Bidders Instructions Vegetation Transect Surveys 2023~1.doc

Charles D. Baker Governor Karyn E. Polito Lieutenant Governor

KARYN E. POLITO

The Commonwealth of Massachusetts Executive Office of Public Safety & Security

Military Division 2 Randolph Road

Hanscom AFB, Massachusetts 01731-3001 Tel: (339) 202-3900 www.mass.gov/guard Terrence M. Reidy Secretary of Public Safety & Security

Major General Gary W. Keefe The Adjutant General

25 MAY 2023

RFQ MILENV2302 VEGETATION TRANSECT SURVEYS 2023 [Camp Edwards] Scope of Work

Concept: The Awarding Authority seeks a Limited User Contract (restricted to use by issuing entity only) to contract with one contractor to facilitate the the project MILENV2302 Vegetation Transect Surveys 2023 located across twenty-eight (28) specified points at Massachusetts Army National Guard (MAARNG) Camp Edwards located at Joint Base Cape Cod, MA. This work will be required to take place and be completed during the calendar months of JULY and SEPTEMBER 2023. Any contractor submitting a proposal will acknowledge and comply with this timeline.

Applicable Procurement Law: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00 Acquisition Method: The Awarding Authority will accept invoices for partial payments based on agreed upon deliverables throughout the awarded project to be paid with Electronic Funds Transfer (EFT).

Written Questions must be entered using the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above). The issuing department reserves the right to not respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions. It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Bid due date: Bids will be submitted electronically on www.commbuys.com no later then 14 JUNE, 2023 with an award from the Awarding Authority immediately following. A lump some bid will be evaluated using MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00, defined as best value.

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFQ. Responses must be sent via the “Create Quote” functionality in COMMBUYS.

Estimated Procurement Calendar:

Announcement of Intent to Procure

June 5

Bid Release Date

May 29

Deadline for Submission of Questions through CommBuys “Bid Q&A”

June 14

Deadline for Quotes/Bid Responses

June 20

Notification of Apparent Successful Bidders

June 23

Estimated Contract Start Date

July 15 The awarded contractor personnel must be able to pass security screening in order to access the base for a site visit or to conduct work on this project. A list of disqualifying criteria will accompany this scope

(Appendix C). The project manager may request limited personal information for any contractor personnel accessing the site in order to pre-clear them with base security Small Business Purchasing Program

Program Background

The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference

While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility

To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements

It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance

Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

Appendix A: Required Specifications https://www.mass.gov/doc/rfr-required-specifications-of-commodities-and-services Appendix B: Electronic Quote Submission Instructions https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids Appendix C: ACCESS CONTROL DENIAL AND REVOCATION CRITERIA

PAGE

_1177912185.doc

_911276208.doc