Bid Solicitation DQ1 2019-0134.pdf

Request for Documented Quotations

DQ1 2019-0134

BID DUE: Monday, August 27, 2018 by 3:00 MT

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Michelle Mills, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4634 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

One (1) Floating Bock Dock, including installation and delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation. Other Departments, Divisions, or Agencies of the State of Colorado are eligible to use the pricing resulting from this award.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

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Commodity Specifications

Description One (1) Floating Bock Dock, including installation and delivery

Dock Dock will be 6 feet wide and have a total length of 54 feet. It will have a 'T' at the end which will be 6 feet wide and 16 feet long

Dock Segments will be 16 feet in length and 6 feet wide

Anchor Anchor will include 2 20001b(approximately) anchors and 100' feet of chain to be bolted to the boat ramp

Side mounting deadman anchoring system or similar

Must have all associated hardware

Must be able to install anchor system

Gangways 6 x12 foot boat dock ramp surfaced with gray through flow decking of the same materialas the boat dock

Be attached with a 6foot galvanized dock hinge

Flotation Dock will have sunken flotation for lower profile in the water

Polyethylene shell EPS foam tanks

Float tanks must be able to withstand extreme cold for outdoor storage in winter

Color Thruflow Decking will be gray

Material Decking will be thru flow to manage standing water and ice hazards

Decking must be maintenance free and high strength

Decking must be ADA compliant

Decking to be galvanized trusses

Structural 1 quantity cleat every 5 feet

Dock will have corner support hinges to ensure structural integrity in wind

Dock will have bridged framework to decrease wind and wave resistance and weight

Dock will Include 54 feet worth of dock bumpers

Delivery Location Colorado Parks and Wildlife Stagecoach State Park Oak Creek CO 80467

Delivery Date Delivery and install on or before 09/30/18

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Delivery and Install

Quantity One (1) Floating Bock Dock, including installation and delivery

Delivery and Install Date Or before 09/30/18

Delivery and Install Location

Colorado Parks and Wildlife Stagecoach State Park Oak Creek CO 80467

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability. Automobile liability insurance covering any auto (including owned, hired and non-owned autos).

b) Workers’ Compensation. Workers’ compensation insurance as required by state statute, and employers’ liability insurance covering all Contractor or Subcontractor employees acting within the course and scope of their employment.

c) General Liability. $1,000,000 General Liability Policy with Colorado Parks and Wildlife as certificate holder and listed as additional insured.

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

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Solicitation Schedule

Bid Posted Thursday, August 16, 2018

Written Inquiry Deadline Wednesday, August 22, 2018 by 3:00 MT

Answers to Written Inquiries posted on VSS Thursday, August 23, 2018 by 3:00 MT

Bid Closes Monday, August 27, 2018 by 3:00 MT

Notice of Intent to Award expected Tuesday, August 28, 2018 by Close of Business

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State-funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the http://www.colorado.gov/spo

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Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 6)

2) Specification Verification and Delivery Sheet (Pages 7-8)

3) Vendor Information and Verification Sheet (Page 9)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

• Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

• Email to dnr_cpw_bids@state.co.us;

• Courier delivery via USPS or other service, F.O.B. Destination, or

• Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

• Colorado Purchase Order Terms and Conditions

• Blank W-9

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BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Make and Model Price, delivered and installed ($)

One (1) Floating Bock Dock, including installation and delivery

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Specification Verification and Delivery Sheet

Commodity One (1) Inline Water Level Control Structure, including delivery

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Dock

Dock will be 6 feet wide and have a total length of 54 feet. It will have a 'T' at the end which will be 6 feet wide and 16 feet long

Dock Segments will be 16 feet in length and 6 feet wide

Anchor

Anchor will include 2 20001b(approximately) anchors and 100' feet of chain to be bolted to the boat ramp

Side mounting deadman anchoring system or similar

Must have all associated hardware Must be able to install anchor system

Gangways 6 x12 foot boat dock ramp surfaced with gray through flow decking of the same materialas the boat dock

Be attached with a 6foot galvanized dock hinge

Flotation Dock will have sunken flotation for lower profile in the water

Polyethylene shell EPS foam tanks

Float tanks must be able to withstand extreme cold for outdoor storage in winter

Color Thruflow Decking will be gray

Material Decking will be thru flow to manage standing water and ice hazards

Decking must be maintenance free and high strength

Decking must be ADA compliant Decking to be galvanized trusses

Structural 1 quantity cleat every 5 feet

Dock will have corner support hinges to ensure structural integrity in wind

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Dock will have bridged framework to decrease wind and wave resistance and weight

Dock will Include 54 feet worth of dock bumpers

Delivery and Install Location

Able to deliver and install at Colorado Parks and Wildlife Stagecoach State Park Oak Creek CO 80467?

Date

Able to deliver and install on or before 09/30/18?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current auto insurance policy, worker comp policy and general liability policy as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.