Bid Specs Sheet Music 25.26.pdf

VALLEY STREAM CENTRAL HIGH SCHOOL DISTRICT

BUSINESS OFFICE

One Kent Road • Valley Stream • New York •11580

516-872-5601

NOTICE TO BIDDERS

The Board of Education of the Valley Stream Central High School District hereby invites the submission of separate sealed bids for items meeting their specific needs as follows:

SHEET MUSIC, CHORAL, BAND & ORCHESTRA ARRANGEMENTS

BID#25/26-05 June 9, 2025 at 10:00 am

At the office of the Board of Education, One Kent Road, Valley Stream, New York 11580, at which time and place all bids will be publicly opened and read aloud.

Specification and Bid Forms shall be obtained online at the following website:

www.bidnetdirect.com//valleystreamcentralhighschooldistrict. Optionally, you may request said documents by contacting the Valley Stream Central High School District Business Office at 516-

872- 5615

The Valley Stream Central High School District requires that this original document be returned intact, that it be signed by an authorized representative where applicable and filled out completely. Please read the attached specifications carefully before submitting your bid.

Incomplete bids will not be considered. Only original documents will be accepted. No copies or facsimiles will be allowed. Do not remove any pages from this bid package; all pages must be returned. Therefore, please make a copy of these documents for your records. Copies of bidding documents obtained from any other source are not considered official documents and will not be accepted. Only those vendors who obtain bidding documents from either the Valley Stream

Central High School District or the Empire State Purchasing Group/Bidnet are guaranteed to receive addendum information, if such information is issued

The Board of Education reserves the right to waive any information in the bid, or to reject any or all bids, or to accept any bid which in the opinion of the Board of Education will be in the best interest of the School District.

http://www.bidnetdirect.com/valleystreamcentralhighschooldistrict

SHEET MUSIC, CHORAL, BAND & ORCHESTRA ARRANGEMENTS BID#25/26-05

I. SCOPE OF BID

To establish a percentage discount off the publisher’s list price upon which purchase orders may issued by our four (4) schools and District Director to purchase sheet music, choral octavos, and band and orchestra arrangements. The School District expects quality service combined with timely delivery.

II. PERIOD COVERED

Award is valid from July 1, 2025 to June 30, 2026.

III. PROJECTED QUANTITIES

Quantities indicated are projections. The District is not obligated, nor limited, to purchase these quantities. No contract becomes binding until the necessary funds have been approved for the fiscal year during which the contract is in effect.

IV. DELIVERY LOCATIONS

Items shall be delivered to each of the District’s four (4) schools as follows:

Central High School Memorial Junior High School

135 Fletcher Avenue 320 Fletcher Avenue

Valley Stream, NY 11580-4099 Valley Stream, NY 11580-3338

North High School South High School

750 Herman Avenue 150 Jedwood Place

Franklin Square, NY 11010-3195 Valley Stream, NY 11581-2533

Along with the District office at

Valley Stream Central High School District

1 Kent Road

Valley Stream, NY 11580

V. BIDDING REQUIREMENTS

• Only one overall discount will be accepted. Bids received listing various percent discounts (for example, by publisher or discounts based on dollar amount of order) will be disqualified as non-responsive.

• Discount must include all shipping and handling charges and other additional fees that may occur (for example, insurance charges).

• Vendor must notify Dr. Adam Erdos –Director of Fine and Performing arts 516-561-4439 or email erdosa@vschsd.org within 48 hours of receipt of the District’s purchase order of any material that is unavailable, out of stock, or not yet published.

• Vendor must deliver material ordered, as soon as possible, but no later than 30 calendar days after receipt of purchase order.

• Normal Return Policy

• Billing must be made from an invoice upon completion of deliveries against applicable purchase orders. NO partial payments will be paid. Send all invoices to:

1 Kent Road

Valley Stream, NY 11580

Accounts Payable accountspayable@vschsd.org

516-872-5615

VI. REQUESTS FOR CLARIFICATION/INFORMATION

All requests for clarification or additional information as related to this Bid/Proposal shall be submitted via e-mail to:

Dr. Adam Erdos, District Director of Fine and Performing Arts

Email: erdosa@vschsd.org

VII. BID SUBMITTAL

Bids must be (1) submitted to the Valley Stream Central High School District Purchasing

Department at 1 Kent Road, Valley Stream, NY 11580, on the bid forms furnished by the

District; (2) in accordance with the specifications in the bid solicitation; (3) enclosed in sealed envelope bearing (a) name and address of the bidder, (b) name of the project and contract bid # and (c) time and date of opening and (4) sent or delivered on or before the date and time of the opening at the place designated therefore. For convenience, a secondary document with labels has been attached.

Do not remove any pages from this bid package; all pages must be returned.

If two or more bids in which a prospective bidder is interested in opens on the same date, each bid shall be in a separate envelope as outlined above.

It is the bidder’s responsibility to ensure that their bid is received by the Purchasing

Department in a timely manner. All bids received after the time stated in the Notice to

Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail, including holidays and possible building closures or in the handling of the mail by employees of the School District. Whether sent by mail or mailto:accountspayable@vschsd.org mailto:erdosa@vschsd.org by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time and time stamped at the place specified.

The bid shall be delivered in a sealed envelope, clearly marked as mentioned previously on the outside of the envelope. In the unforeseen event that the School District is closed, and we are unable to receive or open bids at the designated date and time, the bid opening will occur on the next regularly scheduled business day at the same time.

VIII. ACKNOWLEDGMENT FORM

Included within this Bid is the acknowledgment form to be used in connection with the services to be provided. Proposers should review the contents of the acknowledgment form and base his/her/its proposal on the provisions therein. The terms and conditions set forth in the Bid are incorporated into the acknowledgment form by reference and shall form a part of the Agreement executed by the Board of Education and the successful proposer.

RATE FORM

Name of Vendor:

We offer the Valley Stream Central High School District the following percentage discount off publisher’s list price for sheet music, choral octavos, and band and orchestra arrangements (discount must include all shipping and handling charges and any other additional fee that may occur):

• All percentage discounts must be rounded to no more than 2 decimal points.

• Please only list one overall discount. Bids received listing various percent discounts such as discounts by publisher or discounts based on dollar amount of order will be disqualified as non-responsive.

Signature of Authorized Official:

Printed Name of Official/Title:

VENDOR INFORMATION & ACKNOWLEDGMENT FORM

The undersigned proposer declares, affirms and certifies (1) that he/she has carefully examined the terms and conditions, specifications, and General Conditions of this invitation to bid; (2) that this proposal is signed with the full knowledge and acceptance of all the provisions thereof; (3) that the proposer is fully qualified to provide the required goods and services as indicated herein;

and (4) he/she offers and agrees, if his/her proposal is accepted to furnish the goods/services proposed at the prices indicated on the Rate Sheet Form.

Company Name

(as shown on your W-9)

Street Address

City State

Zip

Code

Telephone ( ) Fax ( )

E-mail

Signature Date

Print Name Title

Please indicate the representative from your company who should receive all correspondence relating to this bid:

Name: ______________________________________Title: __________________________

Address: (if different from above) _______________________________________________

Telephone: Fax: Email: __________________

Vendor Acknowledgement

Vendor, by checking and signing below, confirms that he/she has read and understands and will comply with the terms, conditions and specifications/scope of this bid and any addenda, if issued.

Yes No

Signature of Authorized Official:

Printed Name of Official/Title:

REFERENCES

All bidders will be required to complete this form providing three (3) references of past performance. References should involve projects and/or service situations of similar size and scope to this bid. References must have had dealings with the Bidder within the last thirty-six

(36) months. The Valley Stream Central High School District reserves the right to contact any or all of the references supplied for an evaluation of past performance in order to establish the responsibility of the Bidder before the actual award of the bid and/or contract. Completion of the reference form is required.

Company Name: ___________________________________________________________

Address: ___________________________________________________________

Contact Person: ___________________________________________________________

Telephone: ___________________________________________________________

Dates of Contract(s) ___________________________________________________________

Proposer’s Name: ___________________________________________________________

VENDOR DISCLOSURE CERTIFICATION

Vendor must complete either Section A or B below and returned with your proposal

A. This is to certify that the principal members of the company listed below are not related to any Board members, officers or employees of the Valley Stream Central High

School District (VSCHSD) and no Board member, officer or employee of the VSCHSD is directly or indirectly interested in this bid or the supplies, materials, equipment, work or services which are related to it, or in any portion of the profits thereof.

Bidders Authorized Signature Company Name

Printed Name of Official and Title

B. This is to certify that the following Valley Stream Central High School District Board members, officers or employees are related to principal members of the company listed below or have a direct or indirect interest in this bid or the supplies, materials, equipment, work or services which are related to it, or in any portion of the profits thereof.

NAME RELATIONSHIP NAME OF

VSCHSD RELATION

Signature of Authorized Official Company Name

Printed Name of Official/Title

Sworn to before me this

____ day of _____, 20__

Notary Public

Dated:

PROPOSER’S CERTIFICATION OF COMPLIANCE WITH

IRAN DIVESTMENT ACT OF 2012

In accordance with General Municipal Law §103-g, which generally prohibits the School District from entering into contracts with persons engaged in investment activities in the energy sector of

Iran, the bidder/proposer submits the following certification:

[Please Check One]

Proposer’s Certification

By submission of this bid or proposal, each bidder/proposer and each person signing on behalf of any bidder/proposer certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder/proposer is not on the list created by the Office of

General Services (OGS) pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law.

I am unable to certify that my name and the name of the bidder/proposer does not appear on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State

Finance Law. I have attached a signed statement setting forth in detail why I cannot so certify.

Dated: New York

, 20__

Signature of Authorized Official Company Name

Sworn to before me this

____ day of _____, 20__

Notary Public

Dated:

BID PROPOSAL NON-COLLUSIVE CERTIFICATION

Business Address

Telephone Number Date of Bid

1 General Bid Certification

The bidder certifies that he will furnish, at the prices herein quoted, the materials, equipment, and/or services as proposed on this bid.

2 Non-Collusive Bidding Certification

By submission of this bid proposal, the bidder certifies that he is complying with Section 103-d of the General Municipal

Law as follows: Statement of non-collusion in bids and proposals to political subdivision of the state. Every bid or proposal here-after made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation, or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification.

2.01 By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief:

2.01.1 The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

2.01.2 Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

2.01.3 No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition.

2.02 A bid shall not be considered for award no shall any award be made where A. (1) (2) and (3) above have not been complied with; provided, however, that if in any case the bidder shall so state and shall furnish with the bid a signed statement which set forth in detail the reasons therefore. Where A. (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award by made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

2.02.1 The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph one (a).

2.02.2 Any bid hereafter made to any subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by stature, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

Signature of Authorized Official

Printed Name and Title

CERTIFICATION – SEXUAL HARRASSMENT POLICY

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at minimum, meet the requirements of section two hundred one-g of the labor law.

Address

Date Phone #

PIGGYBACK AGREEMENT

Valley Stream Central High School District would like to make this same pricing structure available to other area Board of Educations and/or municipalities or any state or other political subdivision or district therein. Bidders shall indicate whether they shall extend pricing and allow for piggybacking of this awarded contract. Inclusion is not mandatory and will have no bearing on the contract award.

Agree to allow piggybacking

Do not agree to allow piggybacking

Address

Date Phone #