WITH ACTUAL BID PRICES

file://lc.gov/dept/FINC/Purchase/SOLICITATION%20Startup%20Docs/Bid%20OR%20Proposal%20Documents/www.bidnetdirect.com/colorado/larimer-county

-Purchasing Agent to Insert Engineering issued NOA here-

EMAIL TO NON-AWARD VENDORS

COPY/PASTE INTO AN EMAIL TO YOURSELF & BCC EMAIL

THIS WORDING TO ALL VENDORS NOT AWARDED.

ATTACH FULL INTERNAL MINUTES.

PASTE INTO EMAIL SUBJECT: Update re: Larimer County ITB # B26-04, Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

PASTE INTO THE BODY OF EMAIL:

The Board of County Commissioners of Larimer County takes this opportunity to thank you for your response to Invitation to Bid #B26-04, referenced above.

This is a courtesy notification; review the attached Minutes documentation for more information. We thank you for your interest in working with Larimer County, and welcome your response to future solicitations.

Sincerely, Sarah Brightman Purchasing Agent

Encl: Minutes

Page 1 of 3 - FED $ Engineering BID Checklist- Last Updated 8/26/2025

Bid #: B26-04 Title: Owl Canyon/CR 70 Road Reconstruction (CR 11 to CR 13)(PN 329)

Question Due: September 3, 2026 Time: 10 AM

Opening Date: September 9, 2026 @ 2pm (MT) Weblink:

Pre-Bid Conference Date: Click or tap to enter a date.

Time:

Purchasing Agent:

Sarah Brightman

Department: Engineering Contact: Michelle Jenkins

Budget Est: 6,173,854.80 Contract: Formal - Purchasing Creates

Funding Source: Federal/Federal Pass-Through Funding Documents Received: Choose an item.

Pre-Solicitation Phase 1 Rqst to Start Bid Rec’d from Dept (w/all required documents):

08-06-2026 11 If goods/construction related contract determine domestic preference/recovered materials affirmative steps (§200.322/ §200.323).

Choose an item.

2 Request to Start Bid Rec’d from Purchasing Manager (PM): 08-06-2026 12 Confirm Correct Contract Type (§200.324) and include Sample Contract in ITB***

Click or tap to enter a date.

3 Validate method of procurement to be followed (§200.320)*

Click or tap to enter a date.

13 Applicable Federal Contract Provisions included as Exhibit in Solicitation (§ 200.327);

Click or tap to enter a date.

4 Est spend >= $350k? Choose an item. 14 If applicable, Put FEMA Checklist in file (FEMA only)

Choose an item.

5 Perform Price or Cost Analysis if > 350k (§200.324)** (Completed by Engineering):

Choose an item. 15 If applicable, Put State Grant Award agreement in file Section 3 (CDBG-DR only)

Choose an item.

6 Esp spend >=100k? Choose an item. 16 Check Bid Package for Completeness/Accessibility: Click or tap to enter a date.

7 Byrd Anti Lobbying Certification Included in Solicitation (required for bid or offer’s >= $100k)

Choose an item. 17 Notify M. Jenkins of any required changes to Bid Package documents:

Click or tap to enter a date.

8 Bid Bond Req’d? (§ 200.326) Choose an item. 18 PM Approval ------HMac 8/14/2026 9 Performance & Payment Bonds Req’d (§ 200.326) Choose an item. 19 Establish Dates/Meetings for (Closing / Question /

Pre-Bid). Share Doc w/ Michelle Jenkins for Signoff:

Click or tap to enter a date.

10 If Davis Bacon wages required; validate correct/current wage rates included in solicitation (put reminder to check again 10 days before solicitation closes in case new rates issued and need to be included via Addendum)

Choose an item. 20 Affirmative Steps (§200.323) – Determine W/DBE vendor Lists: Colorado UCP & Small Business Administration

Click or tap to enter a date.

SOLICITATION PHASE – ON THE STREET

Engineering Construction Project Checklist for Federally-Funded Bids

Use this checklist for Engineering Construction Projects Invitation to Bids (ITBs) that will be funded in whole or in part with federal award.

https://coucp.dbesystem.com/FrontEnd/SearchCertifiedDirectory.asp?XID=4982&TN=coucp https://web.sba.gov/pro-net/search/dsp_dsbs.cfm https://web.sba.gov/pro-net/search/dsp_dsbs.cfm

Page 2 of 3 - FED $ Engineering BID Checklist- Last Updated 8/26/2025

Publish Addenda to Bidnet (if applicable):

Add the following to Bidnet Courtesy Email:

Dept Contact, W/DBE Vendor Lists, SBDC, MBDA, PTAC (info@larimersbdc.org;

ahargrave@denvermbdacenter.com;mwilliams@denvermb dacenter.com;

b.barrett@coloradoapex.org; b.taylor@coloradoapex.org p.mcglew@coloradoapex.org)

Click or tap to enter a date.

Addendum #1 Click or tap to enter a date.

Addendum #2 Click or tap to enter a date.

2 Publish on Bidnet & Larimer.org Bid page (only publish Bid document on Larimer.org)

Click or tap to enter a date.

3 Print Bidnet & LC ad proof (including vendor list)..easier to do at closeout

Click or tap to enter a date.

Addendum #3 Click or tap to enter a date.

Addendum #4 Click or tap to enter a date.

SELECTION PHASE

1 Create Bid Tally Click or tap to enter a date. 8 Debarment Check Award Vendor Click or tap to enter a date.

2 Record Bids: Number of bids = Click or tap to enter a date. 9 Draft INT Minutes and share for Approval (do separate collab for PM and FD) Click or tap to enter a date.

Upload Bids to Department Folder (T drive) T drive path > T/Purchasing/Project, AND S:Purchase>PublicRecordsRequestPuchasingFiles>Year

Click or tap to enter a date. 10

Draft EXT Minutes Click or tap to enter a date.

Conflict of Interest Form (Project Manager/Purchasing Agent both need to complete): S drive path>Evaluation Committee Meetings>FIRST Evaluation Committee Meeting >Conflict of Interest 2023_Bid

Click or tap to enter a date.

11 Send Approved INT Minutes to Engineering so they can issue NOA Click or tap to enter a date.

Email Requestor the As-Read Bid Tally and let them know bid submittals have been uploaded to the T drive, request they send a copy of the bid tabulation when complete.

cc: Purchasing Manager

Click or tap to enter a date.

12 BCC Email to non-award vendors w/INT Minutes Click or tap to enter a date.

Draft Dept Rec share with Michelle Jenkins/PM contact (give MJ task to share with DH with edit access for approval when they’re ready)

Click or tap to enter a date.

7 Received Dept Recommendation Click or tap to enter a date.

Publish EXT Minutes on VC & Bidnet Click or tap to enter a date.

CONTRACTING PHASE

1 ENGINEERING CREATES/SENDS NOA, GETS INS/APPROVAL, W9/ENTRY 6 PR processed by Dept (PO cut / Sent to Dept)

PO #: Click or tap to enter a date.

mailto:info@larimersbdc.org mailto:b.barrett@coloradoapex.org mailto:b.taylor@coloradoapex.org mailto:p.mcglew@coloradoapex.org

Page 3 of 3 - FED $ Engineering BID Checklist- Last Updated 8/26/2025

2 Request copy of NOA from Eng if not received for file Click or tap to enter a date. 7

Copy of Contract to CLM File Click or tap to enter a date.

3 ENGINEERING CREATES CONTRACT, SENDS TO CONTRACT COORDINATOR FOR

REVIEW ONLY 8

Mark Request as complete/Mark Solic as Complete after closing out e.g. closing all collaboration and making sure file is complete

Click or tap to enter a date.

*Procurement methods:

Of federal, state, and local thresholds, the most restrictive applies to the purchase.

Sealed bids require two or more responsible bidders have been identified as willing and able to compete effectively for the business.

**Contract cost and price:

The recipient or subrecipient must perform a cost or price analysis for every procurement transaction, including contract modifications, in excess of the simplified acquisition threshold. The method and degree of analysis conducted depend on the facts surrounding the particular procurement transaction. For example, the recipient or subrecipient should consider potential workforce impacts in their analysis if the procurement transaction will displace public sector employees. However, as a starting point, the recipient or subrecipient must make independent estimates before receiving bids or proposals.

Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that the costs incurred or cost estimates included in negotiated prices would be allowable for the recipient or subrecipient under subpart E of this part. The recipient or subrecipient may reference its own cost principles as long as they comply with subpart E of this part

Engineering always performs price analysis before prospective bids come to Purchasing for Engineering Construction Contracts ***Contract Types:

.Cost plus a % of cost or % of constructions costs is strictly prohibited.

T&M type contracts are discouraged and only to be used if no other contract type is feasible; must include a ceiling price; materials reimbursed at cost; labor hours include wages, overhead, general and admin expense, and profit; requires more administrative oversight and must ensure cost principles in 2 CFR 200 Subpart E are adhered to.

****Infrastructure projects:

Require all iron, steel, manufactured products, and construction materials used in the project are produced in the United States. There is no $ threshold associated with this requirement and no exemption for small-dollar infrastructure projects under 2 CFR Part 184. The only way around Buy America requirements is through a waiver (public interest, non-availability, or unreasonable cost).

Build America, Buy America Act (BABA):

“Infrastructure” includes, at a minimum, the structures, facilities, and equipment for, in the United States, roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facilities; intercity passenger and freight rail transportation; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property.”

Construction Materials (added by BABA, clarified in 2 CFR 184)

All manufacturing processes for construction materials must occur in the U.S.

Covered construction materials include:

Non-ferrous metals (e.g., copper, aluminum) Plastic and polymer-based products Glass (including optic glass) Fiber optic cable Lumber Drywall Note: Cement, aggregates (sand, gravel, stone), and aggregate binding agents are not considered construction materials under Part 184.

Page 4 of 3 - FED $ Engineering BID Checklist- Last Updated 8/26/2025

200.323 (b)The recipient or subrecipient should, to the greatest extent practicable and consistent with law, purchase, acquire, or use products and services that can be reused, refurbished, or recycled; contain recycled content, are biobased, or are energy and water efficient; and are sustainable.