biddoc.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: August 14, 2026

RFP Number: RFP-JL-2026.761

RFP Title: CONSTRUCTION MANAGER GENERAL

CONTRACTOR (CMGC) SERVICES FOR THE

RIVERDALE REGIONAL PARK PAVILION AND

PLAYGROUND

RFP Questions Due: 5:00 P.M. Friday August 28, 2026

Proposal will be received until: 3:00 P.M. Tuesday September 15, 2026

Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: Joe Lachermeier

Contract Specialist III

Email Address: jlachermeier@adamscountyco.gov

Documents included in this package: Proposal Instructions General Terms and Conditions Scope of Work (SOW)/ Specifications

Pricing Form Submission Check List Contractor’s Statement Reference Form Term of Acceptance Form Prevailing Wage LCP Information Form Appendix A – Sample Agreement

Appendix B Playground Master Plan Appendix C Fee Schedule Appendix D Asset Tracking Schedule Appendix E Prevailing Wage https://www.bidnetdirect.com/colorado/adams-county mailto:jlachermeier@adamscountyco.gov

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals from qualified firms for Construction Manager General Contractor (CMGC) services for the Riverdale Regional Park Pavilion and Playground. There will be two phases to first procure and install a new pavilion shelter and then provide full CMGC services for the implementation of improvements for a connection from the Fairgrounds to the Park and a destination all-inclusive playground.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

3.1. Interested parties must register with this service to receive these documents.

4. BONDING/SURETY REQUIREMENTS:

5.1. A 5% Bid Bond is required for Construction Projects at the time of bid submittal.

5.2. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

5.3. Surety companies executing bonds must appear on the U.S. Treasury

Department’s most current list (Circular 570) as amended, and be authorized to transact business in the State of Colorado.

5.4. A 5% Retainage Fee will be held for Construction contracts.

5.5. Liquidated Damages will apply.

5.6. Bonds may be submitted on the Standard AIA form.

5. CONTRACTUAL OBLIGATIONS

5.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

5.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

5.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

5.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

5.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

5.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

5.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

6. METHOD OF AWARD - It is the intent of the County to award an Agreement to the Contractor who provides the best value for Adams County.

6.1. Evaluation criteria, other than costs, are evaluated first. After rating the written

Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk and incentives.

6.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

7. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated within this solicitation The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

8. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

9. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

10. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

11. BUDGET: Budget will not be disclosed.

12. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

13. TARIFFS:

13.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

13.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

14. Per Adams County Policy, contracts for construction or road work in excess of $250,000.00 that are entered on or after September 1, 2024, will be responsible for ensuring that all employees performing work on are paid Prevailing Wage.

14.1. Contractors shall pay no less than the prevailing wage rates set by the

Colorado Department of Labor & Employment (CDLE) and CO Office of the State Architect (OSA).

14.2. Contractors shall comply with apprenticeship and training requirements (if applicable).

14.3. Contractors to submit certified payrolls.

15. Wage Determinations for Building Construction Manager General Contractor (CMGC) services for the Riverdale Regional Park Pavilion and Playground construction project are attached as Appendix E. Please note, the advertised wages at the time the Contract execution will apply.

16. All information regarding the County’s prevailing wage policy can be found at:

https://adamscountyco.gov/our-county/budget-finance/finance/purchasing/prevailing-wage-policy/

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

GENERAL TERMS AND CONDITIONS

RFP-JL-2026.761

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Contractor.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PROPOSAL SUBMITTAL

1. INTRODUCTION

Adams County is seeking responses from qualified firms for Construction Manager General Contractor (CMGC) services for the Riverdale Regional Park Pavilion and Playground. There will be two phases to first procure and install a new pavilion shelter and then provide full CMGC services for the implementation of improvements for a connection from the Fairgrounds to the Park and a destination all-inclusive playground.

The Response Format detailed below is intended to ensure consistency in format and content in the proposal prepared by the Consultant. The submittal must be clear and concise in the recommended format, and it should provide the County with an understanding of the Consultant’s ability to provide the requested services.

2. RESPONSE FORMAT

2.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

2.2. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

2.3. The Proposal shall be combined into a single PDF document, and should contain the following:

• Certificate of Corporation or Limited Liability Partnerships registered with the State of Colorado or other formal documentation meeting the requirement of years in business.

• List and exhibit with detail three (3) most recent comparable projects of equal or better experience your firm was involved in within the past five years.

• Provide a list of proposed sub-consultants and/or sub-contractors, identify how they will incorporate into the team, organizational chart, resumes of key personnel, and identify the relationship with the sub-consultant and/or sub-contractors (e.g., identify how many times you have worked together, how many times the key personnel have worked together, etc.). Provide this information for each sub-consultant. Additional pages (no more than 4) may be added for each sub-consultant.

• Describe your interpretation of key elements to the project.

1. Cover Letter / Statement of Interest: (1 Page Maximum)

2. Table of Contents: (1 Page Maximum)

• Include a clear identification of the material by section and by page number.

i.e., Mandatory Requirements section, etc.

3. Executive Summary (1 Page Maximum)

• The executive summary should give in brief concise terms a summation of your submittal. Identify the points that make your firm uniquely qualified for this engagement.

4. Profile of the Firm: (6 Page Maximum)

• State whether your firm is local, national, or international. Resumes of personnel are not part of the page count. Also include the following for the office this work would originate from:

▪ Size of the Firm and size of local office (if applicable)

▪ Location of the office, where the work on this engagement is to be performed

▪ Number and nature of the professional staff to be assigned to the project on a full-time basis.

▪ Number and nature of staff to be assigned to this project on a full time and part-time basis.

▪ Identify the supervisory and management staff who will be assigned to the engagement. Identify the specific team for this Project.

Provide resumes for each person that will be assigned to this engagement.

▪ Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

5. Project Approach & Work Plan: (8 Pages Maximum)

• Provide a written narrative of how the CMGC plans to approach the project and a plan on how to achieve project success. Topics should include, but not be limited to:

▪ Coordination and Cooperation with the Owner, Design Professional, and any other stakeholders and/or service providers on the project

▪ Design Development into a GMP and Construction Administration (assume one GMP per phase)

▪ Prequalification of Subcontractors

• Provide a list of proposed major subcontractors the CMGC prefers to work with. All major subcontractors must still pre-qualify with the CMGC prior to bidding of work. (2 Pages Maximum)

▪ Scope, Quality, Budget, and Schedule Management

▪ Resource Management including Project Staffing

▪ Confirmation of current schedule and budget, or identify concerns, risks, or describe areas where potential changes/improvements may be made.

6. References and Past Performance (6 Page Maximum)

7. Present information regarding how the team's qualifications and experience, and performance have proved successful on similar projects.

8. Provide references (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the project cost. *The Proposer authorizes County to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

9. Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

10. Fee Proposal: (Pricing Form 2 Pages, Narrative 1 Page Maximum)

• Provide a written narrative of how the CMGC’s approach to developing a GMP, defining General Conditions and Requirements, and explanations not otherwise evident in the Fee Proposal or Work Plan.

▪ For Design Phase (also called Pre-Construction Phase) services the hours listed are to be estimated only and not contractual. Completion of all CMGC services is expected regardless of the hours identified.

▪ The CM Fee shall be an all-inclusive sum management fee which will include all home office, overhead, and profit costs.

• CM Costs which shall not be included in the CM Fee but shall include trade contracts, field-based staff, and reimbursable General Conditions/Requirements costs.

▪ No additional CM Fee shall be assessed for Owner Requested Change Orders to the work until such change orders aggregate to a sum more than five percent (5%) of the GMP.

▪ In-Field or Site Staff costs will be paid on a reimbursable basis as part of General Conditions allowance. Field personnel costs shall be billed at a direct personnel expense (raw cost {direct salary} plus all customary payroll benefits including, but not limited to FICA, 401K, vacation, sick, or other PTO) with no additional markup. Field personnel shall not be billed to projects when not physically on-site or off-site working on the project.

▪ General Conditions costs alleged to arise from an Owner requested change order shall be reviewed on a case-by-case basis. Absent extraordinary circumstances, the CMGC shall not expect that change orders from contingency, allowances, or similar fund use will result in any approved additional General Condition costs.

▪ In general, unused funds from Allowances or Contingency(s) shall be retained by the Owner. Cost-sharing is not part of this project.

▪ Pricing MUST be submitted in a separate sealed envelope.

▪ For the purposes of this RFP, use $200,000 as the Total Cost of

Work for Phase 1 and $3,250,000 for Phase 2.

11. Clarifications and Exceptions: (2 Pages Maximum)

▪ Intent is to procure and install pavilion in 2026 and then commence

Design Phase work as soon as practical after contract approval. To expedite this approval process, please clarify any deviations to the planned scope or exceptions to proposed agreement.

12. Provide documentation that satisfies the Required Document requests and criteria to be evaluated.

DETAILED SCOPE/SPECIFICATION/BACKGROUND

1. PROJECT DESCRIPTION:

Adams County, Colorado seeks proposals from qualified professional CMGC firms to provide services within the pre-construction/design phase, Construction, Administration and Management efforts described within this RFP, provided as part of CMGC services for the Riverdale Regional Park Pavilion and Playground.

The first phase will be the addition of a new rentable pavilion shelter for public use and complement existing facilities. This structure will be designed to match the two existing large shelters, Picnic Site A and Site B. The new shelter will accommodate up to 100 people and will be rentable for groups of 25 or more. The architect will provide planning for location and full design and engineering for water and power source to include electricity and a potable water spigot. Other amenities may include site furnishings such as grills, signage, trash cans, and picnic tables. Landscaping improvements could also be completed as part of this phase, addressing both the immediate surroundings and any areas impacted by construction. This phase of the project will include construction documents for the site plan with coordination for the pavilion procurement and installation to take place as soon as possible in 2026.

The second phase will be the planning and design for the Park connection to the Fairgrounds, event activities (accessible pathways with power and water source), and creation of a destination all-inclusive playground. The existing playground located east of the fairgrounds area is about 13,000 square feet with equipment like slides, climbing features, and swings, which is code compliant but over 25 years old and is due for an update. This will include play pieces that appeal to multiple age groups and physical abilities. The planning will include community engagement and exploration of innovative, intriguing features that are accessible to everyone. This phase of the project will involve developing the plan into construction documents for budgeting, permitting, and construction. The concept master plan is included as Exhibit A.

Several specialty contract items within the scope of work require skilled trades of a high quality of workmanship. This contract will require selected vendors and sub-contractors to exhibit exceptional experience in supplying, fabricating, erecting, installing and finishing certain contract items such as but not limited to:

a. Site Work

• Clearing, grubbing and demolition

• Erosion control

• Earthwork/seed bed preparation

• Irrigation valves, mechanical and electric

• Field wiring

• Piping, mainline and lateral

• Sprinkler heads, quick coupling valves, controller devices

• Re-Grade, re-seed, re-sod, repair areas of disturbance

• Concrete work, paving and cheek wall construction

• Installation of poured in place surfacing, play equipment, site furnishings and shelters

• Landscaping

• Trail construction

• Utilities

• Water features

2. SCOPE OF SERVICES:

The Scope of Services will include a CMGC (Construction Manager General Contractor) delivery method. The Pre-Construction Phase Services will be contracted initially, with the intent to follow with an eventual GMP (or multiple) for Construction Phase Services. So long as there are normally associated business practices of similar CMGC projects, it is the County’s expectation that these elements are the responsibility of the CMGC.

Adams County regards the following as general criteria for this scope of work. Any deviation from these criteria suggested by the design service group must be reviewed in detail and accepted by representatives of the Parks, Open Space & Cultural Arts Department of Adams County, and any key specialty consultants that the County has engaged.

The CMGC Service within this package describes the services to be delivered by the Proposers. Although it is comprehensive, the Scope of Services listed herein may not represent all issues that could arise. If the Proposer identifies issues or scope specifically not included, the proposer shall notify the Contract Specialist in an email (information on the first page of this solicitation). If the County determines the issue is valid, the County will issue a written addendum to all Proposers.

General Description of Services Required: The selected firm is expected to be responsible for the complete and comprehensive CMGC professional services for the successful completion of the project. This firm is also expected to work in a collaborative manner with the County staff, Design Consultants and other Contractors or Vendors to develop a project that represents the goals of Adams County and maintain a design and budget within the established parameters. Professional Consultation Services by Stage/Phase: Services are expected to be provided for all stages of the work, including but not limited to

2.1 General:

b. Regardless of phase, the following elements are part of the CMGC Work

Scope:

▪ Project Team, while it may evolve during the course of the project, is anticipated as:

▪ Adams County Parks, Open Space, and Cultural Arts

Department (Adams County Project Manager will be Primary point of contact for CMGC)

▪ Dig Studio is the Landscape Architect

▪ CMGC

c. Refer to the CMGC Fee Matrix for general work requirements. CMGC shall respond or identify exceptions to this list as part of the RFP response.

d. GMP Development: The following items shall be anticipated for inclusion in the final GMP (anticipated development after Design Development completed / prior to Construction Documents):

▪ GMP Summary and Narrative

▪ List of Drawings, Specifications, and Contract Documents

▪ Assumptions and Clarifications

▪ GMP Cost Summary and Line-Item Breakdown

▪ Itemized Bid Alternates

▪ Allowance Items and Values

▪ Description of Allowable Contingency Use and Draw Down

▪ General Conditions and Requirements Breakdown

▪ GMP Schedule

▪ Staffing Plan with Fee Breakdown

▪ General Requirements and Breakdown

• Respondents to this RFP accept that award of a CMGC contract does not automatically guarantee establishment of a GMP. Should the County be dissatisfied with the Pre-Construction/Design Phase services, the County may choose to place the construction work out for competitive bidding and terminate the contract at the end of the Design Phases.

• Cost Controls shall:

▪ Be Open Book and available for County review upon request.

▪ Be established during the Pre-Construction/Design Phase and include cost mapping to Adams County accounting system (asset control), CMGC subcontractors, and line items of work scope.

▪ Utilize AIA or similar County approved formats for invoicing and include all subcontractor backup. General Conditions shall include appropriate backup, invoices, receipts, etc.

▪ Utilize an agreed upon Cover Sheet summarized costs.

▪ Included as part of the CMGC Staffing Plan within the final GMP.

• Sustainability: The County expects that the CMGC and associated subcontractors conduct their work with sustainable and generally recognized best practices.

• Pre-Construction Phase: In addition to the field work, Pre-Construction phase services shall include but not be limited to Design Input, Research, Design Reviews, Scheduling, Logistics, Value Engineering, and Estimates/Budgeting:

Services consist of those technical construction consultation activities which aid the Architect and Engineer in taking a project programming statement and develop it through contract documents and permitting. Phases shall include design phases and Construction Documents.

▪ Attend, document, and distribute all meeting minutes, including but not limited to OAC meetings.

▪ Cost Estimate at the end of design phases, with potential GMP amendments upon completion of Construction/Consolidated Documents.

▪ Project Schedule, and updated Schedule, at the end of design phases, with potential GMP amendments upon completion of Construction/Consolidated Documents.

▪ Risk Log, tracked throughout course of entire project, identifying potential risks or issues that could impact project success.

▪ Logistics and constructability reviews.

▪ Long lead and manufacturer options, opportunities, and

▪ Value Engineering Options, tracked throughout course of entire project, identifying potential opportunities for cost savings or quality improvement.

• Bidding and Procurement: Including but not limited to GMP establishment, Qualifying Subcontractors, bid packaging, bidding, scoping, recommending awards, pre-construction, planning, scheduling, logistics, and budget management. Phases may commence at conclusion of Design Development.

• Prequalification of subcontractors will be a coordinated effort with the CMGC and the County. CMGC shall lead this effort to recruit, pre-qualify, and solicit these trades. All major subcontractors must pre-qualify with a minimum of the same criteria under which the CMGC pre-qualified with the County. A statement from the CMGC recommending vendors will be required for each major trade.

▪ An attempt to establish a minimum of three (3) bidders will be required.

▪ The County reserves the right to add or remove bidders in the best interest of the County.

▪ Self-performed work must be competitively bid unless deemed in the best interest of the County (at the County’s written approval).

• Develop bid packages, and coordinate with the County prior to issuance.

• Identify scopes of work not specifically addressed in the construction documents (e.g., cleaning) and coordinate with the County to include in overall scope or determine alternative ownership of those items.

• Construction Administration: Including but not limited to permit management, coordination and administration of subcontracts, supervision of work, scheduling, logistics, budget management, RFIs, submittals, and coordinating workflow.

▪ Administer, manage, and use its best efforts to perform the project in an expeditious and economical manner in the best interests of the County.

▪ Include all items identified under Design Phase and Bidding/Procurement Phases but adapt to Construction Administration phases.

• Closeout: Including but not limited to project Closeout and Commissioning services, review and submission of closeout documentation from sub-contractor(s), check warranties, guarantees, and service contracts, preparation and submission or O&M manuals and as-builts, punch-list, facility acceptance/rejection, and post occupancy services (1-yr. warranty inspection, user survey(s), etc.).

In addition, it is expected that the contract terms and conditions of the Agreement between Adams County and the CMGC firm shall be extended to all subcontractors performing work on this project.

2.2 Estimated Project Budget:

The overall project budget will be developed between Adams County, the Design consultant and the awarded firm. The estimated construction ROM is between $200,000 for the pavilion and $3,250,000 for the playground. The County will require a contingency agreed upon between the awarded contractor and Adams County when the final GMP is determined on each project. Soft costs including consultant fees, permits, etc. are excluded from estimate.

2.3 Proposed Schedule:

Upon award, the pavilion procurement will take place in Fall 2026 for installation before the end of the year. The playground design and construction will be a multi-year project.

Final schedule to be negotiated with awarded CMGC.

EVALUATION CRITERIA:

a. Firm Capability and Key Personnel: May include overall experience, collaboration internally and externally (with sub-consultants), key personnel experience and qualifications, adequate staff, and evidence of teamwork.

b. Understanding of the Project and Project Approach: May include the demonstrated understanding of the needs of the County, scope of services and work plan, scheduling and planning, and services provided.

c. References and Past Experience: May include past experience the County has had and the References.

d. Fee Proposal: Evaluation criteria, other than costs, are evaluated first.

e. General Items: May include exclusions or exceptions with the contract terms, and miscellaneous items not falling within the other criteria.

f. Interview / Oral Presentation (to be included only at Adams County’s discretion): May include any and all items identified in the Evaluations List above.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PRICING FORM: 2026.761

(Submit as a separate file in BidNet)

PRINT OR TYPE KEY CONTACT INFORMATION BELOW:

TOTAL PROJECT COST for Phase 1:

With this proposal, all Pre-Construction, Construction, Administration, and Management services described in this RFP, or normally provided as part of CMGC (or CM at Risk) services will be provided to Adams County for this project. Lump sum costs for these services are Not-To-Exceed Amounts for the work as follows:

Item of Work / Scope Proposed Fee: Clarifying Notes:

Pre-Construction Phase: $ estimated hours:

(Includes field investigation & recommendations)

Construction Management Fee: $ (approx. % of Constr.

Cost)

Profit included in CM Fee : $ (approx. % of Constr.

Cost) (This is included in the CM Fee Above)

Anticipated General Conditions: % of Construction Cost

Insurance Rates: % of Construction Cost (This is included in the GC Cost Above) Bonding Rates: % of Construction Cost

Contractor Name Date

Contact Person Title Phone

Email Address

CMGC Contingency: 3% to 5% planned CMGC Preferred: %

Cost of the Work $

Total GMP for CMGC Services $

We contractually guarantee our staff proposed for the entire duration of the project:

Yes No Explanations (if any:)

We agree with the anticipated GMP / Budget for Construction based on the SD documents:

We agree with the anticipated Schedule for Construction based on the RFP:

Verification of Fee Proposal:

The undersigned verifies that the information included herein is true, accurate, and sufficiently complete so as not to be misleading.

Name and Title (Printed)

Signature

Date

Note: Adams County reserves the right to request validation or proof of any or all of the information provided in the Proposal. Proof shall consist of descriptions, narratives, references or similar information necessary to establish a substantive role of the Firm in the identified project.

TOTAL PROJECT COST for Phase 2:

With this proposal, all Pre-Construction, Construction, Administration, and Management services described in this RFP, or normally provided as part of CMGC (or CM at Risk) services will be provided to Adams County for this project. Lump sum costs for these services are Not-To-Exceed Amounts for the work as follows:

Item of Work / Scope Proposed Fee: Clarifying Notes:

Pre-Construction Phase: $ estimated hours:

(Includes field investigation & recommendations)

Construction Management Fee: $ (approx. % of Constr.

Cost)

Profit included in CM Fee : $ (approx. % of Constr.

Cost) (This is included in the CM Fee Above)

Anticipated General Conditions: % of Construction Cost

Insurance Rates: % of Construction Cost

Bonding Rates: % of Construction Cost

CMGC Contingency: 3% to 5% planned CMGC Preferred: %

Cost of the Work $

Total GMP for CMGC Services $

We contractually guarantee our staff proposed for the entire duration of the project:

We agree with the anticipated GMP / Budget for Construction based on the SD documents:

We agree with the anticipated Schedule for Construction based on the RFP:

Verification of Fee Proposal:

The undersigned verifies that the information included herein is true, accurate, and sufficiently complete so as not to be misleading.

Name and Title (Printed)

Signature

Date

Note: Adams County reserves the right to request validation or proof of any or all of the information provided in the Proposal. Proof shall consist of descriptions, narratives, references or similar information necessary to establish a substantive role of the Firm in the identified project.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

SUBMISSION CHECK LIST

Does your Proposal comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Proposal provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Proposal meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Is your W-9 included? YES NO

May other governmental entity avail itself of this Agreement and YES NO purchase any and all items specified?

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Is pricing form enclosed in a separate document? YES NO

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Are the requested Bonds included if applicable? YES NO

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 South Adams County Parkway

Brighton, Colorado 80601

REQUEST FOR PROPOSAL

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Proposal is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly…