Bid Solicitation DQ1 2019-0663.pdf

Request for Documented Quotations

DQ1 2019‐0663

BID DUE: Monday, May 13, 2019 by 3:00 pm MT

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Michelle Mills, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303‐866‐3203 x 4634 or Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

One (1) 10' x 12' Seamless Outdoor Cooler and Freezer Combo, including delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation. Other Departments, Divisions, or Agencies of the State of Colorado are eligible to use the pricing resulting from this award.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self‐Service Website This solicitation is published using Colorado Vendor Self‐Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

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Commodity Specifications

Description One (1) 10' x 12' Seamless Outdoor Cooler and Freezer Combo, including delivery

Refrigeration System Unit should have a 208‐203/1/60 Refrigeration System

Interior Unit should have Anti‐microbial Interior Finish

Interior Unit should have Interior Lighting

Interior and Exterior Unit should have Seamless Fiberglass Interior and Exterior

Interior and Exterior Unit should have Crowned Roof

Exterior Unit should have Exterior Lapse Lock

Exterior Unit should have Crowned Roof

Exterior Unit should have Rain Cap Above Exterior Doors

Exterior Unit should have 2 quantity Exterior Door Ramps

Exterior Unit should have 2 Exterior Flood Lights

Line Unit should have Condensation Line

Timer Unit should have Defrost Timer

Door Unit should have Door Closer and Door Sweep Seal

Door Unit should have Heated Door Jamb and Heated Door Jamb

Door Unit should have Heated Door on the ‐10 ° Freezer

Door Unit should have Lockable Door Latch

Door Unit should have 1 quantity Vinyl Strip in Freezer

Port Unit should have Heated Relief Port on Freezer

Controls Unit should have Low Ambient Pressure Controls

Refrigerant Unit should have Pre‐charged Refrigerant

Electrical Unit should have Single Point Electrical Connection

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Hinge Unit should have 1 quantity Spring Loaded Hinge

Tread Unit should have 2 quantity Aluminum Diamond Tread Kick Plates

Other Unit should have 2 quantity Shelf Mounted Refrigeration

Other Unit should have 1 quantity Evaporation Freeze Protect

Other Unit should have 1 quantity Thermometer 2 quantity Compartments

Shelving Unit should have 1 quantity Shelfing Package in Freezer

Trolley

Unit should have 12 Linear Feet Stainless Steel Meat Trolley System in

Cooler

Hooks Unit should have 12 quantity Meat Hooks w/ Trolly

Delivery Date Unit must be delivered on or after 07/01/19

Delivery Location Colorado Parks and Wildlife Glenwood Springs 88 Wildlife Way Glenwood Springs CO 81601

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Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A‐VIII or better.

a) Automobile Liability. Automobile liability insurance covering any auto (including owned, hired and non‐owned autos).

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

Bid Posted Monday, April 29, 2019

Written Inquiry Deadline Tuesday, May 7, 2019 by 3:00 pm MT

Answers to Written Inquiries posted on VSS Wednesday, May 8, 2019 by 3:00 pm MT

Bid Closes Monday, May 13, 2019 by 3:00 pm MT

Notice of Intent to Award expected Tuesday, May 14, 2019

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

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Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State‐funded projects, the following apply:

a) Colorado statute (§8‐19‐104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24‐103‐210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 7)

2) Specification Verification and Delivery Sheet (Pages 8‐10)

3) Vendor Information and Verification Sheet (Page 11)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W‐9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non‐responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

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Bids shall only be submitted by one of the following methods:

Vendor Self‐Service (VSS) ‐ PREFERRED (see more information on page 1);

Email to dnr_cpw_bids@state.co.us;

Courier delivery via USPS or other service, F.O.B. Destination, or

Personal delivery (hand delivered) to the Purchasing Agent and address on page 1

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W‐9

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BID

Bid Pricing Sheet All costs, including delivery, trade‐in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Price for 1 unit, including delivery

One (1) 10' x 12' Seamless Outdoor Cooler and Freezer Combo, including delivery

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Specification Verification and Delivery Sheet

Commodity One (1) 10' x 12' Seamless Outdoor Cooler and Freezer Combo, including delivery

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Refrigeration System

Unit should have a 208‐203/1/60 Refrigeration System

Unit should have Anti‐microbial Interior

Finish

Unit should have Interior Lighting

Interior and Exterior

Unit should have Seamless Fiberglass

Interior and Exterior

Interior and Exterior

Unit should have Crowned Roof

Exterior Unit should have Exterior Lapse Lock

Unit should have Crowned Roof

Unit should have Rain Cap Above Exterior Doors

Unit should have 2 quantity Exterior Door

Ramps

Unit should have 2 Exterior Flood Lights

Line Unit should have Condensation Line

Timer Unit should have Defrost Timer

Door

Unit should have Door Closer and Door

Sweep Seal

Door

Unit should have Heated Door Jamb and

Heated Door Jamb

Door

Unit should have Heated Door on the ‐10 °

Freezer

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Unit should have Lockable Door Latch

Unit should have 1 quantity Vinyl Strip in

Freezer

Port

Unit should have Heated Relief Port on

Freezer

Controls

Unit should have Low Ambient Pressure

Controls

Refrigerant Unit should have Pre‐charged Refrigerant

Electrical

Unit should have Single Point Electrical

Connection

Hinge

Unit should have 1 quantity Spring Loaded

Hinge

Tread

Unit should have 2 quantity Aluminum

Diamond Tread Kick Plates

Other

Unit should have 2 quantity Shelf Mounted

Refrigeration

Other

Unit should have 1 quantity Evaporation

Freeze Protect

Other

Unit should have 1 quantity Thermometer

2 quantity Compartments

Shelving

Unit should have 1 quantity Shelfing

Package in Freezer

Trolley

Unit should have 12 Linear Feet Stainless

Steel Meat Trolley System in Cooler

Hooks

Unit should have 12 quantity Meat Hooks w/ Trolly

Delivery Date

Are you able to deliver on or after

07/01/19?

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Delivery Location Able to deliver to Colorado Parks and Wildlife Glenwood Springs 88 Wildlife Way Glenwood Springs CO 81601?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non‐responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W‐9? Yes No

Have you included proof of your current auto insurance policy as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade‐in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.