Bidders Conference Presentation_DAS0000172.pdf

October 21, 2024

Department of Administrative Services

Charter and Broker Aviation Services GAA

40300-DAS0000172

Osborne J Johnson

Issuing Officer

44100-DBH0000607

Purpose: To provide a general overview of the eRFP, and to provide instructions for entering proposals in the Team Georgia Marketplace procurement tool.

This conference is Not Mandatory. Attendance for this session is not a requirement for submitting a proposal.

The information in this presentation will be recorded and will be uploaded as a reference.

Osborne J Johnson Agency Sourcing Manager Department of Administrative Services Agency Sourcing Division Osborne.Johnson@doas.ga.gov Phone: 404-232-1929

Welcome!

Introductions

• DOAS Introductions

• GAA representatives

Suppliers, please put your Company’s Information in the chat.

Company Name, Contact Name, Email Address, etc.

Agenda

• Purpose of the Procurement

• Schedule of Events

• Mandatory Response, Mandatory Scored and Additional Scored Questions

• Cost Proposal Worksheet

• General Solicitation Instructions

• Team GA Marketplace – Demonstration

• Closing Remarks - Reminders

Meeting Rules and Format

• It is imperative you respect the process of this procurement and not speak with staff members other than the Issuing Officer (Osborne Johnson) regarding this solicitation.

• We ask State staff, other than the Issuing Officer, not to speak to Suppliers regarding this Sourcing Event.

• We recommend that all questions regarding this solicitation be entered on the Supplier Q & A Template (Attachment J) and emailed to Osborne Johnson at Osborne.Johnson@doas.ga.gov.

eRFP General Overview

Purpose of Procurement

The Department of Administrative Services, on behalf of the Georgia Aviation Authority, is issuing this electronic Request of Proposal (eRFP) to establish a contract with FAA-certified air charter and brokerage companies to supply approximately 500 flight hours and serve the State’s in-state and out-of-state fixed-wing flight needs.

Approximately 30 agencies and institutions have historically utilized fixed-wing aircraft services. The awarded supplier(s) will bill the Georgia Aviation Authority for all charter services provided to each agency or institution. The charter services provider(s) will additionally provide an aggregated summary billing history to the Georgia Aviation Authority (GAA) as requested.

Schedule of Events

Description Date Time

Due date for Written Questions Questions should be submitted on Attachment (J) – Supplier Q&A Template 10/23/2024 5:00 p.m. ET

Responses to Written Questions 10/25/2024 5:00 p.m. ET

Proposals Due/Close Date and Time (SUBMIT YOUR PROPOSAL EARLY) 10/29/2024 3:00 p.m. ET

Attachment D - Mandatory Response Worksheet Refer to Attachment A – eRFP Section 4.3 Mandatory Requirements

• As specified with each requirement listed in the Mandatory Questions document, the supplier must indicate whether its proposal meets the individual requirements by marking either a “YES” or “NO” in the response block provided

• Any response you answer with a “NO” may fail the technical requirements.

• There are 8 mandatory requirements within this document. Review each and remember to upload the document with your proposal.

• Please note that four (4) questions require an attachment to be completed and returned with your proposal.

Attachment E- Mandatory Scored Response Refer to Attachment A – eRFP Section 4.4 Mandatory Scored Response

Attachment F – Additional Scored Response

Attachment G - Cost Proposal Worksheet

Attachment G – Cost Proposal Worksheet

Solicitation Instructions

• All communications should be directed to the Issuing Officer, Osborne J Johnson.

• From the issue date of this eRFP until the final award is announced or canceled, Suppliers are not allowed to communicate for any reason with any State staff member regarding this eRFP - except through the Issuing Officer.

• Prohibited communication includes all contact or interaction, including but not limited to telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise.

• The State reserves the right to reject the response of any Supplier violating this provision.

• Submit your bid responses early.

Solicitation Instructions Continued

• The Supplier must indicate whether its proposal meets the individual requirements by marking either a “Yes” or “NO” to each question in Attachment D- Mandatory Response.

• In Attachment E - Mandatory Scored Questions, the Supplier must answer all questions within this document. Failure to answer each question may cause your proposal not to be considered for award.

• Bidders must submit Attachment G - Cost Proposal Worksheet. Additional alternative cost structures will not be considered.

• List of required documents to return with proposal submission:

Attachment B – Immigration and Security Form (Contractor Affidavit) Attachment C – Tax Compliance Form Attachment D – Mandatory Questions Attachment E - Mandatory Scored Questions Attachment F – Additional Scored Response Attachment G - Cost Proposal Worksheet Attachment I - Supplier Responsibility Questionnaire Attachments (4) from the Mandatory Response worksheet

• Attachment H -State Entity Contract Template o Any exceptions to the contract must be uploaded and submitted as redlined (track changes) to the contract as an attachment to the supplier’s response. If a supplier takes exception to a contract provision and, the supplier must state the reason for the exception and state the specific contract language it proposes to include in place of the provision.

Team Georgia Marketplace – Demonstration

Georgia Department of Administrative Services

Supplier Training

Training includes web-based videos, quick reference guides, webinars, and face-to-face training and workshops across the State!

https://doas.ga.gov/state-purchasing https://doas.ga.gov/state-purchasing https://doas.ga.gov/state-purchasing

Team Georgia Marketplace

Sign into Team Georgia Marketplace

Accept invitation to the bid Click on Event to respond

Please provide a response to all General Event

Questions!

• Click on “Events Comments and Attachments” to view documents for download

• Click on the if there are lines to see if there is any attached documents

• Always click on “Validate Entries” to ensure you are not missing response to any of the required questions.

Click on “View” to download documents!

Please do not put any questions or comments that you would like the buyer to see before the bid closes.

Technical Assistance

For technical issues and assistance, Please contact the Team Georgia Marketplace:

• Help Desk at 404-657-6000

• Procurementhelp@doas.ga.gov mailto:-Procurementhelp@doas.ga.gov

Questions about TGM Demonstration?

Closing Remarks

Reminders:

• Direct all communication to the Issuing Officer.

• For technical issues or assistance, please contact the Team Georgia Marketplace Help Desk at 404-657-6000

• Written questions due: October 23, 2024, by 5:00 p.m. ET.

• Responses to Questions due: October 25, 2024, by 5:00 p.m. ET.

• Proposal Due Date: October 29, 2024, by 3:00 p.m. ET.

Submit your bid response early.

THANK YOU FOR ATTENDING