Request for Documented Quotations

DQ1 2027-0109

Posting Date: Wednesday, September 30, 2026

Bid Due: Wednesday, October 14, 2026 at 3 PM MT

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Tess Arbogast, CPW Purchasing Agent Colorado Parks and Wildlife

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

30’ Grass Drill, including delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

Award will be based upon which acceptable response is the most advantageous to the state, with price/cost being the primary consideration.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

Page 2 of 9 DQ1 202X-XXXX contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS;

registration information is included at the link above.

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit. Auto insurance not required if using 3rd party delivery service

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications.

No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

1. Bid Posted

a. Wednesday, September 30, 2026

2. Written Inquiry Deadline

a. Wednesday, October 7, 2026

3. Answers to Written Inquiries Posted on VSS

a. Friday, October 9, 2026

4. Bid Closes

a. Wednesday, October 14, 2026 at 3 PM MT

5. Notice of Intent to Award Expected (Subject to Change)

a. Monday, October 19, 2026

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*Questions about this bid must be submitted using VSS or to dnr_cpw_bids@state.co.us by the Written Inquiry Deadline above. Phone call questions cannot be answered. See “Colorado Vendor Self-Service Website” section above for more information on VSS.

Please Note: All bids must be received by the bid closing time or the bid will not be accepted unless they are determined to be an exception listed under R-24-109-108 of the procurement code.

Links/Attachments:

● Colorado Purchase Order Terms and Conditions

● DQ1 2027-0109 Bid - Specification Verification and Delivery Sheet

● DQ1 2027-0109 Bid - Pricing Sheet

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Specification Verification Sheet (Attached)

2) Bid Pricing Sheet (Attached)

3) Vendor Information and Verification Sheet (Pages 8-9)

4) Current Insurance Certificate(s) with all required coverage

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

● Vendor Self-Service (VSS) - (see more information on page 1);

● Email to dnr_cpw_bids@state.co.us

Questions shall only be submitted by one of the following methods:

1. Vendor Self-Service (VSS) - (for Written Inquiry submission details and deadline see “Written Inquiries” section above

2. Emailed to dnr_cpw_bids@state.co.us

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions.

https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions mailto:dnr_cpw_bids@state.co.us https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions

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Measurement and Payment Payment for the solicited commodity will occur following the inspection and acceptance of the materials by the CPW project manager.

ACH/EFT Payments Offerors are highly encouraged to consider signing up for ACH/EFT payments. ACH/EFT payments provide the advantage of ensuring quick and secure payments for the goods and services that contractors provide to the State. ACH/EFT payments help avoid the unnecessary, and sometimes inevitable delays in mail, and the possibility of lost warrants which will further delay payment. DNR’s goal is to pay contractors as soon as possible - signing up for the ACH/EFT is an important step in making this happen. For additional information about signing up for ACH/EFT payments please contact the Purchasing Agent noted on page 1.

Service Disabled Veteran Owned Small Businesses SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Small Business Administration (https://veterans.certify.sba.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the Center for Veteran Enterprise within the U.S. Small Business Administration in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Vendor Assistance Any vendors needing support responding to solicitations may contact the Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the Construction Statewide Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_statewide-2Dequity-2Doffice_supplier-2Ddiversity&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=AHk9LQL8xQKwtYW6AlMhIpKhc64M4gHnBm1wvGiKqhU&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_construction-2Dand-2Dbond-2Dassistance&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=zAjgTZu5BkDViYCi42ZSaaEFbnZ4EzaMtQulSrBPsw8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_colorado-2Dsupplier-2Ddiversity-2Ddirectory&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=lJCgtcQ4bpjUYTb-DL2vTiTtjs5tP9GdjxCxohJukG4cRYarpnnyVjmEkozBFRPl&s=nq-3ZxXvzK0CyjE_Sukw4DfkzHfxneqrfzbnzxsO-hw&e= mailto:DPA_SupplierDiversityHelp@state.co.us

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Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

Solicitation Cancellation and/or Rejection of Quotes In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference Procurement Rule R-24-101- 401-05.

If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the Respondents’ expense.

Modifications or Withdrawal of Quotes A Respondent may modify or withdraw its Quote by written notice to the Procurement Contact prior to the established Quote submission deadline. Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a Respondent’s Quote after award is not allowed. Reference Procurement Rules R-24-103-201-08 and R-24-103-201-09.

Mistakes and Minor Informalities in Respondent Quotes In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-24-103-201-08.

Not a Legally Binding Offer Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-103-204-01(b).

Respondent Quote Content The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that Respondent.

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Quote Response Material Ownership All material submitted in response to this solicitation becomes property of the State.

Certification of Independent Price Determination By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

Protested Solicitations And Awards An aggrieved party may file a protest concerning a material issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the bid. The protest shall be submitted via email to the DNR Procurement Official as noted below within ten (10) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq.

DNR Procurement Official Ion Cotsapas - ion.cotsapas@state.co.us

The written protest shall include, as a minimum, the following:

A. The name and address of the protestor;

B. Appropriate identification of the procurement by bid, RFP, or award number;

C. A statement of the reasons for the protest; and any available exhibits, evidence, or documents substantiating the protest.

Accessibility

● Accessibility Standards. The contractor/grantee shall comply with the Accessibility Standards for an Individual with a Disability adopted by the Office of Information Technology pursuant to §24-85-103, C.R.S.

● Accessibility Indemnification. The contractor/grantee shall indemnify, save, hold harmless, and assume liability on behalf of the State Agency or public entity, and the State agency’s or public entity’s officers, employees, and agents, and assignees (collectively, the “Indemnified Parties”), for any and all costs, expenses, claims, mailto:ion.cotsapas@state.co.us

Page 7 of 9 DQ1 202X-XXXX damages, liabilities, court awards, attorney fees and related costs, and other amounts incurred by any of the Indemnified Parties in relation to contractor/grantee’s noncompliance with §§24-85-101, et seq., C.R.S., or the Accessibility Standards for an Individual with a Disability, as adopted by the Office of Information Technology pursuant to §24-85-103, C.R.S.

● Accessibility Compliance. The parties understand that the compliance obligations include the requirement that contractor/grantee work with the State Agency or public entity to meet at least one of the compliance options set forth in the Accessibility Standards for Individuals with a Disability rule (8 CCR 1501-11), including providing reasonable accommodations or meeting the technical standards, as applicable.

● Testing. The State agency or public entity may require that the contractor’s/grantee’s compliance with Accessibility Standards for an Individual with a Disability adopted by the Office of Information Technology pursuant to §24-85-103, C.R.S. is determined and tested by a qualified third party selected by the State agency or public entity. The State agency may ask the contractor/grantee to review the selection of the third party.

● Contractor’s/grantee’s refusal to agree to accessibility terms. If the contractor/grantee refuses to agree to the accessibility terms and the contractor/grantee provides a product that is essential to State operations, but the product is inaccessible, the State agency shall contact the Office of the State Controller to determine how to proceed.

The Office of the State Controller will consult with the Office of the Attorney General in these situations.

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Vendor Information and Verification Sheet Vendor Name:

VSS # (if known, not required):

Address:

City, State Zip:

Phone:

Email:

Signature:

Name (Printed):

Title:

Date:

Have all requirements for this solicitation, as stated above, been met?

Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

No

The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

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If Yes, VSS #:_____________________________ If No, have you included your vendor W-9?

Have you included proof of your current insurance policy(s) as required above? Auto insurance is required if delivery to State Property is not 3rd party

No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will not pay for shipping and/or freight.

Vendor Information and Verification Sheet