Bid Worksheet.pdf
PDF 244 KB Posted
- Solicitation number
- 005-RFB-2964-2027
- Issued by
- Polk County, Iowa
About this file
This is a Bid Worksheet issued by the Iowa Department of Administrative Services (DAS) for Request for Bid 005-RFB-2964-2027, soliciting bids from dealerships to provide sedans for the state's vehicle fleet. The procurement seeks bids from multiple dealerships representing manufacturers' entire sedan product lines, with DAS reserving the right to award multiple vendors. The contract term begins October 1, 2026, and expires September 30, 2027, with the Agency holding a sole option to renew for one additional annual extension on the same or more favorable terms and conditions. The bid does not specify quantities upfront, as vehicles will be ordered on an as-needed basis through purchase orders issued after DAS Fleet approval of itemized invoices.
Pricing will be established through a fixed percentage rate above the Triple Net Invoice, which represents the dealer's true baseline cost after deducting all manufacturer holdbacks, incentives, and volume bonuses. Bidders must provide a cost percentage markup over the Triple Net Invoice (including Government Incentives) applicable to both Government Fleet rate vehicles and off-the-lot vehicles, as well as a per-mile delivery cost to DAS Fleet Services in Des Moines, Iowa. The bid is exempt from state sales tax, and awarded vendors must submit itemized Triple Net Invoices for each vehicle before DAS Fleet will issue purchase orders. The procurement example demonstrates how Triple Net Invoices are calculated by subtracting dealer holdbacks and manufacturer incentives from the gross dealer invoice, with government discounts then applied as a percentage modifier to arrive at the final government price.
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| File | Type | Posted |
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| 1422561-event.pdf |
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Page 1 of 2 pages 005-RFB-2964-2027
Overview: Iowa Department of Administrative Services is seeking bids from dealerships to provide sedans. The vehicle price will be set by the manufacturer, this bid is to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for any Government Fleet rate vehicles or off the lot vehicles.
This bid will also establish a per mile rate for delivery.
Awarded vendors will be required to provide an itemized Triple Net Invoice (including Government Incentives) for each vehicle, for which the percentage service rate will be applied. DAS Fleet will review the invoice, only upon approval DAS Fleet will issue a purchase order inclusive of the vehicle and percentage cost.
This request for bids is for manufactures entire line of sedans.
DAS reserves the right to award multiple vendors.
A "triple net invoice" is the dealer's true baseline cost, calculated as the gross invoice minus all hidden manufacturer discounts, holdbacks, and incentives. Government discounts (state fleet programs) are then applied as a fixed percentage or negative modifier directly to this true net cost.
Example Breakdown To see how a triple net calculation works in practice, here is a hypothetical example for a vehicle like a mid-size commercial SUV with an MSRP of $45,000 and a standard dealer invoice of $41,800.
1. Calculating the Triple Net Cost
Dealers receive money back from the manufacturer that does not appear on a standard invoice.
• Gross Dealer Invoice: $41,800
• Less Dealer Holdback (typically 2% to 3% of MSRP): -$1,000
• Less Manufacturer-to-Dealer Incentives/Volume Bonuses: -$1,200
• **Triple Net Cost (True Dealer Cost): $39,600
2. Applying the Government Discount
Government agencies (state/local municipalities) frequently establish master agreements to purchase vehicles at the exact triple net invoice or a flat percentage rate below it.
• Government Contract Rate: Triple net invoice -2%
• Discount Amount: $39,600 × 0.02 = -$792
Page 2 of 2 pages 005-RFB-2964-2027
*Example Only * Numbers are NOT Actual * DAS Fleet will require copy of the Triple Net Invoice*
The term of the contract will begin October 01, 2026 and will expire September 30, 2027. The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to one annual extension.
This bid is exempt from state sales tax.
Bid Lines
Notes
3. Out-The-Door (OTD) Government Cost
• Base Vehicle Cost: $38,808
• Destination Fee: +$1,200
• Final Government Price Paid: $40,008
Notes:
Contractor to provide cost per mile to delivery to DAS Fleet Services, 510 E. 12th Street, Des Moines, IA 50319.
Quantity: 1 UOM: Mile Unit Price:
Notes:
Contractor to provide a cost percentage over Triple Net Invoice, including Government Incentives, for Government Fleet vehicles and off-the-lot vehicles.
Quantity: 1 UOM: Percent Unit Price:
Notes
File details come from the government source that posted it. Updated .