Bidding Documents.pdf

CITY OF MILFORD

ELLIS COUNTY, TEXAS

2026 SHABAZZ ST SEWER IMPROVEMENTS

[ARPA-TX4340]

PREPARED BY:

9330 Lyndon B. Johnson Freeway Suite 1225

Dallas, Texas 75243

(214) 952-0234

#F - 2827

AUGUST 2026

PROPOSAL, CONTRACT DOCUMENTS, AND SPECIFICATIONS

FOR

CITY OF MILFORD, TEXAS

[ARP-TX4340]

08/24/2026

FREEMAN-MILLICAN, INC

9330 LBJ Fwy, Ste 1225

Dallas, Texas 75243 #F - 2827

AUGUST 2026

City of Milford Table of Contents 2026 Shabazz St Sewer Improvements [TX4340] 2 - 1 FMI No. 26017

TABLE OF CONTENTS

Procurement and Contracting Requirements

Advertisement & Invitation for Bids Instructions to Bidders Proposal Bid Bond Statement of Bidder’s Qualifications Non-Collusion Affidavit Conflict of Interest Questionnaire Contractor’s Certificate Concerning Labor Standards and Prevailing Wage Requirements Certificate of Bidder Regarding Civil Rights Laws and Regulations Policy of Non-Discrimination on the Basis of Disability Certificate Regarding Lobbying Notice of Award Standard Form of Agreement Notice to Proceed Performance Bond Payment Bond Certificate of Insurance Contractor’s Local Opportunity Plan Proposed Contracts Breakdown Child Support Affidavit Attorney’s Review Certification General Conditions Federal Labor Standards Provision (HUD-4010) Section 3 Clause Minimum Insurance and Bonding Requirements Wage Determination (Davis-Bacon Act) Equal Opportunity Guidelines for Construction Contractors (A1001)

General Requirements

01 11 00 Summary of Work 01 29 00 Payment Procedures 01 31 19 Project Meetings 01 33 01 Submittals Procedures 01 41 13 Codes 01 42 13 Abbreviations and Acronyms 01 42 16 Definitions 01 45 00 Quality Control 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements (Materials and Equipment) 01 71 23 Field Engineering 01 74 00 Cleaning and Waste Management 01 74 19 Waste Material Disposal 01 77 00 Closeout Procedure 01 78 36 Warranties

Technical Specifications

Contractor is to refer to the North Central Texas Council of Governments (NCTCOG) Public Works Construction Standards, Fifth Edition.

END OF SECTION

City of Milford Advertisement & Invitation for Bids 2026 Shabazz St Sewer Improvements [TX4340] 3 - 1 FMI No. 26017

ADVERTISEMENT & INVITATION FOR BIDS

Sealed proposals addressed to the City of Milford will be received at Milford City Hall, 107 S. Main St, Milford, TX 76670, until 10:00 a.m. on Thursday, September 10, 2026. Sealed proposals will then be promptly opened and publicly read in the conference room for furnishing all necessary material, equipment, and labor required for the construction of the following project:

This project consists of the installation of approximately 1,008 linear feet of 6” SDR 26 sewer main along with reconnection of existing sewer services and installation of 3 manholes and a cleanout.

Bidders must submit, with their bids, a Cashier's Check or Certified Check in the amount of five percent (5%) of the maximum amount bid, payable without recourse to the City of Milford, Texas, or a Proposal Bond in the same amount from a reliable Surety Company as guarantee that the Bidder will enter into a contract and execute bond and guarantee forms provided within ten (10) days after receipt of notice of award.

The successful Bidder must furnish performance and payment bonds each in the amount of one-hundred percent (100%) of the contract price from an approved Surety Company holding a permit from the State of Texas, to act as Surety and be acceptable according to the latest list of companies holding certificates of authority from the Secretary of Treasury of the United States, or other Surety or Sureties acceptable to the Owner.

All unit prices must be stated in both script and figures. The Owner reserves the rights to reject any or all bids and to waive formalities. In case of ambiguity or lack of clearness in stating the price in the bids, the Owner reserves the right to consider the most advantageous construction thereof, or to reject the bid.

Unreasonable or unbalanced unit prices will be considered sufficient cause of rejection of any bid or bids.

Only original signatures will be accepted.

Bidders are expected to inspect the site of the work and to inform themselves regarding local conditions under which the work is to be done. Attention is called to the provisions of the Acts of the 43rd Legislature of the State of Texas and subsequent amendments concerning the wage scale and payment of prevailing wages specified. The prevailing wage rate will be as established by the City of Milford for this project.

Bid/Contract Documents, including Drawings and Technical Specifications may be obtained electronically by downloading from www.civcastusa.com or may be examined without charge at Milford City Hall, 107 S.

Main St, Milford, TX 76670. Hard copies may be obtained from Freeman-Millican, Inc., 9330 Lyndon B.

Johnson Freeway, Suite 1225, Dallas, TX 75243 at a non-refundable fee of Fifty dollars ($50.00 A request for hard copies requires a minimum 24-hour notice by contacting the design engineer, Freeman-Millican, Inc. via email at cwheeler@fmi-dallas.com or by telephone at 214-503-0555 x120. All questions pertaining to the bid/contract documents are required to be made through the CIVCAST Q/A Portal.

2024 TxCDBG Project Implementation Manual Appendix F rev. 1/16/25

City of Milford Instructions to Bidders 2026 Shabazz St Sewer Improvements [TX4340] 4 - 1 FMI No. 26017

INSTRUCTIONS TO BIDDERS

1. Use of Separate Bid Forms

These contract documents include a complete set of bid and contract forms which are for the convenience of the bidders and are not to be detached from the contract document, completed or executed. Separate bid forms are provided for your use.

2. Interpretations or Addenda

No oral interpretations will be made to any bidder. Each request for clarification shall be made in writing to the Grant Recipient or engineer no less than seven (7) days prior to the bid opening. Each interpretation made will be in the form of an Addendum to the contract documents and will be distributed to all parties holding contract documents no less than seven (7) days prior to the bid opening. It is, however, the bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidders.

If an addendum to the bid package is necessary, it must be distributed to each potential bidder. The distribution of an addendum shall be verified either by statements of receipt or registered/certified mail receipts, which shall be included in the public works construction file. The addendum shall allow adequate time for consideration in bid preparation (usually at least one week). If adequate time is not available, the bid opening date must be extended and the Grant Recipient must republish the invitation for bids containing the place, time, and date for the new bid opening. Note that any change to the original bid opening date will require republication of the invitation for bids at least once in a locally published newspaper. The republished notice will include the place, time and date for the new bid opening and must be published at least seven days prior to the new bid opening date.

3. Inspection of Site

Each bidder should visit the site of the proposed work and should become acquainted with the existing conditions and facilities, the difficulties and restrictions pertaining to the performance of the contract. The bidder should thoroughly examine and become familiar with the drawings, technical specifications and all other contract documents. The contractor by the execution of the contract shall in no way be relieved of any obligation under it due to failure to receive or examine any form or legal document or to visit the site or the conditions existing at the site. The City/ County will be justified in rejecting any claim based on lack of inspection of the site prior to the bid.

4. Alternate Bid Items

No alternate bids or bid items will be considered unless they are specifically requested by the technical specifications.

5. Bids

a. All bids must be submitted on the forms provided and are subject to all requirements of the Contract Documents, including the Drawings.

b. All bids must be regular in every respect and no interlineation, excisions or special conditions may be made or included by the bidder.

c. Bid documents, including but not limited to the bid, the bid bond(s), the contractor’s certifications, local opportunity plan, and the statement of the bidder’s qualifications, shall be sealed in an envelope and clearly labeled with the words "Bid Documents”, the project number, name of bidder and the date and time of bid opening.

d. The City may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid.

e. If a contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents.

6. Bid Modifications Prior to Bid Opening

2026 Shabazz St Sewer Improvements [TX4340] 4 - 2 FMI No. 26017

Any bidder may modify its bid by submitting a modification or supplemental bid at any time prior to the scheduled closing time for receipt of bids, provided such modification or supplemental bid is received by the locality prior to the closing time. The modification or supplemental bid should not reveal the original bid price but should provide only the addition, subtractions or other modifications to the original bid so that the final prices or terms will not be known by the locality until the sealed bid is open.

7. Bid Bond

a. A bid bond in the amount of 5% of the bid issued by an acceptable surety shall be submitted with each bid [for contracts greater than $100,000]. A certified check or bank draft payable to the locality or negotiable U.S.

Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

b. The bid bond or its comparable will be returned to the bidder as soon as practical after the opening of the bids.

8. Statement of Bidders Qualifications

Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications. The Grant Recipient shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform its obligations under the contract, and the bidder shall furnish the Grant Recipient all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available data does not satisfy the Grant Recipient that the bidder is qualified to carry out properly the terms of the contract.

9. Unit Price

The unit price for each of the several items in the bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid.

Any bid not conforming to this requirement may be rejected as informal.

The Department will sum the products of the quantities and the unit prices bid in the proposal form, including any selected alternates, to determine the official total bid amount. The official total bid amount is the basis for determining the apparent low Bidder. The total bid amounts will be compared and the results made public.

Special attention is drawn to this condition, as the unit prices will be used to determine the total bid price and the amount of any change orders resulting from an increase or decrease in quantities.

10. Corrections

Erasures or other corrections in the bid must be noted over the signature of the bidder.

11. Time for Receiving Bids

Bids received prior to the advertised hour of opening shall be kept securely sealed. The officer appointed to open the bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the Grant Recipient that the late arrival of the bid was solely due to delay in the mail for which the bidder was not responsible, such bid will be received and considered.

12. Opening of Bids

The City/County shall, at the time and place fixed for the opening of bids, open each bid and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present.

13. Withdrawal of Bids

Bidder may withdraw the bid before the time fixed for the opening of bids, by communicating its purpose in writing to the Grant Recipient. Upon receipt of such notice, the unopened bid will be returned to the bidder. The bid guaranty of any bidder withdrawing his bid will be returned promptly.

14. Award of Contract/Rejection of Bids

a. The contract will be awarded to the responsive, responsible Bidder submitting the lowest/best bid. The bidder selected will be notified at the earliest possible date. The locality reserves the right to reject any or all bids and to waive any informality in bids received where such rejection or waiver is in its interest.

2026 Shabazz St Sewer Improvements [TX4340] 4 - 3 FMI No. 26017

b. The Grant Recipient reserves the right to consider as unqualified to do the work any bidder who does not habitually perform with his own forces the major portions of the work involved in construction of the improvements embraced in this contract.

15. Execution of Agreement/Performance and Payment Bonds

a. Performance Bonds - Requires all prime contractors which enter into a formal contract in excess of $100,000 with the State, a county, or a municipality; a department, board, or agency of the state, a county, or a municipality; and a school district or a subdivision thereof, to obtain a Performance Bond in the amount of the contract before commencing with work.

b. Payment Bonds- Requires all prime contractors which enter into a formal contract with the State, a county, or a municipality; a department, board, or agency of the state, a county, or a municipality; and a school district or a subdivision thereof, to furnish to the governmental entity a payment bond in the amount of the contract. The payment bond must be filed within 30 days from the date of the Notice of Award:

• Municipalities: If the contract is in excess of $50,000, a payment bond is required.

• Counties: If the contract is in excess of $25,000, a payment bond is required.

c. The failure of the successful bidder to execute the agreement and supply the required bonds within thirty (30) days from the date of the notice of award-or within such extended period as the locality may grant, shall constitute a default and the locality may, at its option, either award the contract to the next lowest responsible bidder, or re-advertise for bids. In either case, the locality may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the locality for a refund.

16. Wages and Salaries

Attention is particularly called to the requirement of paying not less than the prevailing Davis Bacon Related Acts (DBRA) wage rates specified in the Contract Documents. These rates are minimums to be paid during the life of the contract. It is therefore the responsibility of the Bidder to inform themselves as to local labor conditions.

17. Equal Employment Opportunity

Attention is called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of race, color, religion, sex, sexual identity, gender identity, or national origin, and other civil rights requirements.

18. Certification Regarding Lobbying

Contractors who apply or bid for an award of $100,000 or more shall provide the required certification that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer of employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining a Federal contract, grant or any other award covered by 31 USC § 1352.

City of Milford Proposal 2026 Shabazz St Sewer Improvements [TX4340] 5 - 1 FMI No. 26017

PROPOSAL

CITY OF MILFORD, TEXAS

2026 SHABAZZ ST SEWER IMPROVEMENTS

[ARPA-TX4340]

, 2026

Bidder:

Having carefully examined the Information for Bidders, the General Conditions of the Contract, and Detailed Plans and Specifications, the undersigned bidder hereby proposes to do all the work and furnish all necessary superintendence, labor, machinery, equipment, tools and materials, and to complete all the work, as specified and as shown on plans, and as required by the contracts to which this refers, for the construction of all items listed at the prices shown for each item on the following bid schedule.

The bid schedule attached lists the various divisions of construction contemplated in the Plans and Specifications. Bid prices must be shown in Words and Figures for each item listed in the Bid Form, and in the event of discrepancy, the words shall control.

Receipt is hereby acknowledged of the following addenda to the Contract Documents:

Addendum No. 1 dated Received

Addendum No. 2 dated Received

Addendum No. 3 dated Received

All the various phases of work enumerated in the detailed specifications with their individual jobs and overhead, whether specifically mentioned, included by implication or appurtenant thereto, are to be performed by the Contractor under one of the items listed in the bid schedule, irrespective of whether it is named in said list.

Bidder agrees to perform all of the work listed and as described in the specifications and shown on the plans, for the following prices for each item:

2026 Shabazz St Sewer Improvements [TX4340] 5 - 2 FMI No. 26017

BASE BID ITEMS

ITEM QUANTITY UNITS DESCRIPTION TOTAL

P.1 1 LS For furnishing all materials, labor, and equipment to MOBILIZE & DEMOBILIZE ON JOB SITE, complete in place, the sum of:

Dollars

Cents

($ ) per LUMP SUM $ P.2 735 LF For furnishing all materials, labor, and equipment to install 6” SDR 26 PVC (ASTM C3034) SEWER PIPE BY OPEN CUT (0-10’ DEPTH), complete in place, the sum of:

($ ) per LINEAR FOOT $ P.3 273 LF For furnishing all materials, labor, and equipment to install 6” SDR 26 PVC (ASTM C3034) SEWER PIPE

WITH CLASS ‘G’ EMBEDMENT BY OPEN CUT (0-10’

DEPTH), complete in place, the sum of:

P.4 2 EA For furnishing all materials, labor, and equipment to install 4’ DIAMETER CONCRETE MANHOLE (0-10’ DEPTH), complete in place, the sum of:

($ ) per EACH $

2026 Shabazz St Sewer Improvements [TX4340] 5 - 3 FMI No. 26017

ITEM QUANTITY UNITS DESCRIPTION TOTAL

P.5 1 EA For furnishing all materials, labor, and equipment to install 4’ DIAMETER TYPE ‘S’ CONCRETE MANHOLE (0-10’ DEPTH), complete in place, the sum of:

P.6 1 EA For furnishing all materials, labor, and equipment to install CLEANOUT, complete in place, the sum of:

P.7 4 EA For furnishing all materials, labor, and equipment to perform MANHOLE VACUUM TESTING, complete in

P.8 1 EA For furnishing all materials, labor, and equipment to

CONNECT TO EXISTING LIFT STATION, complete in

2026 Shabazz St Sewer Improvements [TX4340] 5 - 4 FMI No. 26017

ITEM QUANTITY UNITS DESCRIPTION TOTAL

P.9 1,008

LF For furnishing all materials, labor, and equipment to perform POST-CONSTRUCTION CCTV, complete in

P.10 17 SY For furnishing all materials, labor, and equipment to

REMOVE & REPLACE ASPHALT PAVEMENT,

complete in place, the sum of:

($ ) per SQUARE YARD $ P.11 52

SY

For furnishing all materials, labor, and equipment to REMOVE & REPLACE GRAVEL DRIVEWAY, complete in place, the sum of:

P.12 28 LF For furnishing all materials, labor, and equipment to

REMOVE & REPLACE EXISTING 24” CMP CULVERT,

2026 Shabazz St Sewer Improvements [TX4340] 5 - 5 FMI No. 26017

ITEM QUANTITY UNITS DESCRIPTION TOTAL

P.13 20 LF For furnishing all materials, labor, and equipment to

REMOVE & REPLACE EXISTING 18” CMP CULVERT,

P.14 58 LF For furnishing all materials, labor, and equipment to

REMOVE & REPLACE EXISTING 15” CMP CULVERT,

P.15 36 LF For furnishing all materials, labor, and equipment to

REMOVE & REPLACE EXISTING 12” CMP CULVERT,

P.16 379 SY For furnishing all materials, labor, and equipment to

SEED TO RE-ESTABLISH GRASS, complete in place, the sum of:

2026 Shabazz St Sewer Improvements [TX4340] 5 - 6 FMI No. 26017

ITEM QUANTITY UNITS DESCRIPTION TOTAL

P.17 1,008 LF For furnishing all materials, labor, and equipment for design and install TRENCH SAFETY SYSTEM, P.18 1 LS For furnishing all materials, labor, and equipment to provide, implement, and maintain TRAFFIC CONTROL PLAN, complete in place, the sum of:

P.19 1 LS For furnishing all materials, labor, and equipment to provide, implement, and maintain EROSION CONTROL PLAN, complete in place, the sum of:

P.20 1 LS CONTINGENCY ALLOWANCE, the sum of:

Twenty Thousand Dollars

Zero

($ 20,000.00 ) per LUMP SUM $ 20,000.00

TOTAL AMOUNT BASE BID

(Bid Item P.1 - P.20) $

2026 Shabazz St Sewer Improvements [TX4340] 5 - 7 FMI No. 26017

SUMMARY STATEMENT OF MATERIALS AND SERVICES (Base Bid - Items P.1 – P.20)

Total Material Cost Based Upon Estimated Quantities $

Total Services Cost Based Upon Estimated Quantities $

Total Contract Price Based Upon Estimated Quantities $

NOTES:

1. The total materials cost based upon estimated quantities plus the total services cost based upon estimated quantities MUST equal the amount shown for the total contract price based upon the estimated quantities.

2. The Contractor will be responsible for the payment of all taxes in compliance with the laws of the State of

Texas and the United States.

3. Any reference to taxes within these documents which is in conflict with the Tax Laws will be deleted from the PROJECT.

4. The bidder shall identify the number of calendar days to complete this project. The Owner may use this information in bid evaluation.

2026 Shabazz St Sewer Improvements [TX4340] 5 - 8 FMI No. 26017

The Owner reserves the right to delete any bid items or portions thereof. If the Owner elects to delete any portions of the PROJECT from the contract, then the contract can be awarded on that basis.

The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the Contract Documents pertaining to the work covered by the above bid, and further agrees to commence work within ten (10) days after the date of written notice to do so, and substantially complete the work on which he had bid is:

Base Bid Calendar Days

Enclosed with this proposal is a Certified Check for:

Dollars ($ ) or a Proposal Bond in the sum of:

Dollars ($ ) which it is agreed shall be collected and retained by the Owner as liquidated damages in the event this proposal is accepted by the Owner within sixty (60) days after bids are received and the undersigned fails to execute the contract and the required bond for the Owner within ten (10) days after the date said proposal is accepted, otherwise said check or bond shall be returned to the undersigned upon request.

Contractor (Full Legal Name)

By:

Signature

Printed Name, Title

Street Address Mailing Address (If Different)

City State ZIP City State ZIP

County

Telephone Number

Email Address

City of Milford Bid Bond 2026 Shabazz St Sewer Improvements [TX4340] 6 - 1 FMI No. 26017

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, as

PRINCIPAL, and , as SURETY are held and firmly bound unto the City of Milford, Texas hereinafter called the "Local Public Agency”, in the penal sum of

Dollars, ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the

Accompanying Bid, dated , for

NOW, THEREFORE, the Principal shall not withdraw said Bid within the period specified therein after the opening of the same, or, if no period be specified, within thirty (30) days after the said opening, and shall within the period specified therefor, or if no period be specified, within ten (10) days after the prescribed forms are presented to him for signature, enter into a written contract with the Local Public Agency in accordance with the Bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or in the event of the withdrawal of said Bid within the period specified, or the failure to enter into such Contract and give such bond within the time specified, if the Principal shall pay the Local Public Agency the difference between the amount specified in said Bid and the amount for which the local Public Agency may procure the required work or supplies or both, if the latter be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

IN WITNESS THEREOF, the above parties have executed this instrument this day of , the name and corporate seal of each corporate party being hereto affixed and these present signed by its undersigned representative, pursuant to authority of its governing body.

(SEAL)

Attest: By:

Affix Corporate

Seal

City of Milford Bid Bond 2026 Shabazz St Sewer Improvements [TX4340] 6 - 2 FMI No. 26017

Affix

Countersigned

By

* Attorney-in-Fact, State of Texas

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, , certify that I am the Secretary of the Corporation named as Principal in the bid bond;

that , who signed the said bond on behalf of the Principal was then of said corporation; that I know his/her signature, and his/her signature thereto is genuine; and that said bond was duly signed, sealed, and attested to, on behalf of said corporation by authority of its governing body.

Title:

* Power-of-attorney for person signing for Surety Company must be attached to bond.

City of Milford Statement of Bidder’s Qualifications 2026 Shabazz St Sewer Improvements [TX4340] 7 - 1 FMI No. 26017

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires.

Name of Bidder: Date Organized:

Address: Date Incorporated:

Number of years in contracting business under present name:

CONTRACTS ON HAND:

Contract Amount $ Completion Date

Type of work performed by your company:

Have you ever failed to complete any work awarded to you? Y / N (Circle one) If yes, please describe work on separate sheet.

Have you ever defaulted on a contract? Y / N (Circle one) If yes, please describe on separate sheet.

List the projects most recently completed by your firm (include project of similar importance):

Project Amount $ Completion Date

Major equipment available for this contract:

Attach resume(s), including relevant work, for the principal member(s) of your organization, including the officers, as well as the proposed superintendent for the project.

Credit available: $ Bank reference:

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by in verification of the recitals comprising this Statement of Bidder's Qualifications.

Executed this day of , 2026.

By: (signature) Title:

(print name)

City of Milford Non-Collusion Affidavit 2026 Shabazz St Sewer Improvements [TX4340] 8 - 1 FMI No. 26017

NON-COLLUSION AFFIDAVIT

State of §

County of §

I state that I am ____________________ (Title) of (Name of Firm) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

(1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

(2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

(4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

(5) (Name of Firm) its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by state or federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows (detail in space below or provide separate sheet):

I state that (Name of Firm) understands and acknowledges that the above representations are material and important, and will be relied on by the City of Lavon in awarding the contract for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the Purchasing Agency of the true facts relating to the submission of this bid.

(Signature)

(Signatory's Name)

(Signatory's Title)

SWORN TO AND SUBSCRIBED

BEFORE ME THIS _________ DAY OF _______________________________, 20____

My Commission Expires: ________________ Notary Public

CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ

For vendor doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of vendor who has a business relationship with local governmental entity.

2 Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

Name of local government officer about whom the information in this section is being disclosed.

Name of Officer

This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more?

D. Describe each employment or business and family relationship with the local government officer named in this section.

Signature of vendor doing business with the governmental entity

Date

City of Milford Labor Standards and Prevailing Wage Requirements 2026 Shabazz St Sewer Improvements [TX4340] 10 - 1 FMI No. 26017

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

CONTRACTOR’S CERTIFICATION

CONCERNING LABOR STANDARDS AND PREVAILING WAGE REQUIREMENTS

TO (appropriate recipient)

DATE

PROJECT NUMBER (if any)

C/O

PROJECT NAME

1. The undersigned, having executed a contract with for the construction of the above-identified project, acknowledges that:

(a) The Labor Standards provisions are included in the aforesaid contract,

(b) Correction of any infractions of the aforesaid conditions, including infractions by any subcontractors and any lower tier subcontractors, is

Contractor’s responsibility.

2. Certifies that:

(a) Neither Contractor nor any firm, partnership or association in which it has substantial interest is designated as an ineligible contractor by the

Comptroller General of the United States pursuant to Section 5.6(b) of the Regulations of the Secretary of Labor, Part 5 (29 CFR, Part 5) or pursuant to Section 3(a) of the Davis-Bacon Act, as amended.

(b) No part of the aforementioned contract has been or will be subcontracted to any subcontractor if such subcontractor or any firm, corporation, partnership or association in which such subcontractor has a substantial interest is designated as an ineligible contractor pursuant to any of the aforementioned regulatory or statutory provisions.

3. Contractor agrees to obtain and forward to the aforementioned recipient within ten days after the execution of any subcontract, including those executed by subcontractors and any lower tier subcontractors, a Subcontractor’s Certification Concerning Labor Standards and Prevailing Wage Requirements executed by the subcontractors.

4. Certifies that:

(a) The legal name and the business address of the undersigned are:

(b) The undersigned is (choose one):

(1) A SINGLE PROPRIETORSHIP

(3) A CORPORATION ORGANIZED IN THE STATE OF

(2) A PARTNERSHIP

(4) OTHER ORGANIZATION (Describe)

(c) The name, title and address of the owner, partners or officers of the undersigned are:

NAME TITLE ADDRESS

City of Milford Labor Standards and Prevailing Wage Requirements 2026 Shabazz St Sewer Improvements [TX4340] 10 - 2 FMI No. 26017

(d) The names and addresses of all other persons having a substantial interest in the undersigned, and the nature of the interest are:

NAME ADDRESS NATURE OF INTEREST

(e) The names, addresses and trade classifications of all other building construction contractors in which the undersigned has a substantial interest are:

NAME ADDRESS TRADE CLASSIFICATION

(Contractor)

City of Milford Civil Rights Laws and Regulations 2026 Shabazz St Sewer Improvements [TX4340] 11 - 1 FMI No. 26017

CONTRACTOR CERTIFICATION

U.S. Department of Housing and Urban Development

CERTIFICATION OF BIDDER REGARDING CIVIL RIGHTS LAWS AND REGULATIONS

INSTRUCTIONS

CERTIFICATION OF BIDDER REGARDING Executive Order 11246 and Federal Laws Requiring Federal Contractor to adopt and abide by equal employment opportunity and affirmative action in their hiring, firing, and promotion practices. This includes practices related to race, color, gender, religion, national origin, disability, and veterans’ rights.

NAME AND ADDRESS OF BIDDER (include ZIP Code)

CERTIFICATION BY BIDDER

Bidder has participated in a previous contract or subcontract subject to Civil Rights Laws and Regulations.

The undersigned hereby certifies that:

The Provision of Local Training, Employment, and Business Opportunities clause (Section 3 provision) is included in the Contract.

The Equal Opportunity clause is included in the Contract (if bid equals or exceeds $10,000).

Have you ever been or are you being considered for sanction due to violation of Executive Order 11246, as amended?

NAME AND TITLE OF SIGNER (Please type)

SIGNATURE DATE

POLICY OF NONDISCRIMINATION ON THE BASIS

OF DISABILITY

The ____________________________ does not discriminate on the basis of disability status in the admission or access to, or treatment or employment in, its federally assisted programs or activities.

(Name) ________________________________

(Address) ________________________________

City State Zip

Telephone Number ( ) ______ - ___________ Voice

( ) ______ - ___________ TDD

has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Housing and Urban Development's (HUD) regulations implementing Section 504

(24 CFR Part 8. dated June 2, 1988).

City of Milford Certificate Regarding Lobbying 2026 Shabazz St Sewer Improvements [TX4340] 13 - 1 FMI No. 26017

Certification Regarding Lobbying

(To be submitted with each bid or offer exceeding $100,000)

The undersigned certifies, to the best of his or her knowledge and belief, that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(c) The undersigned shall require that the language paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995).

The Contractor, ___________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C.

§ 3801 et seq., apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official

Printed Name and Title of Contractor’s Authorized Official

City of Milford Notice of Award 2026 Shabazz St Sewer Improvements [TX4340] 14 - 1 FMI No. 26017

NOTICE OF AWARD

Dated

To:

(BIDDER)

Address:

Project:

Owner’s Contract No.

Contract for

You are notified that your BID dated , 2026 for the above Contract has been considered.

You are the apparent Successful Bidder and have been awarded a contract for

The Contract Price of your contract is

(Insert appropriate data in re Unit Prices. Change language for Cost-Plus contracts).

1 Copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.

__2__ Sets of the Drawings will be delivered separately or otherwise made available to you immediately.

You must comply with the following conditions precedent within fifteen days of the date of this Notice of Award, that is by:

, 2026.

1. You must deliver to the OWNER ___3__ fully executed counterparts of the Agreement including all the Contract

Documents.

2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instructions to

Bidders and General Conditions

3. (List other conditions precedents).

City of Milford Notice of Award 2026 Shabazz St Sewer Improvements [TX4340] 14 - 2 FMI No. 26017

Failure to comply with these conditions within the time specified will entitle OWNER to consider you bid in default, to annul this Notice of Award and to declare your Bid Security forfeited.

Within ten days after you comply with the above conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached.

City of Milford, Texas

(OWNER)

By:

(AUTHORIZED SIGNATURE)

Mayor

(TITLE)

ACCEPTANCE OF AWARD

(CONTRACTOR)

(AUTHORIZED SIGNATURE)

(DATE)

Copy to ENGINEER (UseCertified Mail, Return Receipt Requested)

City of Milford Standard Form of Agreement 2026 Shabazz St Sewer Improvements [TX4340] 15 - 1 FMI No. 26017

STANDARD FORM OF AGREEMENT

THIS AGREEMENT made this the __________ day of ___________________, ______, by and between ____________________________ (a corporation organized and existing under the laws of the State of _____________) hereinafter called the “Contractor”, and the City of Milford, Texas hereinafter called the “City.”

WITNESSETH, that the Contractor and the City/County for the considerations stated herein mutually agree as follows:

ARTICLE 1. Statement of Work. The Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment and services, including utility and transportation services, and perform and complete all work required for the construction of the Improvements embraced in the Project; namely, sewer lines [Note 1] for the Shabazz St Sewer Improvements American Rescue Plan Act (ARPA) project, all in strict accordance with the contract documents including all addenda thereto, numbered __________________, dated ___________ and _________, all as prepared by Freeman-Millican, Inc. acting and in these contract documents preparation, referred to as the “Engineer”.

Special Notes:

Note 1. Identify the principal items of Contract such as grading, paving, water mains, sewer lines, treatment facilities, etc.

ARTICLE 2. The Contract Price. The City will pay the Contractor for the performance of the Contract in current funds, for the total quantities of work performed at the unit prices stipulated in the Bid for the several respective items of work completed subject to additions and deductions as provided in______________________________ hereof.

Alternate Pricing Techniques: In the event the statutory provisions require the contract price to be a fixed sum, in the absence of an approved form, the following should be substituted for Article 2 above.

“ARTICLE 2. The Contract Price. The City/County will pay the Contractor for the performance of the Contract, in current funds, subject to additions and deductions as provided in Section 109 hereof, the sum of ___________________ Dollars ($_________________).”

ARTICLE 3. The Contract. The executed contract documents shall consist of the following components:

a. This Agreement (pgs. 1-3) f. General Conditions, Part I

b. Addenda g. Special Conditions

c. Invitation for Bids h. Technical Specifications

d. Instructions to Bidders i. Drawings (as listed in the Schedule of Drawings)

e. Signed Copy of Bid j. [Add any applicable documents]

ARTICLE 4. Performance. Work, in accordance with the Contract dated _________________, ________, shall commence on or before ___________________, _______, and Contractor shall complete the WORK within _________________ consecutive calendar days thereafter. The date of completion of all WORK is therefore

This Agreement, together with other documents enumerated in this ARTICLE 3, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provision in any component part of this Contract conflicts with any provision of any other component part, the provision of the component part first enumerated in this ARTICLE 3 shall govern, except as otherwise specifically stated.

City of Milford Standard Form of Agreement 2026 Shabazz St Sewer Improvements [TX4340] 15 - 2 FMI No. 26017

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in triplicate [Note 2] original copies on the day and year first above written.

(The Contractor)

By______________________ [Note 3]

Title___________________________

_City of Milford, Texas____________ (City)

By_____________________________

Title___________________________

Special Notes:

Note 2. The number of copies to be executed by the parties should be stated in the agreement in the space provided. Such additional signed copies shall be prepared as may be required by the surety companies and others.

Note 3. Supply a description of the Contractor (e.g., proprietorship, partnership, and corporation).

Corporate Certifications

I, ______________________________, certify that I am the _________________ of the corporation named as Contractor herein; that ___________________________, who signed this Agreement on behalf of the Contractor, was then ___________________________ of said corporation; that said Agreement was duly signed for and in behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers.

Corporate ________________________________ Seal (Corporate Secretary)

City of Milford Notice to Proceed 2026 Shabazz St Sewer Improvements [TX4340] 16 - 1 FMI No. 26017

NOTICE TO PROCEED

Dated

To:

Address:

Project:

Owner’s Contract No.

Contract for

You are notified that the Contract Times under the above contract will commence to run on . By that date, you are to start performing your obligations under the Contract Documents. In accordance with this Agreement the dates of Substantial Completion and completion and readiness for final payment are and .

Before you may start any Work at the site, You must deliver to the Owner (with copies to ENGINEER and other identified additional insureds) certificates of insurance which You are required to purchase and maintain in accordance with the Contract Documents.

Also before you may start any Work at the site, you must (add other requirements)

The contractor will have utility locates performed by The City will mark any existing City utilities by

City of Milford

(OWNER)

By:

(AUTHORIZED SIGNATURE)

Mayor

(TITLE)

ACCEPTANCE OF NOTICE

(AUTHORIZED SIGNATURE)

(DATE)

Copy to ENGINEER (UseCertified Mail, Return Receipt Requested)

City of Milford Performance Bond 2026 Shabazz St Sewer Improvements [TX4340] 17 - 1 FMI No. 26017

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS that:

(Name of Contractor or Company)

(Address) a hereinafter called Principal, and

(Name of Surety Company) hereinafter called Surety, are held and firmly bound unto

(Name of Grant Recipient)

(Grant Recipient's Address) hereinafter called OWNER, in the penal sum of $

Dollars ($ ) in lawful money of the United States, for the payment of which sum well and truly to be made we bind ourselves, successors, and assigns, jointly and severally, firmly in these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the

OWNER dated the day of , a copy of which is hereto attached and made a part hereof for the construction of:

NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties in all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.

PROVIDED, FURTHER, that no final settlement between the OWNER and the Principal shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each one of which shall be deemed an original, this the day of .

ATTEST:

(Principal)

By (s) (Principal Secretary)

(Witness as to Principal) (Address)

(Surety)

(Witness as to Surety) (Attorney in Fact)

(Address) (Address)

NOTE: Date of BOND must not be prior to date of Contract. If PRINCIPAL/CONTRACTOR is Partnership, all partners should execute BOND.

City of Milford Payment Bond 2026 Shabazz St Sewer Improvements [TX4340] 18 - 1 FMI No. 26017

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS that:

(Name of Contractor or Company) a , hereinafter called Principal, (Corporation / Partnership) and (Name of Surety Company) hereinafter called Surety, are held and firmly bound unto

(Name of Recipient)

(Recipient's Address) hereinafter called OWNER, in the penal sum of $

Dollars, $ in lawful money of the…