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DEBRIS REMOVAL AND MANAGEMENT

RFP# 26-17898V-EOC-F

VERA BRAECKMAN

JEFFERSON COUNTY

100 Jefferson County Parkway, #4550 • Golden, Colorado 80419-4500 • (303)271-8585

REQUEST FOR PROPOSALS

RFP 26-17570V-EOC-F

The County of Jefferson, Colorado, is accepting responses for Debris Removal and Management in accordance with the terms, conditions, and specifications contained in these solicitation documents.

This project and any subsequent addenda will be posted to BidNet (Rocky Mountain E-Purchasing System, RMEPS) website (www.RockyMountainBidSystem.com). Vendors are encouraged to register with BidNet for this and other opportunities.

Funding used for this project may be from County, State, or Federal Funds.

SCHEDULE OF ACTIVITIES

QUESTIONS

All questions must be submitted in writing via e-mail to Vera Braeckman, vbraeckm@jeffco.us.

Questions received after the posted due date for questions will not be accepted.

Jefferson County is requesting responses for services provided to the County.

Pricing may also be utilized by the following agencies located in Colorado:

Solicitation Issued July 21, 2026

Questions DUE July 30, 2026, at 10AM

Addendum posted Estimated: August 6, 2026

DUE DATE Tuesday, August 25, 2026, at 10AM MDT

Evaluation September

Contract Performance Period Estimated start: October 2026

City of Arvada Indian Hills

Applewood Kittredge

Buffalo Creek City of Lakewood

Conifer Town of Morrison

Evergreen Pine

Genesee City of Wheat Ridge

RFP 26-17570V-EOC-F Debris Removal and Management

All disadvantaged business enterprises will be afforded full opportunity to submit responses and will not be discriminated against on the grounds of race, color or national origin for all quotes for negotiated agreements. Vendors are encouraged to utilize the services of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce as applicable.

If you are unable to access any of the content of these documents, please complete our digital accessibility request form or call us at 303-271-8455 for assistance.

City of Golden City of Westminster

Idledale Jefferson County School District

Colorado Department of Transportation City of Brighton

Northern Colorado Water Conservancy District City of Longmont

RFP 26-17570V-EOC-F Debris Removal and Management https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406 https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406

SCOPE OF WORK

I. INTRODUCTION

Jefferson County, hereinafter the “County,” intends to contract with one or more vendor(s) for debris removal and hauling services to deal with a storm, disaster, or other event(s) that affect Jefferson County and municipalities within Jefferson County.

These contracted services shall provide reasonable, cost-effective, efficient removal and lawful disposal of debris from affected Jefferson County roads, public rights-of-way, and bridges, as may be directed by the County, and in accordance with Federal Requirements.

II. BACKGROUND

Jefferson County is the fourth most populous county in the state of Colorado with a population of 582,910 as of 2020. Located along the Front Range of the Rocky Mountains, Jefferson County is adjacent to the state capital of Denver. It has a total area of 774 square miles, of which 764 square miles of land and 9.8 square miles is water, and 72% is mountainous while 28% are plains. The unincorporated areas of Jefferson County contain approximately 260 square miles of parks, open space, and open lands, and include Jefferson County Open Space Parks, Denver Mountain Parks, United States Forest Service land, Colorado State Parks, and parkland owned by a variety of Park and Recreation Districts. All or part of the following cities and townships are located within Jefferson County: Arvada; Bow Mar; Evergreen; Golden; Lakeside; Lakewood; Littleton; Morrison; Mountain View; Westminster; Wheat Ridge. The following unincorporated communities are also located within Jefferson County: Buffalo Creek; Conifer; Foxton; Idledale; Pine; Pine Junction;

In September of 2013, a slow-moving cold front stalled over Colorado resulting in heavy rain and catastrophic flooding along the Front Range. Boulder County was worst hit, but areas of Jefferson County bordering creeks were also affected to a lesser degree. Overall, the flood waters spread across a range of almost 200 miles from north to south and the Governor declared a disaster emergency in 14 counties, one of which was Jefferson County. In Jefferson County, flooding in Coal Creek Canyon damaged Highway 72 to the point of closure, and the town of Evergreen had a Level 1 evacuation when Bear Creek reached a flood stage of 9 feet.

Through this Request For Proposal (RFP) Jefferson County is preparing for future disasters by seeking proposals for County-wide debris collection and transportation (clearance and removal).

Jefferson County will accept proposals from qualified contractors with experience in disaster and debris removal services and the preparation, response, recovery, and mitigation phases of any emergency situation or disaster.

In addition to floods, Jefferson County also faces threats from wildfires, weather events (e.g. extreme cold or heat), hail, high wind, and more natural or man-made disasters.

III. SCOPE OF SERVICES

The contractor shall, at a minimum, provide, perform, and/or furnish the following:

General

1. The contractor shall manage the debris removal and hauling effort, develop a debris management plan county-wide, phase and stage the work, accomplish the removal of debris on the public ROW, and dispose of different classifications of debris.

2. The contractor shall have the financial stability, machinery, manpower, and experience to efficiently and effectively perform debris removal and hauling services.

a. If the awarded contactor has other contracts like this, the contractor must ensure the adequate resources shall be provided when a Notice to Proceed is given.

3. The contractor shall provide all necessary licenses, permits and fees associated with the work performed.

4. The contractor shall ensure that all work conducted within the ROW shall be limited to the point where fallen vegetation and other debris enter the ROW.

5. The contractor shall ensure that no equipment or personnel operates beyond the ROW unless specifically approved by the County.

6. The contractor shall ensure that all work follows local, State, and Federal laws, ordinances, and requirements.

7. The contractor shall provide all expertise, personnel, tools, materials, equipment, transportation, supervision, and all other services and facilities of any nature necessary to execute and complete the timely removal and lawful disposal of all generated debris, such as, but not limited to vegetative, demolition, construction, household goods (hereinafter “white goods”), hazardous, and industrial waste materials.

8. The contractor shall provide a project manager that is present in the County’s Emergency Operations Center (EOC) and/or any Recovery Coordination Center within 24-hours after activation of contract and/or noticed to proceed and be able to mobilize immediately.

9. The contractor shall provide services only when requested and as designated by the County, by an approved Debris Removal Task Order issued by the County

10.The County reserves the right to approve all subcontractors hired by the contractor and to require the contractor to dismiss a subcontractor upon request.

11. The contractor shall load and haul all debris from within the legal boundaries of Jefferson County to a Jefferson County approved disposal site as directed by the County Debris Manager.

12.The contractor shall operate within the requirements of the Occupational Safety and Health Act, Manual on uniform Traffic Control Devices and all other applicable federal and state laws, rules and regulations.

13.The contractor shall perform work as not to interfere with the normal operations of the County, State, and/or Federal functions and/or violate existing regulations of these or other regulatory agencies.

14.The contractor’s planning and training standards shall be consistent with the County Emergency Management Plans, State Plans, and federal government programs and plans.

a. All plans and training shall be conducted in compliance with the National Incident Management System (NIMS).

15. Ineligible debris may be removed and disposed of on a project-by-project basis.

16. Ineligible debris shall only be loaded or hauled at the express permission and direction of

Jefferson County and must be sorted and hauled separately of any eligible debris.

17.Any ineligible debris which are loaded or hauled without authorization or direction by Jefferson

County or its representatives, or mixed with eligible debris, is the responsibility of the contractor and shall not be paid for.

18.Some materials may be eligible for recycling, these materials and conditions for recycling may be set forth and agreed upon by the County and contractor at any time in the contract.

19.No work shall commence without written authorization (Notice to Proceed) from the County.

20.No retainer shall be paid to keep the contract in effect.

Debris Removal The work described below may include cleanup of bridge abutments, and removal of eligible stream debris from private property, when approved and directed by Jefferson County.

1. Emergency/Exigent Road Clearence Removal of debris from the primary transportation routes as directed by the County. In this role the contractor shall perform an emergency/exigent “PUSH” sufficient to allow emergency vehicles to traverse the roadway. The county shall determine route priorities for this “PUSH”.

Any work done in this category shall be authorized by the County prior to commencement.

2. Eligible Debris Removal from Public Property Removal of all classifications of eligible debris from public ROW. It may be necessary to make several passes through a neighborhood as debris is moved to the ROW. In this case the loads shall need to be documented separately, according to the instructions of the County.

3. Private Property Demolition and Debris Removal The Contractor shall operate beyond the Public ROW only as identified and directed by the County. Operations beyond the ROW on private property shall be only as necessary to abate imminent and significant threats to the public health and safety of the community and shall include, but is not limited to, the demolition of structures, removal, and final disposal of said debris.

4. Removal of Eligible Hazardous Trees and Limbs Work consists of removing Eligible hazardous trees and limbs and placing them in the safest possible location on the County ROW for collection. No work of this type should be initiated without prior approval of the County.

5. Eligible Household Hazardous Waste Removal, Transport, and Disposal Work consists of removal, transportation and disposal of eligible household hazardous waste including but not limited to lithium-ion batteries and photovoltaic materials. The Contractor shall hire and supervise any needed hazardous materials specialists and handle the disposal of all hazardous substances in accordance with all laws and regulations.

6. Eligible Abandoned Vehicle Removal Work consists of removal of Eligible Abandoned Vehicles in areas identified and approved by the County.

7. White Goods White goods shall constitute household appliances. The Contractor shall dispose of or recycle all white goods encountered in accordance with applicable Federal, State and local laws at a Jefferson County approved disposal site.

8. Eligible E-Waste Item Removal Work consists of the recovery and disposal (or recycling) of televisions, computers, computer monitors, etc., unless otherwise specified in writing by the County. Electronic items can be transported to a Jefferson County approved disposal site.

9. Eligible Animal Carcasses Work consists of the recovery and disposal of animal carcasses. These can be transported to a Jefferson County approved disposal site.

10.Hazardous Tree Stumps The Contractor shall remove all stumps that are determined to be hazardous to public access and meet FEMA guidelines for removal as directed by the County. Stumps shall be hauled to a Jefferson County approved disposal site, where they shall be inspected and categorized by size.

11. Fill Dirt The Contractor shall place compacted fill dirt in ruts created by equipment, holes created by removal of hazardous stumps and other areas that pose a hazard to public access upon direction of the County.

Other areas of responsibility

1. The contractor shall provide and follow contractor’s Debris Management Plan as well as the

County’s plan, if applicable.

2. The contractor shall attend progress meetings with the County Debris Manager.

3. The contractor shall provide billing as contracted

4. The contractor shall maintain and operate one (1) or more Debris Management Sites (DMS).

5. The contractor shall ensure that all incineration and grinding operations are in accordance with

Public Assistance Debris Management guide and with Colorado Division of Solid Waste and Air Quality Control.

Additional Provisions

1. The contractor shall construct an inspection tower at each DMS as requested by the County.

a. These towers shall be of certain criteria to ensure safe conditions agreed upon prior to the contract execution.

2. The contractor is solely responsible for assuring the safety of contract personnel in all contract activities that they and their subcontractors perform.

3. The contractor shall provide and take necessary measures to protect the public and Jefferson County personnel during their activities.

a. The measures may include but are not limited to providing additional flag person(s), fencing, security guards, additional traffic control, crash attenuation, removal of unsafe equipment, and removal of unsafe workers.

4. The County reserves the right to inspect the site, verify quantities, and review operations at any time.

5. The contractor shall be responsible for taking corrective action in response to any notices of violations issued because of the contractor’s, or any subcontractor’s actions or operations during the performance of this contract.

a. Corrections for such violations shall be at no additional cost to the County.

6. The contractor shall ensure that no news releases (including photographs, films, public announcements or denial of confirmation of same) on any part of the subject matter of this contract shall be made by the contractor without the prior written approval of the County.

7. The contractor is encouraged to employ or subcontract with small and minority businesses, women’s business enterprises, and labor surplus area firms.

8. The County reserves the right to perform the same or similar work with its own forces within the area included in the contract.

9. The County work crews may engage in work in the same or adjacent work areas as the contractor or its subcontractors.

10.The contractor shall coordinate and adjust their operations to facilitate the maximum efficiency of both resources as directed by the County.

11. The County reserves the right to issue other contracts or direct other contractors to perform the same or similar work within the area included in this contract.

12.The County may contract for and perform additional work on or near the work covered by the contract.

13.The contractor is responsible for dust control on all routes where debris removal and hauling are being performed.

14.The contractor shall be in compliance with all state and local laws for dust control.

15.The contractor shall perform these services in residential areas if requested by the County.

16.The contractor shall exercise due care to minimize any damage to trees, shrubs, landscaping and general property.

a. The contractor shall repair any damage caused by the contractor’s equipment in a timely manner at no expense to the County.

17.The contractor shall use equipment and perform work in a manner to prevent damage to the infrastructure facilities and adjacent property, including all landscaped areas.

a. The contractor shall repair any damage caused by the contractor’s equipment in a timely manner at no expense to the County.

18.All equipment shall be approved by the County prior to use.

19.All loading equipment is required to operate from the street/road using buckets and/or boom and grapple devices to remove and load the debris.

20.Any damage to private property, sidewalks, curbs, or streets, shall be repaired at the expense of the contractor.

21.The contractor shall prepare and separate invoices on a project worksheet and/or project basis.

22.Contractor shall provide FEMA-required documentation to support debris removal claims, at a minimum, as listed below:

a. Quantity and type of debris:

i. Hauled to a temporary staging site.

ii. Reduced, including reduction method (e.g., chipped, burned).

iii. Hauled to a final disposal site.

iv. Recycled.

b. Pick-up locations.

c. Disposal locations (temporary staging, recycling, and final disposal).

d. Owned ("Force Account") equipment:

i. Type of equipment and attachments used.

ii. Year, make, model, size/capacity.

iii. Days and hours used.

iv. Operator name

e. Contracted equipment.

i. Certifications of truck size/capacity.

f. Labor:

i. Name.

ii. Days and hours worked.

iii. Work performed.

IV. MINIMUM QUALIFICATIONS

To be considered for award of this contract, the following minimum qualifications should be met:

A. The firm should have a minimum of three (3) years of experience providing similar services.

B. Firm may not be currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at www.sam.gov C. At the time of the RFP closing, the proposing firm must have an active Unique Entity Identifier

(UEI) and an active registration according to the System for Award Management (SAM) at Federal System for Award Management

D. The ability to meet the County’s insurance requirements with any exceptions approved by the County’s Safety and Compliance Office. Any deviations from the standards included in this solicitation must be approved by Jefferson County Safety & Compliance.

https://sam.gov/search/?index=_all&page=1&pageSize=25&sort=modifiedDate&sfm%255Bstatus%255D%255Bis_active%255D=true&sfm%255Bstatus%255D%255Bis_inactive%255D=null

PROPOSAL FORMAT

PROPOSAL REQUIREMENTS

Proposals should include the information requested in Sections 1 through 11 and must be presented in the same order as defined. Failure to meet these requirements may result in rejection of the proposal.

The response will be evaluated based on how well the offeror can fulfill the services listed in this solicitation. Licensing and/or certifications should be up to date for all Key Personnel at issuance of Notice to Proceed.

1. Cover Letter and Executive Summary

a. Include your firm’s history, firm structure and size and any sub consultants you intend to use. In particular, specify the number of years your firm has been engaged in providing services related to this RFP.

b. Include your firm’s capacity to add this project to your current workload.

2. Explain your firm’s capabilities, qualifications, history, and experience in providing all services described in this RFP and include the following:

a. Copies, if any, of licenses/certificates/awards pertinent to the Scope of Work.

b. Provide date established, state incorporated, office location(s), previous names the firm has used in the last ten (10) years, geographical area(s) where most of the firm’s work occurs and a general description of the firm and its history.

c. It is preferred that the contractor has experience managing and working with projects that were FEMA, Federal, and CDBG-DR funded and to explain to us the key points you learned from working on these types of funded project(s).

d. Requested (if possible) - Web links (preferred) or copies of two (2) completed similar projects (if you are including hard copies with your proposal, ensure the copies are at the end of your proposal).

e. Organizational chart and resumes of all key staff and core staff that shall be involved with providing services, including:

i. Identify who will act as the primary contact person to Jefferson County.

ii. List specific personnel proposed for the contractor’s project team and provide a resume for each member.

iii. A description of the individual’s background and experience, including any unique qualifications, related qualifications, and relevant experience.

iv. Years of experience.

v. Years of experience with the firm.

vi. Years of experience with the proposed project team.

3. Contractor Resources

a. Indicate the total number of personnel employed by the contractor and how many resources are in each category (e.g. Administration, Clerical, Estimating, Project Management, Project Coordinator, Project Engineer, Superintendent, Foreman, Carpenter, Laborer, etc.).

b. Provide an organizational chart for those resources proposed to be used on this project.

c. Indicate the physical office location this project shall be managed through.

d. Provide a full list of equipment on hand, owned, and managed by your firm.

e. Describe how this project fits into the contractor’s workload. The firm should clearly identify any other contractual obligations for similar projects to other entities and identify how concurrent or multiple obligations shall be supported.

f. The Contractor may be required to conduct one-day (up to 8-hours) annual planning and training activities with Jefferson County throughout the term of the agreement. This planning and training shall include, at a minimum, preliminary TDSR site selections, review and update debris collection zone maps, review and update of primary road clearance routes, local subcontractor coordination, and items such as hazardous waste handling, and FEMA guidelines. The cost for this planning and training shall be included in the unit cost for each activity and be at no additional cost to Jefferson County.

4. Project Approach

a. Provide a narrative description of the work to be accomplished and your approach to completing the work. Explaining how your firm would approach all services required under Scope of Work, specifically address the following:

i. Operational planning

ii. Operations

iii. Recordation (electronic and hard copy)

iv. Project preparation

v. FEMA requirements and record keeping

vi. Debris Management Plan

1. Supply this document and detail how you shall accomplish this task for the County

5. Manager, Data Collection Manager to be assigned to this project including, but not limited to:

a. Name and title

b. Job assignment for other similar projects

c. Percentage of time to be assigned full time to this project

d. How many years with this firm?

e. How many years with other firms?

f. Experience

g. Education

h. Other experience and qualifications that are relevant to this contract (i.e. work with

FEMA, work on disaster debris removal previously)

6. Provide firm’s safety plan to be used in this contract.

7. Safety Record

a. Provide the firm’s OSHA reportable accident rate, current Worker’s Compensation insurance multiplier, and Experience Modification Rate (EMR) rating for the last three

(3) years

b. Provide the OSHA reportable accident rate on projects managed by the proposed key staff over the last three (3) year period.

c. Provide a list of all projects in the last five (5) years that have received an OSHA citation either to your firm or subcontractor on the jobsite and provide a narrative of the citations.

8. Quality Assurance/Quality Control

a. Provide details on your firm’s quality control program

b. Explain how your team administers a quality control program during projects, how performance measures are documented, and how quality issues are addressed

c. Provide examples of when your firm exceeded quality standards, gained industry recognition, or received awards.

9. Relevant Project Experience – References

a. Provide as reference at least three (3) projects for similar projects that you have completed in the past five (5) years that demonstrate your expertise in managing and completing projects similar to this project (non-federal entity [NFE] and local government projects are preferred). The following information shall be provided:

i. Firm/facility name

ii. Project description that includes the project name, overall Scope of Work, key subcontractors used, and any unique characteristics and how they relate to this project.

iii. Owner reference name, role/responsibilities, title of contact, current address, phone number, and email address.

iv. Identify your lead Program Manager and team member(s) that worked with the reference.

v. Project history that includes any special characteristics of the project.

vi. What were the lessons learned on each profile project that shall help your project team be successful on our project?

10.Pricing

a. Prepare and provide a comprehensive cost proposal that is in compliance with all FEMA requirements for the billing and reimbursement of all reimbursable costs.

b. Complete and submit all six (6) pages of Attachment A - Unit Cost Fee Rate Schedule and attach it to your proposal.

c. Using contractor’s expertise in performing past FEMA debris removal and hauling services, produce a Lump Sum Price to perform the scope of work for 36,470 cubic yards. Contractors should use this submittal as an opportunity to show their experience and provide as much detail as needed to explain and price their approach to haul and dispose of 36,470 cubic yards. (the example is taken from the 2013 Flood for debris management in Larimer County)

11. . ADDITIONAL RELEVANT INFORMATION

Provide additional information that you believe to be necessary or valuable to further explain why your team is best suited to successfully complete the services stipulated in this solicitation. Additional information is not required but is encouraged.

EXHIBITS - DOCUMENTS APPLICABLE TO THIS SOLICITATION

Attachment A –Unit Cost/Fee rate sheet Attachment B - Definitions of Debris Management Terms Attachment C – Sample Contract Attachment D – Insurance Requirements

METHOD OF SUBMITTAL

Responses shall be submitted in the format stipulated in the Submittal Checklist.

All responses submitted shall become the property of Jefferson County and will become public record. Jefferson County reserves the right to reject any responses in whole, or in part, received in response to this RFP.

All costs related to the development of a response to this solicitation and/or any possible subsequent presentations are the exclusive responsibility of the responding firm. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating firms.

EVALUATION

The County will evaluate responses based on the evaluation criteria listed. The evaluation criteria are not listed in any order of predominance. Firms should consider all criteria when submitting their response. Selection will be based solely on the information each firm provides, and submissions should be complete and include all required information to ensure full consideration. Proposals will be evaluated on the following criteria:

A. Cover Letter, Executive Summary and Firm Stability B. Similar Project History C. Personnel Qualifications D. Statement of Work E. Fit and Appropriateness of Proposed Solution F. Firm Stability (i.e., bankruptcy, etc.)

G. Quality & Completeness of Proposal H. Cost Proposal I. Interview/Presentation, if applicable J. References (may only be reviewed for top-rated firms)

The selection process may include a request for additional information or an oral presentation to support the written response.

In addition, a request for Financial Statements may be requested from the top-rated vendors. Such request includes one of the following:

• The vendor's latest audited annual financial statements and most current quarterly balance sheet and operating statement.

OR

• If no audited financial statements are available, the vendor's latest quarterly balance sheet, operating statement, and any bank letters of credit currently in force.

Review of the financial statements will be restricted to the County's financial officer or her/his designee. Results of the review will be restricted to evaluation committee, the Procurement Office, or others as deemed appropriate by the County's Financial Officer.

METHOD OF AWARD

METHOD OF AWARD

The contracts awarded will be for a three-year initial term and may be renewed annually for four additional one-year terms.

Current funding for these services is County funds. However, future emergency incidents may be funded by state or federal dollars, including FEMA, Federal, and CDBG-DR funds. Vendors should read, understand, and follow FEMA-required contract clauses.

The County reserves the right to award this Contract to the firm(s) that demonstrate the best ability to fulfill the requirements of this solicitation, based on the qualifications and evaluation criteria outlined herein and factors other than lowest price. The successful Offeror will be required to execute an agreement with Jefferson County that includes all applicable terms, conditions, specifications, costs, and any approved exceptions to this solicitation; the enclosed sample agreement is substantially in the form that will be executed. The successful firm(s) shall commence work only after receipt of a fully executed Contract and Notice to Proceed.

COMPANY SUBMISSION

Complete, sign, and submit this portion with your solicitation response.

This information must be the cover page of your response.

Company Information

Company Name: _______________________________________ EIN: __________________

Active Unique Entity Identification (UEI) Number:

Company Name as filed with the Secretary of State, if corporate entity:

Colorado Secretary of State Website, for reference purposes, is http://www.sos.state.co.us/ Note: Be advised that a successful firm, if a corporate entity, will be required to provide evidence of current good standing with the Colorado Secretary of State after acceptance of bid.

Phone Number: _________________________

Company Address: ________________________________________

When organized?

A. If a corporation, what State incorporated in?

B. Date of last filing with Secretary of State_____________________________________________

Authorized Representative Indicate the name of the Authorized Representative who will be assigned to this project:

Phone Number: _________________________ Email Address:

Contract Key Notices Indicate the name and title of the individual who will receive CONTRACT Key Notices__________________________________

C o m p a n y E - m a i l Address_______________________________________________________________________

M a i l i n g Address__________________________________________________________________________

T e l e p h o n e Number__________________________________________________________________________

Authorized Signatory for Contract

The County requires a legally authorized person to sign contracts and accepts signatures on contracts from the following individuals:

A. Corporation (For-Profit or Non-Profit) – President or Vice President

B. Limited Liability Company (LLC) - Manager or Member

C. General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP), Limited Liability Limited Partnership (LLLP) - General Partner

Please choose one of the below options and identify:

(1) title of the person who will sign the contract according to your business form, and

(2) the document authorizing that person to sign:

Limited Liability Company (LLC)

□ Sole member or manager

□ Other: ___________________________ (documentation required)

If the signatory is not a sole member or manager, including company officers such as President, CEO, CFO, or General Counsel, please identify and attach documentation (e.g., operating agreement) demonstrating their authority to bind the company:

Corporation (for-profit or non-profit)

□ President

□ Vice-President

□ Other: ____________________________ (documentation required)

If the signatory is not the President or Vice President, including corporate officers such as CEO, CFO, or General Counsel, please identify and attach documentation (e.g., a board resolution) demonstrating their authority to bind the company:

Partnerships (including general, LP, LLP, and LLLP)

□ General Partner

□ Other: ______________________________ (documentation required)

If the signatory is not a general partner, please identify and attach documentation (e.g., partnership agreement) demonstrating their authority to bind the company:

Print name of authorized signatory:

Insurance The successful Contractor shall be required to furnish the County with certificates of insurance for the insurance types and limits as detailed on the attached insurance exhibit prior to performing any activity on this project. Jefferson County, Colorado shall be the Certificate Holder and shall be named as Additional Insured. All subcontractors must meet the same insurance requirements unless a deviation has been approved.

Indicate your ability to comply with the following requirements:

a. Your firm agrees to meet all insurance requirements. If not, provide details on Exceptions sheet.

Yes ! No !

b. The County shall be added as an Additional Insured to all liability policies:

Yes ! No !

c. Your property and liability insurance company is licensed to do business in Colorado:

Yes ! No !

d. Indicate the name of your property and liability insurance company here:

Name: ________________________________________________________

e. Your property and liability insurance company has an AM Best rating of not less than A- and/ or VII:

Yes ! No !

f. Limitations of Liability: Per Colorado State Constitution - Public Indebtedness - Jefferson County does not accept any Limitation of Liability provisions within the final agreement. In your proposal, please specifically address your firm’s position on this topic.

Qualifications All questions must be answered completely. If necessary, you may supply any additional information with your submittal.

1.How many years have you been engaged in this type of work/service? Under what firm name(s) and how long under each? How long has each company been bonding work?

2.Attach a list of three (3) references for major contracts with governmental agencies which parallel the proposed project.

Provide agency name, address, phone number, contact, project location, project description, gross amount of each contract and the appropriate dates of completion.

3.Liquidated damages and/or disputes: Attach a list of all government or agency projects in the last two (2) years where liquidated damages were or may be assessed; current or previous substantial disputes or protests. Attach explanation in detail.

4.Have you ever failed to complete any work satisfactorily and on time awarded you by a government agency?

Yes ! No !

If yes, where and why?

5.Have you ever defaulted or been terminated on a contract with a government agency?

Yes ! No !

If yes, where and why? Was the contract bonded?

6.Do you anticipate subcontracting work under this contract?

Yes ! No !

If yes: what percentage to total contract? _________% Attach list of subcontractors.

7.Background and experience of the principal members of your organization who will be involved with this project. Also attach resumes.

Name Title Experience (Years)

8.Has your firm filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven (7) years?

Yes ! No !

9.Are any lawsuits; Federal, State or Local Tax Liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm currently?

Yes ! No !

If yes, attach details.

10.Have any charges been filed against you, your firm, or the bidding entity, with the office of contract compliance, the equal opportunity commission, a state government civil rights commission, or any other similarly constituted entity of anti-discrimination legislation or regulations?

Yes ! No !

If yes, attach details.

11.Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

Yes ! No !

12.Are you or your firm currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at https://sam.gov

Yes ! No !

Exceptions Are there any exceptions taken to any of the terms, conditions, or specifications of these bid documents or sample contract?

Yes ! No !

If there are exceptions taken to any of the terms, conditions, or specifications of these bid documents, they must be clearly stated on a separate sheet of paper, attached to this bid sheet, and returned to Jefferson County.

Acknowledgment of Receipt of Addenda Proposer acknowledges receipt of addenda numbers ______ through _____ . (Check if none:

Acknowledged by: ______________________________

Acknowledgment The undersigned, having carefully examined all the documents pertaining to the subject project, including the project specifications, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in the submittal documents in accordance with the project documents for the price set forth herein.

This acknowledgment shall be signed by an authorized agent and returned with the submittal.

Authorized Signature: ______________________________________________________________

Printed Name and Title: __________________________________________________________

E-mail Address: _________________________________________________________________

Date: _______________

Submittal Checklist Proposing firms should make every effort to submit responses in a digitally accessible format.

In addition, the awarded proposer and its solution must comply with all applicable provisions of §§ 24-85-101, et seq., C.R.S., the Accessibility Standards for Individuals with a Disability established by the Colorado Governor’s Office of Information Technology pursuant to § 24-85-103(2.5), C.R.S., all State of Colorado technology accessibility standards, and Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), as incorporated into those standards.

The County will only accept responses submitted on BidNet (Rocky Mountain E-Purchasing System, RMEPS) and will not accept hard copies or responses submitted by any other means. After uploading response documents, you must click the SUBMIT button. The County will not accept uploads that are “saved” but not “submitted”. To verify that your response was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status. For any technical assistance, please contact BidNet support at 800-835-4603.

Late proposals will not be accepted.

The following documents are to be returned with your response. An incomplete response may lead to disqualification.

Submit the following copies of all information requested herein, including all attachments, and in the order listed below Place a check (√) against each document submitted.

ONE (1) electronic copy submitted on BidNet www.bidnetdirect.om/colorado to include:

❑ Response to the Scope of Work of this solicitation (Proposal Format Items 1-11) ❑ Cost proposal: Unit Cost Fee Rate sheet ❑ Completed and signed Company Submission ❑ W-9 for firm submitting the response ❑ Limitations of liability statement ❑ Attachments for the following items:

▪ References

▪ Resumes ❑ If applicable:

• Details on liquidated damages and/or disputes

• List of subcontractors

• Details on bankruptcy

• Details on lawsuits

• Details on charges filed

• Exceptions sheet

• Authorized Signatory pages

RFP 26-17570V-EOC-F Debris Removal and Management https://colorado.public.law/statutes/crs_24-85-101 https://colorado.public.law/statutes/crs_24-85-101 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 http://www.bidnetdirect.com/colorado http://www.bidnetdirect.om/colorado

Terms and Conditions of the solicitation

1. Understanding of the Work: All participating firms or individuals (hereinafter referred to as Offeror or Vendor) are expected to examine all documents contained herein. Failure to do so shall in no way relieve an Offeror from obligations with respect to their offer or to the subsequent award. Nonresponsive and incomplete submittals may be deemed cause for rejection. The County is not required to consider any claim of misunderstanding.

2. Questions: Offerors, by their signature hereunder, shall agree to comply with all the conditions, requirements, and instructions of this solicitation as stated or implied herein.

Should the County omit anything from this solicitation package which is necessary to a clear understanding of the project, or should it appear that various instructions are in conflict, then the Offeror should secure instructions from Jefferson County Procurement. All questions must be submitted in writing or via e-mail to the Jefferson County Purchasing Agent listed in the solicitation by the time and date specified in the solicitation. Questions must reference the solicitation number and title. Responses to Offeror inquiries for project budget or engineer's estimate will be deferred until after bid opening (for competitive sealed bids) or after award (for competitive sealed responses).

3. Modifications: Modifications to any of the terms, conditions, or specifications of this solicitation which are made by the County after the solicitation has been posted, and prior to the due date and time, will be made in writing, and signed by the Procurement Manager. No employee of Jefferson County is authorized to modify any of the terms, conditions, or specifications of this package without written approval of the Procurement Manager. This does not prevent the County from considering or accepting offers that propose specifications differing from those included here.

4. Informalities or irregularities: The County reserves the right to reject any or all responses or portions thereof, to waive any informalities or irregularities in the responses received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County.

5. Joint Ventures: In the event a response is submitted by a joint venture, each signatory of the joint venture agreement by which such joint venture was formed, shall sign the response documents.

6. Collusion: By submitting a response, the Offeror certifies that (a) the prices in the response have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other participating Offeror or with any competitor; (b) the prices quoted herein have not been and will not be knowingly disclosed, directly or indirectly, by the Offeror to any other participating Offerors, competitors or County's representatives prior to the final date for submission of such offer; and (c) no attempt has been made and none will be made by the Offeror to induce any other person partnership or corporation to submit a response or not to submit a response (complementary or otherwise) for the purpose of restricting competition.

7. Obligation: By submitting a response, the Offeror acknowledges that (a) the preparation and submission of the response, and other quotations herein contained, does not obligate the County in any way; (b) the County assumes no obligation to enter into an agreement for the project; (c) all solicitation documents are understood; and (d) the Offeror has the equipment, technical ability, personnel and facilities to complete the project as specified herein in accordance with the solicitation documents.

8. Confidential/Proprietary Information. The County is a public entity whose records are subject to public inspection in accordance with the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Upon an award of contract to the successful Vendor, all responses, whether successful or not, will become public records subject to public inspection in accordance with CORA. For these reasons, the County discourages Vendors from submitting trade secrets, or confidential commercial, or financial information, or geological or geophysical data, unless absolutely necessary to respond to the solicitation. If Vendors intend to submit this type of information, Vendors will adhere to the following process:

a. Vendor will package trade secrets and/or confidential commercial or financial information in a separate file and will clearly identify it as such. Comingling of trade secrets and/or confidential commercial or financial information with other information is NOT acceptable.

b. In its response, Vendor will generically identify the separately packaged information and the basis for which such information should be deemed exempt from public inspection under CORA.

If, in the sole determination of the County, the tendered information is a trade secret or confidential commercial or financial information, then the County will not produce such information in response to a CORA request. If a Vendor comingles trade secrets and/or confidential commercial or financial information with its response, then Vendor will be deemed to have waived any claim of confidentiality for those materials and will not be afforded the benefits of this Section. The County will decide as to the validity of any written request for confidentiality. Neither a response in its entirety, nor price information will be considered trade secrets or confidential commercial or financial information.

9. Payment for Information: All costs, fees and expenditures paid for, or incurred by, the Offeror in connection with (1) the solicitation (2) negotiations (if any) between the Offeror and Jefferson County shall be the Offeror’s sole responsibility, and the Offeror shall have no recourse whatsoever against the County for reimbursement of such expenses.

10.Pre-submittal Corrections: Responses should be free of strikethroughs. Errors may be crossed out with corrections printed in ink or typed adjacent and must bear dated initials of the person signing the response.

11. FOB Point: All prices must be quoted as FOB DESTINATION unless stated otherwise

12.Exceptions/Deviations: Any item which does not meet all the terms, conditions, or specifications of this solicitation must be identified on a point-by-point basis on a separate sheet of paper and returned with your response. Indicate the paragraph numbers from the solicitation or describe the specific location of a requirement specified in any attachment, for each deviation proposed. Deviations may be considered, if you submit adequate explanation and justification for any proposed deviation. If there are no exceptions/deviations, so state under the exceptions section of the solicitation.

13.Prices: All prices offered must exclude all taxes and discounts and represent the full net amount the Offeror expects the County to pay if the project is awarded.

14.Withdrawal of Response: No response shall be withdrawn for a period of one hundred eighty

(180) days after the opening of responses without the consent of the County's Procurement Manager or their delegated representative.

Withdrawal of inadvertently erroneous responses before the award may be permitted if the Offeror submits proof which clearly and convincingly demonstrates, as determined by the County, that an error was made. RESPONSES MAY NOT BE RE-SUBMITTED.

15.Electronic Submittal: BidNet (Rocky Mountain E-Purchasing System, RMEPS is the sole location where Jefferson County publishes its solicitations. Only responses uploaded to BidNet will be considered.

16.Submittal Deadline: The electronic responses are stamped with the date and time they are received on BidNet (Rocky Mountain E-Purchasing System, RMEPS). Your response must be received in the format requested by the County no later than the date and time indicated in the solicitation. Late responses will not be accepted or considered.

It is the responsibility of the Offeror to ensure the response is uploaded to BidNet by or prior to the time indicated on the solicitation. The County will not accept any late responses, regardless of the cause, unless the County causes the delay.

17.Clarification: The County reserves the right to request additional written or oral information from Offerors to obtain clarification of their response.

18.Award Recommendation: The award recommendation shall be made to that responsible Offeror whose response is most advantageous to Jefferson County, price, qualifications as submitted with the response, and other factors considered.

19.Preliminary Procedures: The solicitation, the solicitation process and any negotiation towards a final contract are preliminary procedures only and shall not be binding on the County unless and until the County has duly approved and executed a written agreement with the Offeror.

20.Process Termination: The County may terminate the solicitation process and any negotiation or discussion in connection with the solicitation at any time with or without notice to the Offeror or any other person. In such event, the county shall have no liability whatsoever to the Offeror or any other person in connection with such termination.

21.Terms of Payment: The terms of payment shall be Net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

22.Nonperformance: Offerors who fail to perform in accordance with their response are subject to the County striking that Offeror from future bidding opportunities for a period to be determined by the Procurement Manager.

23.Acknowledgement: By signing the Response Sheet contained in this solicitation, the Offeror acknowledges that it has the proper legal…