BID_SPECIFICATION_DETAILS_-_HYDRAULIC_EXCAVATOR_2025_(003)1 (1).pdf

SIMPSON COUNTY BOARD OF SUPERVISORS

MINIMUM SPECIFICATIONS FOR ONE (1) 2025 OR NEWER, NEW AND UNUSED HYDRAULIC

EXCAVATOR WITH GUARANTEED BUYBACK.

SEALED BID DUE DATE: TUESDAY, MAY 13, 2025, 09:00 A.M.

ENGINE:

Must meet Tier 4 final emissions Minimum 159 NET Horsepower Must have a standard electric fuel priming pump Engine needs to be able to run on either ULSD or Biodiesel Must have on demand electronic driven fan Turbocharged

TRANSMISSION:

Diagnostic oil sampling ports

OPERATOR’S CAB:

Fully enclosed safety cab (Sound Suppressed) with heat, air conditioner, defroster Eco mode / auto idle Radio Wiper blades Floor mats, air seat, seat belts Lockable Storage box with cup holder Maximum operating weight: 50,000 lbs.

INSTRUMENTATION:

Full set of gauges, warning lights

ELECTRICAL MUST INCLUDE:

Minium of 2, 12-volt batteries Full set of LED floodlights

OTHER SAFETY FEATURES:

Backup alarm and horn Must have data tracker (GPS)

TRACKHOE DESIGN:

Max digging depth: minimum of 21 feet 48” heavy duty digging bucket Hydraulic Thumb Pilot controls Minimum 110 GPM hydraulic systems Transport width maximum 10’6” Must be equipped with steps that allow 3 points of Contact

WARRANTY:

Full Machine warranty, 60 months or 3,500 hours, (must include mileage, service tech rate) (include in bid price per unit) Full-Service agreement, 60 months or 3,500 hours, (must include mileage, service tech rate) (do not include in bid price per unit) Guarantee a replacement if machine is down > 36 hours at no additional cost Must have service center within 40 miles of the Board of Supervisors Office Provide up to 20 hrs. of onsite training with Certified Instructor if required

GUARANTEED BUY BACK OF 60 MONTHS – 3,500 HOURS

Attachment A, the bid submittal form, must be completed and signed by an authorized representative for the bid to be considered as valid.

Sealed Bids Date: Tuesday, May 13, 2025 at 9:00 a.m.

Final Bid Approval Date: Thursday, May 15, 2025 at Simpson County Board of Supervisors Meeting at 09:00 a.m. at the Board of Supervisors Office at 111 West Pine Ave., Mendenhall, Mississippi.

Sealed bids may be provided electronically at www.centralbidding.com or delivered to the Simpson County Board of Supervisors Office, 111 W Pine Avenue, Mendenhall, MS 39114. Bids shall be sealed and the outside envelope shall be clearly marked “Hydraulic Excavator and Guaranteed Buyback,” as appropriate, along with the date and time of the bid opening. All bids must be received no later than 9:00 a.m. on Tuesday, May 13, 2025.

The officials of the county reserve the right to accept the bid they deem is in the lowest and best interest of the county. The buyer will be the final authority in determining compliance with the specifications. The award will be made to the lowest and best responsible bidder meeting the requirements of the specifications in accordance with Section 31-7-13, Miss. Code of 1972, Ann. The buyer will not be responsible for bids opened in error, which are incorrectly or inadequately marked. The buyer reserves the right to reject any and all bids with or without cause.

No bid may be withdrawn for a period of thirty (30) days. Bid price shall be valid for 6 months after bid acceptance. Delivery date must be 60 days or sooner upon acceptance of bid. All documents and bid forms required by the specifications shall be submitted in the original bids. No additions or modifications will be allowed after the bids are opened.

Specifications are on file at www.centralbidding.com and in the Offices of the Simpson County Chancery Clerk and Simpson County Purchase Clerk.

http://www.centralbidding.com/ http://www.centralbidding.com/

SIMPSON COUNTY BOARD OF SUPERVISORS

ATTACHMENT A - BID SUBMITTAL FORM FOR ONE (1) 2025 OR NEWER, NEW AND UNUSED

HYDRAULIC EXCAVATOR WITH GUARANTEED BUYBACK.

BID DATE: May 13, 2025, 09:00 A.M.

Name of Bidder_______________________________________________________________

Address of Bidder_____________________________________________________________

Make and Model of Machine____________________________________________________

Bid Price per Unit $____________________________

Guaranteed Buyback at 60 months $____________________________

Full Machine Warranty, 60 months or 3,500 hours Include this cost in Bid Price per Unit Yes______ No______

Full-Service agreement, 60 months or 3,500 hours (must include mileage, service tech rate) Do Not include this cost in Bid Price per Unit $____________________________

Bid price guaranteed for a period of 6 months upon acceptance of bid Yes______ No______

Delivery of equipment within 60 days upon acceptance of bid Yes______ No______

Exceptions and/or justification to bid specifications___________________________________

Signature of Authorized Representative________________________________________________________________

Title of Representative______________________________________________________________________________

Date______________________________________