biddoc.pdf

Invitation for Bid (IFB) Response Instructions _ Construction

For

IFB-KSK-G9043

FVA Terminal Tank Rehabilitation

Revised 7/2026 1

Invitation for Bid (IFB) Response Instructions _ Construction FVA Terminal Tank Rehabilitation

1. Bid Format The written Bid must provide the information in the format outlined below, including the numbering.

Bids not addressing the following items in the sequence specified below may be considered non-responsive and/or non-responsible.

2. Transmittal Letter Bids must have a transmittal letter, signed by an authorized representative of the Bidder’s company.

This transmittal letter must verify that:

a. Terms and Conditions All sections of this IFB, including the Contract Document, have been: (i) read in full; (ii) understood; and (iii) accepted in their entirety except as specifically allowed in Section 2.i of these Response Instructions.

b. Addenda All Addenda have been received and examined, with receipt of all Addenda acknowledged by Addendum Number and Date.

c. Statement of Conflict of Interest Any conflicts of interest and processes have been identified and include Bidder’s plan to mitigate those conflicts of interest.

d. Existing Site Conditions Bidder has studied: (i) all reports, explorations, and tests of subsurface conditions at or contiguous to the site, and (ii) all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the project technical Specifications. If Utilities provides any reports and drawings, Bidder acknowledges that such reports and drawings are not Contract Documents and may not be complete for Bidder’s purposes. Bidder acknowledges that Utilities does not assume responsibility for the accuracy or completeness of information and data shown or indicated in those reports or drawings. Bidder agrees that Utilities does not need to perform additional examinations, investigations, explorations, tests, studies, or data reviews to evaluate this Bid.

e. Work Site Visit Bidder has visited the Work site during a Pre-Bid Conference and is familiar with the site’s conditions and the effect that such conditions will have on cost, schedule, and performance of the Bidder’s Work.

f. Nature of Work If applicable, Bidder is aware of the general nature of the Work indicated in the Contract Documents that Utilities and others will perform at the site.

g. Bid Quantities Bidder agrees that final payment will be based on the actual quantities determined as provided in the Contract Documents.

h. Laws and Regulations

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Bidder is familiar with all federal, state, and local laws and regulations that may affect cost, schedule, and performance of the Work.

i. Contract Documents Bidder has identified all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Contract Documents.

3. General Requirements

3.1. Company Information:

Provide the following information:

a) Firm Legal Name and Business Address

b) Primary Contact Name and Title

c) Primary Contact’s Telephone Number

d) Primary Contact’s Email Address

e) State of incorporation (if incorporated)

f) Federal employer identification number

g) URL

h) Year Established

i) Type of Ownership, and name and location of parent company and subsidiaries, if any

j) Indicate whether the firm is or will be (and when) licensed to do business in the state of

Colorado

k) An organizational overview of the firm, including names, titles and roles of project personnel

3.2. Compliance with Laws; Certificate of Good Standing

Bidder must comply with all applicable local, state, and federal laws. Bidder must have a valid Certificate of Good Standing (“Certificate”) from the Colorado Secretary of the State before it begins Work. Bidder must immediately provide a valid Certificate to Utilities upon Utilities’ request.

3.3. Safety

For the duration of the Contract’s term, Bidder must subscribe, and maintain a subscription to, ISNetworld (www.ISNetworld.com). Please refer to Exhibit E – Contractor Minimum Safety Requirements (CMSR) for more information.

**Failure to subscribe to ISNetworld may deem the Bid as non-responsive**

NOTE: ISNetworld subscription pricing can be found at www.ISNetworld.com. Bidders are encouraged to review subscription requirements prior to selecting a response below and submitting a Bid.

In the Bid, respond with one of the following:

(1) Bidder is a current subscriber to ISNetworld;

(2) Bidder will subscribe to ISNetworld upon the issuance of the Intent to Award; or

(3) Bidder will not subscribe to ISNetworld.

3.4. Substantial Completion and Final Payment

Bidder confirms that Work will be Substantially Completed and ready for final payment in accordance with Contract Documents.

3.5. Bid Security; Performance and Payment Bonds

Bidder must provide either a: (i) Bid Bond made payable to Utilities for five percent (5%) of Bidder’s maximum Bid price by a surety meeting the requirements of the Contract, or (ii) a

Revised 7/2026 3 http://www.isnetworld.com/ http://www.ISNetworld.com certified or bank check for five percent (5%) of Bidder’s maximum Bid price. Performance and Payment bonds must be issued by a surety in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies."

4. Bidder Qualifications

4.1. Qualifications

Bidder must be sufficiently skilled in the fields or industries applicable to the Work. Bidder must provide a list of projects it has completed in the last five (5) years that are similar to the specification attached to this IFB. Bidder shall include project name, project contact information, description of the project specifications, the year the project was completed, the contract amount, and completion date. Bidder must provide references for at least two of those projects.

4.2. Use of a Subcontractor

If Bidder plans to use subcontractors for the Work, Bidder must attach a Exhibit F1&F2 that identifies the names of the subcontractors, where the subcontractors’ businesses are incorporated, any tasks or services that the subcontractors will perform.

4.3. Written Damage Prevention Plan

Bidder must provide Utilities with a Damage Prevention Plan that addresses the following:

• How does Bidder investigate damages, perform a root cause analysis, and provide follow up training to operators?

• Does Bidder’s excavation practices incorporate Common Ground Alliance Best Practices (http://commongroundalliance.com/best-practices-guide)? If yes, provide details for confirmation.

• Does Bidder's equipment operators perform a pre-excavation review of locate marks and underground utilities?

• Has Bidder had any claims for damages to underground facilities in the past year? If yes, provide details.

4.4. Schedule

Bidder must attach a project schedule which meets the requirements of the Contract Documents. The project schedule must include all major milestones, including its Substantial Completion and Final Completion dates.

5. Bid Sheet

1. The Bid Sheet is included as part of the Bidding Documents.

2. All blanks and required fields on the Bid Sheet shall be fully completed.

3. Bids submitted by corporations shall be executed in the full legal name of the corporation by duly authorized representatives.

4. Bids submitted by partnerships shall be executed in the full legal name of the partnership by duly authorized representatives.

5. The Bid Price shall include all amounts the Bidder deems necessary to cover overhead and profit, including any costs associated with cash allowances required by the Bidding Documents and/or the General Conditions. Unit prices shall remain firm and fixed for the duration of the contract.

6. Bidder shall acknowledge that Utilities will not be responsible for any expenses incurred in preparing and submitting the technical or cost proposal.

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