Bidder's Instructions AST Replacement Field Maintenance Shops.pdf

Maura Healey Governor

Kim Driscoll Lieutenant Governor

KARYN E. POLITO

The Commonwealth of Massachusetts

Executive Office of Public Safety & Security

Military Division 2 Randolph Road

Hanscom AFB, Massachusetts 01731-3001 Tel: (339) 202-3900 www.mass.gov/guard

Terrence M. Reidy Secretary of Public Safety & Security

Major General Gary W. Keefe The Adjutant General

20 June 2024

RFQ FMO24270 Waste Oil AST Replacements

Field Maintenance Shops, Statewide

Scope of Work

Concept: The Awarding Authority seeks a Limited User Contract to award one (1) contractor to coordinate the replacement of above ground storage tanks across multiple Field Maintenance Shops, Statewide. Locations will include FMS Worcester, FMS Reading, FMS Framingham, and FMS

Westfield. The current tanks are all beyond their life expectancy.

Applicable Procurement Law: M.G.L. c. 149, s. 44A; M.G.L. c. 30, § 39M.

Scope of Work:

Worcester FMS: Request for the installation of a single new 396-gallon waste oil AST (above ground storage tank) and replacement of pump station if needed to the FMS facility. The contractor shall decommission and dispose of the existing tank, select piping, and oily solids IAW 310 CMR 30.00.

Contractor shall install a new AST and components as needed that is matching to existing Meyers tank brand and shall be equal to existing footprint. Contractor shall procure and install one Myers Medium

Duty 396 gl/2,000 L. AST. Replacement shall include a funnel and pumping station. The tank shall follow State Fire Regulation for Waste Oil Tanks 527 CMR 9.06. Work is to also include all electrical hook-ups and permitting if needed. Customer will pump down tank prior to AST removal. Remaining residual will be the awarded contractor's responsibility to remove.

Reading FMS: Request for the installation of two new 396-gallon waste oil AST (above ground storage tanks) and the replacement of pump stations if needed to the FMS facility. The contractor shall decommission and dispose of the existing tank, select piping, and oily solids IAW 310 CMR 30.00.

Contractor shall install a new AST and components as needed that is matching to existing Meyers tank brand and shall be equal to existing footprint. Contractor shall procure and install one Myers Medium

Duty 396 gl/2,000 L. AST. Replacement shall include a funnel and pumping station. The tank shall follow State Fire Regulation for Waste Oil Tanks 527 CMR 9.06. Work is to also include all electrical hook-ups and permitting if needed. Customer will pump down tank prior to AST removal. Remaining residual will be the awarded contractor's responsibility to remove.

Framingham FMS: Request for the installation of a single new 396-gallon waste oil AST (above ground storage tank) and the replacement of pump station if needed to the FMS facility. The contractor shall decommission and dispose of the existing tank, select piping, and oily solids IAW 310 CMR

30.00. Contractor shall install a new AST and components as needed that is matching to existing

Meyers tank brand and shall be equal to existing footprint. Contractor shall procure and install one

Myers Medium Duty 396 gl/2,000 L AST. Replacement shall include a funnel and pumping station.

The tank shall follow State Fire Regulation for Waste Oil Tanks 527 CMR 9.06. Work is to also include all electrical hook-ups and permitting if needed. Customer will pump down tank prior to AST removal.

Remaining residual will be the awarded contractor's responsibility to remove.

Acquisition Method: Fee For Service. The Awarding Authority will discuss progress payments for the awarded project amount to be paid with Electronic Funds Transfer (EFT).

The Massachusetts Military Division is a tax-exempt entity. The awarded contractor will produce

Liability Insurance information naming the Commonwealth as additionally insured prior to work commencing. Contractors submitting a bid must include an Authorized Signatory and Non-Collusion

Form.

Wages: Prevailing wages will be required for this project. Included with the solicitation are Davis

Bacon (federal wages.) Certified payroll is required prior to progress or final payment.

Bonding: Should the project cost exceed $25,000 a payment bond in the amount of 50% of the project value will be required from the awarded contractor prior to work commencing.

Site Visit: There will be mandatory site visits prior to submission of a bid on 10 JULY 2024 & 11

JULY 2024. Please contact POCs Dave Stanley (Worcester & Framingham) at david.a.stanley65.nfg@army.mil and Bill Jacques (Reading) at william.h.jacques.nfg@army.mil to announce your intent to attend.

Bid Submission: Participating vendors shall submit a completed General Bid Form of cost for furnishing all plant, labor, materials, equipment, transportation, and qualified personnel to perform all necessary travel and services required to complete the requirement herein described.

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFQ.

Responses must be sent via the “Create Quote” functionality in COMMBUYS.

Additional statutory forms to be included are the Commonwealth Authorized Signatory and Non-

Collusion Forms.

Contractors with questions can submit them via email to the purchaser, Contract Specialist III Nick

Haddad Nicholas.Haddad@mass.gov. Responses to questions will come in the form of an addendum, posted in the CommBuys solicitation prior to the bid closing date.

It is the Bidder’s responsibility to verify receipt of questions. It is the responsibility of the prospective

Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective

Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Bid due date: Bids will be submitted electronically on www.commbuys.com no later than 18 July

2024 at 10:00AM with an award from the Awarding Authority immediately following. A lump sum bid will be evaluated using M.G.L. c. 149, s. 44A; M.G.L. c. 30, § 39M. by the Awarding Authority.

mailto:david.a.stanley65.nfg@army.mil mailto:Nicholas.Haddad@mass.gov http://www.commbuys.com/

Estimated Procurement Calendar:

Announcement of Intent to Procure June 24

Bid Release Dat e June 24

Site Visit Date July 10 & 11

Deadline for Quotes/Bid Responses July 18

Notification of Apparent Successful Bidders July 25

Estimated Contract Start Date

The awarded contractor personnel must be able to pass security screening in order to access the base for a site visit or to conduct work on this project. The project manager may request limited personal information for any contractor personnel accessing the site in order to pre-clear them with base security.

Small Business Purchasing Program

Program Background

The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive

Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program