Request for Proposals R-6150A 24 Inch Peoria Street Slipline Project

City of Aurora

Purchasing Services, Suite 3500 15151 E. Alameda Parkway Aurora, Colorado 80012 Phone: 303-739-7100 Fax: 303-739-7509 www.auroragov.org

Request for Proposal: R-6150 Class/Item: 91345, 91356, 91360, 91359, 91391, 91842, 92533, 92544, 92597, 93662, 93663, 93691 Date: July 23, 2026

REQUEST FOR PROPOSALS

DESIGN-BUILD SERVICES

24 Inch Peoria Waterline Slipline Project

The City of Aurora, Colorado, acting by and through its Utility Enterprise, Aurora Water (City or Aurora Water) issued this Request for Proposals (RFP) to solicit proposals (“Proposals”) from firms and/or contractors (Proposers, Contractors or Firms) interested in contracting to serve as the Design-Builder for the 24 Inch Peoria Waterline Slipline Project (Project). The purpose of this RFP is to determine the most qualified Proposer (the Selected Proposer) to be awarded the DESIGN-BUILD contract for the Project.

This posting is strictly for the prequalified contractors for the On-Call Construction III Program, under category Pipeline Repairs / Replacement (Direct Bury) as follows:

BT Construction, Inc.

Concrete Express, Inc. dba CEI Garney Companies, Inc.

Miller Pipeline, Inc.

T. Lowell Construction, Inc.

Proposal Submittal Deadline:

Proposals must be submitted electronically through the Rocky Mountain E-Purchasing System (BidNet, found at: www.bidnetdirect.com/colorado) no later than 2:00 p.m., M.D.T., August 18, 2026 (Proposal Submittal Deadline). The file size limit is 25 MB. Please be advised that proposals MUST be submitted through BidNet to be considered responsive. Proposals shall be retained by the City and will not be returned to Proposers. If you need assistance with the registration or Proposal upload process, you may call BidNet’s vendor support at: 1-800-835-4603; or e-mail at:

support@bidnet.com.

http://www.auroragov.org/ http://www.bidnetdirect.com/colorado mailto:support@bidnet.com

Request for Proposals R-6150A 24 Inch Peoria Waterline Slipline Project

Addendum:

Revisions or addendums (addenda) to this RFP (each “Addendum” or collectively “Addenda”) may be issued at any time prior to the Proposal Submittal Deadline. The City will post all Addenda on BidNet. It shall be the Proposer’s responsibility to check BidNet for Addenda or contact the City’s Point of Contact (defined below) to confirm the number of posted Addenda. If necessary, in the City’s sole discretion, the Proposal Submittal Deadline may be altered via Addendum.

Pre-Proposal Conference:

A Pre-proposal Conference is scheduled for July 30, 2026 at 2:00 PM, M.D.T. The Pre-proposal Conference will be held remotely via Microsoft TEAMS. Click on the following link to participate:

https://teams.microsoft.com/meet/24825885455882?p=juXq4FxCR9VACAJxDF The purpose of the Pre-proposal Conference is to provide Proposers with assistance in the interpretation of this RFP, the DESIGN-BUILD services sought, and other technical matters. In the event that this link does not work, interested firms shall email Nathan Jones at njones@auroragov.org and provide email address to be invited to the Pre-Proposal Conference Teams Meeting. The purpose of the Pre-proposal Conference is to provide Proposers with assistance in the interpretation of this RFP, the CM/GC services sought, and other technical matters. Attendance at the Pre-proposal Conference is not mandatory to submit a Proposal, but highly recommended.

Questions shall be emailed to Nathan Jones, Procurement Supervisor, at njones@auroragov.org by 2:00 p.m., M.D.T., August 6, 2026. All questions will be answered via addendum posted to BidNet.

Schedule of Key Dates:

The schedule of key RFP dates is set forth below (“Schedule of Key Dates”):

7/23/2026 7/30/2026 8/6/2026

RFP Posted to BidNet Pre-proposal Conference @ 2:00 PM, M.D.T.

RFP Questions due by 2:00 p.m. M.D.T.

8/18/2026 Week of 8/24/2026 Week of 8/31/2026 Week of 9/14/2026

Proposal Submittal Deadline (Proposals due by 2:00 p.m. M.D.T.)

Proposal Review Period by Aurora (1 week) Interviews with Short-Listed Firms (if needed) Notification to Top-Ranked Firm

October 2026 Completed Award of Contract

All questions shall be submitted, by the deadline set forth above, to Nathan Jones via email njones@auroragov.org and will be answered via addendum posted on BidNet.

Solicitation Process:

The City intends to identify the Selected Proposer through a two-staged process.

In Stage 1 all Proposals will be evaluated, scored and ranked by an evaluation committee, comprised of City staff, applying the evaluation criteria set forth in this RFP. Up to three Proposals or Firms will be identified in Stage 1 and may be referred to hereinafter as “Short List Firms”.

In Stage 2, if deemed necessary in the sole discretion of the City, the evaluation committee will conduct interviews with the Short List Firms. The evaluation committee will then complete the https://teams.microsoft.com/meet/24825885455882?p=juXq4FxCR9VACAJxDF mailto:njones@auroragov.org mailto:njones@auroragov.org final ranking of Short List Firms using the evaluation criteria set forth in this RFP. The highest ranked Proposal (or “Selected Proposer”) shall be awarded the Contract subject to the execution of the DESIGN-BUILD Contract and approval by the Aurora City Council.

Should the City be unable to reach an agreement with the Selected Proposer, negotiations may commence with the second top-ranked firm (which will then become the “Selected Proposer”).

This process may continue until the DESIGN-BUILD Contract is executed, or the City exercises its right to reject all proposals. The City, acting in its sole discretion, may decide when to conclude negotiations with any Selected Proposer.

PART 1- TABLE OF CONTENTS

Section No. & Title

1.0 General RFP Information General RFP Requirements

1.1 RFP Documents

1.2 City Point of Contact

2.0 General RFP Requirements

2.1 Preparation & Submission of Proposals

2.2 Proposer’s Pre-Submittal Responsibilities and Representations

2.3 Proposal Submission Due Date & Location

2.4 General Proposal Submittal Requirements

3.0 Work Package Process

3.1 Phased Work Packages

3.2 Performance Bond, Payment Bond & Insurance Certificates

4.0 Miscellaneous RFP Conditions

4.1 Out of State Corporations

4.2 Compliance Laws

4.3 Organizational Conflicts and Ineligible Firms

4.4 Compliance with Registration and License Requirements

4.5 Confidentiality Information Included in Proposals

4.6 Proposal Preparation Costs

4.7 City of Aurora’s Small Business Enterprise (SBE) Program

Forms to be Completed and Returned by Proposer:

• Exhibit A – Statement of Intent to Use Small Business Enterprises (SBE)

• Exhibit B – Individual Letter of Intent for Each Small Business Enterprise

• Exhibit C – Good Faith Effort Questionnaire

PART 1 – INSTRUCTIONS TO OFFERS & GENERAL REQUIREMENTS

1.0 General RFP Information

1.1 RFP Documents

1.1.1 This RFP consists of the following parts including all attachments and exhibits contained or identified in such parts and any Amendments issued (collectively referred to as the “RFP Documents”):

• PART – 1 – Instructions to Offers and General Requirements o Exhibit A – Statement of Intent to Use Small Business Enterprises (SBE) o Exhibit B – Individual Letter of Intent for Each Small Business Enterprise o Exhibit C – Good Faith Effort Questionnaire

• PART – 2– Project Scope of Work

• PART – 3 – Proposal Submittal Requirements o Evaluation Criteria Table o Attachment 3.1 - Experience of Firm Project Form (Executable version uploaded separately to BidNet) o Proposal Acknowledgement Signature Page o Request for Business Status

• PART – 4 – General Conditions for City of Aurora Construction Contracts

• PART – 5 – DESIGN-BUILD Construction Agreement o Attachment 5.1 –Design Services Fee Scope and Schedule o Attachment 5.2 – Construction Phase Contractor Fee Form o Attachment 5.3 – Construction and Design Labor Rates (Executable version uploaded separately to BidNet) o Attachment 5.4- Insurance Requirements o Attachment 5.5 – Work Package Award Acceptance Form

1.1.2 Each Proposer may review the RFP Documents and provide comments to the City regarding terms that it considers to be ambiguous or to which it takes exception. Such comments must be submitted to City’s point of contact (“Point of Contact” or “POC” and listed below) prior to the date set forth in the Schedule of Key Dates. The City will review all comments received and, if deemed appropriate, in the City’s sole discretion, may modify the RFP Documents through an Amendment. Proposers shall base their Proposals solely on the RFP Documents including Amendments, if any.

1.1.3 The City provides the RFP Documents for the purpose of providing sufficient information to enable qualified Proposers to submit a Proposal to the City. This RFP is not a contractual offer or commitment to purchasing any services and may result in the award of no DESIGN-BUILD Contract. The City does not confer any licenses and/or grant the right to use the RFP Documents for any use beyond what is set forth in this RFP.

1.1.4 The definitions of terms provided in the General Conditions for City of Aurora Construction Contracts (“General Conditions” (Part 4 of this RFP)) shall apply throughout the RFP Documents unless otherwise stated. If there is a discrepancy between a defined term used in both the General Conditions and the RFP Documents, the definition for that term set forth in the General Conditions shall control.

1.2 City Points of Contact

1.2.1 The City’s Point of Contact for this RFP is set forth below. The POC is the only City employee authorized to discuss this RFP with Proposers and/or interested parties. All communications regarding the Project or this RFP shall be via email to the following:

Point of Contact: Nathan Jones Procurement Supervisor

City of Aurora Purchasing Services Division

PH: 303-739-7343

E-mail: njones@auroragov.org

1.2.2 The City expressly disclaims the accuracy of any information derived from any source other than the RFP Documents, which include any Amendments to the RFP Documents, and any Proposer’s use of any such information shall be at the Proposer’s sole risk. No oral interpretation of this RFP shall be binding on the City.

1.2.3 All communications to the Point of Contact must include this RFP’s Project Name, RFP Solicitation Number and RFP Number. All questions and requests for clarification regarding this RFP must be submitted to the Point of Contact in writing by email. No requests for additional information, clarification or any other communication may be directed to any City employee except the Point of Contact. No oral requests for information regarding this RFP will be responded to by the City.

1.2.4 All questions or requests for clarification must be submitted by the due date and time identified in the Schedule of Key Dates. Questions or clarifications received after such time will not be answered, unless the City elects to do so, in its sole discretion.

1.2.5 The City’s responses to questions or exceptions shall only be in writing through an Amendment, as deemed appropriate in the City’s sole discretion. The City will not be bound by any oral communications, or written interpretations or clarifications that are not set forth in an Amendment available to all Proposers.

2.0 General RFP Submittal Requirements

2.1 Preparation & Submission of Proposals

2.1.1 Proposals shall be considered only from Proposers that are established, who are financially responsible, and who have the resources and ability to perform the required services in a professional and industry acceptable manner. The City may request additional information as deemed necessary, in the City’s sole discretion, to substantiate the qualifications of any Proposer.

Failure to provide such information may result in a Proposal being rejected and/or being considered non-responsive.

2.2 Proposer’s Pre-Submittal Responsibilities and Representations

2.2.1 Each Proposer shall be responsible for examining the RFP Documents, including any Amendments, and any and all conditions which may in any way affect its Proposal or the performance of the Work on the Project, including but not limited to:

a) Examining and carefully studying the RFP Documents, including any Amendments and other information or data identified in the RFP Documents; and

b) Becoming familiar with and satisfying itself as to all federal, state, and local laws and regulations that may affect the cost, progress, or performance of its work on the Project

2.2.2 A Proposal constitutes a representation by the Proposer that they have complied with every requirement of this RFP and that the RFP Documents are sufficient in scope and detail to convey an understanding of all that is required to successfully complete the Project.

2.2.3 Each Proposer is responsible for providing the City, prior to the questions/exceptions deadline set forth in the Schedule of Key Dates, written notice of: (a) all conflicts, errors, ambiguities, or discrepancies that Proposer discovers in the RFP Documents; and (b) aspects of the RFP Documents that Proposer does not understand. Any failure to do so shall be at Proposer’s sole risk.

2.2.4 Each Proposer must complete and include the “RFP Acknowledgement, Revisions, and/or Amendment” document when submitting its Proposal (which acknowledges that Proposer has reviewed and accepts the RFP Documents without exception). The Acknowledgement must include the identity of the Proposer’s representative delegated as the point of contact for this RFP.

2.3 Proposal Submission Due Date and Location

2.3.1 Unless modified by Amendment, Proposers must submit their Proposal no later than the Proposal Submittal Deadline.

2.3.2 Proposals received after the Proposal Submittal Deadline shall be rejected and may be returned to the Proposer (or never downloaded from BidNet). The City shall not be responsible for late Proposal deliveries or any issues with BidNet.

2.3.3 Proposals may only be modified prior to the Proposal Submittal Deadline unless otherwise allowed in this RFP. Proposer’s wishing to withdraw a Proposal already submitted via BidNet must contact the Point of Contact via email, within 24 hours of Proposal Submittal Deadline, memorializing such request.

2.4 General Proposal Submittal Requirements

2.4.1 Proposers must format and submit Proposals in accordance with the submittal requirements set forth in this RFP. Failure to complete and submit any required forms required by this RFP may result in the rejection of a Proposal. Proposals must be submitted on the forms/documents provided by the City for this purpose. The City may reject any Proposal that is incomplete or contains portions which are illegible.

2.4.2 Proposers must indicate on each page of their Proposal each of the following:

A. The RFP Project Name & Number; and B. The RFP Solicitation Number; and C. The Name of the Proposer; and D. The Address of the Proposer.

2.4.3 All forms and/or documents necessary to comprise a complete Proposal must be submitted electronically to BidNet as part of one Proposal. Please be advised that proposals MUST be submitted through BidNet to be considered responsive. No oral and/or telephone Proposals shall be considered or accepted.

2.4.4 Proposers must submit Proposals utilizing and/or applying complete RFP Documents, including Amendments. The City assumes no responsibility for errors or misinterpretations resulting from Proposer’s use of incomplete RFP Documents.

2.4.5 Each copy of the Proposal shall include the legal name of the Proposer and be signed by the person or persons authorized to legally bind the Proposer. Proposals submitted by a corporation must indicate the State of incorporation.

2.4.6 Proposers shall only be allowed to submit one Proposal prior to the Proposal Submittal Deadline unless specified otherwise in this RFP.

2.4.7 The City reserves the right to: reject all Proposals; waive any and all informalities; and disregard all nonconforming, nonresponsive or conditional Proposals. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

3.0 Work Package Process

The Selected Proposer will be expected to enter into a DESIGN-BUILD Contract with the City for this Project. The City’s DESIGN-BUILD Contract consists of: the “General Conditions” (Part 4 of this RFP); the “DESIGN-BUILD Construction Agreement” (Part 5 of this RFP); and any Work Packages duly authorized by the City.

The Design-Builder firm shall perform all design and construction services and provide all labor, equipment, and materials necessary for the 24 Inch Peoria Waterline Slipline Project.

It is anticipated that construction will be one Work Package.

Design Firm Responsibilities shall include at a minimum the following:

a) All design work shall be supervised and certified by an Colorado-licensed professional engineer on-staff.

b) Shall be responsible for all locates and subsurface utility engineering including but not limited to any geotechnical investigations

c) Shall be responsible for:

• Any required structural calculations.

• Identification of Permit requirements, and City Standards and PROS (Park, Recreation and Open Space).

• Identification of public impacts.

• Identification of required easements

• Floodplain conformance letter to support city Floodplain Permit – if required

• City of Aurora SWMP report and CDPHE permit requirements (if applicable).

• Complete set of design plans, details including Design Drawings of 30%, 90% and

100% and Specifications.

• Providing closeout and record documents

• Providing construction cost estimates at 30%, 90% and 100% design

• Follow the City review process until drawings are approved.

• Providing Services During Construction

Construction Firm Responsibilities shall include at a minimum the following:

• Provide all labor, equipment, materials for the Waterline installation and any required appurtenances.

• Procuring and managing the Design Firm

• Prepare and submit GMP per work package

• Obtain all pertinent permits, insurances, bonds etc. necessary for construction.

• The Notice of Award shall include the required DESIGN-BUILD Contract documents that need to be completed before a Notice to Proceed can be issued for the contemplated Work Package. The Contractor will be expected to sign and deliver the “Work Package Acceptance Award Form” (Attachment 5.5) and the other required documents to the City within ten (10) calendar days of the receiving the Notice of Award. Once the City receives the completed Notice of Award Contract documents the Notice to Proceed will then be issued and Work may begin on the Work Package.

• The Selected Proposer must execute and provide the City with a separate Performance and Payment Bond no later than ten (10) calendar days from the date of the Notice of Award for any Work Package. Samples of the Performance and Payment Bonds are attached to this RFP.

• The Performance and Payment Bonds must be written on forms provided by the City. The Attorney-in-Fact, who executes both the Performance and Payment Bonds on behalf of the Surety, shall affix to both Bonds a certified and current copy of Power of Attorney.

• The Successful Proposer must provide certificates of insurance demonstrating compliance with the policies/coverages required by the City and set forth in RFP Documents. The stated insurance requirements are the minimum requirements for the initial award of a DESIGN-BUILD Contract under this RFP. The City reserves the right to adjust the minimum insurance requirements as deemed appropriate by the City for any contemplated Work Package.

4.0 Miscellaneous RFP Conditions

4.1 Out of State Corporations

The Proposer must be organized and duly authorized to do business in the State of Colorado, or by the time the DESIGN-BUILD Contract is awarded, have carried out the procedures necessary to conduct business in the State of Colorado (designate a place of business within the State of Colorado, and appoint an agent for service of process) in accordance with the Colorado Corporations and Associations Act (C.R.S. §§ 7-90-101 et seq., as may be amended).

4.1.1 The Proposer must furnish the City with a certificate from the Colorado Secretary of State indicating the Proposer has authority to conduct business within the State of Colorado prior to DESIGN-BUILD Contract execution.

4.2 Compliance with Laws

4.2.1 The Proposer must at all times comply with all applicable laws, including but not limited to, applicable provisions of the Aurora City Charter, City Code and rules and regulations.

4.2.2 The Proposer agrees to at all times comply with all Colorado labor laws, including but not limited to C.R.S. §§ 8-17-101 et seq., as may be hereafter amended. Failure to comply with statutory requirements shall constitute a material breach of the DESIGN-BUILD Contract.

4.3 Organizational Conflicts and Ineligible Firms

The Proposer must include a full disclosure of all potential organizational conflicts of interest with subcontractors identified in its Proposal. By submitting its Proposal, the Proposer agrees that, if an organizational conflict of interest is thereafter discovered, the Proposer will make an immediate and full written disclosure to the City that includes a description of the action that the Proposer has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest of material importance is determined to exist, the City may, at its discretion, request Proposer to make a no-cost substitution of an acceptable alternate firm, or cancel the Contract. If the Proposer was aware of an organizational conflict of interest prior to the award of the Contract, and did not disclose the conflict to the City, the City may terminate the Contract for default.

4.3.1 The DESIGN-BUILD Contract shall not be sublet or assigned to another party without the prior written approval of the City.

4.4 Compliance with Registration and License Requirements

4.4.1 All Proposers must comply with the law with regard to their organizational structure, any required registration with governmental agencies and/or entities, and any required governmental licensure, whether business, individual, or professional in nature, and nothing herein is intended to contradict, nor supersede, state and federal laws and regulations regarding the same. At the time of submitting Proposals, all Proposers shall be eligible under applicable law and relevant regulations, to offer and to provide any services proposed or related to the Project.

4.4.2 The Proposer and any subcontractors, if applicable, will be required to obtain an Aurora Business License and Contractor’s License. The Proposer must provide the license number(s) as part of their Proposal or to the City’s Point of Contact prior to DESIGN-BUILD Contract execution.

4.5 Confidentiality Information Included in Proposals

The City is a governmental entity subject to the Colorado Open Records Act C.R.S 24-72-201.1, et seq., as may be amended from time to time (“CORA”). Proposals submitted hereunder are subject to disclosure by the City pursuant to CORA. Any confidential or trade secret information in a Proposal must be clearly identified as “confidential” or “proprietary”, in writing, by the Proposer. Proposals may not be marked “confidential” or “proprietary” in their entirety. Marking a document “confidential” or “proprietary” does not exempt such documentation from public disclosure if required by CORA (or other applicable law), as determined by the City acting in its sole discretion, or pursuant to an order from a court of competent jurisdiction. All submitted Proposals shall remain the property of the City. In the event the City is required to participate in a legal process related to the documentation described under this subsection, the City shall be entitled to indemnification subject to the limitations of the Colorado Anti-indemnity statute as amended. (Section 13-50.5-102. C.R.S)

4.6 Proposal Preparation Costs

The cost of Proposal preparation is not a reimbursable cost. The City shall not be responsible for any costs incurred by Proposers in the preparation of any Proposal(s). Any costs incurred by the Proposer in the preparation of a Proposal, including but not limited to printing, materials, and travel and expenses shall be borne by the Proposer.

4.7 City of Aurora’s Small Business Enterprise (SBE) Program

The City’s SBE program will be enforced with each Work Package. The information about the program is provided below for your information.

4.7.1 Objectives of the SBE Program are as follows:

The City’s SBE Program demonstrates the City’s commitment to the SBE community by promoting economic growth within the local business community and providing a development program to assist SBE’s regardless of gender, age, race or ethnicity.

For purposes of the City’s Program, SBE’s are defined as a small business if they meet 50% of the Small Business Administration’s size standard that applies to the appropriate North American Industry Classification (NAICS) code for the scope being procured. SBE’s shall self-certify as to their business size status.

As part of the SBE Program, Contracts over $250,000 awarded to large businesses by the City’s Office of Purchasing Services shall require that the large business use a Good Faith Effort to award no less than 10% of their subcontracting dollars to SBE’s, if they plan to subcontract any portion of the work. This Program does not apply to businesses that will perform 100% of the Work with their own workforce and or to the Selected Proposer who is already a small business enterprise as it relates to the NAICS identified for this RFP.

Proposers are encouraged to identify as many aspects of the Work as possible to enhance the utilization of SBE’s. Proposers are expected to use qualified SBEs. To be qualified, SBEs must have the necessary financial capabilities, skill, experience, and access to the necessary staff, facilities and equipment to perform the work or to provide the supplies or services that are required.

4.7.2 If the Good Faith Effort requirements of the SBE Program are not met in awarding no less than 10% of the subcontracting dollars to qualified SBE’s, it shall be the responsibility of the large business/Selected Proposer to demonstrate its good faith efforts in attempting to meet the objective. The Selected Proposer, if it has not met the specified objective, must provide a completed Good Faith Effort Questionnaire in support of its good faith effort to meet the objective for evaluation and approval by the City.

4.7.3 In order to demonstrate compliance with the City’s SBE Program, the Selected Proposer must complete, sign and submit the documents/forms entitled Statement of Intent to Use Small Business Enterprises (Exhibit A) and Individual Letter of Intent for Each Small Business Enterprise (Exhibit B). In addition, if the SBE objective has not been met, the Selected Proposer will be required to submit the Good Faith Effort Questionnaire (Exhibit C) as provided for herein under "Good Faith Effort." All forms shall be submitted by the Selected Proposer as directed by the City prior to the award of each Work Package. If these forms are not completed in detail, signed and submitted as noted above, the Work Package proposal may be deemed incomplete and returned for revision.

4.7.4 The adequacy of the Proposer’s good faith effort will be evaluated based upon the following criteria:

1. The Proposer's outreach efforts, including:

• Advertising in trade association publications and other publications.

• Mailings to SBEs;

• Contacts with SBE contractor organizations;

• Phone contacts with SBEs; and

• Other activities identified by the Proposer.

2. List items of work identified by the Proposer for subcontract or supply to meet the Program objectives;

3. Efforts to negotiate with SBEs to obtain them as subcontractors or suppliers;

4. Efforts to provide SBEs a full and fair opportunity to submit proposals, including the opportunity to review drawings and to have the time to prepare proposals and negotiate; and

5. The reasons why the Proposer was unsuccessful in its efforts to obtain SBEs as subcontractors, suppliers or joint venture partners.

If the City determines that the Proposer failed to make a good faith effort, their Proposal may be deemed non-responsive and may be rejected as such.

Exhibits:

Exhibit A - STATEMENT OF INTENT TO USE SMALL BUSINESS ENTERPRISES (SBE) Exhibit B - INDIVIDUAL LETTER OF INTENT FOR EACH SMALL BUSINESS

ENTERPRISE

Exhibit C - GOOD FAITH EFFORT QUESTIONNAIRE

EXHIBIT A - STATEMENT OF INTENT TO USE SMALL BUSINESS ENTERPRISES (SBE)

The Contractor shall complete this form for the involvement of SBEs on this Project and shall submit this form when Work Package negotiations begin.

IF THIS FORM IS NOT COMPLETED IN DETAIL, SIGNED AND SUBMITTED AS NOTED ABOVE, THE

TOP RANKED FIRM’S EVENTUAL WORK PACKAGE PRICE PROPOSAL WILL BE REJECTED.

The following SBEs will be utilized (attach additional sheets as required):

1. Name: ____________________________________

Type of Work: __________________________________________________________________

Amount of Contract:

2. Name: ____________________________________

3. Name: ____________________________________

By executing this document, the large business hereby certifies that it fully intends to employ the SBEs listed on this STATEMENT OF INTENT TO USE SMALL BUSINESS ENTERPRISES. Should one or more listed SBEs be deleted after this form has been submitted and or if it becomes necessary to replace an SBE, the CONTRACTOR MUST OBTAIN PRIOR WRITTEN APPROVAL FROM THE CITY.

Total Anticipated Subcontracting Dollars:

Total Anticipated SBE Subcontracting Dollars:

Total SBE Program Participation Achieved: %

Firm:

(Company Name) By:

(Signature of Firm’s Authorized Representative) Name:

(Type or Print) Title:

Date:

EXHIBIT B - INDIVIDUAL LETTER OF INTENT FOR EACH SMALL BUSINESS

ENTERPRISE

The large business/selected firm shall complete this form for the involvement of SBEs on this project and shall submit this form when negotiations begin.

FIRM INFORMATION:

Name:

Address:

Telephone:

SBE INFORMATION:

Name:

Address:

Telephone:

Type of Firm: Subcontractor Supplier

The North American Industry Classification System (NAICS) code for this award is 237110

The small business size standard designated for this award in accordance with the City of Aurora’s SBE Program is 22.5 Million U.S. dollars Employees

Description of work to be performed:

Estimated start date: Total value of estimated work:

BIDDER INTENDS TO UTILIZE THE ABOVE-NAMED SBE FIRM FOR THE WORK DESCRIBED

ABOVE. IF THE ABOVE-NAMED LARGE BUSINESS IS NOT DETERMINED TO BE THE SUCCESSFUL

CONTRACTOR AWARDED THE CONTRACT, THIS LETTER OF INTENT SHALL BE NULL AND VOID.

Firm: SBE Firm:

(Company Name) (Company Name) By: By:

(Firms’s Authorized Representative) (SBE’s Authorized Representative) Name: Name:

(Type or Print) (Type or Print) Title: Title:

Date: Date:

EXHIBIT C - GOOD FAITH EFFORT QUESTIONNAIRE

The large business/selected contractor who has failed to meet the SBE objective is required to complete and submit this form, along with supporting documentation when negotiations begin.

Please use an additional sheet when space is inadequate.

Project SBE Objective: 10% CONTRACTOR SBE PARTICIPATION: %

1. Did your firm advertise for SBE participation? Yes No

If yes, were the advertisements specific or general ?

In what publication(s) did your ad appear?

Please provide a copy of your advertisements.

2. What other sources did your firm use to solicit proposals from SBE subcontractors?

Please provide a copy of your advertisements.

3. What items of work were identified for SBE contracting opportunities? List the items of work identified and the percent of contract:

Item Percent of Total Subcontract Dollars

4. How many SBE firms did you contact by mail?

Please provide a copy of all materials mailed and a list showing to which SBE firms the various mailings were sent.

5. How many SBE firms did you contact by phone?

Please provide a list showing which SBE firms were contacted by phone.

GOOD FAITH EFFORT QUESTIONNAIRE (CONTINUED)

6. For subcontracts where an SBE submitted a proposal, but was not used, provide the following information:

A. Scope of work SBE proposed vs. scope of work non-SBE proposed:

B. Amount of SBE proposal vs. amount of non-SBE proposal. (Note: Include the date the proposals were received.)

7. If you negotiated with SBEs, but no negotiated subcontracts resulted, please give the reasons that your negotiated efforts failed relative to each such failure.

8. If you did not negotiate with any SBE firm(s) please explain why.

9. Please indicate how many negotiated subcontracts you entered into:

10. How many SBE firms reviewed the Scope of Work requirements at your office?

11. Have you previously responded to RFPs on work with public entities in which the solicitation documents set forth objectives for SBEs? Yes No

If the answer to this question is yes, please provide the following information:

A. Were you ever the top ranked firm? Yes No

B. Have you ever failed to meet a specified objective? Yes No

If yes, relative to each incident in which you have failed to reach the objective, please set forth the reasons for any such failure.

C. Has a proposal submitted by your firm ever been rejected for its failure to respond to an

SBE program? Yes No

D. Have you ever competed successfully for a public project and met the objectives specified therein? Yes No

If yes, please identify those projects.

Relative to each of the questions set forth above, please respond in detail on a separate piece of paper, if necessary. This information will be used by the City as an indication of your commitment to the City’s SBE Program.

PART 2 - PROJECT SCOPE OF WORK/SPECIFICATIONS

Table of Contents

1 Background 2 Schedule and Constraints 3 General Project Details 4 Anticipated Work Packages 5 DESIGN-BUILD Services 6 Referenced Items

City of Aurora Project Team Project Manager:

Alyssa Sweet Aurora Water, Planning and Engineering Project Delivery Services 26791 E Quincy Ave Aurora, CO 80016

1.0 BACKGROUND

The 24" Peoria transmission main, constructed in 1956, is a steel cement mortar and coal tar lined pipe with an original wall thickness of 3/8" (effective wall thickness 0.3125"). This main runs from 6th Ave. to Colfax Ave. following the alignment of Peoria Street.

During a PRV replacement project, the line was cut and capped with plastic. A subsequent storm event compromised the cap, flooding the line with stormwater. Cleaning of the line occurred after the event to remove all stormwater from the potable line. During this cleaning, visual observation revealed that petrochemicals had entered the line, and pursuant to AWWA standards, the line could not be returned to service. In addition, a CCTV inspection was performed of the line which revealed the following:

• Damaged and flaking coal tar enamel liner, creating potential for harmful leaching into potable water

• Punctures and visible deformations in the pipe wall

• Multiple joints showing cracks and separations

• External corrosion at exposed locations, consistent with lack of cathodic protection

These findings collectively confirm that the Peoria line both water quality and service reliability risks if returned to service.

Due to the flooding event, the line has been taken out of service and will remain out of service until the rehabilitation is complete. See Exhibit A for the full alignment of the line as well as appurtenances located along the line.

2.0 SCHEDULE AND CONSTRAINTS

Project is anticipated to have One construction work package. It is Aurora Waters’ intent to perform the rehabilitation now that the line is out of service. Rehabilitation is envisioned to be by trenchless means due to the location of the pipe. Aurora Water believes sliplining the 24 inch line with a 16 inch waterline is the best method of rehabilitation of this line. Time is of the essence, and the Aurora Water would like the rehabilitation to commence in the shortest feasible timeframe. The 24” transmission main has been out of service since April 2025 and there are currently three business which are being supplied water through alternate services. The rehabilitation of this project is requested to be extremely expedited as time is of the essence to return the line to service.

Construction will occur as soon as feasible, but must commence in 2026. As part of the proposal, include a schedule for design and construction.

Each Notice to Proceed for an awarded Work Package under this Agreement shall include a detailed schedule including all Contract Times including but not limited to any milestones, the Substantial Completion Date, and Final Completion Date. All Contract Times, Milestones and Substantial and Final Completion dates shall be mutually established, in writing, by Owner and Contractor for each Work Package.

3.0 GENERAL PROJECT DETAILS

The scope for the consultant should include at a minimum the following.

1. Prepare design: Review the condition and alignment of the 24” transmission main and provide design & calculations for a slipline rehabilitation, recommendations for size of slipline, pull forces required and anticipated insertion excavations along alignment.

Reference Exhibit A

2. Prepare specifications: Based upon the design, develop specifications for the rehabilitation method in compliance with all Colorado and City of Aurora requirements.

3. Prepare drawings: Drawings must be prepared for the remediation of the 24” transmission main in compliance with all Colorado and City of Aurora requirements.

4. Site Utility Evaluation: The consultant will be responsible for utility locating and potholing and any other services necessary to perform a complete design for the above mentioned project. The consultant will provide bid-ready contract documents.

5. Timing: Construction will occur as soon as feasible, but must occur in 2026. As part of the proposal, include a schedule for design and construction.

6. Construction Phase Services: The selected consultant will assist Aurora Water with the construction phase of the project including, but not limited to, submittal and RFI review, progress meetings, and site visits as needed to complete the project.

4.0 ANTICIPATED WORK PACKAGES

It is anticipated that construction will be separated into one (1) Work Package namely:

1. 24 Inch Peoria Waterline Slipline (Design and Construction)

5.0 DESIGN-BUILD SERVICES

5.1 DESIGN-BUILD Introduction and Services Scope

The intent of the DESIGN-BUILD delivery model is to form a partnership between the Owner, Design - Builder. The goals of this partnership are to mitigate risk, improve the construction schedule, streamline the project, and produce a project that adheres to the established budget and schedule. The Owner anticipates that the Contractor will be an integral part of the design team and provide input to improve constructability, meet budget, achieve schedule goals, and reduce risk during the construction phase.

This Contract includes the design and construction of the 24 Inch Peoria Waterline Slipline Project using a two-phase process, design phase and construction phase per work package as described herein. If the Contractor and Owner cannot come to a final agreement on each GMP, then the Contractor’s contract will not progress to Phase 2. In this case, the Owner may advertise the Project for competitive bid, and the Contractor may participate in the competitive bidding process along with other qualified bidders.

It is the Contractor’s obligation to construct the Project within the GMP and meet the project schedule. It is also the Contractor’s obligation to actively collaborate with the Owner and Designer to propose solutions to achieve these goals as risks emerge throughout the design and construction of the Project. If the Contractor determines that the Project cannot be delivered within the Owner’s allocated budget, the Owner retains the right to cancel the Project, reduce the scope, or deliver the Project by other means.

The Contractor will be relied upon for the following expertise during the design phase:

• The skills and knowledge to refine the quantities of materials, labor and equipment needed for construction.

• The skills and knowledge to determine the tasks needed to complete the Project and estimate the costs, duration, and sequence of tasks.

• An understanding of the availability, cost and capacities of materials, labor, and equipment.

• The skills and knowledge to identify potential risks (including financial risks) and methods to mitigate them prior to the start of construction.

• Identification and engagement with qualified subcontractors who will competitively bid work tasks.

• Ability to provide additional information on constructability, costing, and phasing.

• Procure and manage the Design Firm as part of the DESIGN-BUILD contract

• Provide an open book GMP and cost for the Work Packages

5.2.2 Construction Phase Services (Phase 2) – By Work Package If the Contractor’s GMP is accepted for a given Work Package, it will be contracted under Part 5 using the Work Package Acceptance Award Form (Attachment 5.5) and separate purchase orders.

In the event the Contractor’s GMP proposal is accepted by the Owner, no costs for services shall commence or accrue until after the City of Aurora provides written acceptance and authorization for Phase 2.

6.0 REFERENCED ITEMS NEEDED BY THE CONTRACTOR

• The City has promulgated rules and regulations and/or adopted standards, specifications, building and zoning codes and manuals (collectively “Rules and Regulations”) that may affect the Work. The Contractor shall obtain and utilize the most recent Rules and Regulations for all Work contemplated in this Project. Selected Rules and Regulations can be found at the following websites:

Design Standards Roadway Manual Engineering Design Standards Building Design Planning Design Standards

• This is a tax-exempt project. Subsequent permits related to right-of-way or deferred submittals are the responsibility of the Contractor.

https://www.auroragov.org/business_services/development_center/codes_rules/design_standards/cad_data_submittal_standards https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_1881137/File/Business%20Services/Development%20Center/Code%20&%20Rules/Design%20Standard/Engineering%20Design%20Standard/2023%20Roadway%20Design%20Manual.pdf https://www.auroragov.org/business_services/development_center/codes_rules/design_standards/engineering_design_standards https://www.auroragov.org/business_services/development_center/codes_rules/design_standards/building_design_standards https://www.auroragov.org/business_services/development_center/codes_rules/design_standards/planning_design_standards

Request for Proposals R-6150A 24 Inch Peoria Street Slipline Project

PART 3 - PROPOSAL SUBMITTAL REQUIREMENTS

Proposals must be formatted and tabbed in the form and alphanumeric sequence as listed below.

Use of figures, photographs, or other graphics within the page constraints indicated is up to the discretion of the Proposer. Additional information, if provided, shall appear at the end of the Proposal under its own tab. The City cannot guarantee review of voluminous firm-specific or other information contained as an appendix.

Table of Contents

1. Cover Letter

2. Bonding capacity letter

3. Management Approach

4. Experience of Construction Firm with Alternative Project Delivery

a. Use Attachment 3.1 - Experience of Firm Project Form

5. Experience of Construction Firm with similar projects

6. Experience of Specialty Subcontractors

a. Fence Professional Designer

i. Use Attachment 3.1 - Experience of Firm Project Form

b. Programming, Instrumental and Controls (Pre-Approved List Provided)

7. Experience of Construction Project Manager

8. Experience of Construction Superintendent

9. Experience of the Design Lead

10. Proposed Design Services Allowance

a. See all the Attachments in Part 5

11. Proposed Design Services Allowance

12. Proposal Evaluation Criteria Table

Forms to be Completed and Returned by Proposer:

• Attachment 3.1 - Experience of Firm Project Form (duplicate as needed)

• Attachments 5.2 and 5.3 from Part – 5

• Proposal signature acknowledgement form

• Request for Business Status.

Cover Letter (3-page limit - 8 ½ x 11 paper)

Express your interest in the Project, state qualifications to do the Work and recount any summary information on the proposed Project team or your company that may be useful or informative to the reviewers. Include a statement in your cover letter demonstrating the organization’s commitment to provide the level of resources and skills required throughout the project for successful completion. Include the mailing and email addresses and phone number of the primary contact person for this selection process in the introductory letter. Acknowledge receipt of any addenda to the RFP. No separate evaluation points are assigned to this section.

Include the following elements of information in the letter as a minimum.

A. Project number and title B. Certification that the information and data submitted is true and complete to the best knowledge of the individual signing the letter.

C. Certification that your firm accepts and agrees to all the terms and conditions set forth in the DESIGN-BUILD Contract (the General Conditions (Part 4) and DESIGN-BUILD Construction Agreement (Part 5) including the Insurance Requirements/Policies and Limits provided in the RFP Documents. The Certification shall include a definitive statement that if your firm is selected for the award of the contract, your firm will execute the DESIGN-BUILD Contract without requesting changes to it.

D. Organization Chart showing key personnel proposed for this Project (one chart for the Design services and another one for the construction services). Annotate staff availability based on current and future workload to be committed to this project during pre-construction and during construction. Include members of the construction and design team such as project manager, team leads, subject matter experts, EI&C liaison, cost estimator, scheduler, QA/QC manager, safety manager, and project executive, etc.

E. Name, phone number, email address, and fax number of primary contact for the Proposal.

Bonding Capacity Letter (8 ½ x 11 paper) Provide a letter from a surety company indicating that the Contractor is capable of obtaining Payment and Performance Bonds covering the full scope/maximum expected cost of the project work. A detailed scope of work will be jointly developed with Contractor during the design phase of the project. At present, the estimated total cost of the work is approximately $3-4M (including the contractor’s OH&P) with the following approximate phased funding schedule:

Phase 1 - Design Services $200,000

TOTAL: $200,000

Phase 2 - Work Package 1 (including contractor OH&P) $3,800,000

TOTAL: $3,800,000

The surety submitting the letter must be a surety company or companies licensed by the State of Colorado and listed in the current United States Department of the Treasury Circular 570 as an acceptable surety (ies) for the bond amount on federal bonds. Letters indicating “limited” bonding/security capability are not acceptable.

Management Approach (2-page limit - 8 ½ x 11 paper and up to 3 pages 11x17 paper)

Provide information related to the DESIGN-BUILD process. At a minimum, please address each of the following topics:

• Discuss how a collaborative relationship with the Owner and Design Engineer would be established during Design-phase development, scheduling, cost estimating and risk management. How will you engage to provide constructability and cost input throughout the process?

• Packaging and Phasing Strategies: Each Notice to Proceed for an awarded Work Package under this Agreement shall include a detailed schedule including all Contract Times including but not limited to any milestones, the Substantial Completion Date, and Final Completion Date. All Contract Times, Milestones and Substantial and Final Completion dates shall be mutually established, in writing, by Owner and Contractor for each Work Package. Provide any specific Work Package changes and implementation phasing strategies that you have identified based upon your experience with similar projects in the past. Address how you will collaboratively integrate and optimize the construction schedule. You may discuss any of your ideas regarding expedition of the construction.

• Cost Estimate Development. Describe your approach to developing an open book Initial Cost Estimate (ICE) for each design Work Package and an open book Guaranteed Maximum Price (GMP) for design Work Packages at 90% and 100% design phase. How will you ensure that excessive contingency does not become entrenched in the Initial Cost Estimate or GMP?

• Cost Estimating and Control. As the project progresses, you will assist the team in updating cost information to ensure the Initial Cost Estimate (ICE) is not exceeded and that the Guaranteed Maximum Price (GMP) is achieved at or below the ICE. Describe the estimating process you will use to define the cost of each bid item and the cost of any risk.

Explain how you will compare your cost to market conditions. How will you communicate assumptions, risks, and innovation to the Project Team? Describe your approach to negotiating changes to the work and change orders.

Experience of Construction Firm with Alternative Project Delivery (2-page limit 8 ½ x 11 paper, NOTE Attachment 3.1 does not count towards this total and must be included at the end of the section)

• List a minimum of two (2) Alternative Delivery projects (CMAR, DESIGN-BUILD, and Job Order Contracting, as examples) your organization has completed in the last 10 years.

• For each of the projects listed, please complete the information requested in Attachment

3.1 (you may reproduce the form as necessary).

• Each project listed must have a minimum construction value of $250,000.

• Firm must be willing to provide references upon request.

Experience…