Bidder_Instructions_STD_213__Exhibits_-_3CA07904.pdf

STATE OF CALIFORNIA THE NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

May 21, 2026

Dear Potential Contractor, The California Department of Forestry and Fire Protection (CAL FIRE) currently has a contracting opportunity for Carport Installation services at Campo Fire Station #40 located at 31577 Highway 94 Campo, Ca 91906.

Only California Certified Small Businesses are eligible to submit quotes on this request.

Please find attached a Rate Sheet, Darfur Contracting Act form (CAL FIRE-720), Payee Data Information form (STD 204), Contractor Certification Clauses form (CCC 04/2017), California Civil Rights Laws Attachment form and a Sample Agreement (STD 213). Please review the Sample Agreement (STD 213) for a detailed Scope of Work and contract requirements. Contractor shall be responsible for services as described within the Sample Agreement (STD 213). The sample agreement is for information only. Please do not fill out any information within the sample agreement.

A mandatory site walk-through is scheduled at 10:00 AM on June 09, 2026, at the following location: 31577 Highway 94 Campo, Ca 91906. Please contact Gary Brown at Gary.Brown@fire.ca.gov no later than June 08, 2026, by 5:00 PM to arrange for attendance of the conference.

Any questions that are not addressed at the walk-through must be submitted to Brian Chacon at Brian.Chacon@fire.ca.gov by 5:00 PM on June 16, 2026. No further questions will be entertained after that date.

This contract requires Prevailing Wages if the total bid amount exceeds $1,000.00 If the total bid amount is under $1,000.00, then Prevailing Wage language will be removed prior to award. Refer to Sample Standard Agreement, for requirement details.

Upon award, Contractor shall be required to provide Payment Bond if the total bid amount exceeds $25,000.00 If the total bid amount is under $25,000.00, then Payment Bond language will be removed prior to award. Refer to Sample Standard Agreement, for requirement details.

Upon award, Contractor shall be required to provide and maintain the following insurance coverages: General and Commercial Liability insurance with additional insured endorsement written on a primary and non-contributary basis, Commercial Automobile Liability insurance including owned, hired, and non-owned vehicles with additional insured endorsement written on a primary and non-contributary basis, worker’s compensation/ employers liability with waiver of subrogation endorsement. Refer to Sample Standard Agreement for specific requirement details.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Executive Order N-6-22 – Russia Sanctions:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

If your company is interested in competing for this contracting opportunity, please submit following documents attached by email to my attention, Brian Chacon, Brian.Chacon@fire.ca.gov ; by 5:00 PM on June 19, 2026.

Attachment 1, Rate Sheet Bid/ Bidder Certification Sheet Darfur Contracting Act form (CAL FIRE-720)

Payee Data Information (STD 204) Contractor Certification Clauses (CCC 04/2017) Bidder Declaration Form (GSPD-05-105) (if applicable) California Civil Rights Law Attachment (if applicable) Non-Collusion for Public Works Quotes from Subcontractors (if applicable) Proof of valid Small Business (SB) certification issued by the California Department of General Services

(DGS)

Proof of valid C-51 Structural Steel Contractor license issued by the California Contractors State

Licensing Board (CSLB) Proof of valid Department of Industrial Relations (DIR) registration as a Public Works Contractor.

Please contact me with any further questions.

Thank you for your interest in contracting with the Department of Forestry and Fire Protection.

Brian Chacon Contract Analyst CAL FIRE Business Services E-Mail: Brian.Chacon@fire.ca.gov

ATTACHMENT 1

RATE SHEET

Rate Sheet for 3CA07904 Carport Installation services at CAL FIRE Campo Fire station #40 located at 31577 Highway 94 Campo, CA 91906.

Description of Service Total Price*

Carport Installation services as described in Exhibit A, Detailed Scope of Work.

*All-Inclusive Costs

Submitted by: ______________________________________________________ Date: _______________________

Contact Name / Title:

Company Name:

Company Address:

Telephone Number:

E-Mail Address:

The estimated quantities above are estimated only, and this is no guarantee as to the actual number of services needed; they may be lower or higher. The “cost quote” above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted in the cost sheet shall be binding for the term of the Agreement.

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures/ electronic signature. The bid must be transmitted in accordance with Solicitation instructions.

A. Our all-inclusive bid is submitted as detailed in Attachment 1, Rate Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

E-mail Address:

5. Partnership Indicate your organization type: 4. Sole Proprietorship

6. Corporation 6a. L.L.C. Limited Liability Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification as:

a. California Small Business Enterprise Yes No Yes No

If yes, enter certification number:

a. Disabled Veteran Business Enterprise Yes No

If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one

(1) person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two (2) or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two (2) or more persons to carry on, as co-owners, a business for profit.

6, 6a

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals. Or a Limited Liability Corporation.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one (1) or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three (3) years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only; Clause #3 requires initials and a certification signature):

DATE

FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, business Initials activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, but we Initials have received written permission from the Department of General Services (DGS) to submit only a bid or proposal pursuant to Public Contract Code Section10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business activities Initials or other operations outside of the United States, but we certify below that we are not a + scrutinized company as defined in Public Contract Code Section 10476.

certification below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

DEFINITION of SCRUTINIZED COMPANY

PUBLIC CONTRACT CODE SECTION 10476

10476. As used in this article, the following definition applies:

"Scrutinized company" means a company in Sudan that is involved in power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, but excludes a company that can demonstrate any of the following:

(a) Its business operations are conducted under contract directly and exclusively with the regional government of southern Sudan.

(b) Its business operations are conducted under a license from the Office of Foreign Assets Control or are expressly exempted under federal law from the requirement to be conducted under such a license.

(c) Its business operations consist of providing goods or services to marginalized populations of Sudan.

(d) Its business operations exclusively consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization.

(e) Its business operations consist of providing goods or services that are used only to promote health or education.

(f) Its business operations with the Government of Sudan will be voluntarily suspended for the entire duration of the contract for goods or services for which they have bid on, or submitted a proposal for, a contract with a state agency.

(g) It has adopted, publicized, and is implementing a formal plan to cease business operations within one year and to refrain from conducting any new business operations.

PAYEE DATA RECORD (STD 204)

All bidders must complete the Payee Data Record (STD 204) and include it with the bid response.

The Payee Data Record (STD 204) is available at the following website:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

THE REST OF THIS PAGE IS BLANK

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

All bidders must complete the Contractor Certification Clauses form (CCC 04/2017) and include it with the bid response.

The Contractor Certification Clauses Form (CCC 04/2017) is available at the following website:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

(if applicable)

BIDDER DECLARATION FORM (GSPD-05-105)

All bidders must complete the Bidder Declaration Form (GSPD-05-105) and include it with the bid response if using subcontractors.

The Bidder Declaration Form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Bidders must submit with the bid response proof that they qualify under the Target Area Contract Preference Act (TACPA) to claim these incentives.

For more information:

Request Target Area Contract Preference

CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

All bidders must complete the California Civil Rights Laws Attachment and include it with the bid response.

The California Civil Rights Laws Attachment is available at the following website:

https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf

Non-Collusion for Public Works

NON-COLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID FOR PUBLIC WORKS

(Rev 04/22)

The undersigned declares:

I am the of _, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on (date), at (city), (state).

Signed:_________________________ Print/Type Name

QUOTES FROM SB/DVBE SUBCONTRACTORS

Sam ple

Contractor TBD Contract Number 3CA07904

CAL FIRE

EXHIBIT A

(Scope of Work)

SCOPE OF WORK

1. Contractor agrees to provide to the California Department of Forestry and Fire Protection (CAL FIRE) Carport Installation service, as described herein:

Contractor shall provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees to furnish and install one (1) pre-engineered steel carport structure measuring approximately 20 feet wide by 70 feet long by 16 feet high (20’ x 70’ x 16’) in accordance with manufacturer specifications and applicable codes.

These services are necessary to provide a structurally sound, code compliant, and durable metal carport that protects state vehicles and heavy equipment from environmental exposure while ensuring safety, longevity, and operational readiness.

2. CAL FIRE has the right to extend this agreement for one (1) year by amendment at the same terms, conditions, and costs.

3. Subcontracting is permitted under this Agreement if subcontractors are included on the Bidder Declaration (GSPD- 05-105), Attachment 2.

4. The services shall be performed at Campo Fire Station #40 located at 31577 Highway 94 Campo, Ca 91906.

5. Any reference to CAL FIRE Project Representative shall also include their designee.

6. This Agreement will commence on June 30, 2026 (Estimated date), or upon approval by CAL FIRE, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by CAL FIRE.

Contractor shall not receive payment for work performed prior to approval of the Agreement, and before receipt of notice to proceed by CAL FIRE Project Representative. This Agreement shall expire on June 29, 2027 (Estimated date). The services shall be provided during normal working hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., except State holidays. The parties may amend this Agreement as permitted by law.

7. The Project Representatives during the term of this agreement will be:

California Department of Forestry and Fire Protection (CAL FIRE) Contractor: TBD

Name: TBD Project Representative: TBD

Address: (Street Address, City State, Zip Code) Address: (Street Address, City State, Zip Code)

Phone: Phone:

Email: Email:

8. Detailed Scope of Work

A. Objective

Contractor shall ensure the completed installation results in a structurally sound code compliant and fully functional carport suitable for protection of heavy equipment from environmental conditions.

B. Installation Requirements

1) Contractor shall verify all field dimensions, site conditions, and slab readiness prior to mobilization and installation.

2) Contractor shall deliver, stage, and secure all materials at the project site in a safe and organized manner.

3) Contractor shall erect a pre-engineered steel carport in strict accordance with manufacture installation guidelines and engineered specifications.

4) Contractor shall anchor the structure securely to existing concrete slab using manufacture approved anchoring systems designed for a minimum 105 mile per hour wind rating.

CAL FIRE

EXHIBIT A

(Scope of Work)

C. Building specifications

1) Contractor shall install a pre-engineered metal carport with dimensions of 20 feet in width, 70 feet in length, and 16 feet in height (20’ x 70’ x 16’).

2) Contractor shall construct the carport with a vertical roof style and a 3/12 roof pitch.

3) Contractor shall utilize 12-gauge steel framing with five (5’) feet on center spacing.

4) Contractor shall install double leg at 16 feet (16’) height.

5) Contractor shall ensure the structure is rated for a 105 mile per hour wind load and 200 pounds per square foot snow load.

6) Contractor shall install roof panels in cardinal red color and trim in galvalume finish.

7) Contractor shall construct the carport with open sides and ends, with no wall panels or doors.

D. Materials

1) Contractor shall supply an engineered steel framing system designed for the specified structure.

2) Contractor shall supply vertical roof metal panels, trim components, and all necessary fasteners.

3) Contractor shall supply anchoring hardware suitable for installation on existing concrete slab.

4) Contractor shall supply manufacturer certified bracing components to meet structural load requirements.

5) Contractor shall ensure all material are new, free from defects, and compliant with project specifications.

E. Site Conditions

1) Contractor shall verify the existing concrete slab is adequate for installation prior to commencing work.

2) Contractors shall perform installation on an existing concrete footing provided by CAL FIRE.

3) Contractor shall utilize available on-site electrical power if required for installation equipment.

4) Contractor shall report any discrepancies or unsuitable conditions to CAL FIRE Project Representative prior to proceeding.

F. Site Management and Cleanup

1) Contractor shall coordinate all work activities to minimize disruption to ongoing CAL FIRE operations.

2) Contractor shall maintain a safe and secure work zone, including proper signage, barricades, and hazard controls.

3) Contractor shall manage material storage, equipment staging, personal access, and compliance with site restrictions.

4) Contractor shall ensure all personnel adhere to CAL FIRE facility access protocols and security requirements.

5) Contractor shall maintain the work area in a clean and orderly condition throughout the duration of the project.

6) Contractor shall remove all construction debris, packaging materials, and waste from the site upon completion of the work.

7) Contractor shall dispose of all waste materials in accordance with Local, State, and Federal regulations.

8) Contractor shall leave the site in equal or better condition than existed prior to the commencement of work.

G. Contractor Responsibility

1) Contractor shall provide a supervisor responsible for project execution and coordination.

2) Contractor shall verify all measurements and conditions prior to installation.

3) Contractor shall obtain all required permits and coordinate inspections.

4) Contractor shall ensure all workers are properly trained and qualified for the task to be performed.

CAL FIRE

EXHIBIT A

(Scope of Work)

H. CAL FIRE Responsibility

1) Contractor shall coordinate with CAL FIRE Project Representative for site access and scheduling of work activities.

2) Contractor shall coordinate with CAL FIRE Project Representative regarding ability of existing utilities at the site.

I. Codes, Permits, Licensing, and Regulatory Compliance

Contractor shall perform all work under this contract in compliance with all applicable Federal, State, and Local regulations including, but not limited to:

1) California Code of Regulations (CCR)

2) California Fire Code (CFC)

3) National Fire Protection Association (NFPA) standards

4) Local Authority Having Jurisdiction (AHJ) requirements

5) Manufacturers installation standards and recommendations

6) The Occupational Safety and Health Administration (OSHA) safety standards.

7) California Contractor State License Board (CSLB).

J. Exclusions

1) Contractor shall exclude concrete slab construction, modification, or repair from the Scope of Work.

2) Contractor shall exclude electrical work beyond incidental use of existing power.

3) Contractor shall exclude site grading, excavation, or earth work activities.

4) Contractor shall exclude engineering services beyond manufacture provided certification.

K. Deliverables

1) Contractor shall provide manufacturers product data and installation specifications prior to installation.

2) Contractor shall provide engineering certification documentation verifying structural compliance.

3) Contractor shall provide warranty documentation for materials and workmanship upon project completion.

4) Contractor shall provide a final walkthrough and acceptance confirmation with CAL FIRE Project Representative upon completion of the project.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

BUDGET DETAIL, AND PAYMENT PROVISIONS

1. Invoicing, Payment

A. For services satisfactorily completed in accordance with the terms, and conditions stated herein, and upon receipt, and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the specified as follows: attached hereto as Attachment 1 – Rate Sheet and made a part of this Agreement.

B. Contractor will be paid a lump sum, in arrears, in full payment for all work, and services performed under this Agreement.

C. Each Invoice shall include:

1) The agreement number 3CA07904.

2) The dates or time-period which the invoiced costs were incurred.

3) Description of service, quantity, rate, and total for the current invoice.

4) Certified Small Business (SB) and Disabled Veteran Business Enterprises (DVBE) #, if applicable.

D. Invoice(s) shall be submitted to:

California Department of Forestry and Fire Protection Attention: TBD

Street Address/P.O. Box City, State, Zip Phone Number

Email

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year, and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force, and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement, and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. In the event of an emergency, as defined in section 927.11, late payment penalties may not apply. Specific to CAL FIRE, if an invoice from a business under contract with CAL FIRE becomes subject to late payment penalties during the annually declared fire season, then the required payment approval date shall extend 30 calendar days beyond the initial 45-day period, except in the case of a contract with a certified small business, a certified Disabled Veteran Business Enterprise, a non-profit organization, or a non-profit public benefit corporation.

B. Pursuant to Public Contract Code Section 10262, Contractor shall pay its Subcontractor(s) within seven (7) calendar days from receipt of each payment made to Contractor by CAL FIRE.

C. Failure of Contractor adhering to Public Contract Code Section 10262 may result in termination of this Agreement per Public Contract Code Section 10253, and disciplinary action by the Contractors State License Board may be implemented.

D. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

4. Cost Limitation

A. Total amount of this Agreement shall not exceed $TBD.

B. It is understood, and agreed that this total is an estimate, and that CAL FIRE will pay only for those services actually rendered as authorized by CAL FIRE Project Representative up to the total amount set forth in Section 4A, above.

5. Costs Included in Bid Rates

A. The cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, Agreement bond premiums, and any other taxes or assessments including sales, and use taxes required by law or otherwise shall be included in the Agreement rates, and no additional allowance will be made thereof, unless separate payment provision should specifically so provide.

B. Contractor shall make travel, and subsistence payments to each worker in compliance with Labor Code Sections 1773.1, and 1773.9. Travel, and subsistence requirements are available on the of Department of Industrial Relations (DIR) website at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

6. Payroll Records

A. Contractor, and each Subcontractor shall comply with the following provisions. Contractor shall be responsible for compliance by its Subcontractors.

1) Each Contractor, and Subcontractor shall keep accurate payroll records, and supporting documents as mandated by Section 1776 of the California Labor Code, and as defined in Section 16000 of Title 8 of the California Code of Regulations, showing the name, address, social security number, work classification, straight time, and overtime hours worked each day, and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or Subcontractor in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

a) The information contained in the payroll record is true and correct.

b) The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by its employees on the public works project.

2) The payroll records enumerated under paragraph 1) above, shall be certified. The certified payrolls, and records related to employee wages, fringe benefits, payroll tax, and deductions shall be available for inspection, and copying by CAL FIRE project Representative at all reasonable hours at Contractor’s principal office. Certified payrolls shall be made available as follows:

a) A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.

b) A certified copy of all payroll records enumerated in paragraph 1) above shall be made available for inspection or furnished upon request to a representative of CAL FIRE, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the of Industrial Relations. Certified payrolls submitted to CAL FIRE, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards shall not be altered or obliterated by Contractor.

3) Each Contractor shall submit a certified copy of the records enumerated in paragraph 1) above, to the entity that requested the records within 10 days after receipt of a written request.

4) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by CAL FIRE shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name, and address of Contractor awarded the Agreement or performing the Agreement shall not be marked or obliterated.

5) Contractor shall inform CAL FIRE of the location of the records enumerated under paragraph 1), above, including the street address, city, and county, and shall, within five (5) working days, provide a notice of a change of location, and address.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

6) Contractor or Subcontractor shall have 10 days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph 1), above. In the event Contractor or Subcontractor fails to comply within the 10-day period, it shall, as a penalty to CAL FIRE, forfeit $100 for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by CAL FIRE from payments then due. A Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a Subcontractor to comply with this section.

B. The penalties specified in paragraph 6), above, for noncompliance with the provisions of said Labor Code Section 1776 will be deducted from any monies due or which may become due to Contractor. Penalties assessed for failure to submit certified payrolls are forfeitures, and not retentions that will be returned to Contractor.

C. Payrolls shall contain the full name, address, and social security number of each employee, the correct work classification (including apprentices, if applicable), rate of pay, daily, and weekly number of hours worked, itemized deductions made, and actual wages paid. The payroll shall be signed by the employer or employer's agent indicating that the payrolls are correct, and complete, and that the wage rates contained therein are not less than those required by the Agreement. Contractor shall be responsible for the submission of copies of payrolls of all Subcontractors.

D. Contractor, and each Subcontractor shall preserve their payroll records for a period of three (3) years from the date of completion of the Agreement.

E. Contractor shall submit a certified copy of all payroll records for verification by CAL FIRE Contract Representative with each invoice. When progress payments are called for, Contractor shall submit a certified copy of all payroll records for verification for the work completed to date with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until such documents are submitted by Contractor.

F. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

7. Penalty

A. Contractor, and any Subcontractor under Contractor shall comply with Labor Code Sections 1774, and 1775. In accordance with said Labor Code Section 1775, Contractor shall forfeit, as a penalty to CAL FIRE, not more than $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any public work done under the Agreement by Contractor, or by any Subcontractor, in violation of the provisions of the Labor Code, and in particular, Labor Code Sections 1775 to 1780, inclusive.

B. The amount of this forfeiture shall be determined by the Labor Commissioner, and shall be based on consideration of the mistake, inadvertence, or neglect of Contractor or Subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of Contractor or Subcontractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if Contractor or Subcontractor had knowledge of the obligations under the Labor Code. Any Contractor that executes and receives a copy of this Agreement is deemed to have knowledge of his or her obligations regarding the Labor Code’s prevailing wage requirements. In addition to the penalty, and pursuant to Labor Code Section 1775, the difference between the prevailing wage rates, and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Contractor or Subcontractor.

C. If a worker employed by a Subcontractor on a public works project is not paid the general prevailing per diem wages by the Subcontractor, Prime Contractor of the project is not liable for any penalties described above unless Prime Contractor had knowledge of that failure of the Subcontractor to pay the specified prevailing rate of wages to those workers or unless Prime Contractor fails to comply with all of the following requirements:

1) The Agreement executed between Contractor, and the Subcontractor for the performance of work on the public works project shall include a copy of the provisions of Sections 1771, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code.

2) Contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the Subcontractor to the employees by periodic review of the certified payroll records of the Subcontractor.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

3) Upon becoming aware of the failure of the Subcontractor to pay his or her workers the specific prevailing rate of wage, Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited, to retaining sufficient funds due the Subcontractor for work performed on the public works project.

4) Prior to making final payment to the Subcontractor for work performed on the public works project, Contractor shall obtain an affidavit signed under penalty of perjury for the Subcontractor that the Subcontractor has paid the specified general prevailing rate of per diem wages to his or her employees on the public works project, and any amounts due pursuant to Labor Code Section 1813.

D. Pursuant to Labor Code Section 1775, CAL FIRE shall notify Contractor on a public works project within fifteen

(15) days of receipt of a complaint that a Subcontractor has failed to pay workers the general prevailing rate of per diem wages.

E. If CAL FIRE determines that employees of a Subcontractor were not paid the general prevailing rate of per diem wages, and if CAL FIRE did not retain sufficient money under the Agreement to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, Contractor shall withhold an amount of moneys due the Subcontractor sufficient to pay those employees the general prevailing rate of per diem wages if requested by CAL FIRE.

F. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

8. State General Prevailing Wage Rates

Contractor agrees to comply with all of the applicable provisions of the Labor Code including those provisions requiring the payment of not less than the general prevailing rate of wages. Contractor further agrees to the penalties, and forfeitures provided in said Code in the event a violation of any of the provisions occurs in the execution of this Agreement.

9. State Prevailing Wage Rate Determinations

A. The General Prevailing Wage Rate determinations are made a specific part of this Agreement by reference pursuant to Labor Code Section 1773.2. Any special wage rate determinations applicable to this project are attached.

B. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the DIR website at: https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

C. After award of the Agreement, and prior to commencing work, all applicable General Prevailing Wage Rate Determinations are to be obtained by Contractor from DIR. These wage rate determinations are to be posted by Contractor at the job site in accordance with Labor Code Section 1773.2.

10. Hours of Labor

A. Eight (8) hours of labor constitutes a legal day's work. Contractor shall forfeit, as a penalty to CAL FIRE, $25 for each worker employed in the execution of the Agreement by Contractor or any Subcontractor under Contractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day, and 40 hours in any one calendar week in violation of the provisions of the Labor Code, and in particular Labor Code Sections 1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day, and forty (40) hours in any week, at not less than one, and one-half times the basic rate of pay, as provided in Section 1815.

B. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

11. Employment of Apprentices

A. Contractor, and any Subcontractors shall comply with all applicable requirements of Labor Code Sections 1777.5, 1777.6, and 1777.7 in the employment of apprentices.

B. Contractors, and Subcontractors are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, Contractors, and Subcontractors are advised to contact the State Division of Apprenticeship Standards, P. O. Box 420603, San Francisco, California 94142-0603, or one of its branch offices, for additional information regarding the employment of apprentices, and for the specific journey-to-apprentice

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions) ratios for the Agreement work. Prime Contractor is responsible for all Subcontractors’ compliance with these requirements. Penalties for failure to comply with apprenticeship requirements are specified in Labor Code Section 1777.7.

C. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

CAL FIRE

EXHIBIT D

(Special Terms and Conditions)

SPECIAL TERMS AND CONDITIONS

1. Excise Tax

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales, and use tax imposed by another state.

2. Settlement of Disputes

A. In the event of a dispute, within 10 days of discovery of the problem, Contractor shall file a "Notice of Dispute" with:

California Department of Forestry and Fire Protection Attention: CAL FIRE Project Representative P.O. Box 944246 Sacramento, CA 94244-2460

B. Within 10 days of CAL FIRE receiving Contractor's notice, the Contracts Representative or designee shall advise Contractor of the findings and recommend a method to resolve the dispute. Decision of the Contracts Representative or designee shall be final.

C. In the event of a dispute, the language contained within this Agreement shall prevail over any other language including that of the bid proposal.

3. Right to Terminate

A. Termination for Cause

The agreement can be immediately terminated for cause. (Refer to GTC, Exhibit C, Item 7. Termination for Cause)

B. Termination without Cause

The State reserves the right to terminate this agreement subject to 30 days written notice to the Contractor.

Contractor may submit a written request to terminate this agreement only if the State should substantially fail to perform its responsibilities as provided herein.

4. Retention of Records/ Audits

A. Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review, and to copy any records, and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours, and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records, and interview staff in any subcontract related to performance of this Agreement (GC § 8546.7, PCC § 10115 et seq., CCR Title 2, §1896). Contractor shall comply with the above and be aware of the penalties for violations of fraud, and for obstruction of investigation as set forth in PCC § 10115.10.

B. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

5. Subcontractors

A. Nothing contained in this Agreement or otherwise, shall create any contractual relation between CAL FIRE, and any Subcontractors, and no subcontract shall relieve Contractor of its responsibilities, and obligations hereunder.

Contractor agrees to be as fully responsible to CAL FIRE for the acts, and omissions of its Subcontractors, and of persons either directly or indirectly employed by any of them as it is for the acts, and omissions of persons directly employed by Contractor. Contractor's obligation to pay its Subcontractors is an independent obligation from CAL FIRE obligation to make payments to Contractor.

CAL FIRE

EXHIBIT D

(Special Terms and Conditions)

B. Contractor shall perform the work contemplated with resources available within its own organization, and no portion of the work shall be subcontracted, except for Subcontractors listed on the Bidder Declaration (GSPD- 05-105), Attachment 2.

C. Any substitution of Subcontractors shall comply with the requirements of Public Contract Code Sections 4100 et seq. and must be approved in writing by CAL FIRE Project Representative in advance of assigning work to a substitute Subcontractor.

5. DVBE Participation (Without Goals)

CAL FIRE has established no goals for the DVBE participation for this Agreement. However, Contractor shall be fully informed respecting the California Public Contract Code Sections 10115 et seq., which is incorporated by reference.

Contractor is urged to obtain DVBE Subcontractor participation should clearly defined portions of the work become available.

Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained or contracted by Contractor for the purpose of securing business. For breach or violation of this warranty, the State shall, in addition to other remedies provided by law, have the right to annul this Agreement without liability, paying only for the value of the work actually performed, or in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

6. Laws to be Observed

Contractor shall keep fully informed of all existing, and future State, and Federal laws, and county, and municipal ordinances, and regulations which in any manner affect those engaged or employed in the work, the materials used in the work, or which in any way affect the conduct of the work, and of all such orders, and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall at all times observe, and comply with, and shall cause all agents, and employees to observe, and comply with, all such existing, and future laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority over the Agreement.

Contractor shall protect, and indemnify the State of California, and all officers, and employees thereof connected with the work against any claim, injury, or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by Contractor, its Subcontractor(s), or an employee(s). If any discrepancy or inconsistency is discovered in the plans, drawings, specification, or Agreement for the work in relation to any such law, ordinance, regulation, order, or decree, Contractor shall immediately report the same to CAL FIRE Project Representative in writing.

7. Specific Legal References

Any reference to specific statutes, regulations, or other legal authority in this Agreement shall not relieve Contractor from the responsibility of complying with all existing, and future laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority over the Agreement.

8. Equipment Indemnification

A. Contractor shall indemnify CAL FIRE for any claims against CAL FIRE for loss or damage to Contractor’s property or equipment during its use under this Agreement, and shall, at Contractor’s own expense, maintain such fire, theft, liability, or other insurance as deemed necessary for this protection. Contractor assumes all responsibility which may be imposed by law for property damage or personal injuries caused by defective equipment furnished under this Agreement or by operations of Contractor or Contractor’s employees under this Agreement.

B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause.

9. Evaluation of Contractor

Performance of the Contractor under this Agreement will be evaluated. The evaluation shall be prepared on Contract/Contractor Evaluation Sheet (STD 4) and maintained in the Agreement file. For consultant agreements, a copy of the evaluation will be sent to the California Department of General Services, Office of Legal Services, if it is negative, and over $5,000.00.

CAL FIRE

EXHIBIT D

(Special Terms and Conditions)

10. Agency Liability

The Contractor warrants by execution of this Agreement that no person or selling agency has been employed or retained to solicit or secure this Agreement upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business.