BidderResponseAttachC2.docx

ATTACHMENT C2 - BIDDER RESPONSE TEMPLATE

TECHNICAL AND MANAGEMENT RESPONSE (scored)

RFQQ NO. 25-DCYF-EL-014

Racial Equity Services Training

Responses will only be evaluated on the basis of the information provided in the Bidders’ Proposals. Bidders are not to assume that the evaluators know anything about the Bidder or its proposed solution. Therefore, it is important that the response be clear, explanatory, and complete so that the evaluation team can adequately understand all aspects of the Proposal. Failure of a Bidder to provide such may result in fewer points being awarded.

Instructions: Bidders must complete this template and attach to their emailed RFQQ Response. Please thoroughly read all instructions in the RFQQ before completing. Bidder may provide additional documentation as an additional attachment with specific references included in this form.

Bidder Information:

Business Name:

Technical: 50% (50 points)

Project Approach/Methodology (20 points) – Include a complete description of the Bidder’s proposed approach for implementing and teaching framework and methodology. Include processes or strategies to align Early Learning Coordination Plan (ELCP), Preschool Development Grant (PDG) and the Washington State Department of Children, Youth, and Families (DCYF) work and priorities, including past work in developing a racial equity focused training that is inclusive and diverse in perspectives and learning styles. Describe your vision and approach for supporting the continuation of these frameworks and teachings. This description should include but is not exclusive to:

· The contractor’s plan for designing and delivering new training focused on racial equity, social justice, and community-driven policy and system solutions. Please support these claims by demonstrating your proven ability to facilitate both in-person and virtual learning environments with strong engagement strategies in both in-person and virtual settings.

· The contractor’s techniques and strategies that promote high engagement and effective learning.

· The contractor’s plan to meet the approximate number of training hours and training criteria (the contractor will provide approximately 40 hours of virtual training and support and 4 full day, in person trainings or learning sessions. Trainings will not exceed more than 75 participants per training).

· The contractor’s description of their racial equity approach, methodology, training philosophy and framework.

2. Work Plan (10 points) – Include all project requirements and the proposed tasks, services, activities, etc. necessary to accomplish the scope of the project as defined in this RFQQ. This section of the technical proposal must contain sufficient detail to convey to members of the evaluation team the Bidder’s knowledge of the subject and skills necessary to successfully complete the project. Include any required involvement of DCYF staff. The Bidder may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation. This may include Objectives, Key Activities, Timeframe, Persons Responsible and any Considerations or other important elements of your work plan. This section should include but is not exclusive to:

· An explanation of how the contractor will use funds to facilitate discussions

· An explanation of how the contractor allocates funds to reach the different and desired audience(s).

· An explanation of how the contractor will lift and value lived experience, community voice, and BIPOC voices with a special focus on equitable participation, distribution of resources and planned time allotment.

· An explanation of how the contractor will approach their work with leaders of color, and their approach in creating or facilitating spaces that support these leaders' growth and collaboration, particularly in the realm of racial equity

· An explanation of how the contractor will provide ongoing access to resources and materials related to equity frameworks for ongoing capacity-building and learning.

· An explanation of the contractor’s ability to offer resources (such as online platforms, guides, toolkits, or other materials) that can support the continued development of staff and community leaders beyond the training itself.

3. Engagement of Diverse Groups (5 points)- Bidder demonstrated experience working with diverse populations, including communities of color, and facilitating equity-based group processes. Bidder should be able to demonstrate that they have relevant expertise in engaging diverse groups and supporting racial affinity groups or other communities of color in a facilitative and inclusive manner.

4. Goals (5 points) - Identify your shared alignment with the goals of DCYF to reduce child maltreatment, promote community resilience, and end racial and ethnic disparities in the DCYF system. This could include but is not limited to an organizational vision/mission and/or a personal or professional “lived experience” that shapes the contractor’s understanding of child welfare and prevention systems. The bidder should demonstrate familiarity with the Washington State Department of Children, Youth, and Families (DCYF) priorities and initiatives related to early learning, racial equity, and social justice. Familiarity with DCYF’s programs, goals, and policies would be beneficial in understanding the context in which the trainings and initiatives will take place, helping to align the vendor's approach with state priorities. The bidder should also demonstrate a familiarity with the Preschool Development Grant (PDG) and the Washington State Early Learning Coordination Plan (ELCP) and its Network.

5. Approach (10 points) - Describe your approach to implementation. Please provide a step-by-step process of your current best thinking in which you plan to fulfill this contract. This section should include the process by which the contractor would identify the learning needs that are present, how the Contractor would solicit input from trainees or participants to develop the idea into action, and the steps the Contractor would follow to make sure the idea both met the trainees needs/wants and fit within the DCYF, ELCP and PDG values; and how the Contractor would ensure that concepts were implemented with care and effectiveness.

Management/Experience: 35% (35 points)

6. Project Team Structure/Internal Controls (10 points) – Provide a description of the proposed team structure and internal controls to be used during the contract, including any subcontractors. Provide an organizational chart of your firm indicating lines of authority for personnel involved in the performance of this potential contract and relationships of this staff to other programs or functions of the firm. This chart must also show lines of authority to the next senior level of management. Include who within the firm will have prime responsibility and final authority of the work.

7. Staff Qualifications/Experience (10 points) – Identify staff, including subcontractors, who will be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel, and include the amount of time each will be assigned to the project. Describe the particular skills related to this project, education, experience, significant accomplishments and any other pertinent information. Describe your experience managing subcontracts. If staff are already serving as a contracted facilitator for the Strong Community Network, please describe and highlight their work in this section. The Bidder must ensure that staff identified in its proposal will actually perform the assigned work. Any staff substitution must have prior approval of DCYF.

8. Experience of the Bidder (15 points) – Indicate the relevant skills and abilities, including number of years of relevant experience and training, and members of project team, for the following skills and abilities. Describe what (if any) activities in each area would support the successful completion of the contract. Your description of knowledge and experience should include but not be exclusive to:

· Experience in related work as a facilitator and trainer in learning and equity focused spaces

· Experience in designing and delivering training focused on racial equity, social justice, and community-driven policy and system solutions. The contractor should demonstrate significant experience in creating and facilitating training that is explicitly grounded in racial equity and social justice frameworks, with a focus on co-designing policies with affected communities.

· Please indicate the various size(s) of group (s) you have experience in training, facilitating and creating learning spaces for.

· Strong knowledge of and experience with equity frameworks and their application in system and policy design. The contractor must show they have a deep understanding of equity frameworks, ideally those focused on racial equity and social justice, and how to apply these frameworks in practice.

· Experience providing support to leaders of color and building capacity for racial affinity groups. The contractor ideally should demonstrate that they have specific experience in working with leaders of color, and in creating or facilitating spaces that support these leaders' growth and collaboration, particularly in the realm of racial equity.

· Experience in delivering both in-person and virtual training sessions, with techniques that promote high engagement and effective learning.

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