Bid Solicitation-LPS-Improving Indoor Air Quality.May 2021.pdf

LAWRENCE PUBLIC SCHOOLS

Lawrence, Michigan

Bid Solicitation

Improving Campus Indoor Air Quality activTek INDUCT 10,000 Aerus Pure & Clean+

Lawrence Public Schools 650 W. St. Joseph St.

Lawrence, MI. 49064

INVITATION TO BID

PROJECT: IMPROVING CAMPUS INDOOR AIR QUALITY

Lawrence Jr. Sr. High School Lawrence Elementary School

OWNER: Lawrence Public Schools 650 W. St. Joseph St.

Lawrence, MI. 49064

The LAWRENCE PUBLIC SCHOOLS (herein called OWNER) is soliciting competitive bids for the improvement of air quality in Lawrence Jr. Sr. High School, located at 650 W. St. Joseph St., Lawrence, Michigan 49064 and Lawrence Elementary School, located at 714 W. St. Joseph St., Lawrence, Michigan 49064.

Sealed bids are due THURSDAY, JUNE 10, 2021 at 2:00 p.m. at Lawrence Public Schools, Superintendent’s Office, 650 W. St. Joseph St., Lawrence, Michigan 49064, at which time bids will be publicly opened and read aloud. Bids received after that time will be returned unopened. Envelopes shall be sealed and marked, “Improving Campus Indoor Air Quality-Lawrence Public Schools” Bid.

All proposals shall be made in accordance with Bidding Documents. Work must be completed on or before August 27, 2021. This project does not require prevailing wage. A single lump sum bid is being requested for the complete project as outlined in the scope of the work and attached specifications.

Bid quotes are guaranteed for 90 calendar days. Lawrence Public Schools reserves the right to accept or reject any or all bids, and to waive any irregularities which it deems to be in the best interest of Lawrence Public Schools.

Direct all questions regarding said proposal to Brett Doornhaag, Head of Maintenance (269-539-5985) or brettdoornhaag@lawrencetigers.com. Bidders wishing to view the location may set up an appointment with Brett Doornhaag.

BID SHOULD INCLUDE/SCOPE OF WORK

Awarded bidder will:

-Access and install ductwork and install 12 in-duct 10,000 activTek Air Scrubber units (US40662B OZONE FREE) to service the areas of the schools as follows:

Elementary:

Elementary large gym, Elementary cafeteria and Elementary small gym Jr. Sr. High:

Jr. Sr. High gym, Jr. Sr. High Auditorium and Jr. Sr. High Cafeteria

-Provide 57 stand alone NON-OZONE Aerus Pure & Clean (model # 00747) to service all other rooms and offices per the building maps attached.

-Bid and provide additional 48 replacement cells for the activTek in-duct 10,000 non-ozone unit

-Bid and provide additional 228 replacement cells for the Aerus Pure & Clean stand alone non-ozone unit

-Bid shall include electrical work to hook up the in-duct activTek Air Scrubbers to work properly

-Daily clean up and clean up after work is completed

-3 year warranty on ballasts mailto:brettdoornhaag@lawrencetigers.com

GENERAL REQUIREMENTS

- No loud radios on job site

- Bonding company must be licensed in the State of Michigan

- Awarded bidder will provide for all trash removal and coordinate with maintenance staff for locations/placement of receptacles

- Daily clean up is required

- Awarded bidder shall comply with all MIOSHA and OSHA safety requirements

- No smoking allowed on school grounds

RIGHT TO KNOW HAZARDOUS MATERIALS

The awarded bidder shall comply with the Michigan Right to Know Law (HB 411) and provide the owner with Proof of Compliance; including a copy of the awarded bidder’s written plan; a list of all chemicals to be brought on site; Material Safety Data Sheets (MSDS); and a certificate that all employees have been trained.

The awarded bidder shall furnish the owner with a copy of their safety program.

AFFIDAVITS

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn statement disclosing any familial relationship(s) that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District.

Also, a completed certification form as attached for compliance to the “Iran Economic Sanctions Act” is required with the bid proposal. The Board of Education shall not accept a bid that does not include the sworn and notarized disclosure statements.

BID SECURITY

All bids must include Bid Security for five percent (5%) of the bid amount payable to Lawrence Public Schools, in either the form of a certified bank check or bid bond. As a guarantee if the proposal is accepted, the school district is secured from loss or damage by reason of the withdrawal of the bid or failure of the bidder to enter a contract for performance.

If awarded the contract, the awarded bidder will be required to provide a Performance Bond and Payment Bond in the amount of 100% of the contract price.

The owner will have the right to retain the Bid Security of bidders to whom an award is being considered until either:

a.) The contract has been executed and bonds have been furnished b.) The specified time has elapsed so bids may be withdrawn c.) All bids have rejected

If this bid is accepted by the owner, the awarded bidder will furnish the required bonds within ten days of receipt of Notice of Award.

If the awarded bidder fails to meet the above qualifications, the security deposit shall be forfeited as damages to the owner.

CERTIFICATE OF INSURANCE

Before commencement of any work, a Certificate of Insurance must be provided by the awarded bidder’s insurance agent or carrier showing required insurance coverage as follows:

● Commercial Liability Insurance written on an occurrence policy form with limits not less than $1,000,000 each occurance, $1,000,000 aggregate, combined single limit, that includes coverage for your operations, personal injury, XCU (explosion, collapse and underground), independent contractors, contractual and products-completed operations.

● Workers’ compensation, including Employer’s Liability Coverage, of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Failure to provide the certificate may be considered material breach of the agreement and may be grounds for terminating the agreement.

REFERENCES

On the attached Reference form, bidders shall provide the name of the entity, address, telephone number and contact person of three (3) customers for whom they have performed for as described in this Invitation to Bid.

REQUIRED BIDDER SUBMITTALS

Sealed bid must include the following documents:

1. Base Proposal

2. Affidavit of Bidder Familial Relationship

3. Affidavit of Iran Economic Sanctions Act

4. Bid Security (five percent (5%) of the base bid)

5. References

6. Warranty Information

PROJECT

Improving Campus Indoor Air Quality

BASE PROPOSAL:

Company Name: ____________________________________________________ Address: __________________________________________________________ City: State: Zip Code: ________________________________________________ Contact Person/Signature: ____________________________________________ Email: ____________________________________________________________ Phone: ( ) ______________________ Fax: ( ) _________________________

A. Pursuant to and in compliance with the Invitation to Bid and having carefully examined the Bid Documents, the undersigned agrees to enter into an agreement with the Lawrence Public Schools for the improvement of indoor air quality at the Lawrence Jr. Sr. High School, 650 W. St. Joseph St., Lawrence, Michigan 49064 and Lawrence Elementary School, 714 W. St. Joseph St., Lawrence, Michigan 49064 as outlined in the Scope of Work and Specifications for the following costs:

Total Project Cost $___________________________._____________

I AGREE TO ABIDE BY ALL OF THE TERMS OF THIS REQUEST FOR

PROPOSAL UNLESS OTHERWISE STATED IN MY BID PROPOSAL.

Authorized Signature Date

Print Name Title

AFFIDAVIT OF BIDDER

FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Lawrence Public School District Board of Education or the Lawrence Public Schools Superintendent must be accompanied with the bid.

Bids without this affidavit will not be accepted.

The members of the Lawrence Public Schools Board of Education are:

Margaret Soppelsa, Karl Sell, Jeff Glindmeyer, Rebecca Litchfield, Gary Brown, Ruth Cowles and Christian Taylor

The Lawrence Public Schools Superintendent is: Gretchen Gendron

☐ The following are the familial relationships:

☐ There are none.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder_______________________________________ (Company Name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ____________________________County, Michigan

My commission expires: _____/_____/_____

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Lawrence Public Schools District (the “School District”) Request For Bids For ______________________________ (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No.

517 of 2012 (the “Act”), and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder _______________________________________

(Company Name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, _____________________________County, Michigan

My commission expires: ____/____/____

REFERENCES

Reference 1

Name:______________________________________ Phone:_________________

Address:___________________________________________________________

Contact Person:______________________________________________________

Reference 2

Name:______________________________________ Phone:_________________

Address:___________________________________________________________

Contact Person:______________________________________________________

Reference 3

Name:______________________________________ Phone:_________________

Address:___________________________________________________________

Contact Person:______________________________________________________