biddoc.pdf

Questions and Bids must be uploaded to the Rocky Mountain E- Purchasing System, Bidnet®, at: https://www.bidnetdirect.com/Colorado/

CityofLafayette

ACKNOWLEDGEMENT OF ANY AND ALL ADDENDA ___________

Invitation for Bid Solicitation Number: COL-IFB-26-29-PW

Solicitation Title: Storm and Sanitary Sewer CCTV Inspection Program

Requesting Department: Public Works

Bid Due Date: September 16, 2026

Legal Company Name (Offeror):

Authorized Signature:

Typed/Printed Name:

Title:

F.E.I.N.

Company Address:

City: State: Zip:

Contact for clarifications:

Title:

Email Address:

Phone Number:

Rev. 12-14-23 https://www.bidnetdirect.com/Colorado/CityofLafayette https://www.bidnetdirect.com/Colorado/CityofLafayette https://www.bidnetdirect.com/Colorado/CityofLafayette

Please be advised electronic bids will be accepted directly only at https://www.bidnetdirect.com.

Vendors are required to read this entire document for important information on submitting an acceptable bid. Do not submit more than one bid from your firm or both bids will be disqualified.

Send questions or inquiries to https://www.bidnetdirect.com. This is the SOLE point of contact regarding this solicitation. Contact with the requesting department may result in vendor disqualification.

The City of Lafayette reserves the right to reject any or all bids and the right to waive irregularities in the bids.

BIDDER MUST SUBMIT PAGE ONE/SIGNATURE PAGE WITH BID

Schedule of Activities:

Objective: The City of Lafayette (“City” or “Lafayette”) is requesting bids for the product(s) or service(s) as described in the attached Scope of Work. Bids shall include all materials, labor, permits, and all other necessary fees. Costs not included in the vendor’s bid will not be paid by the City. The City reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time.

Terms: Financial obligations payable after the current fiscal year are contingent upon funds for that purpose being appropriated by the City Council of the City of Lafayette, budgeted, and otherwise made available.

Sales Tax Exemption: All bids shall be exclusive of any Federal or State taxes from which the City is exempt. Tax exemption certificates will be issued upon request.

Evaluation and Award: Award will be to the lowest most responsive and responsible bidder based on pricing and compliance with the specifications and the sole judgment of the City as to the ability of the bidder to provide quality goods and service, to be in the best interest of the City, and to comply with the City’s Purchase Order terms and conditions and/or Contract. Award may be to more than one vendor at the sole discretion of the City.

Activity Date and Time

IFB Issued via Rocky Mountain E- Purchasing System/Bidnet August 13, 2026

Prospective Vendors Written Inquiry Deadline (No questions will be accepted after this date and time.)

September 2, 2026 | 5:00PM MT

City’s Response to Written Inquiry September 9, 2026

Proposal Submission Deadline September 16, 2026 | 5:00PM MT

Rev. 12-14-23

Purchases funded by grants are subject to all applicable grant rules. Potential awardees will be vetted with Federal, State, or other grant systems. If the City determines that the vendor is not in good standing the vendor will be disqualified. The determination will be at the sole discretion of the City.

In the case of equal bids, the City of Lafayette or Colorado-based business(es) may prevail as allowed by law.

Submission of Bid: Submit your bid no later than the deadline listed to https:// www.bidnetdirect.com. Time and date validation will occur based on the submittal to BidNet Direct. Do not submit an alternate or optional bid unless requested. If a vendor submits more than one (1) bid, the entire bid will be non-responsive, therefore disqualified.

Bid of Equivalent Product or Service: Provide pricing for specifications listed. When the bid of equivalent product or service will be considered, (as indicated on page one of this bid form), the City will solely determine if the offered product /service is equivalent and suitable to the needs of the City.

Bid Pricing: Provide unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.

Insurance and Liability Requirements: The awarded vendor shall submit a certificate of insurance in the minimum City-prescribed limits no later than five days prior to beginning work. Specific requirements will be found in the City’s Contract or Purchase Order terms and conditions. A recent Loss Run/History report and/or 300A OSHA report may be requested.

Modifications: Vendors must monitor BidNet for any Addendums or modifications and must acknowledge Addenda by initialing on page 1, Signature Page of the bid. Vendors that do not acknowledge addendums (if any) may be disqualified.

OFFICIAL MEANS OF COMMUNICATION

The only official response to an Offeror's inquiries are those responses that are published as a modification in Bidnet. Offerors should not rely on any other statements, whether written or verbal, that alter any specification or other term or condition of this IFB.

It is incumbent upon Offerors to monitor Bidnet carefully and regularly for any such postings prior to the submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

MANDATORY SUBMISSION REQUIREMENTS

□ Signed Invitation for Bid Cover Sheet

□ Contractor’s Bid Form

□ A written narrative that defines the methods and means by which the proposing firm will perform the Scope of Work outlined in this IFB.

□ Licenses – List all relevant licenses, certifications and bonding of personnel employed by Contractor.

□ Insurance Information

□ Bid Bond

□ At least three (3) reference contacts for similar projects, including names and contact information for individuals who can speak to the team’s qualifications.

-End of Bid Form-