biddoc.pdf

PIDs Sewer Pipeline Cleaning and Video Inspection Project Request For Proposals

RFP-26-PID-CNV

Table of Contents

Section I General Information

1.1 Pre-Submittal Conference

1.2 Submission of Proposal

1.3 Number of Copies

1.4 Information

1.5 Offeror Due Diligence

1.6 Open Records

1.7 Addenda

1.8 Withdrawal or Modification of Offers

1.9 Acceptance

1.10 Preparation Cost

1.11 Award

1.12 Contract Administration.

1.13 Substantiative Submittals

1.14 Governing Law

1.15 Schedule of Events

1.16 Inquiries

Section II Minimum Specifications

2.0 Summary of Intent

2.1 Scope of Work

2.2 General Information

2.3 Miscellaneous Requirements

2.4 Project Management and Coordination

2.5 Bid Tab

Section III Submittal Content

3.0 Summary

3.1 Submittal Format

3.2 Submittal Requirements

3.3 Information Technology Access to Persons with Disabilities

3.4 Company Background, Team Personnel and Technical Expertise

3.5 Project Approach and Proposed Schedule

3.6 Previous Projects Similar in Scope

3.7 Sewer Cleaning & CCTV Equipment

3.8 Cost Proposal

3.9 References

3.10 Exceptions

3.11 Insurance Clarification

3.12 Redacted Version – As Applicable

Section IV Evaluation Criteria

4.0 Evaluation Criteria

4.1 Selection Committee

4.2 Evaluation Process

4.3 Award of Contract

Section V Contract Terms and Conditions Attachment A – Cost Proposal Attachment B – Hourly Rate Schedule Attachment C – Financial and Exception Statement Attachment D – Insurance Clarification Attachment E – Technical Specifications Agreement

SECTION I

GENERAL INFORMATION

Section I provides general information to potential Offerors on subjects such as where to submit, number of copies, addenda, proprietary information designation, and other similar administrative elements.

1.1 PRE-SUBMITTAL CONFERENCE

A pre-Submittal conference will not be held for this project.

1.2 SUBMISSION OF PROPOSALS

All proposals must be submitted via BidNet (https://RockyMountainBidSystem.com), and received prior to the submission deadline. The County will NOT accept electronic submittal via email or hard copies.

**************NO LATE OFFERS WILL BE ACCEPTED***********

FACSIMILE OR TELEGRAPHIC SUBMITTALS WILL NOT BE ACCEPTED

Submission Deadline: 5:00 pm (MST) on July 31st, 2026

The opening will not be public. Offerors will be notified if their Submittal is not accepted. The Submittal shall remain the property of Mesa County Public Works.

1.3 NUMBER OF COPIES

Consultant shall submit one (1) copy of requested documents. The submittal shall remain the property of Mesa County Public Works. The following materials shall be part of the requested documents:

a) Attachment A – Cost Proposal

b) Attachment B – Hourly Rate Schedule

c) Attachment C – Financial and Exception Statement

d) Attachment D – Insurance Clarification

e) Signed Addenda, if applicable

1.4 INFORMATION

https://rockymountainbidsystem.com/ https://rockymountainbidsystem.com/

All questions regarding the submittal preparation, the selection process, or specifications and interpretations of the terms and conditions of the RFP, shall be submitted via email no later than seven (7) calendar days prior to the deadline for submission of offers. Send all questions to Andres Garcia or KC Selleck (See 1.16 below).

Following the award of a contract, responses to this solicitation may be subject to release as public information unless the response or specific parts of the response can be shown to be exempt from public information. Offerors are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. Mesa County Public Works assumes no obligation or responsibility for asserting legal arguments on behalf of potential Offerors.

This is not a public bid opening, therefore, Mesa County will not release any information pertaining to the number of offers received, names of Offerors, or pricing until an award is made. Mesa County will confirm receipt of your submittal if requested.

1.5 OFFEROR DUE DILIGENCE

Each Offeror shall judge for themselves as to all conditions and circumstances having relationships to the submittal, and become informed about the unique challenges posed by this project. Failure on the part of any Offeror to make such examination and become informed shall not constitute ground for declaration of not understanding the conditions with respect to making its Submittal.

Be aware, if the Offeror has obtained this RFP from any source other than directly from Mesa County, and does not check the web site for any addenda, Mesa County is not responsible for errors in the submittal which may result in submitting a non-responsive proposal.

1.6 OPEN RECORDS

Mesa County is a governmental entity subject to the Colorado Open Records Act (CORA), C.R.S. § 24-72-200.1 et seq., and documents and records in its possession may be subject to public disclosure upon request, unless specifically exempted under CORA or other applicable law. To the extent permitted by law, County agrees to use reasonable efforts to protect from disclosure any confidential or proprietary information clearly marked as “Confidential” or otherwise identified in writing as confidential by Offeror at the time of the information is provided to the County (“Confidential Information”). In the event a CORA request is made for information which has been designated “Confidential” pursuant to this provision, Mesa County shall:

a. Upon receipt of such request notify Offeror of any CORA request that may include Confidential Information. Such notification will include a statement as to whether the County will be asserting the exemption;

b. Withhold or redact Confidential Information from disclosure to the extent permitted by CORA;

c. Allow Offeror a reasonable opportunity to seek a protective order or other legal remedy if necessary to prevent disclosure, so long as such action is taken expeditiously and does not cause the county to default or otherwise violate the County’s CORA obligations.

Nothing in this provision shall be construed as requiring either Party to violate CORA or any other applicable law, or as guaranteeing nondisclosure of any records that are determined by a court or other authority to be subject to public release.

Upon award of a contract to a successful Offeror, all responses to this solicitation, including those submitted by unsuccessful offerors, become public records, and all materials provided in response to this solicitation are subject to disclosure under the Colorado Open Records Act (CORA). For this reason, in the event of a CORA request, if provided, the redacted electronic copy will be used to respond to CORA requests. Proposers that do not provide a redacted electronic copy acknowledge that the unredacted electronic copy may be used to respond to CORA requests.

Upon receipt of a CORA request that includes any information marked “Confidential” the County will consider the following in whether or not it will deem the information as confidential and not release it if:

1. The disclosure of information would be likely to impair the government’s future ability to gain necessary information; or

2. The disclosure of information would be likely to cause substantial harm to the competitive position of the person providing the information.

If the Offeror wishes the information to remain confidential, information to support either one of these positions should be included with the bid documentation for consideration by the County.

1.7 ADDENDA

In the event that it becomes necessary to revise any part of this RFP, or if additional information is necessary to enable the Offeror to make an adequate interpretation of this RFP, an addendum to the RFP will be posted on BidNet. Addenda to this RFP may be issued at any time prior to the time prior to the Proposal due date. The Offerors are required to acknowledge receipt of any addenda by submitting a signed copy of each addendum issued. Signed copies must be submitted as part of the signed proposal submittal.

1.8 WITHDRAWAL OR MODIFICATION OF OFFERS

Any Offeror may modify or withdraw an offer in writing at any time prior to the deadline for submission of an offer (see 1.2 above) unless otherwise required in the RFP. Any request for withdrawal of an offer must be signed by the individual who signed the initial submittal.

1.9 ACCEPTANCE

Any offer received shall be considered an offer, which may be accepted by Mesa County based on initial submission without discussions or negotiations.

By submitting an offer in response to this solicitation the Offeror agrees that any offer it submits may be accepted by Mesa County at any time within 90 days from the closing (see

1.2 above).

Mesa County reserves the right to reject any portion or the entire offer and to waive informalities and minor irregularities in offers received, and/or to accept any portion of the offer if deemed in the best interest of Mesa County. Failure of the Offeror to provide in its offer any information requested in the RFP may result in rejection for non-responsiveness.

1.10 PREPARATION COST

The cost of proposal preparation is not a reimbursable cost. Proposal preparation costs shall be at the Offeror’s expense and are the Offeror’s sole responsibility.

1.11 AWARD

It is the intent of Mesa County to select the firm that is considered to be the highest qualified, most responsive, responsible, and best value, and technically able to provide the required services within the project’s proposed schedule. Selection of a firm will be made on the proposals received as set forth in Section IV.

1.12 CONTRACT ADMINISTRATION

Mesa County Public Works shall be responsible for administration of the contract for compliance and performance with the interpretation of terms and obligations, scope, schedule, and budget.

1.13 SUBSTANTIATIVE SUBMITTALS

The Offeror shall certify (a) that his/her submittal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any other Offeror to put in a false or sham bid;

(c) that he/she has not solicited or induced any other person, firm, or corporation from submitting a Proposal; and (d) that he/she has not sought by collusion to obtain for himself/herself any advantage over any other Offerors or over Mesa County.

1.14 GOVERNING LAW

The laws of the State of Colorado shall govern any contract executed between the successful consultant and Mesa County. Further, the place of performance and transaction of business shall be deemed to be in the County of Mesa, State of Colorado, and in the event of litigation, the exclusive venue and place of jurisdiction shall be the District Court of the Twenty-First Judicial District, Mesa County, Colorado.

1.15 SCHEDULE OF EVENTS

The schedules of events are as follows:

Document Available 7/17/2026 Pre-Submittal Conference None Written Questions Due Date 7/23/2026 Submittal Due Date 7/31/2026 Award of Contract (estimate) 8/6/2026 Contract Presented to the BoCC (estimate) 8/25/2026 Kick-Off Meeting (estimate) 8/26/2026 Period of Performance Through December,

1.16 INQUIRIES

Technical questions about the scope of services, budget and finance, or other project specific question regarding this RFP shall be via email and directed to Andres Garcia. All procurement questions concerning the RFP process or any contractual questions shall be directed to KC Selleck. A written response to any inquiry will be provided in the form of an Addendum to the solicitation via BidNet. All questions shall be submitted in via email by the deadline listed above. Questions shall not be permitted after this time, including that time between Proposal submission, and final selection of a Consultant. Verbal inquiries will not be accepted.

Andres Garcia PID Manager 200 S. Spruce P.O. Box 20,000 Grand Junction, CO 81502-5013 970.244.1764

KC Selleck Operations Manager 200 S. Spruce P.O. Box 20,000 Grand Junction, CO 81502-5013 970.244.1812 andres.garcia@mesacounty.us kc.selleck@mesacounty.us

WRITTEN QUESTIONS RELATED TO THIS RFP SHOULD ONLY BE

DIRECTED TO THE MESA COUNTY PUBLIC WORKS DEPARTMENT. ANY

CONTACT WITH OTHER MESA COUNTY DEPARTMENTS BY YOUR FIRM

WILL BE CONSIDERED GROUNDS TO DISQUALIFY YOUR FIRM’S

RESPONSE TO THIS RFP.

mailto:andres.garcia@mesacounty.us mailto:kc.selleck@mesacounty.us

SECTION II

MINIMUM SPECIFICATIONS

2.0 SUMMARY OF INTENT

Mesa County Public Works Department, on behalf of the Mesa County Public Improvement District’s, is advertising this Request for Proposals from contractors capable of performing the stated tasks of cleaning, videoing, and reporting on the condition of the existing sanitary sewer collection systems.

The successful Contractor must be prepared to perform the scope of services as outlined in Section II- Scope of Work, listed below, and the ATTACHMENT E – Technical Specifications for Sewer Pipe Cleaning & Pipe Assessment Using CCTV. Mesa County staff will evaluate the submittals and select the Contractor that meets the most of the preferred preferences. The award of the contract will be based on the evaluation criteria outlined in Section IV of this RFP. It is the County’s goal to select a Contractor who will provide the highest quality of customer service, technical expertise, and best value. The award of the contract will be based on the evaluation criteria outlined in Section IV of this

RFP.

2.1 SCOPE OF WORK

Mesa County is seeking a contractor to clean, inspect and evaluate the current condition of sanitary sewer pipes within the MCLVPID service area in Mack, Colorado. The sanitary sewer network is known with pipe sizes ranging from 8 to 10 inches in diameter and constructed of PVC material. Distances between manhole structures are no longer than 600-feet in length. Mesa County shall provide maps in digital format of the sewer system to the selected contractor. The Mesa County Public Improvement District sanitary sewer systems consist of the following:

2026: Mesa County Lower Valley Public Improvement District (Mack, CO.)

• 12,000 +/- feet of collection system.

3,200 +/- feet is 10” PVC pipe;

8,800 +/- feet is 8” PVC pipe;

55 +/- Manholes.

Mesa County expects the selected contractor to clean, inspect, complete an analysis of the condition, and complete video files for each of the pipe segments and manholes per ATTACHMENT E – Technical Specifications for Sewer Pipe Cleaning & Pipe Assessment Using CCTV. Additionally, if any cross connections or other unknown connections are found, they will need to be marked, identified and placed on a list for further investigation. Please provide company experience with these listed requirements.

2.2 GENERAL INFORMATION

EQUIPMENT

Sewer Cleaning Equipment. The Contractor shall use appropriate equipment to clean all sediment, rocks, roots, and debris from each asset thoroughly. The required equipment may be high velocity water jet cleaning equipment with various attachments or mechanical cleaning equipment such as buckets, root cutters or power rodders. The Contractor shall select the proper cleaning equipment and procedures based on the conditions of the assets at the time work commences. The contractor shall remove solids and debris from system and dispose of properly. Mesa County will not furnish any equipment, nor a place for disposal. These costs will need to be included. The Contractor’s cost will include a complete cleaning, regardless of the severity of sediment, rocks, roots and debris. Selected contractor must:

• Own a minimum of one (1) combination vehicle, capable of cleaning sanitary sewer pipes with hydro jetting equipment and removing debris with vacuum equipment.

• Must own equipment capable of cleaning length up to 400 feet.

• Water source for cleaning is the responsibility of the selected contractor.

Ute Water Conservancy District has a potable water fill station located in Mack, Colorado.

Sewer CCTV Inspection Equipment. The Contractor shall use appropriate equipment to televise and inspect the interior of the sanitary sewer main line and interior of sewer manholes. The equipment should be tractor mounted (tracked or wheeled), self-propelled with pan/tilt capabilities, HD color camera equipment with accurate distance tracking.

• Own a minimum of one (1) CCTV sewer line inspection vehicle with the all equipment necessary to televise lengths of up to 400 feet.

• NASSCO-PACP compliant reporting software and a digital recording device.

• Verification as the contractor you can meet the NASSCO requirements:

NASSCO certification numbers of operators on all inspections Pipe and manhole inspection camera software shall be NASSCO

PACP 7 certified; state name of software being used and if it is NASSCO 7 compliant, and that inspections and ratings (video and data, such as photographs, collected) will be conducted entirely in electronic or digital format following NASSCO 7 requirements.

• Minimum screen text inserted on the video recordings shall include:

Asset ID, date & time, distance/footage, project information and pipe information.

Observations & Defects using standardized codes, including all service connections.

2.3 MISCELLANEOUS REQUIREMENTS

Contractor shall produce all permits and licenses, pay all charges, fees and taxes, and give all notices necessary and incidentals to the due and lawful prosecution of the contract.

Contractor shall provide wastewater management controls and comply with state and local wastewater regulations. All material from the sanitary sewer cleaning activities will need to be disposed of properly. Disposal will not be provided by Mesa County. The contractor will submit to the county, the intended areas and methods of disposal of such materials.

Contractor shall provide

SAFETY, HEALTH AND SANITATION PROVISIONS

The selected contractor is required to have a Safety Management Plant that meets the requirements below. A copy of the plan shall be provided when requested by the County Project Manager.

(a) Contractor Responsibilities. Contractor shall ensure compliance with applicable Federal, State, and local laws, rules, regulations, orders and guidelines governing safety, health and sanitation. Contractor shall provide all safeguards, safety devices, and protective equipment, and shall take all other actions necessary to protect the life, safety, and health of persons working at or visiting the project site, and of the public and property in connection with the performance of the Work covered by the Contract.

In the case of conflicting requirements, the more stringent of the requirements shall apply. Contractor shall require that all operations and work practices by Contractor, subcontractor, supplier, and County personnel and consultants shall comply with the provisions of the Plan. Contractor shall respond in writing to all safety issues raised by the Project Manager.

(b) Competent Persons. Prior to the start of construction, Contractor shall designate at least one competent person for each of the construction activities being completed. A competent person is an individual who, by way of training, experience, or combination thereof, is knowledgeable of applicable standards, can identify existing and predictable workplace hazards relating to a specific construction activity, is designated by the employer, and has authority to take prompt, appropriate actions. The appropriate competent persons shall be present on the project site at all times during the specific construction activities that require those competent persons.

(c) Project Safety & Health Requirements. All personnel on the project site shall wear the required, appropriate personal protective equipment (PPE) at all time when on the project site, except when in their vehicles or in job trailers. All work vehicles and mobile equipment shall be equipped with one or more functioning flashing, oscillating, or rotating warning lights for warning workers and traffic.

(d) Safety Stand-Down. The Project Manager may immediately suspend all or part of any Work in the case of an accident (including property damage), or catastrophe (one or more persons hospitalized in a single incident), or other situation presenting an imminent danger to life or health, such as a near miss, violation of the Plan, or presence of a hazardous situation. In the case of a worksite fatality directly related to Contractor’s or any subcontractor’s work operations, the safety stand-down shall be mandatory.

(e) Regulatory Enforcement Actions. Contractor shall provide written notifications of all Regulatory agency actions relating to safety to the Engineer.

(f) Failure to Comply. Failure to comply with the requirements of this section shall be grounds for withholding of progress payments, project suspension, or both.

(g) Costs. All costs associated with the preparation and implementation of the Plan and compliance with all safety, health, and sanitation provisions and requirements will not be measured and paid for separately, but shall be included in the Work.

TRAFFIC CONTROL

Contractor shall conduct the Work to minimize obstruction to traffic. The safety and convenience of the public and the residents along the roadway and the protection of persons and property shall be provided for by Contractor.

No street, alley, sidewalk, trail or other public way shall be closed, blocked or obstructed without first obtaining permission from County. In addition to other Project required notices, at least twenty-four (24) hours prior to closing any street or roadway, Contractor shall verbally notify Engineer, County, emergency services, mail delivery, school bus dispatch, and trash collection services of the planned closure and timeframe. Contractor shall also notify all adjacent property owners or residents of Work which will affect access to their property. This notification shall be made one full business day prior to when the Work is scheduled to take place. Notification may be either written or verbal, but should clearly indicate the work schedule and anticipated traffic restrictions and should provide names and phone numbers where a Contractor’s Representative and County Engineer will be readily available to answer questions.

Unless otherwise provided, Contractor shall keep the road open to all traffic in accordance with the Traffic Control Plan during the progress of the Work. Unless otherwise allowed by the Contract, Contractor shall schedule construction operations so that only one side of the existing roadbed is denied to traffic at any time. Contractor shall also provide and maintain in a safe condition temporary approaches or crossing and intersections with trails, roads, streets, businesses, parking lots, residences, garages, and farms. The road and the intersections of the access points shall be maintained in a manner that will safely and adequately accommodate traffic.

(a) Traffic Control, Street Closures and Detours All road closures, lane closures, and other traffic controls shall be set up and maintained in accordance with an approved traffic control plan (TCP) per Mesa County Standard.

Construction Specification Section 630. Contractor shall provide all traffic controls as needed for the safe movement of vehicular traffic, pedestrians, and bicyclists through or around the construction work zone and for the protection and safety of all persons and property in and around the work zone. All traffic control devices used shall be in accordance with the latest revision of the “Manual on Uniform Traffic Control Devices” (MUTCD) and the approved TCP.

No Work shall be done until all traffic control devices and barricades are in place. The Project Manager or Traffic Engineer shall have the authority to require Contractor to provide additional signs or barricades for those locations it deems to be inadequate.

At times, it may be necessary for Contractor to provide flaggers to direct traffic. All flaggers provided by Contractor shall be certified by the Colorado Department of Transportation or ATSSA and shall be wearing the proper safety attire and using the proper flagging equipment while performing their duties.

2.4 PROJECT MANAGEMENT AND COORDINATION

Project management, coordination, and other project requirements will be determined with selected contractor during the scope and fee negotiation phase.

Quality Assurance Review. The contractors designated manager will review the final report before it is review by the County. Submit a memorandum to the file confirming internal review.

Final deliverables. Provide manhole and pipe segment reports in a .pdf format. Provide the video in a .mp4 format or approved equal. Submit videos and reports to the PID via a thumb drive or other digital storage device. The file structure for providing this information must meet the current nomenclature for the existing PID infrastructure as shown on the PIDs “Record” documents.

The resulting contract will be eligible for four consecutive annual renewals contingent upon the applicable fiscal year funding and agreement of both Mesa County and the Contractor.

2.5 BID TAB

Mesa County Lower Valley Public Improvement District (Mack, Colorado) Sewer Pipeline Cleaning and Video Inspection

ITEM

NO.

CONTRACT ITEM UNIT QUANITY UNIT

PRICE

TOTAL

1 Mobilization & Insurance LS 1 2 Traffic Control (Mesa County &

CDOT Permit Required)

LS 1

3 Sewer Pipeline Hydro-Cleaning with Debris extraction up to 10” Diameter

LF 12,000 +/-

LF

4 Sewer Pipeline CCTV Inspection up to 10” Diameter

LF 12,000 +/_

LF

5 Heavy Cleaning – Root extraction, Excess Debris Removal, Specialty

Equipment (as needed)

LF 4,000 +/-

LF

6 Pipeline Assessment Inspection Forms/Reports and Logs in Electronic (PACP) Format

LS 1

GRAND TOTAL =

(ATTACHMENT A)

SECTION III

SUBMITTAL CONTENT

3.0 SUMMARY

Mesa County will be using the evaluation criteria set forth in Section IV of this RFP to make the award of this contract. All submittals to Mesa County Public Works shall be submitted via BidNet.

3.1 SUBMITTAL FORMAT

The Proposal shall include the information in the format outlined in this RFP and be limited to no more than twenty-five (25) pages. The following pages are exempt from this requirement: cover page, Schedule of Payment, Hourly Rate Schedule, Schedule of Fees, Financial and Exception Statement, Insurance Clarification, signed addenda if issued, table of contents, resumes and references. The proposal text and all supporting information must be provided using 10-point font or larger. The submittal shall be submitted electronically via Bidet.

We recommend that you include concise, but complete information about your firm, emphasizing why you believe your firm to be uniquely qualified for this project. Short listed firms will be required to make a formal, in person presentation to the Selection Committee. Mesa County may make a selection of the successful Offeror based on ranking of the presentations without consideration of rankings from the original submittals.

3.2 SUBMITTAL REQUIREMENTS

Proposals shall contain the experience and technical qualifications of the Offeror in relationship to the RFP. The proposal shall contain the following:

Company Background, Team Personnel and Technical Expertise Project Approach and Proposed Schedule Previous Projects Similar in Scope Sewer Cleaning & CCTV Equipment Cost Proposal (Bid Tab) References Attachment A – Schedule of Payment Attachment B – Hourly Rate Schedule Attachment C – Schedule of Fees Attachment D – Financial and Exception Statement Attachment E – Insurance Clarification Signed Addenda, if applicable

3.3 INFORMATION TECHNOLOGY ACCESS TO PERSONS WITH

DISABILITIES

The submitting company is responsible for ensuring that all documents provided as part of this submittal comply with the State of Colorado's accessibility requirements, including §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability established by the Governor's Office of Information Technology under Section §24-85-103 (2.5), C.R.S.

3.4 COMPANY BACKGROUND, TEAM PERSONNEL, AND TECHNICAL

EXPERTISE

Submit a general description of the company’s background and experience. Include any other information that you feel is appropriate to assist the Selection Committee in selecting your firm for the project.

The Proposal should contain information that shows how your firm is the most qualified to provide the services to meet the goals of the project in the required time frame. Quality personnel are a key component to the successful completion of the project and will be an important factor in the decision for awarding this contract. Information provided shall include but is not limited to:

Organizational chart of company and/or project team Identification of key personnel and home office location(s) Professional qualifications, resumes and functions of personnel who will be assigned to the project Specific related project experience of personnel Personnel availability and time commitment proposed to meet the project schedule, with emphasis on the ability of the engineer-of-record and other key personnel to remain for the complete performance of the contract.

The Proposal should also include a description of the personnel’s technical expertise as demonstrated by:

The professional qualifications and experience necessary for the satisfactory performance of the services, to include any necessary licenses and registrations.

The company’s/team’s past performance on other contracts in terms of size, scope and quality of services and compliance with schedules. The Selection Committee may solicit from previous clients including other government agencies or any available sources any relevant information concerning the consultant’s and key personnel’s records of past performance.

3.5 PROJECT APPROACH AND PROPOSED SCHEDULE

In order to evaluate the depth of your technical expertise, please provide detailed information regarding each of the following areas:

The team’s understanding of the general project scope Overall philosophy - How does your firm approach projects of this type?

Goals and methodology Challenges and problems anticipated Creative solutions and/or lessons learned Provide a proposed schedule and sample work plan that provides a clear description of the scope of work that will be accomplished within the project timeframe.

The Proposal should not reiterate the project scope provided in this RFP, but should instead illustrate the team’s understanding of the tasks that would be required to meet the scope of the project and present the team’s proposed approach to complete these tasks.

3.6 PREVIOUS PROJECTS SIMILAR IN SCOPE

Submit a list of at least three projects, with similar goals and challenges as the project described in the RFP, that were successfully completed by your firm and the personnel that will be assigned to this project. Include project name, project type, personnel assigned from your team, your firm’s role in the project, location, estimated construction cost and contact information for the client. Also, describe any innovative methods that were applied to those projects that increased the benefits or decreased costs of the project. If your firm was the prime consultant for the project, include the original design cost, cost of any change orders to the contract, original design schedule time for the contract and final design time.

3.7 SEWER CLEANING & CCTV EQUIPMENT

Submit a clear and concise list of the specific equipment and services you intend to utilize that directly correspond to those mentioned in the technical specifications and in Section 2.2 of the RFP. Indicate the make, model (where applicable), and any relevant specifications or certifications for the proposed equipment, as well as a brief description of how your service offerings align with the requirements.

3.8 COST PROPOSAL

Submit a cost proposal using the bid tab provided (Attachment A).

3.9 REFERENCES

Provide a list of clients and references, including name, address and telephone number.

3.10 EXCEPTIONS

See Attachment D – Financial and Exception Statement in Section V and indicate that there are no exceptions taken to any of the terms, conditions or specifications of these RFP documents. Exceptions taken to these documents or contracts must be clearly stated on a separate sheet of paper and returned with your submittal.

Note: All potential Offerors are advised that the exceptions taken may be considered during the evaluation phase which may affect the final scoring of submittals. Offerors stipulating that the County must use their contract or agreement may be determined non-responsive and their submittal determined unacceptable.

3.11 INSURANCE CLARIFICATION

The selected Consultant shall require all subcontractors and sub-subcontractors to maintain during the term of this agreement; Commercial General Liability insurance, Comprehensive Automobile Liability insurance, and Workers' Compensation and Employers' Liability insurance in the same manner as specified for Consultant. The Consultant shall furnish subcontractors' certificates of insurance to the County, with a copy to the County’s Contract Administrator, immediately upon request. Please refer to Attachment E.

3.12 REDACTED VERSION – AS APPLICABLE

Offeror may provide one (1) redacted PDF proposal (as a single file), excluding any information not subject to disclosure under CORA, such as trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data exempt from public disclosure under C.R.S. § 24-72-204(3)(a)(IV). Statements that the entire proposal is confidential will not be honored.

Upon award of a contract to a successful offeror, all responses to this solicitation, including those submitted by unsuccessful offerors, become public records, and all materials provided in response to this solicitation are subject to disclosure under the Colorado Open Records Act (CORA). For this reason, in the event of a CORA request, if provided, the redacted electronic copy will be used to respond to CORA requests. Proposers that do not provide a redacted electronic copy acknowledge that the unredacted electronic copy may be used to respond to CORA requests.

SECTION IV

EVALUATION CRITERIA

4.0 EVALUATION CRITERIA

The following criteria will be used in the evaluation of Proposals:

Company Background, Team Personnel and Technical Expertise Project Approach and Proposed Schedule Previous Projects Similar in Scope Sewer Cleaning & CCTV Equipment Cost Proposal

Proposals will be evaluated on the criteria listed above, with the Cost Proposal being weighted at 50% of the score and all other criteria weighted at 50% combined. Any proposals with costs that are extremely high or extremely low relative to the rest of the cost proposals may be rejected without further evaluation.

The County reserves the right to reject any and all proposals and to waive any formality in proposals received, to accept or reject any or all of the items in the proposal, and award the job in whole or in part, if it is in the best interest of the County.

4.1 SELECTION COMMITTEE

A Selection Committee will screen all submissions. Proposals will be evaluated by the Selection Committee based on completeness and the evaluation criteria as outlined in this Request for Proposal. Through this process the Selection Committee will determine which proposals will continue for further evaluation.

The Selection Committee may determine it necessary to require oral presentation/interviews with the firms to ascertain acceptability of an offer. The Committee may request clarifications to the proposal from any of the Offerors at any time.

4.2 EVALUATION PROCESS

Those firms offering proposals selected for further evaluation by the County will be considered for award by the Selection Committee. Consideration for award by the Selection Committee will be based on the evaluation criteria, including the proposed fee, as outlined in this Request for Proposal.

The firm which is selected to perform the required services will be notified by telephone and in writing. Those firms whose proposals are not accepted will be notified in writing.

Questions regarding the proposals received and the evaluation of the proposals will be permitted only after the Contract for award has been fully executed.

4.3 AWARD OF CONTRACT

The County plans to make an award to the highest qualified, most responsive, responsible, and best value bidder. The firm will be selected for an award through a process of consideration from all the evaluation criteria, as listed in section 4.0, on a weighted basis that would best support the County’s interest in providing a quality finished product.

Prior to award, the County may negotiate with the selected firm for revisions to the proposed cost for any tasks that may not have been included in the RFP or that are determined to not be needed for the project. In the event the selected Consultant and Mesa County can’t agree on a contract price, Mesa County will begin price negotiations with the second highest scoring qualified Consultant. This process will continue until a contract price is successfully negotiated.

SECTION V

CONTRACT TERMS AND CONDITIONS

BID TAB

Mesa County Lower Valley Public Improvement District (Mack, Colorado) Sewer Pipeline Cleaning and Video Inspection

ITEM

NO.

CONTRACT ITEM UNIT QUANITY UNIT

PRICE

TOTAL

1 Mobilization & Insurance LS 1 2 Traffic Control (Mesa County &

CDOT Permit Required)

LS 1

3 Sewer Pipeline Hydro-Cleaning with Debris extraction up to 10” Diameter

LF 12,000 +/-

LF

4 Sewer Pipeline CCTV Inspection up to 10” Diameter

LF 12,000 +/_

LF

5 Heavy Cleaning – Root extraction, Excess Debris Removal, Specialty

Equipment (as needed)

LF 4,000 +/-

LF

6 Pipeline Assessment Inspection Forms/Reports and Logs in Electronic (PACP) Format

LS 1

GRAND TOTAL =

Attachment A - Cost Proposal

ATTACHMENT B

HOURLY RATE SCHEDULE

FEE SCHEDULE EFFECTIVE DATE:

POSITION

(Name & Title)

RATE

(Hourly Rate)

(Outside services rate if any)

Submitted By:

Rate Multiplier and Hourly Rates shall not change for the duration of the contract, unless otherwise approved by Mesa County.

*Own Hourly Rate Schedule can be submitted as long as it meets the requirements listed on this attachment*

ATTACHMENT “C” (1 OF 3)

ATTACHMENT C

Respondent is required to submit

Financial and Exception Statement

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. You may submit any additional information you desire, but the total number of pages for this attachment should not exceed ten (10) pages.

1. Name of Respondent:

2. Permanent main office address and phone number:

3. When Organized:

4. If a corporation, where incorporated:

5. How many years have you been engaged in the business under your present firm or trade name?

6. Give bank references:

7. What type of liability insurance, and what coverage limits do you currently carry for your organization, and give the name of the insurance carrier:

8. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

ATTACHMENT “C” (2 OF 3)

The undersigned Offeror acknowledges the right of the County to reject any and all proposals submitted and to waive informalities therein. All participating Offerors, by their signature hereunder, shall agree to comply with all conditions, requirements, and instructions of this RFP as stated or implied herein. Print the words “No Exceptions” here ___________________________ if there are no exceptions taken to any of the terms, conditions, or specifications of these qualification documents. If there are exceptions taken to any of these terms, conditions or specifications of these qualification documents, they must be clearly stated on a separate sheet of paper, attached to this submittal sheet and returned with your offer. Should Mesa County omit anything from this RFP package, which is necessary to a clear understanding of the requirements, or should it appear that various instructions are in conflict, then the Contractor shall secure instruction from KC Selleck, Public Works Operations Manager, telephone number

(970)244-1812, prior to the date and time of the deadline for questions shown in the RFP.

Offeror agrees, if selected, to perform all work described in the RFP for unit prices or lump sum which will be negotiated as referenced in 1.16 of this RFP . The Offeror further agrees that no offer may either be changed or withdrawn, without the consent of the County for a period of sixty (60) days after the scheduled time for opening the offers.

The Offeror shall certify (a) that his/her proposal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any other Offeror to put in a false or sham bid; (c) that he/she has not solicited or induced any other person, firm, or corporation from proposing; and (d) that he/she has not sought by collusion to obtain for himself/herself any advantage over any other Offerors or over Mesa County.

The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the County in verification of the recitals comprising this Statement of Respondent’s Qualifications:

Dated at:

This __________day of_____________________, 20____.

(Name Of Contractor)

By:_________________________________

Title:________________________________

ATTACHMENT “C” (3 OF 3)

State of ________________________

County of_______________________

Being duly sworn deposes and says that he/she is the ___________________________of

____________________________ and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this _________day of ________________,20____.

(Notary Public)

(Address)

My Commission Expires _________________, 20____.

ATTACHMENT D

INSURANCE CLARIFICATION

1. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance/bonds sufficient to insure against all obligations assumed by Contractor pursuant to this agreement and shall not start work under this agreement until such insurance coverage has been obtained and approved in writing by the Board’s Contract Administrator.

2. Contractor shall require all subcontractors and sub-subcontractors to maintain during the term of this agreement, Commercial General Liability insurance, Comprehensive Automobile Liability insurance, and Workers' Compensation and Employers' Liability insurance, in the same manner as specified for Contractor. Contractor shall furnish subcontractors' certificates of insurance to the Board, with a copy to the Board’s Contract Administrator, immediately upon request.

3. All insurance policies required hereunder shall include a written thirty (30) day notification of cancellation. In that notice the Board and the Board’s Contract Administrator will be notified of any material changes in the insurance policy(s) such as; cancellation, non-renewal, or reduction in coverage or alteration of coverage.

4. Nothing herein shall be deemed or construed as a waiver of any of the protections to which the Board or Mesa County shall be entitled pursuant to the Colorado Government Immunity Act, sections 24-10-101, C.R.S., as amended.

5. All required insurance coverages must be acquired from insurers authorized to conduct business in the State of Colorado and acceptable to the Board and Mesa County. The insurers must also have policyholders' rating of "A-" or better, and financial class size of "Class VII" or better in the latest edition of Best's Insurance Reports, unless the Board grants specific approval for an exception.

6. Contractor shall procure and continuously maintain the minimum insurance coverage listed below, and additional coverage as may apply, with forms and insurers acceptable to the Board. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

a. Workers' Compensation and Employer's Liability Including Occupations Disease Coverage in accordance with scope and limits as required by the State of Colorado of $100,000 each accident;

$100,000 disease each employee; $500,000 disease policy limit..

b. Commercial General Liability, "occurrence form," with minimum limits of ONE MILLION ($1,000,000) combined single limit, per occurrence for bodily injury, personal injury and property damage. In addition Contractor must either:

1)Agree to provide certificates of insurance evidencing the above coverage for a period of two years after the final payment for the contract

OR

2)Purchase an extended (minimum two years) reporting period endorsement for the policy or policies in force during the term of this contract and evidence the purchase of this extended reporting period endorsement by means of a certificate of insurance or a copy of the endorsement itself.

c. Comprehensive Automobile Liability insurance with minimum limits for bodily injury and property damage of not less than ONE MILLION ($1,000,000) combined single limit per accident.

d. PROFESSIONAL LIABILITY INSURANCE with an endorsement for work under this Agreement, and coverage of no less than ONE MILLION ($1,000,000) per claim, and ONE MILLION ($1,000,000) aggregate for all Design/Build, Professional Service and Design Contracts.

e. EXCESS LIABILITY/UMBRELLA INSURANCE with a limit no less than ONE MILLION ($1,000,000) per occurrence/ONE MILLION ($1,000,000) aggregate, and coverage at least as broad as the primary Commercial General Liability policy.

7. The policies required by paragraphs (B) and (C) above shall be endorsed to specify; "Mesa County, their officers, officials, employees and volunteers as ADDITIONAL INSUREDS, as respects liability, on behalf of Contractor, arising out of this Contract." All certificates of insurance are to be submitted on standard "ACORD 25(20140-05)" form.

8. Depending on the nature and scope of the services to be provided under this Contract, additional insurance requirements may be specified by the Board. Items listed below, which have been marked with an "X" are required of Contractor by the Board as a condition of this Contract. Contractor initial, placed by the corresponding "X", shall acknowledge the Contractor compliance in meeting the specific insurance requirement(s).

Your Initial X

___ BUILDERS RISK INSURANCE must be in an amount equal to the aggregate total of the initial contract prices in the contracts, as well as any subsequent modifications. The policy must be in Completed Value Form, insuring the entire project for, at least Broad Form coverage including theft. Such Insurance shall remain in effect until 12:00 noon on the day following the date of final acceptance of the entire project, whether or not the building or some part thereof is occupied in any manner prior to final acceptance of the project.

___ __ BID BONDS AND/OR PERFORMANCE BONDS. Bid bond coverage to be determined as a percentage of the total bid. Performance Bond in the amount of 100% of the project contract.

___ __ Other insurance as required. If other insurance is required it will be included and referred to as "EXHIBIT E."

ATTACHMENT E

TECHNICAL SPECIFICATIONS

for

SEWER PIPE CLEANING

PIPE ASSESSMENT

USING CCTV

Index

Contents Index

PART 1 - GENERAL

PART 2 - SPECIAL PROVISIONS

PART 3 - GENERAL PROVISIONS

PART 4 - EXECUTION

PART 5 - PAYMENT FOR WORK

PART 1 - GENERAL

1.1 SCOPE OF SERVICES AND WORK PHASING

A. The purpose of this bid is to obtain competitive unit prices for all labor, material, and equipment necessary to clean and inspect via closed-circuit television (CCTV) existing sanitary sewers ranging in size from 6 to 10 inch diameter. The work includes cleaning, remote televising and recording of the wastewater sewer collection system.

The work to be completed on each section of sewer will be performed in phases as defined in the following:

1. Phase 1: Sewer Pipe Cleaning.

a. The Contractor shall perform the assigned Sewer Cleaning, which may be any one of the following items as defined in these specifications: unlimited amount of passes of a hydraulic flusher to remove all loose debris and collect it for removal in the downstream manhole, including drop connections and benches, to remove all Deposits Settled (DS), so that the sewer is ready for televising.

2. Phase 2: Post Cleaning Inspection.

a. Sewer sections shall be inspected by means of remote CCTV. If a blockage hampers the inspection of the sewer in one direction, then the

Contractor shall attempt to complete the section by televising from the other manhole to complete the section. The Contractor must immediately report the obstruction to the Owner or their designated representative

(hereinafter referred to as “Owner”). All CCTV work shall conform to

Current NASSCO-PACP standards.

b. Deliver CCTV inspections in electronic format.

1. All PACP Header information shall be completed in accordance with

PACP Guidelines. In addition to mandatory Header fields, additional fields are required as noted on the attached Header Field Matrix.

2. The documentation of the work shall consist of PACP CCTV

Reports, PACP database, logs, electronic reports, etc. noting important features encountered during the inspection. The speed of travel shall be slow enough to inspect each pipe joint, tee connection, structural deterioration, infiltration and inflow sources, and deposits, but should not, at any time, be faster than 30 feet per minute, except as noted otherwise in this document.

3. The camera must be centered in the pipe to provide accurate distance measurements to provide locations of features in the sewer and these footage measurements shall be displayed and documented on the video. All PACP Observations shall be identified on PACP log. All video must be continuously metered from manhole. The pipe should be clean enough to ensure all defects, features and observations are seen and logged.

c. The recorded video must show the entire circumference of the sewer pipe.