Bid Solicitation 2027-03.docx

Request for Bid

HVAC Controls and Fault Troubleshooting Learning Systems Package

Bid #2027-03

ISSUED:

Thursday, August 20, 2026, at 11:00 AM EST

BID RESPONSES DUE BY:

Wednesday, September 9, 2026, at 2:00 PM EST

MAIL or DELIVER TO:

Robert Norcott, Director of Administrative Services Massasoit Community College One Massasoit Blvd.

Brockton, MA 02302

TABLE OF CONTENTS

PART II REQUESTED EQUIPMENT 3

PART V BID SUBMISSION REQUIREMENTS 8

E. Taxes 10

REQUIRED FORMS 10

ATTACHMENT A VENDOR RESPONSIBILITY QUESTIONNAIRE 11

ATTACHMENT B CERTIFICATE OF COMPLIANCE WITH STATE TAX LAWS

AND WITH UNEMPLOYMENT COMPENSATION

REQUIREMENTS 14

ATTACHMENT C NON-COLLUSION CERTIFICATION 15

ATTACHMENT D DEBARMENT CERTIFICATION 16

ATTACHMENT E PRICING FORM 17

MASSASOIT COMMUNITY COLLEGE

PART I INTRODUCTION

A. Invitation

Massasoit Community College (Massasoit), an agency of the Commonwealth of Massachusetts, invites bids from qualified vendors to provide specialized technical training equipment to support its Heating, Ventilation, and Air Conditioning (HVAC) Technology education program. This bid seeks one (1) HVAC Controls Learning System and one (1) compatible Fault Troubleshooting System, designed to provide hands-on instruction in HVAC control circuits, component operation, system diagnostics, and troubleshooting. All equipment bid on shall be of current production and of the latest design and construction, and shall include all instructional materials, shipping, installation, and instructor orientation.

If a vendor is unable to furnish equipment meeting the listed specifications and wishes to offer an equivalent, the vendor must provide a full description of the proposed equipment and any additional specifications necessary to compare it with the equipment requested. Failure to supply this information may result in rejection of the bid. Massasoit will make the final determination as to whether proposed equipment is equivalent to the equipment requested.

B. Background Information

Founded in 1966, Massasoit Community College offers students from southeastern Massachusetts and beyond access to more than 60 associate degree and certificate programs across arts, sciences, applied sciences, healthcare, and technology at locations in Brockton, Canton, Middleborough, and online. More than 8,000 students enroll for credit at Massasoit each year; another 1,500 students annually enroll in non-credit community education or workforce development courses. Typically, more than 800 students graduate from Massasoit with an associate degree or certificate each year. Massasoit students are given access to wraparound services provided on campus to support their success inside and outside of the classroom. For more information, visit www.massasoit.edu.

C. Bid Distribution

This Bid is being distributed electronically using the Commonwealth of Massachusetts’ online solicitation system, COMMBUYS (https://www.commbuys.com). A notice is also being posted on the Commonwealth of Massachusetts Goods and Services Bulletin, in the Brockton Enterprise, on the college’s public records site, and in the college’s purchasing area.

Vendors are solely responsible for checking COMMBUYS for any addenda or modifications that are subsequently made to this Bid. The College accepts no liability and will provide no accommodation to Vendors who fail to check the COMMBUYS posting after the responses to questions have been posted to ensure that they have the most recent information. Modifications to the body or specifications of the Bid, or that change the intent of this Bid, are prohibited and may disqualify a response.

D. Bid Timeline

The following is the detailed timeline for this Bid; Massasoit Community College reserves the right to modify this timeline at its sole discretion.

Bidder’s Questions Due:

(No questions shall be accepted for this Bid after Monday, August 31, 2026, at 4:00 pm EST to allow Massasoit sufficient time to respond to the questions.)

Monday, August 31, 2026, at 4:00 PM EST

Responses to Bidder’s Questions Due:

Friday, September 4, 2026, at 4:00 PM EST

PART II REQUESTED EQUIPMENT

Massasoit Community College seeks one (1) complete HVAC Controls and Fault Troubleshooting Learning Systems Package for its HVAC Technology program. The package must include an Amatrol T7300-E HVAC Controls Learning System and 890-FTS1-E Fault Troubleshooting System, or any approved equivalents. All equipment must be new and delivered, installed, and operational on site by 12/31/2026.

Specifications

The requested training systems must include the following specifications:

A. HVAC Controls Learning System

1. One (1) tabletop HVAC controls training workstation.

2. System must operate using 120V/60Hz/single-phase electrical service and be compatible with a customer-provided PC meeting the manufacturer’s requirements.

3. Manual fault insertion system and an interface for connection to the automated Fault Troubleshooting System specified in Section B.

4. Electronic temperature controller and programmable digital thermostat.

5. PSC single-phase AC compressor motor with guard.

6. Shaded-pole single-phase AC blower motor with guard.

7. Three (3) contactors and one (1) programmable defrost controller.

8. Operator station, door switch, float switch, and dual-pressure switch.

9. Sheathed lead set and multimeter.

B. Fault Troubleshooting System

1. One (1) automated Fault Troubleshooting System fully compatible with the HVAC Controls Learning System specified in Section A.

2. Microprocessor-based fault controller capable of inserting random or individually selected faults.

3. System must include a power supply and provide at least thirty-five (35) programmable faults.

4. At least thirty-five (35) fault cables.

5. Electronic troubleshooting software, such as FaultPro USB 4.0 or an approved equivalent.

6. USB cable and interface, power on/off switch, and online fault control supporting both manual and automatic operation.

7. Student response-data tracking and an instructor configuration module.

C. Instructional Materials

1. Interactive, PC-based student multimedia curriculum covering HVAC controls and troubleshooting.

2. Instructor guide, instructor resource materials, installation guide, student reference guide, and fault-system user guide.

3. All software licenses and materials necessary to operate the system and deliver instruction.

D. Delivery, Installation, and Orientation

1. The bid price must include shipping, delivery, professional installation, integration of the Fault Troubleshooting System with the HVAC Controls Learning System, and operational testing.

2. The vendor must provide instructor orientation covering equipment operation, curriculum use, fault configuration, and troubleshooting functions.

E. Warranty

The equipment must include a manufacturer’s warranty against defects in parts and workmanship for a minimum of one (1) year from the date of delivery.

PART III KEY BID EVENTS

A. Questions

1. General Instructions: It is the responsibility of all Vendors and other interested parties to examine the entire Bid and to seek clarification, in writing, if any information or instructions are not understood.

a. Questions must be submitted by email to Robert Norcott, Director of Administrative Services at rnorcott@massasoit.mass.edu as soon as possible but no later than the date and time specified in the bid timeline. Attempts to submit questions via phone or personal contact are not appropriate and will not be answered. Vendors are prohibited from obtaining information about this Bid from any other college personnel. Violation of this provision may lead to disqualification from the bidding process at Massasoit’s discretion. Inquiries received after the specified date and time will not be accepted.

b. Submitted questions must include the Bid Number and Title in the subject line of the email. Massasoit assumes no liability for assuring accurate, complete, and/or timely email transmission and receipt.

2. Questions and Responses: Responses to all questions will be compiled in writing and posted on COMMBUYS at https://www.commbuys.com. It is the responsibility of all interested parties to visit the website to obtain a copy of the responses to questions. Only those responses issued in writing on the COMMBUYS website will be considered binding.

B. Addenda

Massasoit reserves the right to amend or alter the Bid at any time prior to the deadline for submission. All addenda released regarding the Bid will also be posted on COMMBUYS at https://www.commbuys.com. It is the responsibility of all interested parties to go to the website to obtain addenda. Only those addenda posted on this website are considered binding.

C. Submitting the Bid

1. Bids Due: Bids will be received until Wednesday, September 9, 2026, at 2:00 pm EST, when they will be publicly opened and read in the President’s Conference Room, Administration Building at Massasoit’s Brockton Campus.

Bids submitted after this date and time will not be considered. Sole responsibility rests with the vendor to ensure that Massasoit receives the vendor’s bid by the bid due date and time. Massasoit shall not be responsible for any delays or missed deliveries caused by common carriers. Any risks associated with physical delivery of the bid are borne by the vendor.

If, at the time of the scheduled opening, Massasoit is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or some other unforeseen circumstance(s), the scheduled opening will be postponed until Monday, September 14, 2026, at 2:00 pm EST. Bids will be accepted until that date and time.

2. Delivery Instructions: One (1) original bid shall be submitted in a sealed envelope and clearly marked on the outside:

HVAC Controls and Fault Troubleshooting Learning Systems Package Bid #2027-03 – DO NOT OPEN and mailed or delivered to:

Robert Norcott, Director of Administrative Services Massasoit Community College One Massasoit Blvd.

Brockton, MA 02302

Please note that Fax and Email Bid Responses will not be accepted.

PART IV GENERAL PROVISIONS

A. General Information

1. Bid Format: All Bids must adhere to the instructions and format requirements outlined in the Bid and all written addenda issued by Massasoit.

2. Bid Expenses: Issuance of the Bid does not commit Massasoit to issue an award or to pay expenses incurred by a Vendor in the preparation of a response to the Bid. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable.

3. Bid Modifications and Withdrawals: A Vendor may modify or withdraw a Bid by email notice to Robert Norcott, Director of Administrative Services at rnorcott@massasoit.mass.edu prior to the date and time of the Bid deadline. Each modification must be numbered in sequence and must reference the original Bid.

4. Bid Minor Informalities and Irregularities: Massasoit, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in Bids received.

5. Bid Authorization, Pricing and Validity: The Bid must be signed by a person authorized to legally bind the Vendor and should contain a statement that the Bid and the pricing contained therein will remain valid and binding for a period of 90 days from the date and time of the Bid opening.

6. Bid Cancellation: Massasoit reserves the right to cancel this Bid at any time before an award has been executed and approved, in which event the College will reject all Bids received in response to this Bid. Should the Bid be canceled, all expenses related to preparation of response to this Bid remain the responsibility of the Vendor.

7. Force Majeure: The parties agree that, if by reason of strike or other labor disputes, civil disorders, inclement weather, pandemics, acts of God or other unavoidable cause(s), either party is unable to entirely perform its obligations, such performance shall not be considered a breach.

8. Nondiscrimination in Employment: Massasoit is an affirmative action/ equal opportunity employer and does not discriminate based on race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and Massasoit policies. The Vendor, by signing this bid, agrees that it will strictly adhere to this policy in its employment practices and provision of products or services.

9. Employees: All workers performing services shall be employees of the Vendor and shall not under any circumstances be considered employees of Massasoit. The Vendor should provide and be responsible for all required services and benefits to its employees, including Massachusetts prevailing wages, workers' compensation, and unemployment insurance.

10. Massachusetts Public Records Law: All responses and information submitted in response to this Bid are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26(h). Any statements reserving confidentiality or privacy rights in submitted responses or otherwise inconsistent with these statues will be void and disregarded.

11. Governing Law: The Award shall be governed by and construed by the laws of the Commonwealth of Massachusetts. The Commonwealth of Massachusetts shall be the proper venue for any litigation involving this Award.

PART V BID SUBMISSION REQUIREMENTS

Bid Format and Contents

The following forms must be completed and signed by a person authorized to enter contracts on behalf of the Vendor and must be submitted with the Bid.

1. Attachment A: Vendor Responsibility Questionnaire

2. Attachment B: Certificate of Compliance with State Tax Laws and with Unemployment Compensation Contribution Requirements

3. Attachment C: Non-Collusion Certification

4. Attachment D: Debarment Certification

5. Attachment E: Pricing Form

PART VI BID EVALUATION

A. Evaluation Process – General Information

1. The College will judge the merits of the Bids received in accordance with the criteria defined in the Bid.

2. Massasoit reserves the right to communicate and schedule interviews and/or presentations with Vendors, if needed, to obtain clarification of information contained in the Bids received. Changes to Bids, including updating or adding information, will not be permitted during any interview and/or presentation process, and therefore, Vendors must submit Bids and other requested information as clearly and completely as possible.

B. Award

Rule for Award

The Award will be made to the responsive and responsible bidder offering the lowest total price for all equipment.

Method of Award

Notice of the award will be in the form of an email or letter.

Acquisition Method

Outright purchase.

Single or Multiple Vendors

Single.

Use by Single or Multiple Departments

The Award for this Bid will be for Massasoit Community College only. Massachusetts state higher education institutions have the option to engage the competitively selected vendor for the same equipment but through a separate and independent contract. Massasoit Community College will have no responsibility for other agency agreements or payments.

PART VII BID AWARD

A. Award

The purchase of goods and services that total $50,000 or greater require Massasoit’s Board of Trustees’ approval prior to an award being issued.

B. Award Documents

Massasoit will issue a written purchase order to the successful Vendor on or before the anticipated award date outlined in the bid timeline.

In addition, the awarded Vendor will provide a current W-9 form and a Certificate of Liability Insurance form naming Massasoit as a Certificate Holder and an additionally insured party.

C. Assignment

The successful Vendor cannot assign or subcontract the purchase order, in whole or in part, without the prior consent of Massasoit.

D. Payment

Payments shall be made for goods that have been delivered and accepted by Massasoit. No advance payments can be made to the successful Vendor.

E. Taxes

No charge will be allowed for federal, state, property or municipal sales or excise taxes, from which Massasoit Community College is exempt by law.

The Bid price shall be net and shall not include the amount of any such tax.

Exemption certificates, if required, will be furnished on forms provided by Massasoit Community College.

REQUIRED FORMS

All the required forms must be submitted with Bid materials to be considered a responsive bidder.

1. ATTACHMENT A: VENDOR RESPONSIBILITY QUESTIONNAIRE

2. ATTACHMENT B: CERTIFICATE OF COMPLIANCE WITH STATE TAX

LAWS AND WITH UNEMPLOYMENT COMPENSATION

CONTRIBUTION REQUIREMENTS

3. ATTACHMENT C: NON-COLLUSION CERTIFICATION

4. ATTACHMENT D: DEBARMENT CERTIFICATION

5. ATTACHMENT E: PRICING FORM

ATTACHMENT A – VENDOR RESPONSIBILITY QUESTIONNAIRE

Bid #2027-03

Vendor Contact Information

Vendor Name:

Business Address:

Contact Person:

Phone Number:

Email:

Business Structure and Legal Standing

Business Type (e.g. Individual/Sole Proprietor or Single Member LLC, Limited Liability Company, C Corporation, S Corporation, Partnership):

How long has the company been in business?

Is your company currently in good standing with the state/jurisdiction where it operates?

Has your company been operating in the black for the last three (3) years?

Are there any known legal actions, lawsuits, or unresolved disputes currently pending against your company? (If yes, please provide details)

Experience and Qualifications

What are your company’s core services or products?

Have you provided the same equipment requested to other higher education institutions? (If yes, please provide three (3) higher education references:

Reference #1:

Higher Education Institution:

Contact Person:

Phone Number:

Email:

Date equipment was received:

Reference #2:

Higher Education Institution:

Contact Person:

Phone Number:

Email:

Date equipment was received:

Reference #3:

Higher Education Institution:

Contact Person:

Phone Number:

Email:

Date equipment was received:

Payment Information

Does your company accept purchase orders:

To the best of my knowledge, all information provided in the enclosed Bid is complete and accurate at the time of submission.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT B – CERTIFICATE OF COMPLIANCE WITH STATE TAX LAWS AND

WITH UNEMPLOYMENT COMPENSATION CONTRIBUTION REQUIREMENTS

HVAC Controls and Fault Troubleshooting Learning Systems Package

Vendor Name:

Pursuant to M.G.L. Chapter 62C, S 49A, and M.G.L. Ch. 151 A, s. 19A, I ________________________________________ authorized signatory for (Name & Title)

______________________________________ whose principal place of business is at (Vendor)

(Address) do hereby certify under the pains and penalties of perjury that _________________________ (Vendor) has filed all state tax returns and paid all taxes required by law and has complied with all state laws pertaining to contributions to the unemployment compensation fund and to payments in lieu of contributions complied with all laws of the Commonwealth of Massachusetts relating to taxes.

Vendor’s Social Security or Federal I.D. Number: __________________________________

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT C – NON-COLLUSION CERTIFICATION

Vendor Name:

The undersigned certifies under penalties of perjury that this Bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT D – DEBARMENT CERTIFICATION

Vendor Name:

The Vendor certifies, to the best of their knowledge and belief, that the company and its principals: are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department or agency; have not within a three (3) year period preceding the Contract been convicted of, or had a civil judgment rendered against them from commission of fraud, or a criminal offense in connection with obtaining or attempting to obtain, or performing a public (federal, state or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses listed above; and have not within a three (3) year period preceding this Contract had one or more public transactions (federal, state or local) terminated for cause or default.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT E – PRICING FORM

Vendor Name:

Massasoit is a member of the Operational Services Division (OSD), Massachusetts Higher Education Consortium (MHEC) and Educational & Institutional Cooperative Services (E&I), please include any educational discounts when completing the Pricing Form.

The Bid and the pricing contained herein will remain valid and binding for a period of 90 days from the date and time of the Bid opening.

Total Cost

Lead time for the requested equipment:

Bidder acknowledges addenda numbered (if applicable): ___________

Name (Print):

Title:

Authorized Signature:

Date:

SUBMISSION CHECKLIST

REQUIRED SUBMISSIONS

_____ BID, ONE (1) ORIGINAL

_____ ATTACHMENT A – VENDOR RESPONSIBILITY QUESTIONNAIRE,

ONE (1) ORIGINAL

_____ ATTACHMENT B – CERTIFICATE OF COMPLIANCE WITH STATE TAX

LAWS AND WITH UNEMPLOYMENT COMPENSATION

CONTRIBUTION REQUIREMENTS, ONE (1) ORIGINAL

_____ ATTACHMENT C – NON-COLLUSION CERTIFICATION, ONE (1) ORIGINAL

_____ ATTACHMENT D – DEBARMENT CERTIFICATION, ONE (1) ORIGINAL

_____ ATTACHMENT E – PRICING FORM, ONE (1) ORIGINAL

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