biddoc.pdf

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RFP#FY26-009

REQUEST FOR PROPOSALS:

Water Master Plan Development

July 13, 2026

Tentative Schedule Solicitation Advertised July 13, 2026

Mandatory Pre-Bid Meeting July 21, 2026 Questions Due July 27, 2026

Answers Posted August 3, 2026 Solicitation Close August 11, 2026

Evaluation August 26, 2026 Notice of Intent to Award Within 1 week of evaluation

Award Approval Next available CC session (1st and 3rd Tuesday of each month)

Notice to Proceed Within 10 business days of contract approval

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Table of Contents

REQUEST FOR PROPOSALS

I. INTRODUCTION

A. Project Description B. Project Objectives

II. REQUIRED QUALIFICATIONS

III. CONTRACTING PROCESS

A. General Items

IV. METHOD OF SUBMITTAL

V. FORM OF SUBMISSION

VI. SCOPE OF SERVICES…………………………………………………………………………………………..8

VII. MEETINGS AND DELIVERABLES

VIII. INSTRUCTIONS TO TEAMS

A. Additional Information B, Contact

IX. SELECTION CRITERIA AND METHOD

A. Review and Assessment Criteria…………………………………………………………………..9 B. Reference Evaluation…………………………………………………………………………….….10

EXHIBIT A – Request for Proposal Receipt Acknowledgement EXHIBIT B – Project Background and Detailed Description EXHIBIT C – Non-Collusion Statement……………………………………………………………………...20 EXHIBIT D – Bid Proposal Form EXHIBIT E – Professional Services Agreement

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REQUEST FOR PROPOSALS

The City of Evans is soliciting proposals from qualified professional engineering firms to develop a comprehensive Water Master Plan for its potable and non-potable water systems.

This project is City funded.

Submissions shall be submitted in PDF format to BidNet before 11:59 PM (Mountain Time) on Tuesday August 11, 2026.

Pre-Bid Meeting: A mandatory pre-bid meeting will be held at 11:30 AM Mountain Time, on July 21, 2026, via Microsoft Teams. Please paste the below link into your browser to attend the meeting. Please try to access the link before the scheduled meeting to ensure that there are no technical difficulties. Firms that do not attend this meeting will not be allowed to submit for this solicitation.

https://teams.microsoft.com/meet/23846080044730?p=N9RyMIsgsZyymyLxD7 Meeting ID: 238 460 800 447 30 Passcode: fN6St3DD

The City encourages all disadvantaged business enterprises to submit in response to this request for qualifications. Disadvantaged business enterprises will not be discriminated against on the grounds of race, color, or national origin for any submissions for negotiated agreements.

Questions concerning the scope of the solicitation should be submitted via email to Andy Vowell – avowell@evanscolorado.gov no later than July 27, 2026 at 11:59 PM Mountain Time. Vendors are strongly encouraged to make the effort to visit with the Project Manager(s) during the pre-bid meeting, get their questions addressed and answered, as well as clearly understand the City’s expectations and procedures.

The City is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Submissions may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, and discount information.

Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for qualifications will be public information.

No officer, employee, or member of the City Council shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale, or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City is prohibited.

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Any submission deemed to be collusive, or a sham will be rejected and reported to authorities as such. Your authorized signature on this submission is presumed to assert that such submission is genuine and is not collusive or a sham.

The City reserves the right to reject any and all submissions and to waive any irregularities or informalities.

Andy Vowell Procurement and Contract Specialist, MPM 1100 37th Street Evans, CO 80620-2036

(970) 475-2240 avowell@evanscolorado.gov

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I. INTRODUCTION

A. About Evans

Evans, Colorado is a growing city of 23,000 residents with a small-town feel and a dynamic economic foundation driven by energy, agriculture, healthcare, and construction. Known for its diverse and welcoming community, Evans offers a high quality of life with excellent schools, abundant parks, and easy access to both urban amenities and outdoor adventures.

Located in Northern Colorado along the Front Range of the Rocky Mountains, Evans is just an hour from Rocky Mountain National Park, providing year-round opportunities for hiking, biking, and wildlife exploration. The city is also within easy reach of Denver, Cheyenne, and Denver International Airport, making it well-positioned for economic growth and accessibility. Historically, Evans was founded in 1867 and incorporated in 1885, playing a key role in regional development along the South Platte River and the Union Pacific Railroad. Today, the city blends historic roots with modern growth, featuring new residential developments, commercial expansion, and a strong commitment to economic resiliency. Evans is currently investing in major infrastructure projects, including a new police station, expanded roadways, and revitalized public spaces.

With over 300 days of sunshine, a vibrant cultural scene, and a community-driven vision for the future, Evans is establishing itself as the Community of Choice in Northern Colorado.

B. Project Objectives

The City has identified a need to evaluate current infrastructure conditions, assess system capacity against projected growth demands, and establish a prioritized Capital Improvement Program (CIP) for the potable and non-potable water systems. The resulting Water Master Plan will serve as the primary long-range planning document guiding infrastructure investment decisions over a 20-year planning horizon and help to inform an assessment of the City’s water rates.

II. REQUIRED QUALIFICATIONS

All companies submitting a response must be a qualified company and must be able to meet all requirements as noted in the contract documents and specifications. The consulting firm shall agree not to refuse to hire, discharge, promote, demote or to discriminate in matters of compensation against any person otherwise qualified, solely because of race, religion, creed, color, sex, national origin, ancestry, or physical or mental disability.

III. CONTRACTING PROCESS

A. General Items

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The City of Evans shall be the Owner. The Director of Engineering is Shantanu Tiwari (stiwari@evanscolorado.gov) and the Project Manager is Alex Corbin (acorbin@evanscolorado.gov).

The Owner reserves the right to reject or accept any or all submissions or waive any formalities, informalities, or information therein.

The Owner will award this contract based on review of, and the merits of, the submissions received. Evaluation of the submissions will consider the following items along with those found in Section IX – Selection Criteria.

Detailed description of the qualifications of the consultant/firm, specifically highlighting those portions of each section that will be critical to project success.

Project personnel experience.

A comment on the ability to adhere to, or requested amendments to, the terms of the standard contract included in the appendix, as amended by proposed special provisions presented in the Consultant's submission.

Detailed description of key deliverables and tasks outlined in Exhibit B, below.

IV. METHOD OF SUBMITTAL

Submittals shall be submitted in .pdf format to BidNet.

All submissions shall become the property of City of Evans and will become public record.

Please include your firm name or abbreviation of in the file name of all submitted documents. Please keep file names as short as reasonably possible

V. FORM OF SUBMITTAL

Please limit submissions to 25 pages or less, not including dividers, cover letter, team resumes, or required forms.

The submittal shall include the following items in the order listed:

A. Cover letter - A signed cover letter on company letterhead identifying the prime firm, key personnel, and a brief statement of interest. The cover letter must confirm the firm’s understanding of the scope boundaries, including the explicit exclusion of supply-side resource planning.

B. Technical Approach and Work Plan - A detailed description of the proposed technical approach for each task defined in Section 2. The technical approach must clearly describe:

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The methodology for developing and calibrating separate hydraulic model environments for the potable and non-potable water systems.

The approach to pressure zone analysis across all systems.

The methodology for demand analysis and projections over 10-year, 20-year, and buildout horizons.

The approach to developing a prioritized CIP with separate project lists for each distribution system.

The methodology for the engineering specifications review and benchmarking process.

How the firm will coordinate with the parallel supply-side engagement to ensure consistency in shared planning assumptions without duplicating scope.

C. Relevant Experience and Qualifications – Documentation of the firm’s experience on comparable water master planning engagements. Include the following in your submission:

Examples of projects involving hydraulic modeling of both potable and non-potable distribution systems, CIP development, pressure zone analysis, and engineering specifications review for municipal water utilities.

Demonstrated experience with non-potable irrigation delivery systems similar in character to the Evans Town Ditch and GLIC systems, including systems with distinct service area configurations and seasonal demand profiles.

Qualifications of the lead project manager and key technical staff, including relevant professional licensure in Colorado, years of experience on comparable projects, and the degree to which named personnel have worked together on similar engagements.

Experience preparing and presenting master plan findings to elected governing bodies and advisory boards in a municipal utility context.

Subconsultant qualifications and the specific tasks each would perform.

D. References from customers (minimum of five (5) projects from at least two (2) different clients), clients, or owners for whom you have delivered similar services. Experience in Colorado providing similar services to a government entity is preferred. Please provide addresses, phone numbers, and individual contacts for each reference.

E. Schedule – a proposed project schedule identifying milestones and anticipated completion dates for each major task and deliverable, including:

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All interim technical memoranda (data collection, demand analysis, hydraulic model calibration reports, pressure zone analysis, draft CIP, specifications recommendations, and financial analysis)

The Water and Sewer Board presentation and City Council presentation, with adequate preparation and review time prior to each.

City of Evans review and comment periods between major deliverables.

An explanation of how task sequencing across all distribution systems has been coordinated to manage overall project duration.

F. Exhibit A shall be filled out and included in the submission packet.

G. Completed and signed copy of the Non-Collusion Statement found in Exhibit C

H. Completed Bid Proposal form found in Exhibit D

I. Proposed not-to-exceed fee amount including breakdown by the various tasks outlined in Exhibit B as well as the different anticipated employees and the number of hours that they are expected to contribute to the project. Fee proposal should include any expected subconsultant costs and breakdowns.

J. Standard Contract: The Consultant shall review the standard contract and state a willingness to enter into this contract, subject to amendments necessary for the firm to comply with the proposal and listed as "Proposed Special Provisions to the City of Evans Standard Contract.”

Specific statements must be made concerning contract issues. General statements such as, "... in general agrees with all of contractual provisions...", "... have identified some minor items to resolve...," "...do not anticipate any difficulty in negotiating these issues...," are not considered acceptable responses. All contractual issues must be clearly identified in this portion of the proposal. Failure to do so may result in cancellation of contract award. The Consultant will be judged upon the thoroughness of review of the standard contract and the specificity of comments and changes. The scope of services of the standard contract will be modified to reflect the project specific scope of services arrived at by the City and the Consultant.

VI. SCOPE OF SERVICES

A. Refer to the scope outlined in Exhibit B.

B. City will be responsible for the following

Pay Application Review

Change Order Decisions

VII. MEETINGS AND DELIVERABLES

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A. Refer to scope outlined in Exhibit B.

B. All meetings are to be held at Evans Municipal Building, 1100 37th Street, unless otherwise noted.

VIII. INSTRUCTIONS TO TEAMS

A. Additional information

Teams may provide any additional information they feel will assist the City in our evaluation of the submitted statement of qualifications.

B. Questions related to the scope of work should be submitted to Andy Vowell, Procurement and Contract Specialist (avowell@evanscolorado.gov).

City contacts:

Andy Vowell Procurement and Contract Specialist, MPM avowell@evanscolorado.gov

Justine Schoenbacher Water Resources and Conservation Coordinator jschoenbacher@evanscolorado.gov

Alex Corbin Civil Engineer II acorbin@evanscolorado.gov

Jonathan Knight City Engineer jknight@evanscolorado.gov

Shantanu Tiwari Director of Engineering stiwari@evanscolorado.gov

Jerry Hubbard Accounts Payable Clerk jhubbard@evanscolorado.gov

IX. SELECTION CRITERIA AND METHOD

A. Review and Assessment Criteria Professional Teams will be evaluated on the following criteria. These criteria will be the basis for reviewing the written submissions.

Scope and Plan Approach Familiarity with the City of Evans

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Description of quality assurance and quality control program Understanding of the project and objective Description of plan to complete the project with success in mind

Company and Project Personnel Firm-related project experience Results of previous projects Qualifications of assigned personnel and their experience with similar projects Provide a minimum of 5 similar project references from at least 2 separate clients

Schedule Provided project schedule must demonstrate firm’s ability to complete the project by July 1, 2027

Cost Proposed not-to-exceed amount including cost breakdown by both task/phasing as well as an hourly breakdown based on employee type

A shortlist of up to three (3) teams may be identified and invited for an interview at the City. The final selection will be made from this shortlisted group. The City reserves the right to award directly as a result of the written submissions. Finalist firms will be given more information regarding the scoring and evaluation process for the interviews.

B. Reference Evaluation

The Project Manager, or their designee, will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory.

1. Overall Performance

a. Would you hire this Professional again?

b. Did they provide the skills required by this project?

c. Did they communicate with you in a professional, timely manner?

d. Was the project a success?

2. Schedule

a. Was original Scope of Work completed within the specified time?

b. Were interim deadlines met in a timely manner?

3. Completeness

a. Was Professional responsive to client needs?

b. Did Professional anticipate problems?

c. Were problems solved quickly and effectively?

4. Budget

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a. Was original Scope of Work completed within the project budget?

b. Were there any change orders to the Scope of Work?

5. Job Knowledge

a. If a study, did it meet the Scope of Work?

b. If Professional administered a construction contract, was the project functional upon completion and did it operate properly?

c. Were problems corrected quickly and effectively?

d. If construction documents, were they clear and concise for bidding and construction purposes?

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EXHIBIT A – Request for Proposal Receipt Acknowledgement

Contractor hereby acknowledges receipt of the City of Evans Request for Proposal (RFP) and acknowledges that they have read and agree to be fully bound by all of the terms, conditions, and other provisions set forth in the RFP. Additionally, the Contractor hereby makes the following representations to the City of Evans:

a. All of the statements and representations made in this submission are true to the best of my knowledge and belief.

b. I further agree that the method of award is acceptable to my company.

c. I also agree to complete the proposed Agreements with the City of Evans within ten

(10) days of final day of the protest period as noted in the notice of intent to award.

d. If the contract is not completed and signed within ten (10) business days, City reserves the right to cancel and award to the next highest rated firm.

e. I acknowledge receipt of _____ addenda.

Firm Name:

Physical Address:

Remit to Address:

Phone:

Authorized Agent of Firm Name:

Signature of Authorized Agent:

Primary Contact for Project:

Title:

Email Address:

Phone:

Cell Phone: ____________________________________

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EXHIBIT B – Project Description

Introduction and Background The City of Evans is soliciting proposals from qualified professional engineering firms to develop a comprehensive Water Master Plan for its potable and non-potable water systems. This document constitutes the City’s Request for Proposals (RFP) and defines the scope of services, submittal requirements, evaluation criteria, and mandatory response questions that govern the selection process.

Project Background

The City of Evans operates two distinct categories of water systems: a potable distribution system and non-potable raw water conveyance and distribution system.

The potable water system last underwent a master planning process in 2016. The non-potable system has not been included as part of formal master planning. The City’s non-potable system can be divided into two categories, gravity-fed non-potable conveyance from the Evans Town Ditch and Greeley-Loveland Irrigation Company (GLIC) and pressurized non-potable distribution fed by both sources, consisting of irrigation ponds and pump stations.

These non-potable systems serve different areas of the community and operate under distinct delivery conditions, each requiring separate hydraulic analysis, capacity assessment, and capital planning.

The City has identified a need to evaluate current infrastructure conditions, assess system capacity against projected growth demands, and establish a prioritized Capital Improvement Program (CIP) for the potable and non-potable systems. The resulting Water Master Plan will serve as the primary long-range planning document guiding infrastructure investment decisions over a 20-year planning horizon and help to inform an assessment of the City’s water rates.

Scope Boundaries

This engagement is scoped exclusively to the distribution systems and infrastructure planning functions of the City’s water utility. Supply-side water resources management, integrated water efficiency and drought readiness, and lead and copper rule revision (LCRR) compliance are being addressed concurrently under separate contracts and are expressly excluded from this scope. Proposers must demonstrate a clear understanding of this scope boundary and describe how they will coordinate with the parallel supply-side engagement where shared planning assumptions, particularly demand projections, require alignment.

In addition to infrastructure planning, the City requests recommendations for updates to its engineering standards and specifications for potable water, non-potable water, and water utility infrastructure, ensuring adopted standards reflect current industry practice, applicable regulatory requirements, and the operational context of Evans, Colorado.

Scope of Services

The following tasks define the full scope of services required under this engagement. Unless otherwise noted, all tasks apply to both the potable and non-potable water systems.

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Task 1 — Data Collection and System Inventory

The consultant will gather, review, and validate all available data and records pertaining to the potable and non-potable water distribution systems. This task is limited to distribution infrastructure, operational performance, and system configuration. Required activities include:

Review available City documentation, including as-built drawings, GIS data layers, hydraulic model files, operational records, maintenance histories, and prior planning studies.

The review must assess the completeness and accuracy of available information to determine the scope of field activities needed to supplement existing records. Identify and address any master meter and customer metering deficiencies including identifying the number of flat rate customers that will require metered conversions.

Conduct field data collection to verify and supplement documentation from the records review. Activities include physical inspection and condition assessment of accessible distribution assets (pipe segments, pump stations, storage facilities, pressure reducing valve (PRV) stations, booster stations, and system control points), fire flow testing, and operational monitoring. Use field results to confirm as-built conditions, identify infrastructure not reflected in existing records, and document deficiencies or operational concerns.

Compile a distribution system inventory of infrastructure components including pipe materials, diameters, ages, pump stations, storage facilities, PRV stations, booster stations, and control points derived from the combined records review and field verification.

Review operational constraints, delivery agreements, and system configuration documentation specific to the Evans Town Ditch and GLIC systems, including information relevant to distribution system performance, capacity, and expansion.

Compile historical water delivery and demand data for the potable system and non-potable system independently, to the extent needed to characterize distribution system loading and performance.

Review current City of Evans engineering standards and specifications for water infrastructure and water utility management to identify gaps or outdated provisions.

Coordinate with City staff to confirm data accuracy and identify known infrastructure deficiencies or operational concerns.

Task 2 — Demand Analysis and Population Projections

The consultant will prepare a robust demand analysis establishing baseline and future water needs across all distribution systems. This task addresses distribution system loading only;

supply resource planning and yield analysis are excluded. Required activities include:

Analyze current water use patterns by customer class – residential, commercial, industrial, and irrigation – as applied to distribution system loading.

Develop demand projections for 10-year, 20-year, and build out planning horizons consistent with the City of Evans land use and growth plans and previous supply-side water resources analyses Develop separate demand projections for the potable system and the non-potable systems, reflecting their distinct service characteristics.

Conduct peak factor analysis to establish maximum day and peak hour demands for use in hydraulic modeling of each system.

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Assess seasonal demand variation in the non-potable systems given their irrigation-oriented nature and evaluate the implications for distribution system capacity and pressure management.

Evaluate water conservation trends and the potential influence of conservation programs and price sensitivity on future demand projections relevant to distribution infrastructure planning.

Evaluate potential need and associated sizing for additional potable and/or nonportable storage.

Task 3 — Hydraulic Modeling

The consultant will develop or update calibrated hydraulic models for all distribution systems as separate model environments. All modeling is scoped to the distribution systems. Required activities include:

Develop or update a calibrated steady-state and extended-period simulation (EPS) hydraulic model for the potable and pressurized non-potable water distribution systems.

Develop a separate calibrated hydraulic model for the Evans Town Ditch and GLIC raw water system, reflecting the unique delivery and pressure characteristics of that system.

Calibrate each model using field-collected pressure and flow data from fire flow testing or operational monitoring conducted under this engagement.

Simulate current and future demand scenarios for the potable system under normal operating conditions, maximum day demand, peak hour demand, and fire flow conditions.

Simulate current and future demand scenarios for each non-potable system under normal operating and maximum demand conditions, reflecting seasonal irrigation loading.

Identify hydraulic deficiencies including low pressure areas, high velocity conditions, inadequate storage capacity, and segments not meeting City of Evans, State of Colorado, or other applicable regulatory standards.

Identify expansion opportunities and available capacity associated with the City’s existing non-potable system

Task 4 — Pressure Zone Analysis

The consultant will conduct a detailed pressure zone analysis for the potable and non-potable systems. Required activities include:

Map and document all existing pressure zones within the potable system, including zone boundaries, pressure regulating infrastructure, and service pressure ranges.

Evaluate existing pressure zone boundaries relative to topographic conditions, future development areas, and City performance targets.

Identify areas experiencing pressure outside the acceptable range and assess contributing factors within the distribution system.

Conduct comparable pressure zone analyses for the non-potable systems, addressing delivery pressures and distribution performance across their respective service areas.

Develop recommendations for pressure zone modifications, additions, or consolidations in each system to improve hydraulic performance and accommodate future growth.

Assess pressure management strategies that can reduce distribution system stress, improve reliability, and support water conservation objectives across all systems.

Task 5 — Capital Improvement Program Development

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The consultant will develop a prioritized Capital Improvement Program (CIP) for the potable system and the non-potable systems, with the non-potable category specifically categorized into Evans Town Ditch, GLIC raw water supply, and pressurized non-potable system projects. CIP projects are limited to distribution infrastructure needs; supply-side resource development and acquisition are outside this scope. Required activities include:

Identify all recommended capital projects derived from the hydraulic analysis, field observations, infrastructure condition assessment, and demand projections for all systems.

Prepare separate CIP project lists for the potable system, the Evans Town Ditch system, the GLIC raw water supply system, and pressurized non-potable systems, clearly distinguishing project type, scope, and justification for each. This must include rehabilitation of the Evans Town Ditch diversion structure and adding meters and meter infrastructure for all pressurized non-potable flat rate customers and relocating all City indoor meters into external meter pits.

Develop project descriptions for each recommended improvement, including location, nature of work, planning-level cost estimate, design basis, and the specific deficiency or need being addressed. This must also include a summarized descriptions (no more than 2-3 sentences) for inclusion in City budgeting process.

Prepare a phasing schedule categorizing projects into short-term (0 – 5 years), mid-term (6 – 10 years), and long-term (11 – 20 years) horizons based on urgency, reliability, growth sequencing, and funding capacity.

Apply prioritization criteria consistently across all systems, including risk and consequence of failure, regulatory compliance, hydraulic performance impact, growth support, and cost-effectiveness.

Develop planning-level cost estimates using current regional unit cost data applicable to the City of Evans.

Prepare an implementation strategy accounting for project dependencies, construction sequencing, and coordination with other City capital programs.

Task 6 — Engineering Specifications Review

The consultant will review the City’s existing engineering specifications for water infrastructure and prepare recommendations for updates. Required activities include:

Review current City standard drawings, technical specifications, instrumentation and controls standards, and design criteria for potable water infrastructure, including pipe materials, fittings, valves, fire hydrants, service connections, meter installations, and appurtenances.

Review existing standards, specifications, and design criteria for non-potable water infrastructure. Recommendations must address the distinct requirements of open ditch conveyance (Evans Town Ditch and GLIC and associated laterals), gravity-fed pipeline systems, and pressurized non-potable distribution systems, and must identify opportunities for new or enhanced standards where gaps exist.

Benchmark City of Evans specifications against applicable state regulations, current industry standards, and recognized best practices for municipal water utility construction.

Identify gaps, outdated provisions, inconsistencies, and areas where current specifications do not adequately address conditions encountered in the City’s water systems.

Develop written recommendations identifying each specification section requiring revision, providing the rationale for the recommended change, and suggesting updated language or standard drawing revisions.

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Recommend new specification sections or standard details not currently included in City standards but warranted based on observed infrastructure needs, construction practices, or regulatory requirements.

Task 7 — Financial Analysis

The consultant will prepare a planning-level financial analysis to support the CIP and assist the City in understanding funding needs for distribution infrastructure investment. This analysis is limited to the capital needs identified within this scope. Required activities include:

Estimate total CIP investment requirements over the 20-year planning horizon for each of the distribution systems.

Identify potential funding sources applicable to the City of Evans, including grant programs, loan programs, development impact fees, and utility revenue funding, as they relate to distribution infrastructure capital needs.

Prepare a summary-level discussion of the relationship between the recommended CIP investment and existing or projected utility rates, suitable for use by City leadership in policy discussions.

Evaluate the financial implications of deferring high-priority projects to demonstrate the cost and risk trade-offs of phasing decisions across all systems.

Task 8 — Stakeholder Engagement

The consultant will support the City in communicating Water Master Plan findings and recommendations to internal and external stakeholders. Required activities include:

Prepare and facilitate up to three staff working sessions during the project to review interim findings, obtain feedback, and validate key technical assumptions.

Prepare a public-facing summary document or presentation materials in a format accessible to non-technical audiences for the City’s use in communicating system needs and investment priorities.

Prepare and facilitate up to two, two hour workshops/open forums with the public to first gather community feedback and then educate the community on the findings from the process.

Prepare and facilitate up to a total four, one hour workshops with City Council and/or the City of Evans Water and Sewer Board to gather feedback Prepare and deliver a formal presentation of project findings to the City of Evans Water and Sewer Board, covering key hydraulic analysis findings, the recommended CIP for all systems, engineering specifications recommendations, and the financial analysis summary. Tailor materials to the board context to support informed deliberation.

Prepare and deliver a formal presentation of project findings to City of Evans City Council, summarizing infrastructure needs, capital investment requirements, priority actions, and funding considerations in a manner appropriate for elected officials. Adapt City Council materials from those prepared for the Water and Sewer Board but revise so they are distinct in technical depth and framing.

Coordinate with City staff in advance of each formal presentation to review materials, align key messages, and confirm format and structure.

Prepare meeting minutes and follow-up documentation for all engagement activities, including staff working sessions and formal presentations.

Task 9 — Water Master Plan Report

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The consultant will prepare a comprehensive Water Master Plan report documenting all analyses, findings, and recommendations developed under this engagement. The report must be organized to reflect system analyses for all conveyance and distribution systems.

The report must include:

An executive summary suitable for City leadership and elected officials that clearly communicates infrastructure needs, capital investment requirements, and priority actions across all distribution systems.

Documentation of all data sources, modeling methodologies, and analytical assumptions for the potable and non-potable distribution systems.

Fully documented hydraulic modeling results for each system presented as separate report sections.

Pressure zone analysis findings and recommendations for each distribution system.

The complete CIP with project sheets, phasing schedules, and cost estimates for all systems, including a brief description of each project for inclusion in the City budgeting process Engineering specifications review findings and full recommendations for potable and non-potable distribution infrastructure.

The financial analysis summary covering CIP funding needs and policy considerations.

All figures, maps, and tables necessary to clearly communicate findings across all systems.

An appendix containing supporting technical documentation, including model calibration reports, field data, cost estimation backup, and data inventory summaries.

Deliverables

The following deliverables must be submitted to the City of Evans upon completion of their respective tasks. Submit all deliverables in electronic format unless otherwise specified.

**See table on next page**

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# Deliverable Description 1 Data Collection Memorandum Records review summary and field verification findings for all distribution systems and elements described above 2 Demand Analysis Technical

Memorandum Demand projections and population analysis addressing all distribution systems and elements described above

3 Hydraulic Model Files and Calibration Reports

Calibrated model files for the potable, Evans Town Ditch, GLIC , and non-potable systems with calibration documentation

4 Pressure Zone Analysis Technical Memorandum

Pressure zone findings and recommendations for all distribution systems and elements described above

5 Draft Capital Improvement Program

Draft CIP project list and phasing schedule organized by system, submitted for City review and comment

6 Engineering Specifications Report

Review findings and update recommendations for water infrastructure standards and specifications

7 Financial Analysis Summary Memorandum

Planning-level financial analysis of CIP funding needs for all distribution systems and elements described above

8 Stakeholder Engagement Materials

Meeting summaries and presentation materials for all staff working sessions

9 Water and Sewer Advisory Board Presentation

Formal presentation materials, written minutes, and follow-up documentation

10 City Council Presentation Formal presentation materials, written minutes, and follow-up documentation

11 Draft Water Master Plan Report Complete draft report submitted for City review and comment 12 Final Water Master Plan Report Final report incorporating all City review comments, submitted in electronic and hard copy formats as specified by the City

Project Management Requirements

The selected consultant will maintain regular communication with the City project manager throughout the engagement. The following project management activities are required:

Submit a project schedule at the outset of the engagement identifying all major milestones and deliverable due dates, including scheduled dates for the Water and Sewer Board and City Council presentations.

Provide monthly progress reports summarizing completed work, upcoming activities, and any issues or risks affecting schedule or scope.

Proactively identify and communicate data gaps, access limitations, or changed conditions that may affect the ability to complete the defined scope. This includes coordination with the City regarding the parallel supply-side engagement to avoid duplication and ensure consistency in shared assumptions such as demand projections.

Coordinate any subconsultant activities to ensure consistent quality and integration with the primary scope deliverables.

Coordinate with City staff to schedule and confirm presentation dates for both the Water and Sewer Board and City Council with sufficient lead time to allow for material preparation and review.

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EXHIBIT C – Non-Collusion Statement

NON-COLLUSION STATEMENT

_________________________________________, being first duly sworn, deposes and says that:

(1) He is the ______________________________________ of (owner, partner, officer, representative or agent) _____________________________________________________________, the (Company’s Name) bidder that has submitted the attached statement of qualifications;

(2) He is fully informed respecting the preparation and contents of the attached statement of qualifications and of all pertinent circumstances respecting such submission;

(3) Such statement of qualifications is genuine and is not collusive or a sham;

(4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham statement of qualifications in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any unlawful agreement any advantage against the City of Evans or any person interested in the proposed contract; and

Signed: _________________________________________________ Title: ___________________________________________________

STATE OF COLORADO )

) ss.

COUNTY OF ___________ )

Subscribed and sworn to before me this ______ day of __________________, 20____.

Notary Public in and for Colorado My Commission expires: _____________________

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Exhibit D – Bid Proposal Form

Water Master Plan

Proposal of __________________________________________ (hereinafter called bidder, doing business as *________________________________________ organized and existing under the laws of the State of _________________________, to the City of Evans (hereinafter called

CITY).

In compliance with your Advertisement for Bids, bidder hereby proposes to perform all work for the Water Master Plan in strict accordance with contract documents, within the time set forth therein, and at prices stated below.

By submission of this statement of qualifications, each submitter certifies, and in cases of a joint bid, each party hereto certifies as to their own organization, that this submission has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this submission with any other bidder or with any competitor.

Bidder acknowledges receipt of the following Addendum:

Bid shall include all applicable taxes and fees.

Bidder agrees to perform all work described in the contract documents.

* Insert "a Corporation", "a Partnership", or "an Individual" as applicable.

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EXHIBIT E – Professional Services Agreement City of Evans, Colorado

SERVICE AGREEMENT

FOR PROFESSIONAL SERVICES BY

INDEPENDENT CONTRACTOR

THIS AGREEMENT is made and entered into this XXX MONTH, 2026 by and between the City of Evans, State of Colorado (hereinafter referred to as the "City"), and _FIRM_ (hereinafter referred to as "Consultant").

RECITALS:

A. The City requires professional services for the Water Master Plan hereinafter referred to as “Project”).

B. Consultant has held itself out to the City as having the requisite expertise and experience to perform the required services for the Project.

NOW, THEREFORE, it is hereby agreed, for the consideration hereinafter set forth, that Consultant shall provide to the City professional consulting services for the Project.

I. SCOPE OF SERVICES

Consultant shall furnish all labor and materials to perform the services required for the complete and prompt execution and performance of all duties, obligations and responsibilities for the Project, which are described or reasonably implied from Exhibit A, which is attached hereto and incorporated herein by this reference.

II. THE CITY'S OBLIGATIONS/CONFIDENTIALITY

The City shall provide Consultant with reports and such other data as may be available to the City and reasonably required by Consultant to perform hereunder. No project information shall be disclosed by Consultant to third parties without prior written consent of the City or pursuant to a lawful court order directing such disclosure. All documents provided by the City to Consultant shall be returned to the City. Consultant is authorized by the City to retain copies of such data and materials at Consultant's expense.

III. OWNERSHIP OF INSTRUMENTS OF SERVICE

The City acknowledges that the Consultant’s documents are an instrument of professional service. Nevertheless, the documents prepared under this Agreement shall become the property of the City upon completion of the services. Any reuse of the Consultant's documents is at the City's own risk without liability to the consultant.

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IV. COMPENSATION

A. In consideration for the completion of the services specified herein by

Consultant, the City shall pay Consultant on a time and materials basis in an amount not to exceed COST WRITTEN OUT ($XXXXXX.XX). Payment shall be made in accordance with the schedule of charges in Exhibit B, which is attached hereto and incorporated herein by this reference. Invoices will be itemized and include hourly breakdowns for all personnel and other charges. The maximum fee specified herein shall include all fees and expenses incurred by Consultant in performing all services hereunder.

B. Consultant may submit monthly or periodic statements requesting payment.

Such request shall be based upon the amount and value of the services performed by Consultant under this Agreement, except as otherwise supplemented or accompanied by such supporting data as may be required by the City.

1. All invoices, including Consultant's verified payment request, shall be submitted by Consultant to the City no later than fourteen (14) days after the rendering of services and the City will have thirty (30) days from the receipt of any verified invoice to render payment, pursuant to the terms of this Agreement.

2. Progress payments may be claimed on a monthly basis for reimbursable costs actually incurred to date as supported by detailed statements, including hourly breakdowns for all personnel and other charges. The amounts of all such monthly payments shall be paid within thirty (30) days after the timely receipt of invoice, as provided by this Agreement. No payment shall be due on the portion of any invoice for which the City has requested clarification unless and until 30 days after clarification satisfactory to the City has been provided by Consultant.

C. The City has the right to ask for clarification on any Consultant invoice after receipt of the invoice by the City.

D. In the event payment for services rendered has not been made within forty-five

(45) days from the timely receipt of the invoice for any uncontested billing, interest will accrue at the rate of twelve percent (12%) per annum compounded annually. In the event payment has not been made within ninety (90) days from the receipt of the invoice for any uncontested billing, Consultant may, after giving seven (7) days' written notice and without penalty or liability of any nature, suspend all authorized services specified herein. In the event payment in full is not received within thirty (30) days of giving the seven (7) days' written notice, Consultant may terminate this Agreement. Upon receipt of payment in full for services rendered, Consultant will continue with all authorized services.

E. Final payment shall be made within sixty (60) calendar days after all data and reports (which are suitable for reproduction and distribution by the City) required by this

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Agreement have been turned over to and approved by the City and upon receipt by the City of Consultant's written notification that services required herein by Consultant have been fully completed in accordance with this Agreement and all data and reports for the Project.

V. COMMENCEMENT AND COMPLETION OF SERVICES

Within seven (7) days of receipt from the City of a Notice to Proceed, Consultant shall commence services on all its obligations as set forth in the Scope of Services or that portion of such obligations as is specified in said Notice. Except as may be changed in writing by the City, as outlined in section XII, below, the Project shall be complete once Consultant furnishes the City the specified deliverables, as provided in Exhibit A.

VI. CHANGES IN SCOPE OF SERVICES

A change in the Scope of Services shall constitute any material change or amendment of services which is different from or additional to the Scope of Services specified in Section I of this Agreement. No such change, including any additional compensation, shall be effective or paid, unless authorized by written amendment executed by the City. If Consultant proceeds without such written authorization, then Consultant shall be deemed to have waived any claim for additional compensation, including a claim based on the theory of unjust enrichment, quantum merit or implied contract. Except as expressly provided herein, no agent, employee or representative of the City shall have the authority to enter into any changes or modifications, either directly or implied by a course of action, relating to the terms and scope of this Agreement.

VII. PROFESSIONAL RESPONSIBILITY

A. Consultant hereby warrants that it is qualified to assume the responsibilities and render the services described herein and has all requisite corporate authority and professional licenses in good standing, as required by law.

B. The services performed by Consultant shall be in accordance with generally accepted professional practices and the level of competency presently maintained by other practicing professional firms in the same or similar type of services in the applicable community.

C. The Consultant represents and warrants that it currently holds, and throughout the term of this Agreement (including any extensions or renewals) shall maintain in good standing, all licenses, permits, certifications, and approvals required by applicable federal, state, and local laws to perform the services under this Agreement. Without limiting the foregoing, the Consultant shall obtain and maintain a valid City of Evans Business & Sales Tax License as required for conducting business within the City limits. The Consultant shall provide proof of such license to the City upon request and prior to commencement of services. Failure to maintain any required license shall constitute a material breach of this Agreement.

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D. Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all designs, drawings, specifications, reports, and other services furnished by Consultant under this Agreement. Consultant shall, without additional compensation, correct or resolve any errors or deficiencies in his designs, drawings, specifications, reports, and other services, which fall below the standard of professional practice, and reimburse the City for all costs caused by errors and omissions which fall below the standard of professional practice.

E. Approval by the City of drawings, designs, specifications, reports and incidental services or materials furnished hereunder shall not in any way relieve Consultant of responsibility for technical adequacy of the services.