Bid Terms and Conditions Lapse Period~3.docx
DOCX document 15 KB Posted
- Attached to
- Rebid D4 Hose Kit and Inspection Camera
- Solicitation number
- 21-494DOT-FINAD-B-23281
- Issued by
- Wabash County, Illinois
About this file
This document contains the terms and conditions for a contract opportunity related to the procurement of newly manufactured equipment for the Illinois Department of Transportation. The contract requires the successful vendor to provide equipment that meets all specified requirements, and allows the Department to waive minor informalities or technical variances if deemed in the best interest of the State. There is a one-year warranty period where the State can require the vendor to repair or replace any equipment that does not meet the specified requirements. The bid is limited to established manufacturers or their authorized dealers, who must provide proof of authorization upon request. The equipment must be delivered F.O.B. destination during regular business hours, with delivery and invoicing expected prior to August 1, 2021. However, the Department has requested funding rollover, and a purchase order will only be issued if the rollover request is approved.
Pricing terms, set-asides, and funding details are not provided in the document. The contract opportunity is specific to the Illinois Department of Transportation, with Peoria County as the jurisdiction.
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Other files
| File | Type | Posted |
|---|---|---|
| IDOT Specification D4-21.docx | DOCX document | |
| Forms A V.18.1~4.docx | DOCX document | |
| Forms B Section~20.docx | DOCX document | |
| Standard Terms and Conditions 20.1~9.pdf |
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Text version
Terms and Conditions Remanufactured Equipment: Remanufactured and/or reconditioned equipment will not be accepted. All equipment must be newly manufactured.
Waiver of Technical Variances: The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgment, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.
Inspection: If within one year after delivery, the State discovers that the equipment does not meet an awarded specified requirement, the State may require the Vendor, at no charge to the State, to repair or replace the existing equipment with equipment that conforms to the specified requirement. This provision will apply to non-conformities discovered while repairing or maintaining the equipment and which would not be evident through the routine inspection upon delivery.
Vendor/Staff Specifications: Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.
Delivery Instructions: Delivery shall be made F.O.B. destination during the regular work week and during established receiving hours (8:00 am to 2:00 pm) unless previous arrangements are made with the delivery location a minimum of 24 hours prior to delivery of the equipment.
The successful vendor shall contact the District 24 hours prior to delivery of the equipment.
It is expected that delivery be made and invoice received prior to 08/01/2021. Funding for this procurement lapses on 8/31/2021. However, the Department has requested that these funds rollover to the next fiscal year. It is uncertain if the Illinois General Assembly will approve the request. If the solicitation is awarded and delivery cannot be made by 08/01/2021, no purchase order will be issued unless the rollover request is approved.
File details come from the government source that posted it. Updated .