Bid Solicitation MS Tennis Courts Addendum #1.pdf

Paw Paw Public Schools

Bid Solicitation

Middle School Tennis Courts- Reconstruction & Surface

Renovation Addendum #1 September 29, INVITATION TO BID

Middle School Tennis Courts

Paw Paw Public Schools (PPPS) is soliciting competitive sealed bids for the comprehensive surface reconstruction, structural crack membrane installation, multi-course acrylic surfacing, and playing line application for four (4) outdoor tennis courts located at 119 Johnson Road, Paw Paw, MI 49079 (along Johnson Road, adjacent to the Central Administration Building).

ISSUED: September 16, 2026

ADDENDUM #1 ISSUE: September 29, 2026

DUE DATE: Thursday, October 1, 2026 at 12pm EST

1. GENERAL INFORMATION

1.1 Scope of Work Overview

The selected vendor shall provide all labor, materials, equipment, and supervision required to execute a complete surface reconstruction, structural crack fill, leveling, and playing line application for four (4) asphalt tennis courts located at 119 Johnson Road, Paw Paw, MI 49079.

● Preparation & Leveling: High-pressure surface washing, vegetation removal, control joint sealing, and acrylic leveling binder application.

● Structural Crack Fill: Installation of an engineered, multi-layer expandable membrane system over designated structural cracks.

● Surfacing: Application of a multi-coat (4-coat) 100% acrylic resurfacing and color system.

● Precision Line Application: Layout and application of USTA-compliant regulation tennis lines and non-intrusive (blended/low-contrast) pickleball lines.

1.2 Due Date and Submission

Sealed bids are due Thursday, October 1, 2026 at 12pm EST. Bids must be submitted in duplicate (2 physical copies) to the PPPS Admin Building, 119 Johnson Road, Paw Paw, MI 49079. Bids received after this deadline will not be considered or accepted. Envelopes must be sealed and clearly marked “Middle School Tennis Court Reconstruction – Paw Paw Public Schools”. Bidders must also email an electronic copy of the proposal to dan.grimm@ppps.org.

1.3 Pre-Bid Meeting (Optional Walkthrough)

Bidders are encouraged to inspect the existing court conditions prior to submitting a proposal.

Courts are open to the public daily.

Middle School Tennis Courts

1.4 Questions & Clarifications

Direct all questions via email to Dan Grimm at dan.grimm@ppps.org. All questions must be received no later than forty-eight (48) hours prior to the bid due date.

1.5 Reservation of Rights

Bid quotes must remain guaranteed for ninety (90) calendar days. PPPS reserves the right to accept or reject any or all bids, to award the contract in whole or in part (by line item), to waive any informalities or irregularities, and to award a contract other than the lowest bidder to the extent permitted by law.

1.6 Bid Security & Bonding Requirements

● Bid Bond (5%): Each bid response must include a 5% Bid Security in the form of a bid bond executed by an authorized surety or a certified check payable to Paw Paw Public Schools.

● Performance and Payment Bonds (100%): If the total accepted bid contract equals or exceeds $50,000.00, the successful bidder will be required to furnish 100% Performance and Payment Bonds prior to contract execution.

1.7 Work Schedule & Site Constraints

Work may be performed Monday through Friday between 7:00 AM and 5:00 PM. Contractor must maintain a clean work footprint and ensure all chemicals, coatings, and machinery are secured from unauthorized access at all times.

Middle School Tennis Courts

2. TECHNICAL SPECIFICATIONS &

SCOPE OF WORK

2.1 Surface Baseline

Existing asphalt court surfaces requiring thorough cleaning, structural crack remediation, depression leveling, multi-coat acrylic resurfacing, and dual-sport line application

2.2 Surface Preparation & Mechanical Cleaning

1. Pressure Washing: The contractor shall thoroughly clean all four (4) court surfaces using high-pressure water to completely strip dirt, oil, organic growth, chalk, and loose asphalt particles.

2. Vegetation & Debris Remediation: All cracks and expansion joints must be cleared of dirt, roots, and vegetation down to solid material using mechanical wire routing or high-pressure air.

3. Depression Patching (Birdbaths): Prior to resurfacing, the contractor shall flood the courts with clean water and allow them to drain for 1 hour in ambient sunlight (70°F or above). Any depression holding water deeper than a nickel (1/16") must be leveled flush with an acrylic patching compound binder mixed with graded silica sand per manufacturer standards.

2.3 Structural Expandable Membrane Crack Repair System

To prevent reflective cracking without full depth asphalt removal, the contractor shall supply and install an engineered multi-layer expandable membrane crack repair system over primary structural cracks across the four (4) courts:

1. Primary Crack Infill: Deep structural cracks must be filled flush with a heavy-bodied acrylic crack sealant binder and mechanically scraped or buffed completely smooth.

2. Micro-Sealant Base: Apply continuous high-tack micro-sealant tape directly centered over designated structural cracks.

3. Stress-Relief Fabric Membrane: Install a continuous 20-inch wide flexible stress-relief fabric mat centered over the tape layer, fully saturating the fabric with high-grade binding adhesive formula.

4. Edge Sealing & Integration: Secure stress mat edges with flexible binding tape. Apply 1 to 2 leveling coats of acrylic resurfacer over the completed repair assembly to feather all repair edges smoothly into the surrounding court plane prior to overall color coating.

Middle School Tennis Courts

2.4 Multi-Course 100% Acrylic Surfacing System

All coating materials must be 100% premium acrylic resins formulated specifically for outdoor hard-court athletic surfaces. No asphalt cutbacks, coal tars, or latex paint products will be accepted.

1. Control Joint Sealing: All structural control joints must be sealed using a 2-part polyurethane elastomeric joint sealant compatible with acrylic color systems.

2. Acrylic Resurfacer / Filler Coat: Apply two (2) full coats of heavy-bodied 100% acrylic resurfacer blended with washed, graded silica sand (50–60 mesh) to fill pavement voids, seal the asphalt, and establish a uniform texture.

3. Acrylic Color Texture Course: Apply one (1) course of textured 100% acrylic color concentrate blended with fine silica sand (80–100 mesh) for uniform traction and ball speed control.

4. Acrylic Color Finish Course: Apply one (1) final course of premium 100% acrylic color concentrate finish coating. Colors (inner court and outer perimeter) to be selected by Paw Paw Public Schools prior to application.

Middle School Tennis Courts

2.5 Precision Playing Line Application

1. Primary Tennis Lines: Layout, mask with low-bleed tape, and hand-brush USTA-compliant regulation tennis lines on all four (4) courts using 100% acrylic textured white line paint.

2. Blended Secondary Pickleball Lines: Layout and apply four (4) sets of secondary pickleball court lines over the playing areas using a low-contrast / blended acrylic color (a subtle shade complimentary to the court color, non-white). Lines must remain clearly visible for pickleball play without visually cluttering or distracting from primary tennis play.

2.6 Quality Assurance & Warranty

● Manufacturer Compliance: All coatings, binders, and membrane systems must be applied in strict accordance with the primary manufacturer's written technical data sheets.

● Warranty: Contractor shall provide a minimum one (1) year written warranty covering material adhesion, surface peeling, blistering, and workmanship.

3. BID PROPOSAL FORM

Company Name: ____________________________________________________

Contact Person: ____________________________________________________

Address: ____________________________________________________________

Phone: ___________________________ Email: ___________________________

Itemized Pricing Table Bidders must provide pricing for each line item below for all four (4) courts at 119 Johnson Road, Paw Paw, MI 49079. Sum totals must include all labor, materials, equipment, and freight for a turnkey installation.

ADDENDUM #1 Noted:___________

TOTAL BID $____________________________

Membrane Crack Repair Unit Rate (For LF adjustments above/below 300 LF baseline):

$________ / per Linear Foot

Estimated Project Timeline:

Anticipated Start Date: _______________ Total Calendar Days to Complete: _______________

Authorized Signature: __________________________________ Date: _______________

Print Name & Title: ________________________________________________________

Familial Relationship

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of Paw Paw Public Schools Board of Education or Paw Paw Public Schools Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of Paw Paw Public Schools Board of Education are: Brent McNitt, Mary Beth Sons, Nathan Mitchell, Tom Imus, Ray Martin, Maria Bowater, Lindsay Clark

Paw Paw Public Schools Superintendent is: Jeremy Davison

□ The following are the familial relationships:

□ There are none.

STATE OF MICHIGAN

COUNTY OF_________________________

The undersigned, authorized representative of the bidder __________________________ does hereby (Company name) acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name: ____________________________________________________________________

Title: __________________________________________________________________________

Subscribed and sworn to before me this _____day of _________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE

Iran Economic Sanctions Act Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in Paw Paw Public Schools (the “School District”) Request For Bids Fleet Vehicle Procurement –¾ Ton 4x4 Work Truck (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN

COUNTY OF_________________________

The undersigned, authorized representative of the bidder __________________________ does hereby (Company name) acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name: __________________________________________________________________

Title: ________________________________________________________________________

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________