Bid Terms and Conditions Lapse Period~4.docx
DOCX document 15 KB Posted
- Attached to
- Rebid D3 Dewatering Pump
- Solicitation number
- 21-494DOT-FINAD-B-22988
- Issued by
- Henry County, Illinois
About this file
This document outlines the Terms and Conditions for a procurement opportunity from the Illinois Department of Transportation. The key details are:
The solicitation requires newly manufactured equipment only, with no acceptance of remanufactured or reconditioned items. The Illinois Department of Transportation reserves the right to waive minor informalities or technical variances if it would be in the best interest of the State. There is a one-year warranty period, during which the State may require the vendor to repair or replace any equipment that does not meet the specified requirements. Bids will only be accepted from established manufacturers or their authorized dealers, who must provide a dealer authorization letter upon request. Delivery must be made F.O.B. destination during regular business hours, and it is expected that delivery and invoicing will be completed prior to August 1, 2021. However, if the solicitation is awarded and delivery cannot be made by that date, no purchase order will be issued unless the Department's request for fund rollover to the next fiscal year is approved by the Illinois General Assembly.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Forms A V.18.1~5.docx | DOCX document | |
| Forms B Section~21.docx | DOCX document | |
| Standard Terms and Conditions 20.1~12.pdf | ||
| 581 60 05 Dewatering Pump 6 Inch May 2021.docx | DOCX document |
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Text version
Terms and Conditions Remanufactured Equipment: Remanufactured and/or reconditioned equipment will not be accepted. All equipment must be newly manufactured.
Waiver of Technical Variances: The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgment, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.
Inspection: If within one year after delivery, the State discovers that the equipment does not meet an awarded specified requirement, the State may require the Vendor, at no charge to the State, to repair or replace the existing equipment with equipment that conforms to the specified requirement. This provision will apply to non-conformities discovered while repairing or maintaining the equipment and which would not be evident through the routine inspection upon delivery.
Vendor/Staff Specifications: Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.
Delivery Instructions: Delivery shall be made F.O.B. destination during the regular work week and during established receiving hours (8:00 am to 2:00 pm) unless previous arrangements are made with the delivery location a minimum of 24 hours prior to delivery of the equipment.
The successful vendor shall contact the District 24 hours prior to delivery of the equipment.
It is expected that delivery be made and invoice received prior to 08/01/2021. Funding for this procurement lapses on 8/31/2021. However, the Department has requested that these funds rollover to the next fiscal year. It is uncertain if the Illinois General Assembly will approve the request. If the solicitation is awarded and delivery cannot be made by 08/01/2021, no purchase order will be issued unless the rollover request is approved.
File details come from the government source that posted it. Updated .